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HomeMy WebLinkAbout2015-11-24 - AGENDA REPORTS - JOINT REG MINS (2)Tuesday, November 10, 2015 11011014040[67011 CITY OF SANTA CLARITA City Council / Board of Library Trustees Joint Regular Meeting - Minutes - Mayor McLean delivered the invocation. 6:00 PM 0 City Council Chambers All Councilmembers were present. s FLAG SALUTE Mayor McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Boydston, to approve the agenda, pulling item 8 for a separate vote and public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Pro Tem Kellar and Council recognized ten Doctors who have 40 years of service at Henry Mayo Newhall Memorial Hospital. Councilmember Boydston and Council recognized Hunter Greene for his participation in the 2015 Baseball World Cup in Japan and receiving the Edu-POWERED Anti -Bully Hero Award. Councilmember Weste and Council recognized the Finance Division for receiving the Association of Public Treasurers of the United States and Canada Excellence Award for Santa Clarita's Investment Policy, and the Government Finance Officers Association of the United States and Canada Achievement for Excellence in Financial Reporting. Packet Pg. 9 R L CALL TO ORDER C w Mayor/President McLean called to order the regular joint meeting of the City Council / Board of U Library Trustees at 6:08 p.m. m ROLL CALL c 0 All Councilmembers were present. s FLAG SALUTE Mayor McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by Boydston, to approve the agenda, pulling item 8 for a separate vote and public comment. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Pro Tem Kellar and Council recognized ten Doctors who have 40 years of service at Henry Mayo Newhall Memorial Hospital. Councilmember Boydston and Council recognized Hunter Greene for his participation in the 2015 Baseball World Cup in Japan and receiving the Edu-POWERED Anti -Bully Hero Award. Councilmember Weste and Council recognized the Finance Division for receiving the Association of Public Treasurers of the United States and Canada Excellence Award for Santa Clarita's Investment Policy, and the Government Finance Officers Association of the United States and Canada Achievement for Excellence in Financial Reporting. Packet Pg. 9 0 Mayor McLean and Council recognized the Purchasing Division for receiving National Procurement histitute's Achievement of Excellence in Procurement Award. Councilmember Acosta introduced Mayor Carol Chen, League of California Cities Los Angeles County Division President, who presented the City with the Helen Putnam Award for Excellence for the Old Town Newhall Arts and Entertainment District. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory Committee, regarding Laemmle Theatre funding; Steve Petzold, representing the Soledad Alliance for Environmental Responsibility Committee, regarding cancellation of the Cemex contract; Elaine Ballace, regarding the mobile home ordinance; Cam Noltemeyer regarding the Chiquita Landfill and the Laemmle Theatre; and Lynne Plambeck regarding campaign mailers. ti Two written comments were received regarding the potential relocation of the Santa Clarita Y Soccer Center and mobile home park rent increases. c U STAFF COMMENTS City Manager Ken Striplin commented regarding the proposed Laemmle project, the process for how this potential project will be considered, and the City's approach towards managing limited resources and prioritizing community projects; indicated he would put Mr. Petzold in touch with City staff to discuss the Cemex issue; and made comment regarding the mobile home ordinance and the appeal process. Councilmember Weste inquired and City Manager Ken Striplin clarified that it is the residents' responsibility to bring forth an appeal of capital improvements costs, and indicated the City is responsible for tracking capital improvement costs to ensure these are removed from residential rents once they are amortized. Councilmember Boydston requested that a report be given to Council on the results of an appeal. Council concurred. Councilmember Boydston inquired and City Attorney Joseph Montes clarified that the amortization of the capital improvement are tracked and identified separately. Councilmember Boydston inquired regarding the legalities regarding tipping at Chiquita. City Manager Ken Striplin indicated he will research this inquiry and provide the Council with a response. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston commented regarding the Veterans Day celebration at the Veteran's Plaza; commented on Bridge to Home Fundraiser on November 14 at Savia in Newhall. Page 2 Packet Pg. 10 0 Mayor Pro Tem Kellar recognized Ann Unger, Executive Director of the SCV Education Foundation for her work on education programs and presented her with a certificate. Councilmember Acosta congratulated the Marine Corps on its 240th birthday; congratulated the Santa Clarita Christian girls' volleyball team as league champion; and commented on the Single Mothers outreach Gala that he and the Mayor attended. Councilmember Weste commented on the new website (www.santa-clarita.com/divert) focusing on the prevention of family and domestic violence and available services for our community; invited residents to attend the free holiday event at the William S. Hart Mansion on December 5, 2016, from 7:00 to 9:00 p.m.; and requested that the meeting be adjourned in memory of Janice Braly Nelsen. R a c w Mayor McLean requested the Council take agenda item number 11 out of order to accommodate APPROVED [UNANIMOUS] the travel schedule for the representative of the California Solar Energy Industry Association ti invited by the City to participate in the discussion regarding the net energy metering program; TimBen Boydston, Councilmember commented regarding US Postal Service and their intention to relocate the Newhall post office c and thanked the community for supporting this effort; and commented regarding the Main Street U holiday lighting ceremony on November 21; commented on the Veterans Day event at the a Veterans Historical Plaza on November 11; and commented regarding her appointment to the 00 League of California Cities Administrative Services Policies Committee representing the Los io Angeles County Division. CONSENT CALENDAR Council approved the Consent Calendar in its entirety with the exception of item eight which was pulled for a separate vote of the City Council. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Mayor Pro Tem SECONDER: TimBen Boydston, Councilmember AYES: Acosta, Boydston, Kellar, Weste, McLean ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the October 22, 2015, Special Meeting. ITEM 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 27, 2015, 2015, Special Meeting. Page 3 Packet Pg.11 0 ITEM 3 APPROVAL OF JOINT REGULAR MEETING MINUTES —The minutes are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes of October 27, 2015, Joint Regular Meeting. ITEM 4 READING OF ORDINANCE TITLES R Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. ti c w m RECOMMENDED ACTION: c City Council determine that the titles to all ordinances which appear on this public agenda have U been read and waive further reading. a 0 0 ITEM 5 ACQUISITION OF A PORTION OF 24650 AVENUE ROCKEFELLER - ASSESSOR'S PARCEL NUMBER 2811-001-801 Purchase 10,874 square feet of real property located at 24650 Avenue Rockefeller for the construction of an American with Disabilities Act compliant ramp along the west side of the San Francisquito Creek Trail connecting to Newhall Ranch Road. RECOMMENDED ACTION: City Council: Approve the purchase of a portion of 24650 Avenue Rockefeller, Santa Clarita, Assessor's Parcel Number 2811-001-801, for construction of an American with Disabilities Act (ADA) compliant access ramp at a total cost of $158,000, which includes a property purchase price of $134,000; $11,000 for escrow fees, title fees, appraisal fees, and due diligence costs; and $13,000 in engineering and right-of-way acquisition process costs. 2. Transfer Bridge and Thoroughfare funds (303) in the amount of $400,000 from Newhall Ranch Road Bridge Widening over San Francisquito Creek expenditure account S 1039303-5161.001 to San Francisquito Creek Trail ADA Ramp Upgrade expenditure accounts as follows: $158,000 to T1016303-5201.004 and $242,000 to expenditure account T1016303-5161.001. 3. Authorize the City Manager to execute all required documents subject to approval by the City Attorney. Page 4 Packet Pg. 12 ITEM 6 APPROVAL OF THE 2015 UPDATED HAZARD MITIGATION PLAN IN ACCORDANCE WITH THE FEDERAL DISASTER MITIGATION ACT OF 2000 (PUBLIC LAW 106-390) Approve the update of the City of Santa Clarita Local Hazard Mitigation Plan in accordance with the Federal Disaster Mitigation Act of 2000. RECOMMENDED ACTION: City Council approve the updated City of Santa Clarita Local Hazard Mitigation Plan in accordance with the Federal Disaster Mitigation Act of 2000. ITEM 7 EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 13-00384 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR ZONE 27 Consideration for approval of renewal option for Landscape Maintenance District (LMD) Contract No. 13-00384 for landscape maintenance services of Zone 27 by ValleyCrest Landscape Maintenance. Terms of the existing contract allows for three (3), one-year renewal options. RECOMMENDED ACTION: City Council: 1. Approve first renewal option for landscape services under contract 13-00384 to ValleyCrest Landscape Maintenance, Inc. for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zone 27 (Circle J Ranch) in the amount of $73,080; include a Consumer Price Index (CPI) increase of .1% equaling $73; and authorize a contingency amount of $24,000 for a total annual amount not to exceed $97,153. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. ITEM 8 SECOND READING AND ADOPTION OF AN ORDINANCE TO GRANT VALENCIA WATER COMPANY A WATER FRANCHISE This item was pulled for a separate vote. 0 Page 5 Packet Pg. 13 u 0 ITEM 9 CHECK REGISTER NO. 21 FOR THE PERIOD 09/18/15 THROUGH 10/01/15 AND 10/08/15 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 09/25/15 THROUGH 10/08/15 Check Register No. 21 for the Period 09/18/15 through 10/01/15 and 10/08/15. Electronic Funds Transfers for the Period 09/25/15 through 10/08/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. R L ITEM PULLED FOR A SEPARATE VOTE ITEM 8 ci SECOND READING AND ADOPTION OF ORDINANCE FOR VALENCIA WATER FRANCHISE v� This is the second reading and adoption of an ordinance to grant Valencia Water Company a U water franchise. The first reading of this ordinance took place on October 27, 2015 and was �- passed to the second reading. The current water franchise will expire December 17, 2015. If a approved this evening, the new franchise would become effective in 30 days. c RECOMMENDED ACTION: City Council: 1. Adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, GRANTING A WATER FRANCHISE TO VALENCIA WATER COMPANY." 2. Appropriate revenue in the amount of $10,000 for the granting fee to Franchise Fee Revenue Account 100-4012.001. Addressing the Council on this item was Cam Noltemeyer. Councilmember Boydston made comment regarding the Urban Water Management Plan and requested that Council consider commenting on the plan as it relates to granting the franchise. There was no Council concurrence. City Manager Ken Striplin indicated that he would follow-up with the Council concerning the City's opportunities for input on the development of the Urban Water Management Plan. Adopted Ordinance No. 15-09 Page 6 Packet Pg. 14 RESULT: APPROVED [4 TO 11 MOVER: Bob Kellar, Mayor Pro Tem SECONDER: Laurene Weste, Councilmember AYES: Dante Acosta, Bob Kellar, Laurene Weste, Marsha McLean NAYS: TimBen Boydston PUBLIC HEARING ITEM 10 FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA NO. 2015-1 (FIVE KNOLLS) Pursuant to conditions of approval adopted during the entitlement of the Five Knolls development project, the property owner shall establish a Drainage Benefit Assessment Area to ensure the continued maintenance of any drainage improvements that are not eligible for transfer to the Los Angeles County Flood Control District for maintenance. RECOMMENDED ACTION: City Council conduct a public hearing, and open and review ballots. If no majority protest exists, adopt a resolution approving the Engineer's Report for Drainage Benefit Assessment Area (DBAA) 2015-1, and authorize the annual levy and collection of the assessments within DBAA 2015-1, beginning Fiscal Year 2016-17. If a majority protest exists, no action will be required. Mayor McLean opened the public hearing. City Clerk Kevin Tonoian reported that all notices required by law have been provided. Addressing the Council was Cam Noltemeyer. Mayor McLean closed the public hearing. Mayor McLean directed the City Clerk to tabulate the ballots. City Clerk Kevin Tonoian announced that 100 percent of the ballots are in favor of the annexation and 0 percent are opposed. Therefore, no majority protest exists. Adopted Resolution No. 15-75 RESULT: APPROVED [UNANIMOUS] MOVER: Dante Acosta, Councilmember SECONDER: Bob Kellar, Mayor Pro Tem AYES: Acosta, Boydston, Kellar, Weste, McLean 0 Page 7 Packet Pg. 15 u UNFINISHED BUSINESS ITEM 11 CALIFORNIA PUBLIC UTILITIES COMMISSION NET ENERGY METERING SUCCESSOR PROGRAM As mandated by Assembly Bill 327, the California Public Utilities Commission (CPUC) is discussing changes to the rate structure of Net Energy Metering (NEM) programs offered by California's three Investor Owned Utilities (IOU), which must be adopted by the CPUC by December 31, 2015, to go into effect on July 1, 2017, or the date on which the utility reaches its 5% NEM program cap. RECOMMENDED ACTION: City Council discuss and provide direction to staff. Matt Levesque, Administrative Analyst, presented the staff report. Representing Southern California Edison (SCE) was Russell Garwacki, Director of Pricing Design and Research; and representing the solar industry was Bernadette Del Chiaro, Executive Director of California Solar Energy Industries Association. The City Council provided each speaker with seven minutes to make comment. Addressing the Council on this item was Steve Petzold. Council discussed solar subsidies, net metering, and the California Public Utilities Commission's ultimate responsibility to oversee this matter. Mayor McLean expressed her concerns regarding net energy metering program regulation, its impact on innovative businesses, and her interest in making a general statement to the California Public Utilities Commission. Motion by Boydston, second by Kellar to not make a recommendation on this legislation. RESULT: APPROVED [4 TO 11 MOVER: TimBen Boydston, Councilmember SECONDER: Bob Kellar, Mayor Pro Tem AYES: Dante Acosta, TimBen Boydston, Bob Kellar, Laurene Weste NAYS: Marsha McLean 0 Page 8 Packet Pg. 16 u NEW BUSINESS ITEM 12 INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL CODE WITH REGARD TO COMMISSIONERS AND ADOPTION OF A RESOLUTION WITH REGARD TO THE FINANCIAL ACCOUNTABILITY AND AUDIT PANEL CONCERNING AND REORGANIZATION First reading of an ordinance clarifying terms of office and the reorganization of the three City Commissions and the Financial Accountability and Audit Panel. RECOMMENDED ACTION: City Council: 1. Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 2.26 PLANNING COMMISSION, CHAPTER 2.28 PARKS, RECREATION, AND COMMUNITY SERVICES COMMISSION, AND CHAPTER 2.29 ARTS COMMISSION OF TITLE 2 ADMINISTRATION AND PERSONNEL, OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING COMMISSIONER TERMS AND ORGANIZATION." 2. Adopt resolution amending Article III Membership of the FAAP, Section 3. Term, and Article V Officers, Section 2. Term of Officers of the Financial Accountability and Audit Panel Bylaws. City Clerk Kevin Tonoian presented the staff report. Adopted Resolution No. 15-76 RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Mayor Pro Tem SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Kellar, Weste, McLean PUBLIC PARTICIPATION II No requests to speak were received. ADJOURNMENT Mayor McLean adjourned the meeting in memory of Janice Braly Nelsen at 8:23 p.m. ATTEST: CITY CLERK Page 9 MAYOR 0 Packet Pg. 17 u