HomeMy WebLinkAbout2015-10-27 - AGENDA REPORTS - LMD CONTR 12-00415-A (2)Agenda Item: 15
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
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CITY MANAGER APPROVAL: 1 j=�
DATE: October 27, 2015
SUBJECT: EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE
DISTRICT (LMD) CONTRACT 12-00415-A TO PROVIDE
LANDSCAPE MAINTENANCE SERVICES FOR ZONES T-33, T-65,
AND T -65A
DEPARTMENT: Administrative Services
PRESENTER: Dennis Luppens
RECOMMENDED ACTION
City Council:
Approve second renewal option for landscape services under contract 12-00415-A to Stay
Green, Inc. for landscape maintenance services encompassing Landscape Maintenance
District (LMD) Zones T-33, T-65, and T -65A in the amount of $188,868; include a
Consumer Price Index (CPI) request of. 1%, equaling $188; and authorize a contingency
amount of $37,800 for atotal annual amount not to exceed $226,856.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to one (1) annual renewal option not to
exceed the annual bid amounts, plus CPI adjustments.
BACKGROUND
In 2012, landscape maintenance services were competitively bid and awarded to Stay Green, Inc.
by action of the City Council to provide landscape maintenance services to the following three
LMD zones: Zone T-33 (Canyon Park), T-65 (Fair Oaks Ranch - Phase 1), and T -65A (Fair
Oaks Ranch - Phase II and III). The term of the base contract was for two (2) years, plus three
(3), one-year renewal options. As this contract is nearing the completion of its first renewal
option year, staff is requesting City Council approval to execute the second one-year renewal
option.
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Stay Green, Inc. continues to perform in a manner that meets the City of Santa Clarita's
performance standards, as well as the established terms and specifications of their contracts. A
review of actual expenditures over the past two years supports maintaining the contingency
amount at its current level of $37,800.
Based on recent bid results for other LMD maintenance contracts, the pricing associated with the
renewal of this contract remains competitive within this service sector. Therefore, staff
recommends the City Council exercise the second renewal option for this contract for an amount
not to exceed $226,856.
ALTERNATIVE ACTIONS
1. Direct staff to re -bid the contracts.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. Sufficient LMD funds were appropriated by the City
Council as part of the Fiscal Year 2015-16 budget in the following accounts:
Zone T-33 - 12557-5161.010, 12557-5141.001
Zone T-65 - 12554-5161.010, 12554-5141.001
Zone T -65A - 12555-5161.010, 12555-5141.001
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