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HomeMy WebLinkAbout2015-12-08 - AGENDA REPORTS - FY MID-YEAR BUDGET ADJUSTMENTS (2)Agenda Item: 12 CITY OF SANTA CLARITA Q) AGENDA REPORT NEW BUSINESS i, CITY MANAGER APPROVAL: 1 DATE: December 8, 2015 SUBJECT: FISCAL YEAR 2015-2016 MID -YEAR BUDGET ADJUSTMENTS DEPARTMENT: Administrative Services PRESENTER: Carmen Magana RECOMMENDED ACTION City Council and City Council acting as Successor Agency for the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016. 2. Adopt a Resolution Amending the Position Classification Plan, providing for Changes to Benefit Contributions for the Employees and Retirees of the City, and providing a compensation adjustment for the City Manager. BACKGROUND As the organization approaches the middle of the fiscal year, City of Santa Clarita staff evaluates the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or underfunded. Revenues Recommended mid -year revenue budget appropriations total $12,746,547. By fund, the revenue adjustments are as follows: General Fund $ 3,420,469 Transit Fund $ 321,489 Developer Fees Fund $ 307,766 Public Library Fund $ 285,000 Successor Agency (RORF) $ 193,202 Page 1 Packet Pg. 182 Gas Tax Fund $ 28,180 Internal Service Funds $ 7,500 Various Grant Funds $ 564,725 Other Special Revenue Funds $ 3,361,295 Debt Service Fund $ 6,985,000 Special Districts Funds $ (164,540) Park Dedication (Quimby) Fund $ (822,516) Bridge and Thoroughfare Fund $ (1.741.023) Total Proposed Revenue Adjustments $12,746,547 In the general fund, the recommended revenue increase of $3,420,469 includes increases in sales tax revenue by $660,000, property tax revenue by $300,000, and real property transfer tax revenue by $300,000. The increase in franchise fee revenue for $312,000 is attributed to increased cable franchise revenue and to account for waste hauler franchise revenue related to annexations. Continued growth in development and residential activities warrant increases of $376,000 in ongoing development revenue and $823,616 in one-time funds for the Golden Valley Road bridge water and sewer -line connection fees. Increased hotel demands and hotel rates contribute to a recommended increase of $298,000 in transient occupancy tax revenue. Increases in facilities, field, and aquatic rentals, and aquatics registrations and recreation classes contribute to the recommended increase of $172,000 in parks and recreation revenue. Recommended increases in the transit fund for $321,489 include adjustments to account for updated METRO funding marks and a $50,000 rebate from Castaic Lake Water Agency for water -saving measures. The recommended increase to the developer fees fund of $307,766 is to account for year-to-date collections in developer contributions for fire district and law enforcement impact fees. The revenue increase of $285,000 in the public library fund is recommended to reflect current data available from the Los Angeles County Auditor's Office. Increase to the successor agency redevelopment obligation retirement fund (RORF) of $193,202 in property tax increment is based on recent estimates from the County. The gas tax fund increase of $28,180 accounts for new state revenue estimates. The Internal Service Fund increase of $7,500 accounts for the sale of retired City assets. A recommended increase of $564,725 in various grant funds includes $290,888 in grant revenue for the Santa Clara River Arundo and Tamarisk removal project; $177,412 in federal forfeiture and seizure funds; and $96,196 in CDBG-HUD revenues. The recommended revenue increases in other special revenue funds of $3,361,295, includes a transfer to the public facility replacement fund from the general fund for $3 million; increases in public education and government revenue of $38,000; $52,500 in tourism marketing district revenue; $22,800 in tourism marketing bureau revenue; and $247,995 in Propositions A and C, Page 2 Packet Pg. 183 Transportation Development Act, Article 8 Streets, and Measure R revenues to account for updated METRO funding marks. The increase in revenue in the debt service fund by $6,985,000 accounts for bond proceeds from the recent refinancing of the refunding 2005 Certificates of Participation. The recommended revenue reduction in special districts funds of $164,540 includes a reduction of $211,800 in stormwater utility funds to correct the budget based on current data; increased rental revenue in the open space preservation district for $42,260; increased revenue in the landscape maintenance district fund to account for Newhall Land & Farm's contribution of $10,000 for the Valencia Industrial Center monument repair; and a revenue reduction of $5,000 for signal inspection in the streetlights maintenance district. The recommended reductions in the park dedication (Quimby) fund is $822,516 and $1,741,023 in the bridge and thoroughfare fees fund account for revenues received and recognized late in Fiscal Year 2014-15 but budgeted in the current fiscal year. The projects are: River Village Area C and Five Knolls for park dedication funds, Habitat for Humanity, and Penlon residential projects for bridge and thoroughfare funds. Expenditures Recommended mid -year expenditure budget appropriations total $10,890,611. By fund, the expenditure adjustments are as follows: General Fund $ 3,349,986 Transit Fund $ 291,491 Internal Service Fund $ 88,250 Developer Fee Fund $ 60,596 Successor Agency (RORF) $ 50,306 Library Facilities Impact Fee Fund $ 50,000 Public Library Fund $ 40,720 Gas Tax Fund $ 40,000 Debt Service Fund $ 6,985,000 Special Districts Funds $ (93,435) Other Special Revenue Funds $ 27.697 Total Proposed Expenditure Adjustments $ 10,890,611 In the general fund, the recommended expenditure budget appropriations of $3,349,986 include the following: a $3 million fund transfer to the public facilities replacement reserve fund for future infrastructure funding needs; $120,000 for the continuation of the Cemex mining opposition efforts; $75,000 for the Vista Canyon development project soil cement operation and related grading inspection, to be fully reimbursed by the developer; $60,000 to address service requests attributed to tree failures as a result of continued drought conditions; $34,100 for the repairs of the trench drain across the San Francisquito trail, a fire sprinkler at the gymnasium, and a fire safety system supply line valve at the Corporate Yard building; $25,000 to cover a six- month extension of the Santa Clarita Public Television Authority's operational contract with SCVTV through June 30, 2016; $6,640 for rental and electrical costs of leasing a parking lot in Page 3 Packet Pg. 184 Old Town Newhall at Main Street and 6t' Street and eliminating the current cost-sharing structure with vendors and businesses in Old Town Newhall. Recommended personnel adjustments in the general fund include the addition of five new full-time positions as follows: one public works inspector position and a vehicle for $83,851 to address the growing workload consistent with ongoing growth in development activity; one film permit specialist position for a net cost of $22,859, eliminating the current part-time salary hours; and three graffiti worker positions for a net cost of $57,250, eliminating 3,560 recreation III part-time salary hours. With the increase in coverage area due to annexations, the stability in graffiti removal staffing is critical to ensure expedited response. Part-time salary staff stays an average of six months, and it takes approximately six months to train staff and get them acclimated to graffiti removal procedures and protocols. And lastly, additional part-time salary staff hours for $69,680 is recommended to address the increasing needs in Aquatics and Inclusion programs. Also recommended in the personnel budget are adjustments related to the increase in supplemental benefit dollars to match the United Healthcare HMO family plan, resulting in a monthly increase of $160.84 to the cafeteria allowances currently provided to employees. The net increase to the budget for the current fiscal year is $138,000. Transit fund expenditure budget appropriations of $208,491 account for the consumer price index (CPI) adjustment to MV Transportation's contractual agreement; $68,000 for security guard services at the Metrolink stations; and $15,000 for bus parking restripe and spillway installation to prevent continued slope erosion at the Transit Maintenance Facility. A transfer of $60,596 from the developer fees fund to the general fund is recommended to account for the City's share of administrative fees for fire district fees collected during Fiscal Year 2014-15. A transfer of $50,306 from the Successor Agency to the City is recommended to account for tax increment received for the purpose of making a loan payment to the City. The public library expenditure adjustment of $40,720 is for the City's share of one boiler replacement at the Valencia Civic Center that provides heating and domestic hot water to Valencia Library. An appropriation of $50,000 in the library facilities impact fee fund is recommended to cover costs related to the site review and selection process of the future Saugus Library. The recommended increase of $88,250 in the internal service fund includes $48,250 to replace a parks soil aerator and purchase a new diamond ball machine for Old Orchard and Valencia Meadows parks. Additionally, it includes the replacement of a compressed natural gas (CNG) fueling station located in the City Hall parking lot for $40,000. The new CNG fueling unit will be equipped with a compressor unit that can fill six cars at the same time, compared to two cars with the old unit. The recommended expenditure increase of $40,000 in the gas tax fund is for the purchase of two Page 4 Packet Pg. 185 changeable message sign boards which are frequently used in construction areas, special events, emergency responses, and in preparation for the impending El Nino weather conditions. The expenditure increase of $6,985,000 in the debt service fund is to account for the bond defeasance and refinancing of the refunding 2005 Certificates of Participation. The recommended expenditure reduction in special districts funds of $93,435 includes project savings in stormwater utility funds from the trash connector pipe screen project. The expenditure increase in other special revenue funds includes additional funding of $25,000 from tourism marketing bureau funds through sponsorship for the 2016 Amgen Tour of California. This appropriation complements the current budget of $125,000 in tourism marketing district funds allocated for the Tour. Amendment to the Fiscal Year 2014-15 Budget Upon review of the general fund revenues and expenditures for the year ending June 30, 2015, and in anticipation of funding needs for future facilities outlined in the Santa Clarita 2020 Plan, it is staffs recommendation to amend the Fiscal Year 2014-15 budget by $5 million to transfer from the general fund to the public facilities replacement reserve fund. Changes to Fee Schedule Since the Council's adoption of the Fiscal Year 2015-16 Schedule of Fees and Charges for City Services, new recreation fees (Attachment A) were created, consistent with Resolution No. 15- 39, a Resolution of the City Council of the City of Santa Clarita, California, establishing a Schedule of Fees and Charges for City Services, Section 3 - New Fees states "Any fees for new services established throughout the year shall be incorporated into the City's fee structure and collected with recovery percent consistent with similar services." Amendment to Classification Plan and Providing a Compensation Adjustment for the Citv Manager Amend classification plan to change three position titles and add two new classifications, and adjust City Manager salary for 2016 per Employment Agreement. The City Manager's Employment Agreement, Section 3, Salary, reads: "...Should the City Council, upon completion of an annual review of the Employee's performance as provided for in Section 16, determine that the Employee has met performance expectations the City Council shall increase the Employee's compensation not less than 5% in 2014 and 2016, as is consistent with compensation increases granted to other employees in conjunction with their performance evaluations." On December 8, 2015, the City Council will meet with the City Manager in closed session and provide an annual review of his performance. If the City Council determines the City Manager has met performance expectations, the City Manager's annual salary will be increased by 5% effective January 2016, as reflected on the attached 2016 Salary Schedule for All Employees. ALTERNATIVE ACTIONS Other actions as determined by the City Council. Page 5 Packet Pg. 186 FISCAL IMPACT Approval of the 2015-16 mid -year budget adjustments will increase the estimated revenues for all funds by $12,746,547 and budgeted expenditures by $10,890,611. Additionally, the Fiscal Year 2014-15 budget will be amended by $5 million. ATTACHMENTS Attachment A - 2015-16 Mid -Year Changes to Fee Schedule Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 Resolution - 2015 Midyear Position Cafeteria Retiree and City Manager Comp Changes Page 6 Packet Pg. 187 0 x m 00 00 Attachment A Mid -Year Changes to Fee Schedule FY 2015-16 Parks, Recreation & Community Services Program Fee Explanation Effective Date Attachment: Attachment A - 2015-16 Mid -Year Changes to Fee Schedule (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET ADJUSTMENTS) Payments are due the 1st of each month, $15 late fee Primetime Preschool $15 late fee is applied if payment is not received by the 5th of each Implemented month. $5 late fee is applied for every 15 -minutes or a portion Camp Clarita, Primetime $5 late fee thereof that a parent is late picking up their child from Implemented Preschool, and CCCC a scheduled program. $30 refund fee is assessed when a parent requests to Camp Clarita $30 refund fee cancel their registration completely. If the request is to Implemented transfer to another available week or camp location, no fee is assessed. Changing this offering from a 4 -week session to weekly Wee Folks -Camp Clarita $33/wk for 2 days enrollment to align with the other Camp Clarita January 1, 2016 programs. Approved Council fee per session (4 weeks) is $132. Changing this offering from a 4 -week session to weekly $38/wk for 2 days enrollment to align with the other Camp Clarita Little Folks - Camp Clarita $57/wk for 3 days programs. Approved Council fee: $150, $226 per January 1, 2016 session. $14 Contract Class cancellation fee. A full refund is given to participants when notice is received by the Registration $14 cancellation fee Registration Office at least five working days prior to Implemented the first scheduled class. Requests received after this time but before the second scheduled class are refunded, minus a $14 administrative fee. Attachment: Attachment A - 2015-16 Mid -Year Changes to Fee Schedule (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET ADJUSTMENTS) RESOLUTION 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2014-2015 AND 2015-2016 WHEREAS, the City Council of the City of Santa Clarita may authorize amendments to the Fiscal Year 2014-2015 budget; and WHEREAS, the City Council of the City of Santa Clarita may authorize amendments to the Fiscal Year 2015-2016 budget. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget for the Fiscal Year, commencing July 1, 2014 and ending June 30, 2015, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 2. The budget for the Fiscal Year, commencing July 1, 2015 and ending June 30, 2016, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 8a' day of December 2015. MAYOR ATTEST: CITY CLERK DATE: 12.b Packet Pg. 189 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Kevin Tonoian, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 8th day of December 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK 12.b Packet Pg. 190 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments - By Fund FY 2015-16 Expenditure Budget Revenue Budget Fund Title Operating CIP Transfers Out Total Expend. Adjust. Revenue Transfers In Total Revenue Ad'usk 100 General Fund $ 554,630 $ - $ 3,005,900 $ 3,560,530 $ 3,352,608 $ 67,861 $ 3,420,469 100 Personnel Budget Adjustments 210,544 - 210,544 - Subtotal General Fund 344,086 3,005,900 3 349 986 3,352,608 67 861 3,420, 469 202 Surface Transportation Program - - - - 14,110 1 - 14,110 203 CDBG - - - - 96,196 - 96,196 229 Misc. Federal Grants 177,412 177,412 230 Gas Tax 40,000 - - 40,000 28,180 - 28,180 233 TDA Art 8 - - - - 82,601 - 82,601 259 Misc Grants 290,888 290,888 260 Proposition C - - - - 258,835 - 258,835 261 Proposition A - - - - 44,239 - 44,239 264 iMeasure R 27,522 27,522 265 Prop C 25% Grant - - - - 13,881 - 13,881 301 Eastside Cyn B&T - - - - 286,418 - 286,418 302 Via Princessa B&T - - - - 1,630,730 - 1,630,730 303 ValenciaB&T - - - - 176,125 - 176,125 305 Park Dedication - - - - (822,516) - (822,516) 306 Developer Fee Fund 60,596 60,596 307,766 307,766 308 Library Facilities 50,000 - - 50,000 - - - 309 Public Library 40,720 - - 40,720 285,000 - 285,000 330 Public Education & Government 38,000 38,000 351 Drainage Benefits Assessment Area: 8,794 - - 8,794 - - - 354 Santa Clarita Lighting District Ad Valor - - - - 5,000 - 5,000 356 Stormwater Utility Fund (19,588) (99,906) (7,530) (127,024) (217,700) 5,900 (211,800) 357 Landscape Maintenance District - 10,000 - 10,000 10,000 - 10,000 358 Open Space Preservation District - - 14,795 14,795 42,260 - 42,260 360 Tourism Marketing District 90,000 90,000 52,500 52,500 361 Tourism Marketing Bureau 25,000 - - 25,000 22,800 - 22,800 392 Successor Agency Red. Obll .Ret.Fnd - - 50,306 50,306 142,896 - 142,896 500 GF Debt Service 6,985,000 61985,000 6985000 6,985,000 550 Successor Agency DebtService - - - - - 50,306 50,306 700 Transit Fund 291,491 - - 291,491 321,489 - 321,489 721 Self Insurance 250 250 722 Vehicle/Equipment Rlacemem 88,000 - - 88,000 7,500 - 7,500 723 Public Facilities Replacement - - - - - 3,000,000 3,000,000 Non -GF Personnel Budget Adjustments 87303 87303 TOTAL $ 7,856,450 $ (89,906) $ 3,124,067 $ 10,890,611 $ 9,622,480 $ 3,124,067 $ 12,746,547 12/1/2015 Pagel Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Personnel FY 2015-16 Request Fund Title of Request Expenditure Reason for Requesting Mid -Year Adjustment Number Increase Update personnel budget: employees health benefits, employee 100 Personnel adjustments (210,544) maintenance. 1 Update personnel budget: employees health benefits, employee Non -GF Personnel adjustments (87,303) maintenance. 1 Total (297,847) 12/1/2015 Page 2 Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Interfund Transfers FY 2015-16 Request Number Hund Account Title of Request / Ater Title Mid Year Adjustment Request Reason for Requesting MidYearAdjustment 1 100 4711306 Transfer from Dry Fees Fund 60,596 City's share of 5% of fire district admin feu for FY14-15 collections 2 100 4711358 Transfer from OSPD 14,795 Ccorect FY 1415 lab or charges 3 100 4711356 Transfer from Stnamater (7,530) Ccorect transfer for GIS se, ices 4 356 4711.100 Transfer from the General Fund 5,900 Sale o(retired asset 5 550 4711392 Transfer from FORT 50,306 City loan repayment approv ed on ROPS 6 723 4711.100 Transfer from the General Fund 3,000,000 Transfer to Facilities Rep lacement Reserve Fwd $ 3,124,067 1 100 5501356 Transfer to Stormwmm Utility $ 5,900 Sale ofretired asset 2 100 5501723 Transfer to Public Fac RePlc Fund 3,000,000 Trensferto Facilities Replacement Reserve Fwd 3 306 5501.100 Transfer to the General Fund 60,596 C ity's share of 5% of fire district admin feu for FY 14-15 collections 4 356 5501.100 Transfer to the General Fund (7,530) Ccorect transfer for GIS sere ices 5 358 5501.100 Transfer to the General Fund 14,795 Ccorect FY 1415 lab or charges 6 392 5501550 Transfer to the Successor D ebt Srvc 50,306 City loan rep ayment approved on ROPS $ 3,124,067 FY 2014-15 Budget Amendments Request Mid Year Fund Account Title of Request / Arch Title Adjustment Reason for Requesting Mid -Year Adjustment Number Request 1 723 4711.100 Transfer from the General Hund 5,000,000 Transfer to Facilities Replacement Reserve Fund $ 5,000,000 1 100 5501723 Transfer to Public Fac RePlc Fund $ 5,000,000 Transfer to Facilities Replacement Reserve Fund $ 5,000,000 Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2015-16 Request Budget Mid -Year Req.Dept Division Name Fund# Account Title of Request /AcctTitle On- going Cost Reason for Requesting Mid -Year Adjustment Number Division Request Request to continue the City's federal advocacy efforts to prevent the CEMEX mine 1 CM -1 Administration 100 11000 5161.002 CEMER Advocacy 120,000 - from operating in Santa Clarita. 2 CM -2 Public Television 100 11501 5121.001 Rents/Leases 25,000 - Request for a six month public television contract extension with SCVTV . TOTAL 145,000 - This request is to fund the increasing number of residential service requests as a Contractual Services/Drought direct result of prolonged drought conditions and water conservation efforts. Large 3 AST Urban Forestry 100 14507 5161.001 related service requests/ dead 60,000 - portion of this money will be spent on complete removal of trees located within the tree removal public right of way. City's share of me boiler replacement at the Valencia Civic Center, which provides 4 AS -2 Public Library 309 12051 5111.005 Maintenance Supplies 40,720 - heating and domestic hot water to the Valencia Library. 700 12400 5161.016 Local Bus 77,099 77,099 This is a budget increase request for Transit Services and Contract/Admin Fees due to the CPI Contractual Adjustment 12400 5161.017 DialA Ride 45,724 45,7245 AS -3 Transit 1.14%for Service (August CPI for the LA -Riverside -Orange County) 12400 5161.018 Commuter Services 30,133 30,133 1.14%for Maintenance(August CPI for the LA -Riverside -Orange County) r700 No increase for Fuel PPI, August PPI rate is -2.92% 12400 5161.019 Contract Admin Fees 55,535 55,535 This is a request to install a spillway to save the slope from continued erosion during 6 ASA TME Maintenance 700 12401 5161.001 Install Spillway 10,000 - heavy rains. This is 100% grant funded. Request to restripe the parking stalls and repaint and enhance the safety markings in 7 AS -5 TME Maintenance 700 12401 5161.001 Bus Parking Restripe 5,000 - the yard. This is 100% grant funded. Site review and selection for 8 AS -6 Library Impact Fee 308 12005 5161.002 50,000 - Request to fund the site review and site selection for the Saugus Library. Saugus Library AS TOTAL 374,211 208,491 Tourism Marketing This request is for a digital/outdoor advertising campaign to capture international 9 CDT 360 11305 5161.004 Advertising 90,000 - District travelers to Sante Clarita. This request is for rental and electrical costs of leasing a parking lot in Old Town 10 CDA CD Admin 100 13000 5161.001 Main Street Parking Lot 6,640 6,640 Newhall at Main St/6th St The request is due to no cost sharing with vendors or businesses in Old Town Newhall. Tourism Marketing361 Amgen Tour of CA race There is a coresponding revenue offset through 11 CD -5 11306 5161.001 Amgen Tour of California 25,000 - Bureau sponsorship program. Film 11303 5001.000 Program Specialist (23) 33,324 66,650 Request for a Film Program Specialist to help process film permits and assist with the increase in workload in the Film Office 12 CD -6 Film 100 11303 5002.001 Part -Time Salaries (10,845) (20,189)Expenditure offset CD TOTAL 144,499 53,461 Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2015-16 Request Budget Mid -Year Req.Dept Division Name Fund# Account Title of Request /AcctTitle On- going Cost Reason for Requesting Mid -Year Adjustment Number Division Request This request is for the inspection of the unique soil cement operation and related Development 13 PW -1 100 14300 5161.001 Contractual Services 75,000 - grading at the Vista Carryon Project This work is anticipated to be complete by the Services end of 2015. The cost will be billed to the developer. Development Public Works Inspector and 14 PW -2 14300 Various 83,601 100,116 This request is for a PW Inspector in Development Services. Services Vehicle Street Maintenance 230 14504 5201.002 2 Changeable Message Sign 40,000 - In preparation for the El Nino weather conditions, request to replace one unit and to (CMS) boards purchase one additional CMS board. These boards are frequently used in 15 PW -3 construction areas, special events and emergency responses. The old unit is 21 years Vehicle Maint 100 14503 5111.005 Maintenance Supplies 500 1,000 old and parts are hard to find since the manufacturer is no longer in business. Request to replace the supply line valve of the fire safety system at the Corp Yard 16 PW -5 General Srvc 100 14500 5161.001 Contractual Services 20,000 - that has malfunctioned. This is a request to replace three CNG fueling stations (FuelMaker) with one Bauer 17 PW -6 722 12103 5201.002 Equipment 40,000 - C120 Compressor unit Two stations are currently non -operational. The new unit can Replacement fill 6 cars at the sametime. This request is to pay for the underpayment of security guard services at the Contractual Services -Security metrolink stations in FY 14-15. Invoices received and paid did not reflect the correct 18 PW -7 Transit Facilities 700 14509 5161.001 68,000 - Services hourly rate of $13.99, a difference of $1.70 per hour; in addition, 4 invoices are still outstanding. 19 PW -8 Stnnwtr Sites 14650-52 5111.001 Special Supplies (10,794) (10,794) Adjust personnel allocations/expenditure offset PW TOTAL 316,307 90,322 This request is submitted at mid -year, because waiting until next annual budget for FT graffiti removal staff will result in graffiti removal continuing to fall behind. PRCS-1 Graffiti Removal 15307 5001.000 3 Graffiti Workers 77,934 214,599 The increase in graffiti, increase in area due to annexations, and high PTS turnover adversely affects the graffiti removal operation. PTS staff has been staying m 20 average of 6 months, and it takes approximately six months to train staff and get them acclimated to graffiti removal procedures and protocols. PRCS-2Graffiti Removal 100 15307 5002.001 Part -Time Salaries (20,684) (62,051) Expenditure offset Veh/Fgt 722 12103 5201.002 Ball Diamond Machine 13,000 - Replacement 21 PRCS-3 Request for a new machine for proper ball diamond maintenance at Old Orchard and Vehicle Maint 100 14503 5111.002 Vehicle Fuel 250 500 Valencia Meadows Park. V eh/Fgt Equipment replacement- This is a request to replace an aerator that breaks down often. The replacement is 22 PRCS-4 722 12103 5201.002 35,000 - Replacement Aerator necessary in order to begin field renovations N the spring of 2016. This budget request is for the repair of the existing concrete trench drain across the Parks Facility Trails -Cross trail box drain 23 PRCS-5 100 15205 5161.001 7,500 - San Francisquito trail that has lifted approximately 2" above finish grade of asphalt Maintenance repair trail. SCSC Gymnasium fire sprinkler system is starting to leak at sprinkler nozzles and SCSCSCSC Gym -Fire sprinkler 24 PRCS-6 100 15203 5161.001 6,600 - numerous connections due to age and deterioration due to rust, etc. Itis Maintenance repair r,.ruend,d w, rmair this nntmtial safety .neer Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET 0 n N f0 Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2015-16 Request Budget Mid -Year Req. Dept Division Name Fund# Account Title of Request /AcctTitle On- going Cost Reason for Requesting Mid -Year Adjustment Number Division Request This budget request will cover the PTS hours required to staff the additional club swim team through May 2016, additional rental is expected to generate $30k in new 25 PRC6-7 Aquatics 100 15104 5002.001 Part -Time Salaries 26,000 26,000 Aquatics revenue Ongoing PTS request is contingent upon renewal of Pasco Aquatics rental agreement 26 PRC6-8 Aquatics 100 15104 5002.001 Part -Time Salaries -Lifeguard 33 33,600 Budget adjustment for part-time salaries for lifeguard training during the recruitment Recruit Training,600 process. This request for additional PTS hours is to cover the increase in enrollment At this me Part -Tie rias -Inclusion- 27 PRC6-9 Inclusion/ADA 100 15114 5002.001 10,080 10,080 time lastyear, there are 3 inclusion services participants, currently, there are 18 in hours Increase n hours participants. PROS TOTAL 189,280 222,728 PFA Debt Service 500 19101 5301.001 Principal -COPS refinance 6,895,000 - 28 ND -1 Refinance the 2005 Certificate of Participation PFA Debt Service 500 19101 5301.005 COPS refinance -issuance cost 90,000 - TOTAL 6,985,000 - Total Operating&Maintenance 8,154,297 575,002 Personnel Adjustment (297,847) (297,847) GRAND TOTAL $ 7,856,450 $ 277,155 Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Capital Improvement Program FY 2015-16 RequestProject Number Dept Project Name Number Fund Fund Title Mid -Year Adjustment Re uest Project Status Reason for Mid -Year Adjustment Request 1 PW Trash Connector Pipe Scrn R1003 356 Stormwater (99,906) Closeout Project savings. 2 AS Valencia Industrial Cfr. Monument B1013 357 LMD 10,000 Construction Additional funding received from a developer for monument sign repairs 2 Total CIP Request (89,906) Attachment: Resolution Amending the Budgets for Fiscal Years 2014-2015 and 2015-2016 (1360: FISCAL YEAR 2015-16 MID -YEAR BUDGET RESOLUTION 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE POSITION CLASSIFICATION PLAN, PROVIDING FOR CHANGES TO BENEFIT CONTRIBUTIONS FOR THE EMPLOYEES AND RETIREES OF THE CITY, AND PROVIDING A COMPENSATION ADJUSTMENT FOR THE CITY MANAGER WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the time and method of paying salaries, wages and benefits for employees of the City; and WHEREAS, the City Council has authorized and directed, under provisions of the Municipal Code of the Citv of Santa Clarita, Section 2.080.060, the City Manager to prepare a proposed salary plan for all employees of the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as follows: SECTION 1. The position classification plan is hereby amended effective January 9, 2016, as set forth below and as reflected in the attached revised Classification Schedule: CLASSIFICATION CHANGES Classification Tree Specialist, LMD Grade 39 TITLE CHANGES cinsei Pinntinn Community Preservation Officer Grade 38 Supervising Community Pres. Officer Grade 42 Change Landscape Maintenance Specialist Grade 38 Change Code Enforcement Officer II Grade 38 (title change only) Community Preservation Supervisor Grade 42 (title change only) 12.c V Gl Packet Pg. 198 NEW CLASSIFICATION Classification Code Enforcement Officer I Grade 33 Graffiti Worker Grade 24 SECTION 2. Effective January 2016, the City -paid benefit contribution for all active employees will be adjusted. Active employees include City Council members, regular unrepresented employees, and regular employees covered by the Service Employees' International Union (SEIU) who are still actively working for the City. The maximum City -paid benefit contribution will be equal to the family rate for the lowest cost CalPERS' health insurance plan offered to Santa Clarita residents, the lowest cost dental insurance, and the lowest cost vision care insurance. This maximum monthly benefit will cover up to $1,336.44 in health, dental, and vision premium costs for each active employee enrolled in a City -provided health insurance plan. Active employees who are not enrolled in a City -provided health insurance plan and who were hired prior to January 1, 2011, will receive $1,016.58 in cafeteria allowance. Active employees who are not enrolled in a City -provided health insurance plan and who were hired on or after January 1, 2011 will receive $246.12 in taxable cash which is equal to half of the employee only rate for the lowest cost CalPERS' health insurance plan offered to Santa Clarita residents. These benefits will be pro -rated for part-time, regular employees. Changes to future benefit contributions for active employees will be subject to City Council approval. SECTION 3. Effective January 2016, the retiree health care contribution for City Council members and regular employees, both unrepresented and SEIU, hired prior to January 1, 2008 and retiring from the City on or after January 1, 2012, will be a monthly medical benefit up to the employee plus one dependent rate for the lowest cost health insurance plan offered by CalPERS. This monthly maximum rate will be $932.22 effective January 1, 2016. Retirees include City Council members, regular unrepresented employees, and regular employees covered by the SEN who retired from CalPERS within 120 days of leaving the City. The actual amounts for each individual retiree are based on the costs of the City -provided health insurance plan selected by the retiree, any applicable vesting schedules, and any applicable provisions in the SEIU Memorandum of Understanding. The surviving spouses or other dependents of retirees are only eligible for the CalPERS minimum contribution. Changes to future retiree healthcare contributions will be subject to City Council approval. SECTION 4. Adjust City Manager salary for 2016 per Employment Agreement. Salary adjustment set forth in the salary schedule attached. SECTION 5. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. 12.c V 20: Packet Pg. 199 PASSED, APPROVED, AND ADOPTED this 8a' day of December 2015. MAYOR ATTEST: 12.c CITY CLERK LL O DATE: M STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Kevin Tonoian, Administrative Services Manager/City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 8"' day of December 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK V Gl Packet Pg. 200 12.c City of Santa Clarita 0 Position Classification Plan Effective January 9, 2016 11/30/2015 Packet Pg. 201 m m © Administrative Services Manager 63 © Administrative Services Manager/City Clerk 62 City of Santa Clarita Position Classification Plan Effective January 9, 2016 © Assistant to the City Manage © Human Resources Manager © Communications Manager © Marketing & Economic 61 © Transit Manager Development Manager Intergovernmental Relations © Manager © Planning Manager 11/30/2015 O co r Q City Building Official © Assistant City Engineer 10 Assistant City Engineer 12.c City of Santa Clarita O Position Classification Plan Effective January 9, 2016 55 54 53 52 51 © Senior Information Technology Analyst 50 © Special Districts Administrator 11/30/2015 © Senior Human Resources Analyst © Purchasing and Risk Administrator © Senior Planner © Parks Development Administrator 0 0 Y 6 w © Associate Engineer Y c E t v R Y Y Q Packet Pg. 203 ©Parks Planning & Open Space ©Environmental Services 57 Manager © City Clerk Manager Recreation & Community © ©General Services Manager Services Manager © Assistant Building Official © Senior Engineer 56 © Senior Traffic Engineer © Traffic Signal System Administrator 55 54 53 52 51 © Senior Information Technology Analyst 50 © Special Districts Administrator 11/30/2015 © Senior Human Resources Analyst © Purchasing and Risk Administrator © Senior Planner © Parks Development Administrator 0 0 Y 6 w © Associate Engineer Y c E t v R Y Y Q Packet Pg. 203 City of Santa Clarita Position Classification Plan Effective January 9, 2016 49 10 Transit Coordinator I I 10 Senior Management Analyst 48 © Associate Planner © Economic Development 47 Associate © Acquisition Specialist © Environmental Services Program Coordinator © Housing Program Administrator C[7 0 CO r © Assistant Engineer 0 IL Information Technology Analyst © Human Resources Analyst © Management Analyst © Parks Administrator © Administrator y > 45 © Management Analyst © Management Analyst © © :2 Management Analyst 2 U) © Community Preservation Recreation and Community c © Senior Financial Analyst Administrator Services Administrator© StormwaterAdministrator N © c 0 Urban Forestry Administrator O Transportation Planning Analyst 0 w K 44---------------------------- ------------------------------ ---------------------------- Y ---------------------------w E 43 ------------------------------------------ r R Y Y Q 11/30/2015 Packet Pg. 204 City of Santa Clarita Position Classification Plan Effective January 9, 2016 11/30/2015 0 co r Project Development Coordinator Senior Building Inspector Supervising Public Works Inspector Supervising Vehicle Maintenance Mechanic 0 Administrative Analyst Building Inspector 11 © N c Environmental Field Y Specialist p 0 K © Public Works Inspector .. c w Supervisor E v R Y Y Q Packet Pg. 205 0 Project Development Financial Analyst O Assistant Planner II 0 Coordinator 42 0 Project Development Community Preservation 0 Recreation and Community Coordinator Supervisor Services Supervisor 41 40 GIS Technician ,0 Administrative Analyst 39 0 Communications Specialist 0 Administrative Analyst 0 Administrative Analyst Tree Specialist Information Technology Specialist Code Enforcement 38 0 Officer II Supervisor Landscape Maintenance Specialist 11/30/2015 0 co r Project Development Coordinator Senior Building Inspector Supervising Public Works Inspector Supervising Vehicle Maintenance Mechanic 0 Administrative Analyst Building Inspector 11 © N c Environmental Field Y Specialist p 0 K © Public Works Inspector .. c w Supervisor E v R Y Y Q Packet Pg. 205 City of Santa Clarita Position Classification Plan Effective January 9, 2016 I 37 I I I I I© Vehicle Maintenance Mechanic Gil 35 ,0 Executive Assistant Deputy City Clerk Assistant Planner I Graphic Artist 12.c 0 co r Engineering Technician G➢] 31 30 29 11/30/2015 Executive Secretary Buyer Payroll Technician Executive Secretary Executive Secretary Project Technician Human Resources Technician Project Technician Project Technician General Accounting Specialist Engineering Aide Executive Secretary Executive Secretary Project Technician Project Technician Packet Pg. 206 28 27 10 Tree Trimmer 26 25 24 Secretary Account Clerk 23 Cashier Program Specialist 22 Administrative Clerk 11/30/2015 City of Santa Clarita Position Classification Plan Effective January 9, 2016 Planning Technician Secretary I Secretary Materials Clerk Administrative Clerk 12.c 0 CO r Permit Specialist %F Aquatics Specialist © General Maint. Specialist © General Main. Specialist © Groundskeeperll © Street Maint. Worker Graffiti Specialist Secretary Secretary © General Maint. Worker Graffiti Worker © Groundskeeperl Program Specialist Administrative Clerk © General Maint. Worker © Vehicle Maint. Technician 0 0 0 K Y Administrative Clerk E t v R Y Y Q Packet Pg. 207 Pill W City of Santa Clarita Position Classification Plan Mail Services Specialist Effective January 9, 2016 18 1 Clerk I Mail Clerk I Clerk I Clerk I Clerk Q Executive Management (RFE) Q Management - 401(a) Eligible (Administrative Leave 1$2,000 City -Paid Deferred Compensation) (RFD) Q Management - 457 Eligible (Administrative Leave 1$2,000 City -Paid Deferred Compensation) (RFM) Q Exempt Non -Management (Administrative Leave /No City -Paid Deferred Compensation) (RNN) Q Union (SEIU) 11/30/2015 12.c 0 co r Packet Pg. 208 City of Santa Clarita 2016 Hourly Salary Schedule For All Employees Effective January 9, 2016 Grade Step A Step B Step C Step D Step E 1 $12.23 $12.84 $13.49 $14.16 $14.87 2 $12.54 $13.16 $13.82 $14.51 $15.24 3 $12.85 $13.49 $14.17 $14.88 $15.62 4 $13.17 $13.83 $14.52 $15.25 $16.01 5 $13.50 $14.18 $14.89 $15.63 $16.41 6 $13.84 $14.53 $15.26 $16.02 $16.82' 7 $14.18 $14.89 $15.64 $16.42 $17.24 8 $14.54 $15.27 $16.03 $16.83 $17.67 9 $14.90 $15.65 $16.43 $17.25 $18.11 10 $15.28 $16.04 $16.84 $17.68 $18.57 11 $15.66 $16.44 $17.26 $18.13 $19.03 12 $16.05 $16.85 $17.69 $18.58 $19.51 13 $16.45 $17.27 $18.14 $19.04 $20.00 14 $16.86 $17.70 $18.59 $19.52 $20.50 15 $17.28 $18.15 $19.05 $20.01 $21.01 16 $17.72 $18.60 $19.53 $20.51 $21.530A 17 $18.16 $19.07 $20.02 $21.02 $22.07 18 $18.61 $19.54 $20.52 $21.55 19 $19.08 $20.03 $21.03 $22.08 $23.19 20 $19.55 $20.53 $21.56 $22.64 $23.77 21 $20.04 $21.05 $22.10 $23.20 $24.36 22 $20.54 $21.57 $22.65 $23.78 $24.97 23 $21.06 $22.11 $23.22 $24.38 $25.60 24 $21.58 $22.66 $23.80 $24.99 $26.24 25 $22.12 $23.23 $24.39 $25.61 $26.89 26 $22.68 $23.81 $25.00 $26.25 $27.56 27 $23.24 $24.41 $25.63 $26.91 $28.25 V Gl Packet Pg. 209 Grade Step A Step B Step C Step D Step E 28 $23.82 $25.02 $26.27 $27.58 $28.96 29 $24.42 $25.64 $26.92 $28.27 $29.68 30 $25.03 $26.28 $27.60 $28.98 $30.43 31 $25.66 $26.94 $28.29 $29.70 $31.19 32 $26.30 $27.61 $28.99 $30.44 $31.97 33 $26.96 $28.30 $29.72 $31.20 $32.76 34 $27.63 $29.01 $30.46 $31.98 $33.58 35 $28.32 $29.74 $31.22 $32.78 $34.42 36 $29.03 $30.48 $32.00 $33.60 $35.28 37 $29.75 $31.24 $32.80 $34.44 $36.17 38 $30.50 $32.02 ' $33.62 $35.31 $37.07 39 $31.26 $32.82 $34.46 $36.19 $38.00 1 F 40 $32.04 $33.64 $35.33 $37.09 $38.95 41 $32.84 $34.48 $36.21 $38.02 $39.92 42 $33.66 $35.35 $37.11 $38.97 $40.92 43 $34.51 $36.23 $38.04 $39.94 $41.94 44 $35.37 $37.14 $38.99 $40.94 $42.99 45 $36.25 $38.06 $39.97 $41.97 $44.06 46 $37.16 $39.02 $40.97 $43.02 $45.17 47 $38.09 $39.99 $41.99 $44.09 $46.30 48 $39.04 $40.99 $43.04 $45.19 $47.45 49 $40.02 $42.02 $44.12 $46.32 $48.64 50 $41.02 $43.07 $47.48 51 $42.04 $44.14 $46.35 $48.67 $51.10 52 $43.09 $45.25 $49.89 53 $44.17 $46.38 $48.70 $51.13 $53.69 54 $45.27 $47.54 $49.91 $52.41 F $55.03 55 $46.41 $48.73 $51.16 $53.72 $56.41 56 $47.57 $49.94 $52.44 $55.06 $57.82 57 $48.76 $51.19 $53.75 $56.44 $59.26 58 $49.97 $52.47 $55.10 $57.85 $60.74 o! Q w r 0 �o N 0 N K r J Q U N LL 0 w co Y E R v 20: Packet Pg. 210 Grade Step A Step B Step C Step D Step E 59 $51.22 $53.78 $56.47 $59.30 $62.26 o! w 1 F 60 $52.50 $55.13 $57.89 $60.78 $63.82 61 $53.82 $56.51 $59.33 $62.30 $65.41 62 $55.16 $57.92 $60.82 $63.86 $67.05 N 0 N 63 $56.54 $59.37 $62.34 $65.45 $68.73 64 $57.95 $60.85 $63.90 $67.09 $70.44 } J 65 $59.40 $62.37 $65.49 $68.77 $72.21 Q CO 66 $60.89 $63.93 $67.13 $70.49 $74.01 a 67 $62.41 $65.53 $68.81 $72.25 $75.86 0 m CO 68 $63.97 $67.17 $70.53 $74.05 $77.76 w 69 $65.57 $68.85 $72.29 $75.91 $79.70 C R t 70 $67.21 $70.57 $77.80 E 71 $68.89 $72.33 $75.95 $79.75 $83.74 v 72 $70.61 $74.14 $81.74 R 73 $72.38 $76.00 $79.80 $83.79 $87.98 C g 74 $74.19 $77.90 $81.79 $85.88 - $90.17 a 75 $76.04 $79.84 $83.84 $88.03 $92.43 R 76 $77.94 $81.84 $85.93 $90.23 $94.74 w 77 $79.89 $83.89 $88.08 $92.48 $97.11 Y R 78 $81.89 $85.98 $90.28 $94.80 $99.54 w 79 $83.94 $88.13 $92.54 $97.17 $102.02 w v 80* $124.05 0 r *salary is subject to adjustment by contract rather than steps c v 20: Packet Pg. 211