HomeMy WebLinkAbout2015-07-14 - AGENDA REPORTS - BUILDING INSPECTION (2)Agenda Item: 6
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENTCALENDAR
CITY MANAGER APPROVAL:
IF
DATE: July 14, 2015
SUBJECT: AWARD CONTRACTS FOR BUILDING PLAN REVIEW,
BUILDING INSPECTION, AND PERM IT -RELATED
PROFESSIONAL SERVICES
DEPARTMENT: Public Works
PRESENTER: Ruben Barrera
RECOMMENDED ACTION
City Council:
I . Award contracts to California Code Check, Interwest Consulting Group, JAS Pacific, and
West Coast Code Consultants, Inc., for building plan review, building inspection, and permit -
related professional services in an annual amount not to exceed $475,000 for any single
contract firm and a combined total annual amount not to exceed $990,000 during the fiscal
year.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval. Authorize the City Manager to execute up to three annual
renewal options not to exceed $990,000 during each fiscal year.
BACKGROUND
The City of Santa Clarita (City) regularly uses contractual services on an as -needed basis to
assist staff with building plan review and inspection of new buildings during periods of high
construction activity. Contractual support for building plan review and building inspection helps
supplement staff' -s effort to reduce plan check turnaround time and manage the inspection
workload as demand fluctuates. Contractual services help maintain appropriate staffing and
custorrier service levels.
As part ofthe selection process, the City conducted a Request for Proposal (RFP) to solicit
proposals from companies who provide building plan review, building inspection, and permit -
related professional services. Forty-two companies downloaded the REP, and eight proposals
were received by the City during the process (see attached list). The proposals were reviewed
and evaluated based on each company's ability to meet the specific needs of tile City in two
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areas: building plan review and building inspection services. The categories were: A) staff
qualifications, B) references, C) fees, D) ability to review building plans in the City's ePlans
system, E) location, F) overall competency, G) communication, FI) turnaround time, and 1)
proposal (see attachment).
Based on the results of the evaluation process, staff recommends California Code Check,
Interwest Consulting Group, JAS Pacific, and West Coast Code Consultants, Inc., be awarded
contracts to provide building plan review, building inspection, and permit -related professional
services to the City on an as -needed basis. By utilizing the four firms selected, staff will have the
flexibility to assign projects to contract building plan reviewers and/or inspectors who are best
suited to meet the City's needs, while retaining appropriate staffing and customer service levels.
Approval of the contracts will give staff the ability to spend up to $990,000 annually for such
services with a maximum annual amount of $475,000 for any single contract firm, with the
ability to renew the amount each year for three years. Staff is seeking City Council authorization
to enter into these contracts. Such action by the City Council will help the City maintain desired
customer service levels.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funding for contractual plan review, building inspection, and other permit -related professional
services as described herein is generated directly from the fees collected for plan review and
building permits. Funds are available from revenue generated for expedited plan review services.
ATTACHMENTS
Request for Proposal List
Request for Proposal Evaluation Totals
Contract for California Code Check (available in the City Clerk's Reading File)
Contract for Interwest Consulting Group (available in the City Clerk's Reading File)
Contract for JAS Pacific (available in the City Clerk's Reading File)
Contract for West Coast Code Consultants, Inc. (available in the City Clerk's Reading File)
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City of Santa Clarita
ReqLICSt for Proposal For:
CONTRACTUAL SERVICES FOR PLAN REVIEW. BUILDING INSPECTIONS. AND/OR
PERMIT -RELATED PROFESSIONAL SERVICES FOR THE CITY OF SANTA CLARI'lWS
BUILDING & SAFETY DIVISION
Date: April 30. 2015
Project No.: BS -14-15-19
Company
Location
Bureau Veritas North America
Costa Mesa. CA -
California Code Check
Westlake Villape, CA
Inertia En)4ineers
Valencia. CA
Interwest ConSLIlting Group
Huntimyton Beach. CA
JAS Pacific
Upland, CA
Transtech
Chino. CA
West Coast Code ConSLIltants, Inc.,
San Ramon, CA
Willdan
IndUstry, CA
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Overall Eva] uati on for Request for Proposa I BS -14-15-19
CONTRACTUAL SERVICES FOR PLAN REVIEW. BUll-DING INSPECTIONS, ANQ/OR
PERMIT -RELATED PROFESSIONAL SERVICES FOR THE
CITY OF SANTA CLARITA�S BUILDING & SAFETY DIVISION
PLAN CHECK -EVALUATION CRITERIA OVERALL CA TEGORYBREAKDOWN
Company
A
B
C
D
F
G
H
I
Total
Bureau Veritas North America
18
10
10
10
5
10
9
5
5
82
California Code Check
17
14
15
10
10
10
10
4
5
95
Inertia Engineers
8
5
5
1
10
8
10
4
2
53
Interwest Consulting Group
18
15
14
101
9
8
10
5
5
94
JAS Pacific
19
13
15
9
9
10
10
5
1 5
95
Transtech
15
10
12
8
5
9
10
5
4
78
West Coast Code Consultants,
Inc.
20
15
13
10
7
10
10
5
5
95
Willdan
20
15
5
10
8
10
10
5
5
88
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INSPECTION - EVALUA TION CRITERIA OVERALL CA TEGORY BREAKDOWN
colnpal�y
A
C
F
Total
Rank
Bureau Veritas North America
18
10
10
5
43
5
California Code Check
17
15
10
4
46
3
Inertia Engineers
8
5
8
4
25
8
Interwest Consulting Group
18
14
8
5
45
4
JAS Pacific
19
, 15
, 10,
5
49
t
Transtech
15
12
9
5
41
6
West Coast Code Consultants, Inc.
20
13
10
5
48
2
Willdan
20
5
10
5
40
7
A. Staff Qualificiations
B. References
C. Fees
D. Electronic Plancheck
E. Location
F. Overall Competency
G. Communication
H. Turnaround Time
L Proposal
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