HomeMy WebLinkAbout2015-09-22 - AGENDA REPORTS - MAIN STREET HOLIDAY DECORATION (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
Agenda Item: 6
CITY MANAGER APPROVAL: �
DATE: September 22, 2015
SUBJECT: MAIN STREET HOLIDAY DECORATION PROGRAM
DEPARTMENT: City Manager's Office
PRESENTER: Matthew Levesque
RECOMMENDED ACTION
City Council authorize City Manager to execute an amendment to the contract to reflect the
increased scope, subject to final language approval by the City Attorney.
BACKGROUND
On August 26, 2014 the City Council approved a contract with Mobile Illumination for one year
in the amount of $128,045, with two one-year renewal options for an annual amount of $74,305,
for the Main Street Holiday Decoration Program.
As part of the Fiscal Year 2015-16 budget, the City Council has appropriated $80,000 toward
the Main Street Holiday Decoration Program in an effort to increase the amount of lights and
decorations along Main Street and to build upon the success this event has realized in the first
two years.
Staff have worked with Mobile Illumination to update the contract's scope of work to be
consistent with the amount appropriated for Fiscal Year 2015-2016. Additional decorations
included within the updated scope of work include the lighting of 23 trees that were previously
not mature enough to be wrapped with lights, as well as the installation of additional lights on the
two skylines that cross over Main Street at Lyons Avenue and 6th Street. Approval of the
recommended action will allow staff to proceed with the contract renewal process for Fiscal Year
2015-16.
ALTERNATIVE ACTION
1. City Council not approve the contract increase with Mobile Illumination.
2. Other action as determined by the City Council.
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a. Packet Pg 27
FISCAL IMPACT
No additional resources, beyond those contained within the adopted Fiscal Year 2015-16 City
budget, are required for implementation of the recommended action.
ATTACHMENTS
Updated Proposal
Page 2
Packet Pg. 28
Custom Design and Scope of Work for Old Town Newhall
1 near Contract
23ft tall, fully decorated Feature Christmas Tree with over 7100 Warm White
5mm LED's. Product is made from 60% recycled steel and is 90% recyclable.
Decorations throughout the tree will be beautiful ornamentations with a red,
$24,235
white and silver Candy Cane Theme. Custom tree based constructed to allow
for customer access to Library entrance.
Loosely trunk wrap lower main trunks of 47 Sycamore trees with Warm White
LED mini lights. Lighting and electrical will be installed to tie in with existing
$7,285
permanent lighting in the trees.
Loosely trunk wrap main trunks of 32 Mesquite and Oak Trees along
storefronts with Warm White LED mini lights. Lighting and electrical will be
$4,960
installed to tie in with existing permanent lighting in the trees.
Overhead Skyline with 3011 wide "Season's Greetings" sign hung over the
.street comer to draw attention along the entire distance of the Old Town
District. Skyline will be attached to temporary trussing that will span over the
street at Main St and Market St, maintain a minimum 16.5ft height clearance,
and be secured by counter weights (no drilling or guy wires needed). Design
will include a cluster of beautiful artificial Christmas trees (various sizes) over
$179940
the street and create a stunning backdrop to the "Season's Greetings" sign. Old
Western Style Water Barrels will provide the counter weight for the trussing as
shown below. Beautiful Poinsettias will complete the design for the base of the
structure. Snow -blanketed batting will cover the entire trussing, and will be
illuminated from inside on the vertical portions.
1 Company Proprietary
Second Skyline will be attached to temporary trussing that will span over
the street near Main St and 9th, maintain a minimum 16.5ft height
clearance, and be secured by counter weights (no drilling or guy wires
needed). Design will include a 30ft long Santa, Sleigh, and 3 Deer set along
the top of the trussing. Santa & Sleigh are 5ft tall and 611 long, standing
deer are 511 tall 4ft wide, and Rudolph is 6ft long. The display will be lit
with spotlights and illuminated red reins connecting the sleigh and deer.
$17,940
Old Western Style Water Barrels will provide the counter weight for the
trussing as shown below. Beautiful Poinsettias will complete the design for
the base of the structure. Snow -blanketed batting will cover the entire
trussing, and will be illuminated from inside on the vertical and horizontal
portions.
Loosely trunk wrap main trunk and loosely decorate the canopy of 23 new
Gleditsia Trees along storefronts with Warm White LED mini lights.
$6,095
Allowance for additional scope of work to be added to Skyline Display with
the Santa and Reindeer design on it. The intent is to increase lighting effect
not to exceed
of the overall Skyline.
$19545
TOTAL:
$805000
2 Company Proprietary
MOBILE
#ILLU
Packet Pg. 30