HomeMy WebLinkAbout2015-11-10 - AGENDA REPORTS - LMD ZONE 27 (2)0
Agenda Item: 7
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
i,
CITY MANAGER APPROVAL: 1 j=�
DATE: November 10, 2015
SUBJECT: EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE
DISTRICT (LMD) CONTRACT 13-00384 TO PROVIDE
LANDSCAPE MAINTENANCE SERVICES FOR ZONE 27
DEPARTMENT: Administrative Services
PRESENTER: Dennis Luppens
RECOMMENDED ACTION
City Council:
Approve first renewal option for landscape services under contract 13-00384 to ValleyCrest
Landscape Maintenance, Inc. for landscape maintenance services encompassing Landscape
Maintenance District (LMD) Zone 27 (Circle J Ranch) in the amount of $73,080; include a
Consumer Price Index (CPI) increase of. 1% equaling $73; and authorize a contingency
amount of $24,000 for a total annual amount not to exceed $97,153.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
BACKGROUND
In 2013, landscape maintenance services were competitively bid and awarded to ValleyCrest
Landscape Maintenance, Inc. by action of the City Council. The term of the base contract was
for two years, plus three incremental one-year renewal options. This contract provides landscape
maintenance services to the LMD-maintained areas in Zone 27 (Circle J Ranch). As the contract
is nearing completion of the two-year base period, staff is recommending City Council approval
to execute the first one-year renewal option.
ValleyCrest Landscape Maintenance, Inc. is performing in a manner which is reflective of the
City's performance standards, as well as meeting the established terms and specifications of their
contract. A review of actual expenditures over the past two years supports maintaining the
contingency amount at its current level of $24,000.
Page 1
PacketPg. 32
0
Based on recent bid results for other LMD maintenance contracts, the pricing associated with the
renewal of this contract remains competitive within this service sector. Therefore, staff
recommends the City Council exercise the first renewal option for this contract for an amount
not to exceed $97,153.
ALTERNATIVE ACTION
1. Direct staff to re -bid the contracts.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund with this action. Funding to support this contract has
been appropriated by the City Council in the Fiscal Year 2015-16 Budget within Account Nos.
12550-5161.010 and 12550-5141.001.
Page 2
Packet Pg. 33