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2015-05-12 - AGENDA REPORTS - TREE MAINT SERVICE REQUEST (2)
Agenda Item: 5 CITY OF SANTA CLARITA Q) AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: May 12, 2015 SUBJECT: TREE MAINTENANCE SERVICE REQUEST CONTRACT DEPARTMENT: Administrative Services PRESENTER: Susan Nelson RECOMMENDED ACTION City Council: 1. Award a two-year tree maintenance service contract to Stay Green, Inc. for contractual tree maintenance in the amount of $526,240, and authorize an annual contingency in the amount of $52,624, (a total of $105,248 for two years) for a total two-year contract in an amount not to exceed $631,488. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; execute up to three, one-year renewal options not to exceed the annual bid amount, plus Consumer Price Index (CPI) adjustments; and execute all documents subject to City Attorney approval. BACKGROUND The City's Special Districts operation is responsible for overseeing the City-wide tree maintenance program. This program consists of regular maintenance of an urban forest that encompasses more than 125,000 trees. Approximately half of the trees are located within the public right-of-way, with the other half maintained within Landscape Maintenance District (LMD) areas. The Urban Forestry operation is responsible for the preservation of our community's urban forest and performs scheduled routine tree maintenance. In addition to our annual pruning cycle, staff often receives requests from residents for maintenance of specific trees outside of the scheduled program. These requests typically consist of tree trimming, planting, removals, and stump - grinding. Page 1 APPROVED Packet Pg. 43 While many of these service requests are addressed by Urban Forestry staff, the overall frequency and size of some of the trees require the City to outsource such work to private contractors. During calendar year 2014, Urban Forestry outsourced 851 service requests to its maintenance contractors for public right-of-way and LMD trees that were too large for staff to resolve. Additionally, as the City's urban forest matures, staff anticipates there will continue to be requests and a need for large trees to be removed. Urban Forestry's maintenance program seeks to address tree -related service requests quickly, thereby minimizing exposure to liability and mitigating instances of deferred maintenance which are frequently seen in other communities. Urban Forestry strives to keep pace with the level of requests for services generated by residents in a manner which is responsive and fiscally responsible. To this end, the City's Purchasing staff published bid number UF -14-15-17 for the Tree Service Request Program on PlanetBids on February 20, 2015. The invitation to bid was sent to 312 vendors and was downloaded by 19 potential bidders. As a result of the bid process, five bids were received and opened by Purchasing staff on March 24, 2015. A thorough evaluation of the bids determined the proposal submitted by Stay Green, Inc. (SGI) to be the lowest, responsive, responsible bid. The results of the bid are shown below. For contingency purposes, staff is requesting authorization to increase the total potential value of Stay Green's annual contract by $52,624. These additional funds will only be necessary in the event of an increased number of tree -related service requests or unforeseen emergencies. Special Districts staff completed a due -diligence review of Stay Green inc.'s professional references and has determined their performance record meets the City's high performance standards. ALTERNATIVE ACTION Other action as determined by the City Council. 0 Page 2 1. Packet Pg. 44 Stay Green, Inc. Bid I Santa Clarita, CA $263,120.00 Four Seasons Landscape and Property Services, Inc. Bid 2 Santa Clarita, CA $268,257.60 International Environmental Corporation Bid 3 Panorama City, CA $312,000.00 Mariposa Landscapes, Inc. Bid 4 Irwindale, CA $315,120.00 West Coast Arborists Bid 5 Anaheim, CA $468,000.00 For contingency purposes, staff is requesting authorization to increase the total potential value of Stay Green's annual contract by $52,624. These additional funds will only be necessary in the event of an increased number of tree -related service requests or unforeseen emergencies. Special Districts staff completed a due -diligence review of Stay Green inc.'s professional references and has determined their performance record meets the City's high performance standards. ALTERNATIVE ACTION Other action as determined by the City Council. 0 Page 2 1. Packet Pg. 44 FISCAL IMPACT Adequate Land scape'Maintenance District (Fund 357) and Urban Forestry (Fund 100) funds have previously been appropriated as part of the Fiscal Year 2014-15 operational base budget. Funds for Fiscal Years 2015-16 and 2016-17 are contingent upon appropriation of funds by the City Council. ATTACHMENTS UF -14-15-17 Bid Packet (available in the City Clerk's Reading File) UF -14-15-17 Stay Green Bid Response (available in the City Clerk's Reading File) 0 Page 3 Packet Pg. 45 FOR PUBLICATION Friday, February 20, 2015 NOTICE INVITING BIDS Bids must be received electronically before 11:00 AM on Tuesday, March 24, 2015 by the Purchasing Agent of the City of Santa Clarita. Electronic bids may be viewed at: http://www.planetbids.com/portal/portal.cfm?CompanvlD=l 6840# UF -14-15-17 TREE SERVICE REQUEST PROGRAM Specifications for this bid may be downloaded from the City's Purchasing website at www.santa- clarita.com/purchasing. Please refer to specifications for complete details and bid requirements. There will be a pre-bid meeting on Wednesday, April 1, 2015 at 9:00 AM beginning at City Hall, 23920 Valencia Blvd., in the Council Chambers to review the bid. The specifications in this notice shall be considered a part of any contract made pursuant thereto. In accordance with the provisions of California Public Contract Code Section 3300, the successful bidder shall submit proof of a State Contractor's License, C-27 and D-49 with bid response. Failure to possess and or move to possess the specified license as instructed, shall render the bid as non-responsive and shall act as a bar to awarding the contract to that bidder. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract. There is no Engineer's estimate for this work. This contract is subject to the State prevailing wage requirements of the California Labor Code including Sections 1770, 1771.52 17733 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations' Internet web site at http://www.dir.ca.gov/dlsr/pwd. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor Compliance Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003 or later, and which will become part of the conformed documents. All pertinent California statutes and regulations, including, but not limited to those referred to in the City's Labor Compliance Program, are incorporated herein by reference as though set forth in their entirety. Additionally, the Contractor is responsible for obtaining a current edition of all California statutes and regulations and adhering to the latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRS) with the progress payment on at least monthly basis to the City. The specifications in this notice shall be considered a part of any contract made pursuant thereto. Purchasing (661)286-4193 CITY OF SANTA CLARITA INVITATION FOR BID BID # UF -14-15-17 BID OPENING: March 24, 2015 The City of Santa Clarita invites electronically sealed bids for: TREE SERVICE REQUEST PROGRAM 1. Electronic Bids must be ELECTRONICALLY received at: http://www.planetbids.com/portal/portal.cfm?CompanvlD=l 6840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 44, Exhibits A to D, and Attachments A, B, C and D. 5. Bid Questions. Questions should be submitted electronicallyto: The last day for questions will be 5:00 PM, March 13, 2015. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 7. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to two times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area - Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. Name (Print): Email: Company: Address: Company Phone No.; City: State/Zip: Bid # UF -14-15-17 TABLE OF CONTENTS TREE MAINTENANCE PROGRAM UF -14-15-17 Section............................................................................................. Page NoticeInviting Bids................................................................................ Invitationto Bid.......................................................................................1 Tableof Contents.....................................................................................2 BidInstructions.......................................................................................3 Documentation Checklist..........................................................................7 Specifications..........................................................................................8 Bid Security Bond/Proposal Guarantee Bid Bond..........................................28 Faithful Performance Bond.......................................................................30 Designation of Subcontractors....................................................................31 References...............................................................................................33 SampleContract.....................................................................................34 BidSchedule............................................................................................40 Exhibit A Violation Records.......................................................................45 Exhibit B Staff........................................................................................46 Exhibit C Holiday Schedule.......................................................................48 ExhibitD Inventory ..................................................................................49 Attachment A Attachment B Attachment C Attachment D Terms & Conditions (separate attachment) APPENDIX A Labor Compliance Program (separate attachment) Bid # UF -14-15-17 2 BID INSTRUCTIONS Submitting Proposals. (a) The bid response must be ELECTRONICALLY submitted on this form and include the notice, Request for Proposal Schedule, and all forms or information included in or required by Section C, Specifications, (attachments accepted) (b) All documentation of unit pricing or other cost breakdowns as outlined in this bid must be submitted to support the total bid price. (c) Proposals/corrections received after the closing time will not be opened. The City will not be responsible for bids not properly marked and delivered. Upon award, all submissions become a matter of public record. 2. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United States currency. Payments will be made in Unite States Currency. 3. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The City has the option of accepting or rejecting any alternative bid. 4. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited nature of our resources and the leadership role government agencies have, supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103. With changes in technology and industries occurring rapidly it is frequently difficult to be aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek out those products which result in less energy usage, least impact on natural resources and greatest reuse of post- industrial and post -consumer material. Bidders are strongly encouraged to offer products and services meeting these criteria and point out those specific aspects or features in their bid. In accordance with Public Contract Code 22152 bidders are required to certify in writing the minimum, if not exact, percentage of postconsumer materials in the products, materials, goods, or supplies, offered or sold. 5. Failure to Submit Bid. Your name may be removed from the mailing list if the City receives no response to this bid. 6. Reiection. The City reserves the right to reject any or all bids and to waive any informality in any bid. The City may reject the bid of any bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the bid of a bidder who is not in a position to perform such a contract satisfactorily. The City may reject the bid of any bidder who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita. 7. Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It is the bidder's responsibility to contact the project manager, for public projects, or Purchasing prior to submission of the bid to make certain the package is complete and all required addenda are included. This information will be available from the City's website. Bidders are cautioned against relying on verbal information in the preparation of bid responses. All official information and guidance will be provided as part of this solicitation or written addenda. 8. Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita Businesses) unless Part C identifies this bid as a multiple criteria bid or this bid is for public works, professional services or is federally funded. Qualifications of responsibility will be in accordance with the S.C.M.C. Lowest cost is the lowest total cost to the City to acquire the goods and/or services resulting from this solicitation. The City may make an award based on partial items unless the bid submitted is marked "All or none." Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The results of the bid will be posted on the City's website at www.santa- clarita.com/purchasing, normally within 24 hours. Bid # UF -14-15-17 9. Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this bid with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of exception to this clause in vendor's response will be considered agreement. However, the City of Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy -back" procurements. 10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the City. Performance by the contractor will be considered agreement with the terms of this contract. 11. Taxes, Charges and Extras. (a) Bidder must show as a separate item California State Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid. Contractor/vendor agrees to cooperate with the City in all matters of local taxation. 12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay period after receipt and acceptance of goods and/or services and upon using department confirmation of such acceptance. 13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received hereunder, is binding upon the City unless the City gave written consent before such assignment. 14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project. 15. Prevailing wage. For all public works, the Bidder is required to bid prevailing wage. For the purposes of this paragraph, public works includes maintenance. The City of Santa Clarita Labor Compliance Program is included herein as an informative reference for the successful bidder. It does not require any completion prior to contract award but should be reviewed for all necessary provisions and requirements. 16. Protection of Resident Workers. The City of Santa Clarity actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of any agreement entered into between the parties. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, the bidder must defend the City (at the City's request and with counsel satisfactory to the City) and indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. 18. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the amount of at least 10% of the total value of the bid OR 10 % of the value of the 15' year of service for service bids, to guarantee that bidders will enter into contract to furnish goods or services at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. Likewise, a Performance Bond and/or Material and Labor Bid # UF -14-15-17 d bonds shall be required of the successful bidder when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond). Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words "BID BOND FOR" and the bid #, "NO LATER THAN the bid due date and time, for the vendor to be considered responsive. 19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall be provided by using an ACORD certificate of insurance and shall be provided prior to contract signing. Insurance shall be "Primary and Non -Contributory' and must name the "City of Santa Clarita" as an additional insured. The certificate shall list coverage for General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000 aggregate), Auto Liability (limit of $1,000,000), and Worker's Compensation (statutory requirement). For professional services, Professional Liability with a limit of $1,000,000 may also be required. Insurance shall not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City. Specific insurance requirements will be set forth in any contract awarded to a bidder. 20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will be so designated. Bidder is responsible for inspecting and understanding the total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.) 21. Specifications. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications. 22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the proposal does not restrict bidders to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supercede any other specifications or requirements cited. Documentation of equivalency must be submitted with the bid. At a minimum the documentation must demonstrate equivalency in form, fit, function, quality, performance and all other stated requirements. The City is final determiner of equivalency. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section. 23. Price Reductions. If at any time during the life of this contract, the successful bidder reduces his price or prices to others purchasing approximately the same quantities as contemplated by this contract, the contract prices must be reduced accordingly, and the contractor/vendor will immediately notify the Purchasing Agent, City of Santa Clarita. 24. Contract Pricing. Except as otherwise provided, prices must remain consistent through the term of this contract. The City does not pay "surcharges" of any type unless identified in the response to this bid. All costs will be included in the pricing provided to the City. 25. Non -Appropriation of Funds. The City's obligation is payable only and solely from funds appropriated for the purpose of this agreement. All funds for payment after June 30 of the current fiscal year are subject to City's legislative appropriation for this purpose. In the event the governing body appropriating funds does not allocate sufficient funds for the next succeeding fiscal year's payments. Then the affected deliveries/services may be (1) terminated without penalty in their entirety, or (2) reduced in accordance with available funding as deemed necessary by the City. The City shall notify the Contractor in writing of any such non -allocation of funds at the earliest possible date. Bid # UF -14-15-17 26. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting from this bid, the vendor agrees that the City may procure the articles or services from other sources and may deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so paid, and prices paid by the City shall be considered the prevailing market price at the time such purchase is made. 27. Termination. The City may terminate any service or contract with or without cause either verbally or in writing at any time without penalty. 28. Safety. Contractor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations issued thereunder, and certifies that all items furnished under this bid will conform and comply with the indemnity and hold harmless clause for all damages assessed against buyer as a result of suppliers failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished under this order to so comply. 29. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor to proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the City with a view toward securing an agreement or securing favorable treatment with respect to the award or amending, or the making of any determinations with respect to the performance of such agreement; provided, that the existence of the facts upon which the City makes findings shall be in issue and may be reviewed in any competent court. In the event of such termination, the City shall be entitled to pursue the same remedies against the Contractor as the City could pursue in the event of default by the Contractor. 30. Invoices. Invoices will be forwarded to City of Santa Clarita Accounts Payable 23920 Valencia Blvd. Ste. 295 Santa Clarita, CA 91355-2196 Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later. 31. Bid Questions. Are to be submitted through Planet Bids. The last day for questions will be March 13, 2015 before 5:00 PM 32. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to three times, in one year increments, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. The City intends for the initial contract to cover two years with three additional one year contract increments. Bid # UF -14-15-17 TREE MAINTENANCE PROGRAM UF -14-15-17 DOCUMENTS CHECKLIST The following documents are required to be completed and submitted by the Contractor at the times specified by an X opposite each title. If no column is marked, document will not be required. With Bid Proposal (All Bidders) With Agreement (Awardee only) Prior to Starting Work (Awardee only) X Proposal — upload completed document to Planet Bids X Bid Schedule (5 pages) — Use the City supplied pricing sheet only X Bidder's Bond (10% of 1 year of the first, 2 year contract) X Proof of Contractor's License - license number will suffice X Required certificates/qualifications (Arborist and Treeworker) X References X List of Subcontractors — if none, MUST write "n/a" X Exhibit A - Violation Records — must be completed X Exhibit B — Equipment List & Staff — must be completed X Quality control Plan (See Section 2-19) X Green Waste Disposal Plan (See Section 2-9) X Safety Manual — (See Section 2-18) X Contract Agreement X Insurance Requirements — (Returned with Contract by Awardee) X Certification of Public Liability and Property Damage Insurance X Certification of Worker's Compensation Insurance X Certification of Fire and Extended Coverage Insurance X Bond for Faithful Performance X Maintenance Meeting X Emergency Contact Information X Permits Bid # UF -14-15-17 C. SPECIFICATIONS The City of Santa Clarita is responsible for the maintenance of and urban forest consisting of nearly 100,000 trees. Approximately half of the trees are maintained by the City's Landscape Maintenance District (see Attachment A - LMD MAP), with the other half being maintained by the City's Urban Forestry Division (see Attachment B - OF MAP). The City of Santa Clarita is soliciting sealed bids for the City's Tree Service Request Program, consisting of tree trimming, tree planting, tree removals, stump grinding, integrated pest management and asset management database input for both the Landscape Maintenance District and Urban Forestry Division. The following general specifications apply to both the City's Landscape Maintenance District and the Urban Forestry Division. This contract shall run for two (2) years with the option for three (3) additional one (1) year renewals. The bid bond required will be 10% of the initial two (2) year total. 10:11IF4 M SECTION 1 1-01 SCOPE OF WORK The work to be performed consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Specifications, provisions, and contract documents. The general items of work for this project shall consist of one (1) 3 -man tree maintenance crew and equipment for completion of tree related service requests. 1-02 CITY EMPLOYEES For the purpose of these Bid Specifications and for the term of this Tree Service Request Contract, the title Contract Administrator will refer to the Urban Forestry Supervisor. The title Project Manager will refer to the tree inspector for the Urban Forestry Division and Landscape Maintenance District (LMD). 1-03 LOCATION OF WORK The general location of work is within the City limits of Santa Clarita. Locations and type of tree service may change throughout the duration of the contract at the discretion of the CITY and at no additional cost to the City. Initial work is outlined in this document. (See Attachments A and B) A larger version of these maps (52x36) are available via email in pdf, by contacting jkillian@santa-clarita.com. 1-04 TIME FOR START AND COMPLETION OF WORK The contractor shall start work beginning July 1, 2015, and complete work by June 30, 2017 unless terminated sooner as per the provisions of the contract. 1-05 WORK HOURS Work hours shall begin in Santa Clarita at 7:00 a.m. and end at 4:00 p.m., Monday through Friday. For areas surrounding all school zones no tree work within 1500 feet before 8:00 A.M. No work on CITY observed holidays except in the event of emergencies. (See EXHIBIT D) Bid # UF -14-15-17 1-06 EMERGENCY INFORMATION The names, addresses and telephone numbers of the Contractor and any subcontractor, or their representatives, shall be filed with the City's Special Districts Department prior to beginning work. 1-07 CONTRACTOR EQUIPMENT AND GRAFFITI All equipment brought into the City or working within the City Limits shall be free of graffiti. Any graffiti that is spotted on equipment shall be removed immediately during working hours and any graffiti that is reported after hours or at any other time shall be removed within 24 hours. 1-08 CONTRACTOR COMMUNICATION 1-09 The contractor's Supervisors and Crew Leaders shall carry a mobile cellular phone and shall respond to calls from the City staff within 15 minutes of the call. In the case of after hour's calls, one (1) hour maximum response time is allowed to arrive at the emergency location. The contractor's employees shall maintain 24-hour phone communication and staff must be able to contact all key contractor employee staff, key City staff, local utility agencies and emergency services as needed for the duration of the contract. Each Crew Leader shall carry at all times a mobile tablet computer with mobile internet access capable of accessing the City's eService (Citizen Response Management — CRM) system. The City will assign service requests to the contractor that must be accessed via the internet while in the field. As work is completed, the contractor will be responsible to update the status of each service request. At a future date the City's Tree Inventory will be transferred to a web based mobile application that will be accessible via a web -enabled mobile tablet computer. When the asset management system is enabled, the Contractor will be required to update the maintenance record for each tree as work is completed Contractor shall be required to clearly identify and equip each vehicle used at said facility with decals on the exterior right and left front door panels identifying the Contractor's name, address and phone number visible from 100 feet. Each vehicle must be mechanically sound, with a clean and neat appearance, and meet all California Vehicle Code requirements. All of the Contractor's vehicles are subject to random inspections by the Santa Clarita Sheriffs Department. Equipment shall not leak fluids and meet all associated and required safety standards, inspections and certifications. 1-10 CONTRACTOR UNIFORMS Contractor shall require each of his employees to adhere to basic public works standards of working attire. These are basically; uniforms, proper shoes, and other gear required by State Safety Regulations (OSHA), and proper wearing of the clothing. Shirts shall be buttoned and worn at all times. 1-11 CONTRACTOR CONDUCT Contractor shall at all times exhibit good customer service to City staff, City contracted staff, residents and others throughout term of this contract. All communication will be professional in a manner between all parties. Unsatisfactory communication and service may be cause for contract termination. Bid # UF -14-15-17 1-12 CONTRACTOR PERFORMANCE ABILITY The contractor must demonstrate the ability to successful perform all work as specified in this bid. The contractor will provide evidence of successful performance through the identification of references for jobs of a similar size and scope. 1-13 CONTRACTOR TRAINING AND EXPERIENCE Contractor's employees or representatives shall be thoroughly trained and experienced in the maintenance practices of Urban Forestry and Arboricultural Procedures to successfully maintain the City's Urban Forest according to industry standards and guidelines. Minimum training standards shall include the latest edition of the Best Management Practices of Arboriculture by the International Society of Arboriculture and the ANSI — A 300 Pruning standards. In addition the contractor shall maintain any and all required safety training for staff. This includes the latest edition of ANSI safety standards for tree operations ANSI — Z133.1 or later editions. Contractor must be able to provide documentation of regular training. 1-14 CERTIFIED ARBORISTS AND TREE WORKERS Bidders must be thoroughly competent and capable of satisfactorily performing the work covered by the bid. The Contractor shall at all times have an ISA Certified Arborist responsible for the daily operations of each maintenance crew associated with this contract. Said certified arborist is to be responsible for the contractor's crews performing assigned work in accordance with work standard agreed upon with the CITY. Proof of certifications must be submitted with this bid. Contractor shall employ on a regular full-time, permanent basis a minimum of one (1) employee certified by the International Society of Arboriculture as Certified Tree Workers at the time of bid submittal, bid award, and for the duration of this contract. The Certified Tree Worker must be on site with each maintenance crew while pruning operations are being conducted. The contractor shall provide the City with daily written inspection of activities completed by the maintenance crew. Proof of certifications must be submitted with this bid. The Certified Arborist shall be readily available to serve as contractors representative in routine dealings with the CITY, (i.e. crew scheduling, performance standards, time and material expenditures, and the resolution of such situational disputes as may arise between work crews, other contractors, and/or the public). It is the desire of the CITY to provide a high level, informed and professional service to the residents. 1-15 WORK REPORTS The following is a partial list of the required data fields that will be required for tree inventory data collection. All tree inventory data shall be submitted in a format compatible with the City's Asset Management System. GPS Coordinates, LIVID Zone, OF Zone, Parkway type, Location, Right of Way in foot, Status, Condition: Required Maintenance, DBH, Height, Tree Species, Replacement Species, Inspection Date and Photo. 1-16 INCOMPLETE WORK REPORTS In the event that work is not completed due to emergencies, work delays, bird nesting, seasonal conditions and/or vehicle parking restricting work completions. Contractor shall record all skipped locations and the vehicle license number as part of the incomplete work report. All incomplete locations that are outstanding for more than two workdays shall be reported to the Urban Forestry Bid # UF -14-15-17 10 Division and the Landscape Maintenance District. All incomplete locations shall be tracked for follow up completion and the Urban Forestry Division and the Landscape Maintenance District shall be again notified if incomplete work goes beyond one work week. All outstanding work shall be tracked on monthly work reports. This includes trees that may be skipped due to seasonal conditions, such a pines and eucalyptus during the summer months. 1-17 OUTSTANDING STUMP REPORTS Contractor shall monitor and track all work related to the removal of tree stumps and shall provide the City with an Outstanding Stump Report for all incomplete tree stump removals. The report shall be submitted weekly to the offices of the Urban Forestry Division and the Landscape Maintenance District. All stump removals shall be tracked on this report as well as the general work report, service reports, daily work records and any other type of work activity report required by the City. All tree stumps from cut off trees shall be removed within 14 days of tree being cut down. If the stump is not removed in 14 days the contractor will be charged the cost the City incurs to remove the stump. 1-18 PROPERTY DAMAGE Property Damage — Shall be reported within one hour of incident to the office of the City Arborist or the Project Manager. • In the event that verbal contact has not been made, the contractor will notify the City Risk Manager. • The contractor field supervisor shall also inform his superior so that all attempts will be made to rectify any damage caused by the contractor. The contractor shall be responsible for all damage to private and public property and shall correct, fix, repair, replace or reimburse the party at loss for all damages. Damage corrections shall be made as soon as possible to reduce future complaints. • In the case of vehicle damage contractor shall assist the damaged party to resolve the damage with an expedited process. All damage and corrections shall be documented and reports provided to the City. • The City Urban Forestry Division, the Landscape Maintenance District and the Risk Management Division shall be notified by e-mail of the incident. Included in the e-mail shall be the date, time and location of the incident, including a brief summary of the event. This e- mail shall be submitted within 24 hours of the incident. Reports shall include all correspondence and course of action by the contractor to correct damage. 1-19 ROOT BARRIER The Urban Forestry Supervisor or the Project Development Coordinator shall approve the root barriers. Root barriers must have a root deflection rib and a top edge. The root control panels may not be altered without written approval from the Urban Forestry Supervisor or the Project Development Coordinator. All trees shall be planted with a 12 -inch or 18 -inch deep by ten foot long root barrier along the sidewalk of each tree planting site. Root barrier shall be comparable to either Deep Root brand model number UB -18-2, or Century brand CR -18-20 or City approved equal. Bid # UF -14-15-17 11 GENERAL SPECIAL PROVISIONS SECTION 2 2-01 DEFINITIONS Agency: City of Santa Clarita Trimming Trimming and pruning shall be considered the same thing for the purposes of this project. 2-02 AWARD AND EXECUTION OF CONTRACT Within ten working days after the date of the CITY's notice of award, the Contractor shall execute and return the following contract documents to the CITY: Contract Agreement Faithful Performance Bond Labor and Material Bond Public Liability and Property Damage Insurance Certificate Workers' Compensation Insurance Certificate Failure to comply with the above will result in annulment of the award and forfeiture of the Bid Guarantee. This Contract Agreement shall not be considered binding upon the CITY until executed by the authorized CITY officials. A corporation to which an award is made may be required, before the Contract Agreement is executed by the CITY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so. 2-03 SUBCONTRACTS The Contractor shall perform or provide, with its own organization, employees, materials, and equipment amounting to at least 60 percent of the Contract Price. The Contractor's employees shall constitute at least 60 percent of the labor force involved in the performance of contracts executed subsequent to this solicitation. 2-04 CONTRACT BONDS The Faithful Performance Bond shall remain in force until the contract expiration date. The Labor and Material Bond shall remain in force until thirty-five days after the contract expiration date, or until all claims for labor and material are paid, whichever is longer. 2-05 EXAMINATION OF CONTRACT DOCUMENTS The bidder shall examine carefully the entire site of the work, including but not restricted to the conditions and encumbrances related thereto, the plans and specifications, and the bid and contract forms therefore. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of the work to be performed, the quantities of material to be furnished, and as to the requirements of the bid, plans, specifications, and the contract. Bid # UF -14-15-17 12 2-06 CHANGES IN WORK - NOTICE TO SURETIES The Contractor shall notify his sureties and the carriers of the insurance furnished and maintained by him of any changes affecting the general scope of the work or change in the contract price, or time, or a combination thereof, and the amount of the applicable bonds and the coverage of the insurance shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments to the CITY. 2-07 MATERIALS AND WORKMANSHIP The Contractor shall guarantee that the entire job will meet all requirements of this contract as to the quality of equipment, and workmanship. The Contractor, at no cost to the CITY, shall make any repairs or replacements made necessary by defects in equipment, or workmanship that become evident within 60 days after invoicing for the work in question. The Contractor shall hold the CITY harmless from claims of any kind arising from damages due to said defects, noncompliance and poor work workmanship. The Contractor shall make all repairs, replacements, and restorations within 10 days after the date of the Project Manager written notice. 2-08 WORKSITE CLEANUP All tree trimming shall be terminated at such time each day to give the cleanup crew sufficient time to have all brush, limbs, and debris loaded and all equipment off the work site by 4:00 p.m. The contractor shall review work from the previous day or two, to ensure there are no hangers or debris fallen from previously trimmed trees. If debris or hangers are found then the contractor shall remove them from the work site. 2-09 AB939 CITY DIVERSION REQUIREMENTS The California Integrated Waste Management Act of 1989 (AB939) requires that all cities and counties in the State of California divert materials going to landfill by 50% by the year 2000 and maintain each year thereafter. In accordance with this mandate, all contractors handling landscape materials on behalf of the City of Santa Clarita will be required to divert all landscape materials from any and all landfills and co -generation facilities. Landscape material utilized for co -generation or daily landfill cover will not qualify for diversion credit and are therefore not acceptable methods of disposal for this material. All landscape materials collected through the program must be delivered to a properly permitted compost or mulching facility or material end-user. Landscape materials that have been collected for the express purpose of diversion will not be taken to a landfill unless the landfill possesses other diversion facilities on site. The transport and disposal of landscape materials at an unauthorized facility, i.e. landfill, will constitute a material breach of this agreement. Contractors will be required to seek recycling alternatives for these organic, biodegradable landscape materials. Acceptable recycling alternatives would include the utilization of these materials as feedstock for composting, co -composting, mulching, soil amendment, and wood chip products. All contractors will be required to arrange for the chipping and transport of all landscape materials to their selected processor, with all cost to be borne by the Contractor. Approval of any other processing method not listed above will require the approval of the Environmental Services Manager, and must qualify for diversion credit as specified in A13939, or subsequent legislation. The City of Santa Clarita retains the right to cancel, at any time, any existing arrangement for the processing of City landscape materials and select a preferred processor capable of recycling these landscape materials and meeting the mandates of AB939. Contractors should select their Bid # UF -14-15-17 13 processor on the basis of previous experience, the ability to meet AB939 mandates, the ability to acquire appropriate permits, and the ability to site a local chipping/transport site within or adjacent to the City of Santa Clarita. All contractors will be required to document the total weight and/or cubic yards of landscape material recycled on a monthly basis. The City of Santa Clarita's Environmental Services Division will supply the Public Works Department with a City -approved form, which the Contractor must complete on a monthly basis in order to document materials diverted. The Contractor should send documentation to the Special Districts Department. The contractor shall submit with the bid their current method of green waste disposal and a plan of action for handling green waste for the City of Santa Clarita. 2-10 PERFORMANCE PERIOD The period of contract performance starting July 1, 2015 and ending June 30, 2017. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to two (2) times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. 2-11 LIQUIDATED DAMAGES The liquidated damages are $1000.00 per day Should the awarded Contractor fail to appear on a designated work day through the duration of the contract, for each day missed, the Contractor will be required to double the man/women power and equipment necessary on proceeding work days to make up equivalent day(s) missed. Should the Contractor fail to make up work days missed, then the Contractor shall pay to the CITY, or have withheld from monies due to it, the sum of $1000.00 per work day in addition to normal amounts deducted from the monthly billing for work not performed. The Contractor will not be required to make up days or hours missed if delays are due to acts of God or public enemy. Contractor shall make up days or hours missed due to inclement weather 2-12 CONTRACTOR'S EQUIPMENT AND FACILITIES A noise level limit of 86 dba at a distance of fifty feet shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel. Contractor will be required to ensure all equipment complies with all State and Local requirements including those of the South Coast Air Quality Management District. Bid # UF -14-15-17 14 2-13 LABOR LAWS The Contractor and all subcontractors, suppliers, and vendors shall comply with all CITY, State, and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. In accordance with the Labor Code, as provided in Section 1773, at. seq., the general prevailing wage rates have been determined by the Director of the California Department of Industrial Relations. These wages are available from the California Department of Industrial Relations' Internet web site at http://www.dir.ca.gov. The Contractor shall not pay less than prevailing wage rates. Certified payroll records will be required to be provided to the City. 2-14 PERMITS Prior to the start of any work, the Contractor shall obtain the applicable CITY permits and make arrangements for CITY inspections. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. 2-15 PROTECTION OF THE PUBLIC It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life, or loss of property which would result from interruption or contamination of public water supply, interruption of other public service, or from the failure of partly completed work or partially removed facilities. Unusual conditions may arise on the work site which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract. Whenever, in the opinion of the Contract Administrator, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor's operations and when, in the opinion of the Contract Administrator, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract, the Contract Administrator will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Contract Administrator may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the Contract Administrator may seem reasonable and necessary. The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the CITY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the CITY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. 2-16 DIGALERT It is the contractor's responsibility to contact Dig alert before digging at any location in the City. This includes contacting Digalert before for any stump grinding activities. Bid # UF -14-15-17 15 PARTIAL AND FINAL PAYMENT The closure date for the purpose of making partial progress payments will be the last day of each month. The Contractor shall prepare the approximate measurements of the quantities of work performed through the closure date and submit it to the CITY for approval by the 5th day of the following month. All work will be approved by a representative of the City. When the work is complete, the Project Manager will approve the final quantities of the work performed and prepare the final progress payment report. Payments are commonly authorized and made within 30 days following the 10th day of the month submitted. However, payments will be withheld pending receipt of any outstanding reports required by the contract documents. 2-17 SB198 AND OSHA COMPLIANCE REQUIREMENTS The Contractor must submit with their bid submission, its current Safety Manual meeting SB198 requirements for injury and illness prevention. This manual must also meet the safety requirements outlined in the Cal/OSHA General Industry Safety Orders, which incorporates the requirements of Section 3203 Accident Prevention Plan as well as Section 5194, AB21853 AB2187, and AB377; Federal Hazard Communication Standard, CFR1910.1200; and SARA Title III as they apply to Hazard Communication Standards. It is the intent of the City to rigorously examine these documents to determine if the Contractor is in full compliance with the safety related orders. 2-18 QUALITY CONTROL PLAN The contractor shall establish and maintain a Quality Control Program to ensure that the work performed under the contract conforms to the contract requirements. The Contractor shall submit with the bid, a comprehensive Quality Control Plan. The contractors Quality Control plan shall provide top contractor management with an effective and efficient means of identifying and correcting problems throughout the scope of operations. The Quality Control Program shall include: 1. A description of the contractor's quality control system. The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted. 2. The name(s) and qualifications of the individual(s) responsible for performing the quality control inspections, and the extent of their authority. 3. Provisions for recording the results of inspections and for recording corrective action taken. 4. Provisions to update and revise the Quality Control Program during the performance of the contract. A file of all Quality Control inspections both performed and scheduled inspection results, and dates and details of corrective actions taken shall be maintained by the contractor through the term of this contract. The file shall be the property of the City and made available to the Contract Administrator during regular working hours. The file shall be turned over to the City within 15 days of completion/termination of the contract. 2-19 CONTRACTOR MINIMUM EXPERIENCE Contractor certifies to have a minimum of five consecutive years of current experience in the type of work related to this project and that this experience is in actual operation of a firm with permanent employees performing a majority of the work as distinct from a firm operating entirely Bid # UF -14-15-17 16 by subcontracting all phases of the work. Evidence shall of this Agreement other activities and operations be provided with These bid which will consist of copies of a State Contractors license D-49 and C-27 which shall have been in full force and effect and in good standing, a minimum of five consecutive years prior to the bid opening. 2-20 OTHER CONTRACTORS Contractor recognizes that during the course of this Agreement other activities and operations may be conducted by other contracted parties. These activities may include, but not be limited to: a. Construction and/or storm related operations; b. Emergency response operations; c. Tree trimming; d. Tree removal; e. Tree planting; f. Tree identification; g. Integrated pest management / Chemical applications to trees; Contractor may be required to modify or curtail specific tasks and operations within their maintenance contract. Bid # UF -14-15-17 17 DETAILED SPECIFICATIONS LANDSCAPE MAINTENANCE DISTRICT & URBAN FORESTRY DIVISION SECTION 3 3-01 SCHEDULE AND SEQUENCE OF WORK The Contractor shall schedule his/her operations in accordance with the following requirements: A) The Contractor shall submit a weekly copy of daily work reports to the Project Manager on each Monday throughout the term of the contract. In addition, the Contractor shall advise the Project Manager of the following week's work schedule. Daily work records shall be formatted for Windows excel spreadsheets for easy translation to the City tree inventory. This includes electronic records that will be input by the contractor into the City's Asset Management/Tree Inventory system. The tree maintenance records shall be compatible and able to be input into the City's Tree Inventory System on a weekly basis. (See Attachment C) For areas where there is no tree inventory data, the contractor shall submit work reports that are in a Microsoft excel format — (minimum compatibility). The spreadsheets shall include, but not be limited to the following information. Tree Species, Address, Location, Type of work performed, Diameter of tree (measured at 4.5 feet above ground level), Date of work performed, Zone -area or Grid of tree. The City will provide the sample spreadsheet for the electronic work reports. B) Work hours shall be in accordance with Section 1-05. C) Before trimming starts each day in street right-of-way, the recommended and required signs, barricades, and delineation shall be placed for traffic control as recommended in the State of California Manual of Traffic Controls and WATCH Work Area Traffic Control Handbook. If it is necessary to restrict traffic flow, the Contractor shall obtain prior written approval from the City's Traffic Engineer or Public Works Department before closing off any street or section of street. Traffic control is an included cost in the contract and will not be paid separately by the City. D) The Contractor is expected to operate work days consecutively -- Monday through Friday. No work shall be performed by the Contractor on City -observed holidays except in case of emergencies. 3-02 WORK SPECIFICATION FOR TREE TRIMMING SERVICE It is the intent of the City of Santa Clarita to have all trees trimmed in a professional manner in compliance with industry standards. All trees shall be raised over the street and sidewalk, dead - wooded, cleaned, crown -thinned, structured and lightly shaped to conform to the natural form of the species. Tree trimming for the purpose of this contract shall refer to the industry standard "Pruning" standards. In all cases tree trimming shall be synonymous and mean the same as tree pruning or pruning. Tree trimming shall be performed in accordance with the following requirements: A) All work shall conform to the current standards established by the International Society of Arboriculture (ISA) Best Management Practices and the ANSI -A300 (Part 1) — 2001 Pruning Standards, and any later amendments. Any deviation from the correct form and practice of tree trimming shall consider the Contractor to be non-responsive to the obligations of the contract of trimming all trees to the high standards. Contractor non- responsiveness to the criteria set forth by the International Society of Arboriculture (ISA) Bid # UF -14-15-17 18 Best Management Practices and the ANSI -A300 (Part 1) — 2001 Pruning Standards may lead to contractor performance review by the City that could lead to contract termination and forfeiture of faithful performance bond. B) The City of Santa Clarita trimming standards are as follows: Raise —Raise trimming shall consist of selective trimming to provide vertical clearance. The desired height shall be 14 feet above the street and 8 feet over the sidewalk. Raise trimming shall be accomplished by trimming the lower branches on the live crown to the desired height. • The main scaffold limbs should start at a height of approximately 6 — 8 feet above ground level on most trees off the main trunk • Scaffold limbs should not be removed from the main trunk unless they interfere with the desired raise trimming height • Raise trimming shall not be excessive on small diameter trees - trees from 2 inches to 9 -inches in diameter. • Small diameter trees would require no more than one third of the live crown to be raised to prohibit exposing the main trunk to sunburn. This is usually trees less than 25 -feet in height • Raise trimming shall be done on all other trees located in open areas such as Parks or Greenbelts at a height determined by the City 2. Clean — Cleaning shall consist of selective trimming to remove one or more of the following parts: dead, dying, diseased, defective, detached or broken branches, mistletoe and water sprouts. • Cleaning shall be performed throughout out the entire crown canopy • Cleaning shall be performed on branches that are two inches in diameter and larger 3. Thin — Thinning shall consist of selective trimming to reduce density of live branches throughout the crown canopy • Thinning should result in an even distribution of branches on individual limbs throughout the crown • Not more than 25 percent of the live tissue should be removed from the crown within one growing season. On oaks trees the percent of live tissue allowed to be removed shall not exceed 15% of the live crown • Thinning should be performed on limbs up to two inches in diameter. This is generalized size for most trees, but is dependent on age, size, condition and species of tree • Thinning can be the selective removal of water sprouts 4. Structure — Structure trimming shall consist of trimming that will balance the distribution of limbs throughout the tree canopy. Structure trimming shall develop the branches in a manner that will influence the orientation, spacing, growth rate, strength of attachment and the ultimate size of branches and stems Structure trimming reduces branches so they are less than one half the diameter of the parent limb Structure trimming shall be performed to develop the tree according to its natural growth pattern and form Bid # UF -14-15-17 19 • Structure trimming shall remove crossing limbs up to 2 — inches in diameter. Other crossing limbs shall be approved by City inspector 5. Reduction — Reduction trimming is the selective removal of branches and stems to decrease the height and/or spread of a tree. • Reduction trimming is done to minimize risk of failure, to reduce height or spread and to accomplish clearance of buildings, traffic signs, traffic signals, utility lines, etc. • Trimming Cut Ratios — All trimming cuts shall be made so that the remaining lateral limb is at least one-third (1/3) to one-half (1/2) the diameter of the parent limb • An example of a 1/3 reduction would be a 3 -inch limb that is cut back to a f- inch diameter limb • An example of a % reduction would be a 3 -inch diameter limb cut back to a 1- 1/2 -inch diameter limb 6. General Trimming — General Pruning or Trimming shall consist of a combination of raise trimming, cleaning, thinning and structuring of the overall tree • This type of work shall be the default trimming for all tree trimming operations 7. Reduction Trimming shall be done on the entire tree at the direction of the City 8. Non -Approved Trimming — There shall be no topping, lions -tailing and over thinning unless directed by City staff C) A variety of small, medium, and large trees shall be trimmed by the contractor throughout the contract term. Trees vary in location throughout the zones. Many are along public Right -of -Way areas, on slopes, or within paseo systems with limited vehicle access. D) Price estimates must take into consideration all of the various zones' attributes and terrains. 3-03 HAZARDOUS TREE NOTIFICATION Contractor shall report to the Project Manager any tree defects or hazardous trees within an hour of notice. Defects include, but are not limited to structural weakness, trunk and limb decay, split wood, borer insect infestation, unstable trees due to root defects, broken branches, and dead/dying trees. 3-04 SPECIAL WORKSITE SPECIFICATIONS Daily work other than tree trimming shall be performed in accordance with the following requirements: A) CLEANUP - Removal of debris from the street, parkway sidewalk, paseo and yard areas of all property shall follow as closely as possible to the trimming operation, and all areas shall be left free of debris at the close of each day's operation. B) PROTECTION OF EXISTING IMPROVEMENTS - The contractor shall be responsible for the protection of all improvements adjacent to the work areas, including, but not limited to, sprinkler systems, drain pipes, lawns, planting, brick or masonry work, mailboxes, lights, fences, walls, sidewalks, street paving, etc., located on either public or private property. If any improvements are removed or damaged, other than those scheduled for removal, then Bid # UF -14-15-17 20 such improvements shall be replaced at the Contractor's expense without cost to the City and to the entire satisfaction of the Project Manager in a timely manner. C) INSPECTION - A CITY Project Manager will inspect the work site and tree trimming operations of the Contractor, to assure that the Contractor is in compliance with the contract specifications. The CITY Project Manager will accompany the Contractor or his/her representative on an inspection of each tree to ensure that the Contractor has trimmed the trees to ANSI A300 and City standards. If the tree has not been trimmed according to the industry standards and City expectations, the contractor will be required to re -trim the tree at no additional cost. D) NO PARKING SIGNS - The Contractor may be required to post a minimum of 48 hours in advance dated TEMPORARY NO PARKING -- TREE TRIMMING signs on each individual tree designated for tree service on any and all roadways prior to servicing the area. E) DOOR HANGERS - Door hangers stating the City's intent to service trees are to be placed by the Contractor on homes abutting a street tree designated for trim 24 hours in advance. The door hangers should indicate the date that tree services will be rendered and the type of service to be performed. NOTE: NO TREE SHALL BE SERVICED BY THE CONTRACTOR ON ANY STREET UNLESS PRIOR NOTIFICATION IS GIVEN TO THE RESIDENT BY THE CONTRACTOR VIA NO PARKING SIGNS AND DOOR HANGERS. Contractor to provide door hangers. F) PROJECT SIGNS - The Contractor shall provide 36 -inch -by 36 -inch signs with appropriate stands to be located at each end of work site areas, and so placed as to be clearly visible to all approaching vehicular traffic. The signs shall read as follows: TREE TRIMMING AHEAD G) TRAFFIC CONTROL AND CONSTRUCTION SIGNS — The contractor will be required to obtain a right of way encroachment permit every six months, from the City Permit Center. The contractor may be required to submit traffic control plans to the City traffic engineer. The Contractor shall take all necessary precautions during all phases of contract work to safeguard persons and property from injury and/or damage. The Contractor shall provide and maintain high -warning signs, traffic control signs, barricades, delineators, traffic cones, and flag persons as necessary to make the work areas safe. The Contractor must have a staff member available to direct pedestrians through a safe area of passage during all work times. Work may have to be temporarily halted for pedestrian passage. The Contractor must follow the guidelines provided from the current State of California Manual of Traffic Controls and WATCH (Work Area Traffic Control Handbook). The contractor will be required to have all crew members working within these zones Metrolink and Street Right of Way Certified per (WATCH MANUAL). The contractor and crew members will have ninety (90) days to complete these certificates. 3-05 DAILY PERSONNEL A) The Contractor shall maintain at the job site on a daily basis throughout the duration of the contract, adequate personnel to complete all work during the term of this contract. This contract shall require a Service Request Crew that will address various tree -related service requests. Bid # UF -14-15-17 21 The Service Request Crew shall be a three (3) man crew and shall consist of one (1) working, climbing crew leader who is a Certified Tree Worker, one (1) additional climber and one(1)ground-person. The crew leader must be able to demonstrate efficient technical background. The crew leader must be able to speak and read English clearly and convey all necessary contract instructions to his/her crew and the public at all times while on the job site. All tree service request crewmembers shall assist each other with the goal of producing high quality and quantity of work per workday. No climbing spikes will be used by tree climbers during the course of this contract except in the case of tree removals. Use of climbing spikes may forfeit this contract and allow the City to seek reimbursement for damages. Contractor shall provide sufficient number of personnel to satisfactorily perform the work specified in this solicitation and as may be assigned. Contractor must perform all work in accordance with the specifications set forth herein. Contractor's employees, whether assigned to any one Zone or as part of a crew serving any number of Zones shall include at least one individual crew foreman who speaks and comprehends the English language. The crew leader shall carry a mobile cellular phone and shall respond to call from the City staff within 15 minutes of the call. In the case of after hour's calls, two (2) hours maximum response time is allowed to arrive at the emergency location. The contractor and staff shall maintain mobile cellular phones, and be programmed to contact all key contractor staff, key city personal, local utility agencies and emergency services as needed for the duration of the contract Contractor shall be required to clearly identify and equip each vehicle used at said facility with decals on the exterior right and left front door panels identifying the Contractor's name, and phone number. Contractor shall require each of his employees to adhere to basic public works standards of working attire. These are basically; uniforms, proper shoes, hard hats and other gear required by State Safety Regulations (OSHA), and proper wearing of the clothing. Shirts shall be buttoned and worn at all times. Contractor and employees shall at all times dress in a company uniform that identifies their employer and employee and exhibit good customer service to City staff, City contracted staff, residents and others throughout term of this contract. All communication will be professional in manner between all parties. The City may employ consulting Arborist Inspectors. These consultant monitors will be treated the same as other City of Santa Clarita staff. Unsatisfactory communication and service may be cause for contract termination. 3-06 DAILY EQUIPMENT ON SITE A) It is required that certain equipment shall be on the job site or within the City From 7:00 A.M. Monday morning to 5:00 P.M. Friday afternoon throughout the duration of the contract and shall be used for the purpose of the Tree Services as follows: Service Request Crew One (1) BUCKET/CHIPPER COMBO TRUCK (minimum 50 foot boom height) Stump Grinder— Minimum 16 inch diameter Sufficient chain saws for trimming and large removals. Bid # UF -14-15-17 22 All equipment mentioned above must meet OSHA and DMV requirements to operate within the City limits. Exception to 3-06: It is acceptable for the Contractor to remove equipment outside of the City limits for the purpose of dumping. Furthermore, is acceptable for contractor to remove equipment outside the City limits for repairs. However, equipment that is down for repairs over two days must be replaced by the contractor within three days of the first day equipment is out of operation. The City shall be notified if equipment is out for repairs or maintenance. The City requires a hydraulic stump grinder during removal procedures and it must also meet OSHA and DMV requirements. 3-07 EQUIPMENT CONDITION The Contractor shall use late model, mechanically sound equipment. If in the opinion of the City that equipment is in poor mechanical condition and is continually breaking down, then the City will require the Contractor to replace said equipment with properly operating equipment at no charge to the City. All cutting edges of chain saws, handsaws, pole saws, loppers, pole pruners, and other cutting equipment shall be kept sharp. No ripping or tearing equipment shall be used while trimming trees. Any ripping or tearing damage done to the trees will be repaired by a qualified tree surgeon, or the City will receive monetary compensation from the Contractor, in an amount determined by the Project Manager, that will be paid to the City, for the proper treatment of the damaged tree. 3-08 CHIPPED MULCH It is the desire of the city to use chipped mulch. Material may be used in paseos and other City areas. The green waste generated from the regular trimming crew will be available to the city at no additional cost when the city is in need of mulch that has been processed through a chipper only. Quality of mulch must be approved by a City representative prior to delivery to specified area. Mulch from diseased or infected trees shall be processed separately and not used for mulching purposes. The diseased or infected mulch shall be taken to a landfill or another site approved by the City. The contractor is expected to identify majorly infected trees and notify the City of their condition prior to performing maintenance or removals. After the City has confirmed the infected trees than contractor can schedule work as needed to accommodate the separation process. 3-09 RESOURCES The contractor shall provide a list of equipment currently owned and the number of full time employees shall be included with bid. (See Exhibit B) 3-10 WORK SCHEDULING The City will give the Contractor a monthly work assignment. Contractor shall submit a work schedule to the Project Manager for review and approval. Said work schedule shall be set on a calendar identifying and delineating the time frames for the required functions by the day of the week, morning, and afternoon. The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to the Project Manager for his review, and if appropriate his approval, within five (5) working days prior to scheduled time for the work. The City may or may not identify specific Service Requests as part of the monthly schedule. Bid # UF -14-15-17 23 3-11 TRIMMING MINIMUM HEIGHT All trees growing in the public right of way will be trimmed to provide adequate access for both vehicles and pedestrians. Trees along streets with vehicular traffic will be trimmed so the lowest branches are at least 14' above the roadway. Trees along sidewalks will be trimmed so the lowest branches are at least 8' above the walking surface. 3-12 NESTING SEASON Part of the project may include tree work into the Migratory Bird Nesting Season. This season extends from February 15 until August 15 annually. Guidelines for working in areas observed to have nesting birds are included herein. All precautions listed in guidelines must be adhered to. Monetary fines incurred by the City due to contractor negligence, will be recouped by the City from contractor. See Attachment 2. 3-13 CONTRACTOR'S LIABILITIES All damages resulting from Contractor's operation within the City areas shall be repaired or replaced at Contractor's expense. All such repairs or replacements shall be completed within the following time limits. a. Irrigation damage shall be repaired or replaced within one (1) watering cycle. b. All damages to shrubs, trees, turf, or ground cover shall be repaired or replaced within five (5) working days or sooner as directed by the City. All repairs or replacements shall be completed in accordance with the following maintenance practices. a. Trees If damage results in loss of a tree, the damaged tree shall be removed and replaced at Contractor's expense to comply with the specific instructions of Contract Administrator. The contractor may be charged the value of the tree according to the International Society of Arboriculture (ISA) and the City of Santa Clarita Street Tree Ordinance (13.76 of the Santa Clarita Municipal Code - PARKWAY TREES.)AII replacement trees shall be maintained and watered when necessary for a minimum of 90 days to ensure proper establishment. b. Shrubs Minor damage may be corrected by appropriate trimming as required in Section 18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications. c. Chemicals Any damage resulting from chemical operations, either spray -drift or lateral -leaching shall be corrected in accordance with the aforementioned maintenance practices. Any soil damaged from chemical application shall be reconditioned or replaced to insure its ability to support plant growth. 3-14 INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS Should any misunderstanding arise, Urban Forestry, or Special Districts will interpret this Agreement. If the Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with the work in accordance with Urban Forestry or Special District's interpretation. Within 30 days after receipt of the interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel as provided hereinafter. The written request shall outline in detail the area of dispute. Bid # UF -14-15-17 24 The Disputes Review Panel will be appointed by the Special Districts Administrator and will be composed of not less than three (3) Qualified personnel or representatives having experience in the administration of tree maintenance contracts. The panel will convene within one (1) week of appointment in order to hear all matters related to the dispute. The hearing will be informal and formal rules of evidence will not apply. The Panel will submit its recommendation to Project Administrator for consideration, within one (1) week following the conclusion of the hearing. Project Administrator shall render an interpretation based upon review of the Panel's recommendation. The Project Administrator's decision shall be final. 3-15 OFFICE OF INQUIRIES AND COMPLAINTS Contractor shall at all times, have some responsible person(s) employed by the Contractor to take the necessary action regarding all inquiries and complaints that may be received from Home Owners Associations, property owners, tenants within the City, personnel, and representatives or patrons using City of Santa Clarita facilities. This person(s) shall be reachable 24 hours per day. An answering service shall be considered an acceptable substitute to full time coverage, provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint by the answering service. The telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a toll-free number, and in no case shall the people of said District(s) be required to pay a toll charge to telephone said Contractor. During normal working hours, Contractor's Foreman or an employee of Contractor, at the supervisory level, who is responsible for providing maintenance services, shall be available for notification by telephone or radio communication. Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken pursuant thereto or the reason for non -action. The log of complaints shall be available for inspection by Urban Forestry, Special Districts at all reasonable times. All complaints shall be addressed as soon as possible after notification; but in all cases within 24 hours, to the satisfaction of the City. If any complaint is not resolved within 24 hours, Contract Administrator shall be notified immediately of the reason for not resolving the complaint followed by a written report to Contract Administrator within five (5) days. If the complaints are not resolved within the time specified or to the satisfaction of the City, the City may correct the specific complaint and the total cost incurred will be deducted from the payments owing to the Contractor from Urban Forestry and Special Districts. 3-16 ADDITIONAL WORK City may arrange for supplemental Contractor personnel to cover additional work needed due to extraordinary incidents such as vandalism, Acts of Nature or third party negligence for which Contractor will be compensated. Regularly occurring "bad weather" is not considered an Act of Nature for the purposes of this contract. Prior to performing any additional work, Contractor shall prepare and submit a written description of the work with an estimate including the hours and skill level of labor and a list of materials. No work shall commence without the written authorization from the City. Costs for additional work shall be at the labor rates used in establishing the costs of this contract and for material it shall be Contractor's cost plus no more than 10%. Contractor's costs will be established by copies of invoices. When a condition exists wherein there is imminent danger of injury to the public or damage to property, City may verbally authorize work to be performed upon receiving a verbal estimate from Contractor based on a unit price or daily rate as identified in the contract. However, within 24 hours after receiving such verbal authorization, Contractor shall submit a proposal to be approved by Project Manager. Bid # UF -14-15-17 25 All additional work shall commence on the specified date established, and Contractor shall proceed diligently to complete said work within the time allotted. All invoices submitted by Contractor for additional work shall include a detailed itemization of labor and/or materials. All invoices submitted by the contractor for additional work shall include a detailed itemization of labor and/or materials. All invoices for additional work and items must be submitted bi-weekly to the City. The vendor that is awarded the contract must provide a sample invoice prior to beginning work. 3-17 COMPUTERIZED TREE INVENTORY The contractor will be required to submit electronic maintenance records for all tree trimming work activities. The submitted maintenance records shall be compatible with and input into the City 3s Asset Management database. The electronic maintenance records shall be submitted electronically on Windows; excel spread sheets on a weekly basis. 3-18 PHOTOS The City of Santa Clarita may request digital photographs of trees in the course of tree maintenance activities. This can include before and after pictures of trees assigned to the contractor. The City can request a digital, electronic and or printed copy of the trees photos. The photos shall contain the time, date, location and type of tree photographed. 3-19 GENERAL TREE PLANTING The City of Santa Clarita will request tree planting. The city will supply all materials for the planting of trees. This will include the tree, tree stakes, tree ties, trunk guards and root barriers when required. The contractor shall supply the labor for the proper installation of the tree. The contractor shall adhere to the requirements for the planting of City trees under this contract and the latest edition of ANSI standards for tree planting, and the Best Management Practices of the International Society of Arboriculture, which are based on the American Standards for Nursery Stock and the University of California Extension Guidelines All work shall conform to the City of Santa Clarita Tree Planting Detail (See Attachment D) included in this bid. 3-20 QUALIFIED LINE CLEARANCE PERSONNEL The contractor shall obey the industry standards for tree trimming and Line Clearance operations as set forth by the latest edition of the OSHA and ANSI Z133.1 - Safety Requirements for Tree Operations. The contractor is required to have on staff and on site line clearance personnel during all tree operations in the vicinity of electrical transmission lines. Electrical transmission lines include but are not limited to electrical service, telephone and cable lines. The line clearance personnel shall be trained according to the industry standard as described in the ANSI and OSHA standards. Ongoing training and documentation shall conform to ANSI and OSHA requirements. 3-21 WORK ASSIGNMENTS The Contractor will be assigned tasks based on the needs of the City as work becomes necessary based on internal City Service Requests, citizen requests and other tree maintenance needs. These service requests may be assigned at any time and must be completed prior to the due date identified in the Service Request. If the Service Request cannot be completed by the due date, the Contractor must notify the City prior to the due date. Bid # UF -14-15-17 26 3-22 CERTIFICATION OF SPECIALTY MAINTENANCE When applicable, Contractor shall include with the monthly invoice those specialty type Maintenance items completed. General tree maintenance reports shall be submitted weekly and at the end of each month a summary monthly service report. The following information shall include but not be limited to: a. Quantity and complete description of all trees trimmed, removed, serviced or maintained including date of service, location, by which staff and type of maintenance provided. b. Quantity of commercial and organic fertilizer(s) used. c. Quantity of all commercial pesticides d. A valid licensed California Pest Control Advisor's recommendations and copies of corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed California Pest Control Operator for all chemical, disease and pest control work performed. The report shall be accompanied by a listing of each material used, quantity used, the location of use, the date used, the applicators name and the license number under which the applicator was operating. e. All irrigation projects with detailed information as to the staff , day of work, materials and location f. Weed control as performed by hand or mechanical means, Report shall list area of work and the days and staff that performed the work. 3-23 PEST CONTROL ADVISOR It is anticipated that during the term of this project and in the daily prosecution of the various tree maintenance tasks required, many different diseases and infestations will be encountered. As an integrated part of this contract, the contractor shall have on staff or contract a California State Licensed Pest Control Advisor (PCA). This Pest Control Advisor will write recommendations and provide diagnostic support to the City on as needed basis. Copies of all state required reports will be provided monthly to the City. Proof of PCA license to be submitted with bid. 3-24 TREE INVENTORY DATA COLLECTION The City has provided a partial list of data fields that will be required for tree inventory data collection. All tree inventory data shall be submitted in a format compatible with the Arbor Pro Inventory System. (See Attachment C) Bid # UF -14-15-17 27 BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID NOTE: The following form shall be used in case check accompanies bid. Accompanying this Proposal is a *certified/cashier's check payable to the order of the City of Santa Clarita for: dollars ($ ), this amount being not less than ten percent (10%) of the total amount of the bid. The proceeds of this check shall become the property of said AGENCY provided this Proposal shall be accepted by said AGENCY through action of its legally constituted contracting authorities, and the undersigned shall fail to execute a contract and furnish the required bonds within the stipulated time; otherwise, the check shall be returned to the undersigned. Project Name: TREE SERVICE REQUEST PROGRAM, UF -14-15-17 Bidder's Signature CONTRACTOR Address City, State, Zip Code * Delete the inapplicable work. NOTE: If the bidder desires to use a bond instead of a check, the following form shall be executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of the bid. Bid # UF -14-15-17 28 PROPOSAL GUARANTEE BID BOND TREE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that as BIDDER, and as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ ), which is ten percent (10%) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is accepted and the contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this day of , 20_ SURETY* Subscribed and sworn to this NOTARY PUBLIC day of 20 *Provide BIDDER and SURETY name, address, and telephone number and the name, title, address, and telephone number for authorized representative. IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570, as amended) and be authorized to transact business in the State where the project is located. Bid # UF -14-15-17 29 FAITHFUL PERFORMANCE BOND TREE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR, AND as SURETY, are held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum of dollars ($ ), which is one -hundred (100%) percent of the total amount for the above -stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. For service contracts of a continuing nature, the bond shall be in the amount equal to the amount of the initial contract term. Thereafter, the bond shall be in an amount equal to the annual value of such contract. The term of the bond shall cover the initial contract term. Thereafter, CONTRACTOR and SURETY must submit a new or renewed bond covering each subsequent annual renewal of the contract. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above -stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligation or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF, the parties hereto have set their names, titles, hands, and seals, this day of , 20. CONTRACTOR* SURETY* Subscribed and sworn to this 20 NOTARY PUBLIC day of * Provide CONTRACTOR/SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. Bid # UF -14-15-17 30 DESIGNATION OF SUBCONTRACTORS TREE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of '% of 1 percent of the prime contractor's total bid: DBE status, age of firm, certifying agency and annual gross receipts are required if sub contractor is participating as a DBE. The form MUST be returned with bid, filled in or annotated with "No Subcontractors" if none will be used. Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Bid # UF -14-15-17 31 DESIGNATION OF SUBCONTRACTORS TREE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone( ) Bid # UF -14-15-17 32 TREE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: 1. Name and Address of Owner / Agency 2. 3. Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Bid # UF -14-15-17 33 D. SAMPLE CONTRACT MAINTENANCE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND Contract No. THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this _ day of 20_3 by and between the CITY OF SANTA CLARITA, a general and , a Corporation ("CONTRACTOR"). law city and municipal corporation ("CITY") The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; and B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; and C. As additional consideration, CITY agrees to pay CONTRACTOR on a basis an amount set forth in the attached Exhibit " ," which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR 3s invoice. 2. TERM. The term of this Agreement will be from , 20 , to , 20 The Agreement may be renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. A. If required by applicable state law including, without limitation Labor Code §§ 1720 (as amended by AB 975 (2001))3 17713 17747 1775, and 1776, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY 3s Engineering Division or the website for State of California Prevailing Wage Determination at www.dir.ca.00v/DLSR/PWD. A copy of the prevailing rate of per diem wages must be posted at the job site. Bid # UF -14-15-17 34 B. Protection of Resident Workers The City of Santa Clarke actively supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (1-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has: Thoroughly investigated and considered the scope of services to be performed; and ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits (combined single) Commercial general liability: $120002000 Business automobile liability $120002000 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary' such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Bid # UF -14-15-17 35 D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. In the alternative, should CONTRACTOR fail to meet any of the insurance requirements under this agreement, City may cancel the Agreement immediately with no penalty. F. Should Contractor's insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONTRACTOR must notify City within 24 hours of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that there is no lapse in coverage. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 0 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION. A. CITY may terminate this Agreement at any time with or without cause B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 9. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONTRACTOR. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONTRACTOR of services Bid # UF -14-15-17 36 rendered pursuant to this Agreement, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise. 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 To CONTRACTOR: Name Address City B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. Bid # UF -14-15-17 37 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's City Manager may execute any such amendment on behalf of CITY. 20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting maintenance. To the extent that there are additional terms and conditions contained in Exhibit " " that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. 25. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. (SIGNATURES ON NEXT PAGE) Bid # UF -14-15-17 38 IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first hereinabove written. FOR CONTRACTOR: By: Sample Only Do Not Sign Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN, CITY MANAGER By: City Manager Date: ATTEST: By: City Clerk Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: City Attorney Date: Bid # UF -14-15-17 39 E. BID SCHEDULE PRICING FOR SERVICE REQUEST CREW Price per eight hour day for three-man crew and equipment that meets the following requirements: A three (3) person crew to consist of one (1) supervisor/climber/trimmer — Certified Tree Worker, one (1) climber/trimmer, and one (1) grounds man; equipment to include one (1) bucket/chipper combo truck (minimum 50 foot boom height), one (1) stump grinder (minimum 16 inch diameter grinding wheel) and sufficient chain saws for trimming and large removals. 1. Daily price per 8 hour day $ x 260 = $ (unit price) (annual work days) (extended price) SEE ADDTIONAL PRICING PAGES TO FOLLOW— DO NOT INCLUDE THE ADDITIONAL PAGES IN IN YOUR PRICING TOTAL Bid # UF -14-15-17 40 TREE PLANTING Please ADDITIONAL PRICING These rates will be used in (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) TREE PLANTING Please list the unit price for the following tasks. These rates will be used in evaluating the bid, and will be used in evaluating cost estimates for additional work requested by the City under this Contract. The minimum tree and or root barrier requests for installation will be (7) seven. Include all labor and material costs. EXTENDED LINE DESCRIPTION Bid # UF -14-15-17 41 EXTENDED LINE DESCRIPTION UNIT OF UNIT ANNUAL PRICE MEASURE PRICE QUANTITY (unit price x quantity) 1 Installation of tree — 15 gallon tree (60) 15 gallon container Sixty 2 Installation of tree — 24 inch box tree (60) 24 inch box container. Sixty 3 18 -inch deep by ten foot 10 foot length (60) long root barrier along the Sixty curb of each tree planting lengths site. 4 18 -inch deep by ten foot 10 foot length (60) long root barrier along the Sixty sidewalk of each tree lengths planting site. 5 Any additional costs to install trees and root barriers. In Numbers: $ TOTALEXTENDED PRICE ADD LINES 1-5 Write in cost: Bid # UF -14-15-17 41 ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) DAILY CREW RATES The following pricing requested is for additional work and emergency call work for the Landscape Maintenance Districts. The City does not include travel time in the per hour or per day costs. bucket truck Scheduled Additional Crew; price per eight hour day for five -man crew and equipment that meets the following requirements: grounds man; equipment to include one (1) flatbed bucket truck A five (5) person tree crew to consist of one (1) supervisor I climber I trimmer - Certified Tree Worker, two (2) climbers / trimmers/ Certified Tree Workers, two (2) grounds persons; equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 cubic yards), one (1) large self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. Price per eight hour day Scheduled Additional Crew; price per eight hour day for four -man crew and equipment that meets the following requirements: A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two) climbers I trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2) flatbed bucket trucks (minimum 50 ft), one (1) large capacity dump truck(minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1—ton utility box pick-up truck and sufficient chain saws for trimming and large removals. Price per eight hour day Scheduled Additional Crew; price per eight hour day for three-man crew and equipment that meets the following requirements: grounds man; equipment to include one (1) flatbed bucket truck A three (3) person crew to consist of one (1) supervisor / trimmer / climber — Certified Tree Worker, one (1) climber / trimmer, one (1) grounds man; equipment to include one (1) flatbed bucket truck (minimum height of 50 feet tall), one (1) large capacity dump truck (minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. Price per eight hour day Bid # UF -14-15-17 42 ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) EMERGENCY CALL PRICING (two hour minimum) After hour and emergency call out price per hour for five -man crew and equipment that meets the following requirements: (Minimum two hours) A five (5) person tree crew to consist of one (1) supervisor I climber I trimmer - Certified Tree Workers, two (2) climbers I trimmers/ Certified Tree Workers, two (2) grounds persons; equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 of cubic yards), one (1) large self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. Price per hour After hour and emergency call out price per hour for four -man crew and equipment that meets the following requirements: (Minimum two hours) A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two) climbers I trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1—ton utility box pick-up truck, and sufficient chain saws for trimming and large removals. Price per hour After hour and emergency call out price per hour for three-man crew and equipment that meets the following requirements: (minimum two hours) A three (3) person crew to consist of one (1) supervisor I trimmer / climber — Certified Tree Worker, one (1) climber / trimmer — Certified Tree Worker, one (1) grounds man; equipment to include one (1) flatbed bucket truck minimum height of 50 ft feet tall, one (1) large capacity dump truck (minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. Price per hour After hour and emergency call out price per hour for two-man crew and equipment that meets the following requirements: (minimum two hours) A two (2) person crew to consist of one (1) supervisor I trimmer / climber — Certified Tree Worker, one (1) grounds man; equipment to include one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. Price per hour Bid # UF -14-15-17 43 ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) TASK PRICING Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by the City under this contract. ESTIMATED PRICE Bid # UF -14-15-17 44 EXTENDED LINE DESCRIPTION UNIT OF UNIT PRICE ESTIMATED PRICE MEASURE ANNUAL (unit price x QUANTITY quantity) 1 Price for water truck and Day rate driver. For watering ................ street trees throughout City right of way. 2 18 -inch deep by ten foot 250 ten foot (250) Two long root barrier along the lengths hundred and curb and gutter of each fifty tree planting site. 3 18 -inch deep by ten foot 250 ten foot (250) Two long root barrier along the lengths hundred and sidewalk of each tree fifty planting site. 4 Installation of tree One gallon (50) Fifty One gallon container. 5 Installation of tree Five gallon (150) One Five gallon container. hundred and Fifty 6 Installation of tree — 24 inch box (250) Two 24 inch box container. tree hundred and fifty 7 Installation of tree — 15 gallon tree (125) One 15 gallon container hundred and twenty five Bid # UF -14-15-17 44 EXHIBIT A Violation Records 1) Please attach the last six (6) months of tailgate safety meeting sign in sheets and topics covered. 2) In the last 365 days, what was the longest stretch of days worked without an accident in the landscape maintenance division? a. 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-Osha. a. 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. a. Bid # UF -14-15-17 45 EXHIBIT B RESOURCES FOR URBAN FORESTRY AND LIVID CREWS The bidder will complete the resource form and return it with the bid. 1. Number of aerial lift trucks (flatbed bucket trucks) with an articulating boom that have a working height of no less than 50 feet. 2. Number of chipper dump trucks with a minimum load capacity of 6 yards. 3. Number of chippers that meet all OSHA requirements. 4. Number of pick-up trucks. 5. Number of stump grinders. 6. Number of full time tree worker employees. 7. Number of ISA certified arborist's 8. Number of ISA Certified tree workers. 9. Number of qualified line clearance employees 10. Number of full time employees Certified Arborist's name, certificate number and expiration date: Name: Certificate M Certified Arborists' years of experience: Bid # UF -14-15-17 46 EXHIBIT B (continued) Provide information on the certified arborist, certified tree -worker, chemical applicator, irrigation specialist, crew foreman, including name, certification and whether staff or subcontractor. Staff 1) 2) 3) Uj 5) 6) 7) MIJ 9) 10) Bid # UF -14-15-17 47 EXHIBIT C 2015 HOLIDAY SCHEDULE HOLIDAY New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving 1/2 Day for Christmas Eve Christmas Day 1/2 Day for New Year's Eve New Year's Day DATE CELEBRATED Thursday, January 1 Monday, January 19 Monday, February 16 Monday, May 25 Friday, July 3 Monday, September 7 Wednesday, November 11 Thursday, November 26 Friday, November 27 Thursday, December 24 Friday, December 25 Thursday, December 31 Friday, January 1, 2016 If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. 2016 HOLIDAY SCHEDULE HOLIDAY New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving 1/2 Day for Christmas Eve Christmas Day 1/2 Day for New Year's Eve New Year's Day DATE CELEBRATED Friday, January 1 Monday, January 18 Monday, February 15 Monday, May 30 Monday, July 4 Monday, September 5 Friday, November 11 Thursday, November 24 Friday, November 25 Friday, December 23 Monday, December 26 Friday, December 3 Monday, January 2, 2017 If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. Bid # UF -14-15-17 48 EXHIBIT D CITY OF SANTA CLARITA TREE INVENTORY LIST BY DBH LANDSCAPE MAINTENANCE DISTRICTS DBH Count 00-03 77120 04-06 8,330 07-12 9,407 13-18 47304 19-24 2,472 25-30 15513 31-36 447 37-42 272 43+ 453 Total 347318 URBAN FORESTRY DBH Count 00-03 77454 04-06 77092 07-12 107106 13-18 65285 19-24 37009 25-30 17463 31-36 481 37-42 310 43+ 1 12 Total 1 365212 These totals are subject to change as additional areas are annexed into the City and/or Landscape Maintenance District and new areas are inventoried. Bid # UF -14-15-17 49 ATTACHMENT A 'SANTA CLARITA Landscape Maintenance Districts Tree Map LMD a�� c M 7,120 oo-oz 8,330 m u 11318 qt o7 43()4 424 2,472 zs3o 1.513. % z42 447 272 453 Total 34,318 1 i 25 MLLE DI �O Bid # UF -14-15-17 V _1/ /.: / - 31 43, dE,r °BX 0o-03 c M 7,120 oo-oz 8,330 m u 11318 qt o7 43()4 424 2,472 zs3o 1.513. % z42 447 272 453 Total 34,318 50 ATTACHMENT B uR&1NF0 TRY DW cwm 0103 7,454 O w 7,037 07-12 10,1W 1}18 6,785 1574 3,009 2Sw 1463 31-36 441 3743 310 43. 17 Total 36,71E Bid # UF -14-15-17 O�,fSANTA CLARTTA Urban Forestry Tree Map Urban Forestry Trees City Limits _ Santa Clara River- -^_-^� =I 51 7 L O�,fSANTA CLARTTA Urban Forestry Tree Map Urban Forestry Trees City Limits _ Santa Clara River- -^_-^� =I 51 GPS: X-coordinate Y-coordinate Zone: Property Address On Address Parkway type: Behind Curb and Gutter Median Monolithic Other Park Parkway Substreet Tree well Tree well with grate Unimproved Location: Front Median Rear Side Other ATTACHMENT C Arbor Pro Data Tables Condition: Critical Dead Excellent Good Fair Poor Stump Removal Vacancy NA Rec Maintenance: Priority 1 Prune Priority 2 Prune Priority 1 Removal Priority 2 Removal Dead Tree Removal Raise trim Full trim Routine Prune Training Prune Stump Removal Infill Plant Clear Multiple Clear Stop sign DBH: Range Exact Height: Range Exact Crown Trunks Site # Value: $ Conflict w/ Utilities Species: Common name Botanical name Replacement Species: Common name Botanical name Inspection: Date By Upload: Date By Representational photo: Bid # UF -14-15-17 52 ATTACHMENT D �- z Orn Z o' n 61 N z � v D z G-0- 77 �0�-� D x =11111 Q z s 1 II I b iII D o A =111111111 apo z $ �illllllllllll z F 'SII IhII p �� to A W A W N o) O©O O®O O Ir rn 1cm(P z rrw �nA zrn� m A 0 z ON Orn O rn- nnn rA0 m n« n c 0 �rn xrn rnr�.rn� zb0 rrn+rn �zn a xp ♦n n D 3 76A � rnu N rn rn< j r N~'r D 1~�I Dr F n mp N z A Z= m 3 m 3 y 3 n N N{' 00� m ,on x =nrn n [L 4? << Fry N D rn n z O T N rnrnA rn (.� m 2 n rn N O P A Z O z0� n �rn N nrn � m n Zen n rn pA � ^s Arc o coo y D cao N M O n r Z N N n an" z rn zrrn N D n A Z t3 !- N Y n z m frA n 3 n m Z m "' z x z n c n 3 w N N N rn c o C ti A N A n N n NF II = O rn Bid # UF -14-15-17 53 CITY OF SANTA CLARITA INVITATION FOR BID BID # UF -14-15-17 BID OPENING: March 24, 2015 The City of Santa Clarita invites electronically sealed bids for: TREE SERVICE REQUEST PROGRAM 1. Electronic Bids must be ELECTRONICALLY received at: http7/iwww Planetbids com/Portal/portal cfm?CompanvlD=16840# 2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service rendered. 3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is longer. 4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read and understands the requirements contained on pages 1 to 44, Exhibits A to D, and Attachments A, B, C and D. 5, Bid Questions. Questions should be submitted electronically to: htty://www. planetbids.com/portal/nortal.cfm?Comp-anvl D=16840# The last day for questions will be 5:00 PM, March 13, 2015. 6. The vendor is responsible for the accuracy and completeness of any solicitation form not obtained directly from the City. 7. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be renewed annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be increases or decreases as appropriate and must be requested at least 90 days prior to the expiration/renewal of the contract. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the expiration of the contract. If not renewed prior to the anniversary date, the contract may continue on a month to month basis until renewed or awarded to a new contractor. Name (Print): R is � A nqp P Company: S%ay C1 r -e ,(\.' nG. Email: Address: 'LGLAkcS SIAw MV4 C r(Jib Company Phone No - hoo.)b Sg's SO2 City: Sank -0. OA c - i FA State/Zip: CA q\3CJO Bid p UF -14-15-17 DESIGNATION OF SUBCONTRACTORS TREE SERVICE REQUEST PROGRAM UF -14-16-17 City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of '/z of 1 percent of the prime contractor's total bid: DBE status, age of firm, certifying agency and annual gross receipts are required if sub contractor is participating as a DBE. The form MUST be returned with bid, filled in or annotated with "No Subcontractors" if none will be used. Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business N /A Bid Schedule Item Nos: Description of Work DBE STATUS: Certifying Agency: License No. Exp. Date: / / Phone ( ) Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business N (A Bid Schedule Item Nos: Description of Work DBE STATUS: Certifying Agency: License No. Location and Place of Business 60 IAD Exp. Date: ! / Phone ( ) License No. Exp. Date: Bid # UF -14-15-17 31 Subcontractor Age of firm: DBE STATUS: Certifying Agency: Dollar Value of Work Annual Gross Recei ts: Location and Place of Business 60 IAD Bid Schedule Item Nos: Description of Work License No. Exp. Date: Bid # UF -14-15-17 31 DESIGNATION OF SUBCONTRACTORS TREE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California Subcontractor Age of firm: DBE STATUS: Dollar Value of Work Certifying Agency: Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business 6A Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business Bid Schedule Item Nos: Description of Work License No. Exp. Date: ! / Phone ( ) Subcontractor DBE STATUS: Age of firm: Certifying Agency: Dollar Value of Work Annual Gross Receipts: Location and Place of Business 61 Bid Schedule Item Nos: Description of Work License No. Exp. Date: Phone ( ) Bid # UF -14-15-17 32 REFERENCES TREE SERVICE SERVICE REQUEST PROGRAM UF -14-15-17 City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which BIDDER has performed work of a similar scope and size within the past 3 years: 1. G�}� 0i >anka Cloocii-a I A ) e:a �yi'tA;1 �iPi ^ t7 x`60 tl1d5 2. Gt+V o� SA/lia L�Ar.�rw 1.1r�,..n 3. t 14 The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds: Sowr\a LsAaacrb LGZS Bid # UF -14-15-17 33 r 1 f 1 r 4 ! '� Tfi� ! d. • I .t r 1 r E. BID SCHEDULE PRICING FOR SERVICE REQUEST CREW Price per eight hour day for three-man crew and equipment that meets the following requirements: A three (3) person crew to consist of one (1) supervisor/climber/trimmer — Certified Tree Worker, one (1) climber/trimmer, and one (1) grounds man; equipment to include one (1) bucket/chipper combo truck (minimum 50 foot boom height), one (1) stump grinder (minimum 16 inch diameter grinding wheel) and sufficient chain saws for trimming and large removals. 1. Daily price per 8 hour day $ 1 , hQ _ Op x 260 = $_ 1(n 120.090 (unit price) (annual work days) (extended price) SEE ADDTIONAL PRICING PAGES TO FOLLOW- DO NOT INCLUDE THE ADDITIONAL PAGES IN IN YOUR PRICING TOTAL Bid # UF -14-15-17 40 ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) TREE PLANTING Please list the unit price for the following tasks. These rates will be used in evaluating the bid, and will be used in evaluating cost estimates for additional work requested by the City under this Contract. The minimum tree and or root barrier requests for installation will be (7) seven. Include all labor and material costs. Bid # UF -14-15-17 41 EXTENDED LINE DESCRIPTION UNIT OF UNIT ANNUAL PRICE MEASURE PRICE QUANTITY (unit price x quantity) 1 Installation of tree — 15 gallon tree 8 1Z 0Sixty (60) &71w 15 gallon container 2 Installation of tree — 24 inch box 24 inch box tree (60) Sixty container. 3 18 -inch deep by ten foot 10 foot length (60) dd long root barrier along the 300 Sixty Dt 000 curb of each tree planting lengths site. 4 18 -inch deep by ten foot 10 foot length (60) long root barrier along the 8 300 Sixty sidewalk of each tree lengts planting site. 5 Any additional costs to install trees and root n 1 //1 barriers. 1 �1 `A In Numbers: $ (011 260 TOTAL EXTENDED PRICE ADD LINES 1-5 Write in cost: S;Xty one )-lkoasand Tv)a Nw%dceel DoUa CS Bid # UF -14-15-17 41 h 1• L it I ' ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) DAILY CREW RATES e following pricing requested is for additional work and emergency call work for the Landscape Maintenance Districts. The City ..es not include travel time in the per hour or per day costs. Scheduled Additional Crew; price per eight hour day for five -man crew and equipment that meets the following requirements: A five (5) person tree crew to consist of one (1) supervisor / climber / trimmer - Certified Tree Worker, two (2) climbers / trimmers/ Certified Tree Workers, two (2) grounds persons; equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 cubic yards), one (1) large self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. $ '-ahnn Price per eight hour day Scheduled Additional Crew; price per eight hour day for four -man crew and equipment that meets the following requirements: A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two) climbers / trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2) flatbed bucket trucks (minimum 50 ft), one (1) large capacity dump truck(minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1—ton utility box pick-up truck and sufficient chain saws for trimming and large removals. $ I G no Price per eight hour day Scheduled Additional Crew; price per eight hour day for three-man crew and equipment that meets the following requirements: A three (3) person crew to consist of one (1) supervisor / trimmer / climber — Certified Tree Worker, one (1) climber / trimmer, one (1) grounds man; equipment to include one (1) flatbed bucket truck (minimum height of 50 feet tall), one (1) large capacity dump truck (minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. $ ifLOO Price per eight hour day Bid # UF -14-15-17 42 ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) EMERGENCY CALL PRICING (two hour minimum) After hour and emergency call out price per hour for five -man crew and equipment that meets the following requirements: (Minimum two hours) A five (5) person tree crew to consist of one (1) supervisor / climber / trimmer - Certified Tree Workers, two (2) climbers / trimmers/ Certified Tree Workers, two (2) grounds persons; equipment to include two (2) flatbed bucket trucks -minimum 50 ft height, one (1) large capacity truck (minimum 6 of cubic yards), one (1) large self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. $ 't #1b Price per hour After hour and emergency call out price per hour for four -man crew and equipment that meets the following requirements: (Minimum two hours) hours) A four (4) person crew to consist of one (1) supervisor / trimmer -Certified Tree Worker, 2 (two) climbers / trimmers- Certified Tree Workers, one (1) grounds person; equipment to include two (2) flatbed bucket trucks - minimum 50 ft height, one (1) large capacity truck (minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1—ton utility box pick-up truck, and sufficient chain saws for trimming and large removals. $ 3R2 Price per hour After hour and emergency call out price per hour for three-man crew and equipment that meets the following requirements: (minimum two hours) hours) A three (3) person crew to consist of one (1) supervisor / trimmer / climber — Certified Tree Worker, one (1) climber / trimmer — Certified Tree Worker, one (1) grounds man; equipment to include one (1) flatbed bucket truck minimum height of 50 ft feet tall, one (1) large capacity dump truck (minimum 6 cubic yards), one (1) self-feeding large diameter chipper, one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. $ 3 00 Price per hour After hour and emergency call out price per hour for two-man crew and equipment that meets the following requirements: (minimum two hours) A two (2) person crew to consist of one (1) supervisor / trimmer / climber — Certified Tree Worker, one (1) grounds man; equipment to include one (1) 1 -ton utility box pick-up truck and sufficient chain saws for trimming and large removals. $ Z60 Price per hour ADDITIONAL PRICING (DO NOT INCLUDE THIS COST IN YOUR PRICING TOTAL) Bid # UF -14-15-17 43 TASK PRICING Please list the unit price, EXCLUDING part/material costs, for the following tasks. These rates will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work requested by the City under this contract. Bid # UF -14-15-17 44 EXTENDED LINE DESCRIPTION UNIT OF UNIT PRICE ESTIMATED PRICE MEASURE ANNUAL (unit price x QUANTITYquantity) 1 Price for water truck and driver. Day rate 3�4�p For watering ----k--------- 3� opo street trees throughout City right of way. 2 18 -inch deep by ten foot 250 ten foot$ 2 6S (250) Two tr n long root barrier along the lengths 7 hundred and curb and gutter of each fifty tree planting site. 3 18 -inch deep by ten foot 250 ten footp 27168 (250) Two long root barrier along the lengths �D hundred and 3, Sqo sidewalk of each tree fifty planting site. 4 Installation of tree One gallon (50) Fifty One gallon container. 2$,ap r tO 5 Installation of tree Five Five gallon CI 2 Op (150) One tl �00 gallon container. hundred and Fifty 8 Installation of tree — 24 inch box 3g�` Oa (250) Two $15,000 24 inch box container. tree hundred and fifty 7 Installation of tree — 15 gallon tree I (125) One 15 gallon container hundred and 1 twenty five Bid # UF -14-15-17 44 M A EXHIBIT A Violation Records 1) Please attach the last six (6) months of tailgate safety meeting sign in sheets and topics covered. 2) In the last 365 days, what was the longest stretch of days worked without an accident in the landscape maintenance division? a. ILkSj Z(AVS 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-Osha. a. 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. a. N /A Bid # UF -14-15-17 45 f EXHIBIT B RESOURCES FOR URBAN FORESTRY AND LIVID CREWS The bidder will complete the resource form and return it with the bid. 1. Number of aerial lift trucks (flatbed bucket trucks) with an articulating boom that have a working height of no less than 50 feet. 2. Number of chipper dump trucks with a minimum load capacity of 6 yards. 7 & Number of chippers that meet all OSHA requirements. 4. Number of pick-up trucks. 50+ 5. Number of stump grinders. 3 6. Number of full time tree worker employees. 3'F1 7. Number of ISA certified arborist's 8. Number of ISA Certified tree workers. Li 9. Number of qualified line clearance employees 3 10. Number of full time employees US Certified Arborist'ssnname, certificate number and expiration date: Name: Some, CeAs o,(\eu01 —mss' p-1 Certificate #: � `..- 0 10311 Certified Arborists' years of experience: t0 Bid # UF -14-15-17 46 om EXHIBIT B (continued) Provide information on the certified arborist, certified tree -worker, chemical applicator, irrigation specialist, crew foreman, including name, certification and whether staff or subcontractor. Staff t) 33o e, LaG--amda TSA Ar-6oc-;s+ Uri, WARM11 ma, ITOWIMIAIMMANOTAVIOM TA A 5) Aotc& Nal\ LSA Ar�,ocNs+ QAL 6) Io 0 I s) Luis du;n+ankle, SSA T�p,a.wo�ko,��Fl�AQ s) SIJRs+a Ok .,nko\(\a 7SA Tree Clay3pedUA2 to) Lu;S OeAcr,;A off ��a�oc REGI. ss;o�a 1 Bid # UF -14-15-17 47 11 HOLIDAY New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving 1/2 Day for Christmas Eve Christmas Day 1/2 Day for New Year's Eve New Year's Day EXHIBIT C 2015 HOLIDAY SCHEDULE DATE CELEBRATED Thursday, January 1 Monday, January 19 Monday, February 16 Monday, May 25 Friday, July 3 Monday, September 7 Wednesday, November 11 Thursday, November 26 Friday, November 27 Thursday, December 24 Friday, December 25 Thursday, December 31 Friday, January 1, 2016 If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. HOLIDAY New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving 1/2 Day for Christmas Eve Christmas Day 1/2 Day for New Year's Eve New Year's Day 2016 HOLIDAY SCHEDULE DATE CELEBRATED Friday, January 1 Monday, January 18 Monday, February 15 Monday, May 30 Monday, July 4 Monday, September 5 Friday, November 11 Thursday, November 24 Friday, November 25 Friday, December 23 Monday, December 26 Friday, December 3 Monday, January 2, 2017 If a holiday should fall on a Saturday it will be celebrated the preceding Friday. If a holiday should fall on a Sunday, it will be celebrated the following Monday. Bid # UF -14-15-17 48 W200TWI CITY OF SANTA CLARITA TREE INVENTORY LIST BY DBH LANDSCAPE MAINTENANCE DISTRICTS DBH Count 00-03 71120 04-06 81330 07-12 91407 13-18 41304 19-24 21472 25-30 1,513 31-36 447 37-42 272 43+ 453 Total 34,318 URBAN FORESTRY DBH Count 00-03 71454 04-06 71092 07-12 10,106 13-18 61285 19-24 31009 25-30 11463 31-36 481 37-42 310 43+ 12 Total 36,212 These totals are subject to change as additional areas are annexed into the City and/or Landscape Maintenance District and new areas are inventoried. Bid # UF -14-15-17 49 ADDENDUM #1 For City of Santa Clarita Invitation to Bid UF -14-15-17 TREE SERVICE REQUEST PROGRAM March 9, 2015 This addendum must be acknowledged via Planet Bids and should be included with the bid response. There was a non -mandatory, pre-bid meeting on March 3 at 2:00 PM. The meeting was located at City Hall, 23920 Valencia Blvd., in the Council Chambers. Attending staff: Darin Seegmiller (Project Manager), Susan Nelson, OF Manager Mary Alice Boxall, Labor compliance Specialist and Jennifer Killian, Buyer. The following vendors were in attendance: Four Seasons, Brian Peck(Brian Daly International Environmental Corp., Jorge Sandoval Mariposa Landscapes Inc., Gulliver Erickson Mowbray's Tree Service, Francisco Enciso Tree Pros, Inc., Benjamin Orozco WCA, Timothy Crothers West Coast Landscaping, Arturo Salinas The following was reviewed: • This service program is a high profile program for the City. Please take it seriously. • This IS a tree "service" program for as needed requests. This is NOT the annual grid trimming process bid. • Due dates for questions and responses. Bonds to be sent separately (hard copies only accepted) BEFORE the due date and time. • Labor Compliance was reviewed briefly. There is additional verbiage t5hat was mistakenly left off of the notice and is included at the end of this addendum. • The specifications were reviewed. Sections (specifically)- * 3.05 0 3.06 0 3.10 • Pricing page - please note the cost is for a 3 man crew with all equipment, etc. Price accordingly. Bid # UF -14-15-17 • Attachments A -d reviewed briefly. LABOR COMPLIANCE POLICY - Additional verbiage (changes by State): SB 854 Language Options Designation of Sub Contractors NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded. Bidder Instructions NOTICE REQUIREMENTS • January 1, 2015: All bid documents must include the following information: No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Notice This bid is subject to SB 854. See bidder instructions for details. ' 1 Contra'ctor's rerpre��sent five Dat S i 171 to j fylL Company Name Bid # UF -14-15-17 2 stay Green Inc. 7be NrT C6oitt For Pmfatioaal Lamlrtape Seim Quality Control Program 1. A description of the Contractor's quality control system. The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted. Stay Green is responsible for inspecting and understanding types of projects by implementing a quality control program that complies with the Santa Clarita Standards. Stay Green follows all International Society of Arboriculture (ISA) Best Management Practices and the ANSI — A300 (Pruning Standards). Stay Green has implemented a quality control inspection form that measures the following work specifications for tree pruning. ■ Raise trimming shall consist of selective trimming to provide vertical clearance; the desired height shall be 14' above the street and 8' above the sidewalk. Raise trimming shall be accomplished by trimming the lower branches on the live crown to the desired height. ■Cleaning shall consist of selective trimming to remove one or more of the following parts: Dead, dying, diseased and defective, detached or broken branched. •Thinning shall consist of selective trimming to reduce density of live branches throughout the crown canopy. •Structure trimming shall consist of trimming that will balance the distribution of limbs throughout the canopy. •Trimming Cut Ratios shall be made so that the remaining lateral limb is at least 1/3" to %2" the diameter of the parent limb. • General pruning or trimming shall consist of a combination of raise trimming, cleaning, thinning and structuring of the overall tree. •Reduction trimming shall be done on the entire tree at the direction of the city. These inspections are performed on a daily basis by our Crew Leaders, Production Managers and Account Managers. 2. The name(s) and qualifications of the individual(s) responsible for performing the quality control inspections and the extent of their authority. • ISA Certified Tree Worker Luis Quintanilla Responsible for Crew • ISA Certified Tree Worker Silvestre Quintana Responsible for Crew • ISA Certified Arborist Gabriel Castaneda Responsible for Crew • ISA Arborist QAL Leonardo Medina PHC Technician • ISA Certified Arborist Jorge Castaneda Arbor Operations Stay Green Inc. 26415 Summit Circtc, Santa Clarita, CA 91350 • (800)858-5508 • (661)291-2800 • Fart(661) 705-2089 w-..vrsm. gmen.com • C-27, C-61 License X3.46620 StaylGren Inc. Far FrofrusvndLnkcape Servirn Provisions for recording the results of inspections and for recording corrective action taken. Stay Green will provide the Crew Leader, Production Manager and Account Manager with the Quality Inspection sheet daily. The Crew Leaders responsibility is to follow all guidelines from the Quality Inspection form and write down any deficiencies that they find. This quality inspection form will be turned in daily to their Account Managers and reviewed with a corrective action plan. 4. Provisions to update and revise the Quality Control Program during the performance of the contract. Stay Green will keep all forms filed and in our system database. Stay Green will review the quality inspection forms on a monthly basis and all corrective items will be addressed in timely manner. Stay Green Inc. 26415 Summit Circle, Sams Clarim. CA 91350 • (800) 858-5508 • (661) 291-2800 P F= (661) 705-2089 w w.smYBrecnxam • C-27, C-61 License #346620 :7 Stray Rn Inc. Ttural Choice For ProfessionalLandscape Services GREEN WASTE MANAGEMENT PROGRAM Stay Green Inc was among the first landscape management firms to adopt environmentally friendly landscaping practices. Whether we implement computerized water management systems, recycle our trimmings for mulch, or apply organic fertilizers and pest control products, we work hard to ensure our properties benefit from our commitment to preserving and enhancing our natural environment. SGI is an environmentally conscientious company that does 100% Recycle for Green Waste. Our green waste consists of leaves, grass clippings, weeds, twigs, shrubbery, and tree trimmings. Currently Stay Green Inc cures all usable green waste at our Santa Clarita location. We also have an internal Green Waste procedure for Tree and large shrub removals. We process the Green Waste through a Chipper and then we recycle it back onto our existing landscaping projects. Another method we practice is Grasscycling. Grasscycling is the natural recycling of grass by leaving clippings on the lawn when mowing. Grass clippings decompose quickly and release valuable nutrients back into the soil. - . All waste material that is not usable in our job sites is disposed with our current vendor, Consolidated Disposal Services. Consolidated Disposal Service provides us bins in our facilities which are specially designated for Green Waste. Consolidated Disposal picks up the Green Waste materials weekly and takes it back to their facilities to recycle. Consolidated Disposal Service 12949 Telegraph Road Santa Fe Springs, CA 90670 (866)474-8275 www.disposal.com Stay Gt Inc. 26415 Summit Circle, Santa Clarita, CA 91350 • (800) 858-5508 • (661) 291-2800 • Fax: (661) 705-2089 w .staygreen.com • C-27, C-61 License #346620 State Of California !.CONTRACTORS STATE LICENSE BOARD :. ACTIVE LICENSE0 346620 E� CORP +..V.w STAY- GREEN INC C27 C61/D49 IL "Erm 12/31/2016 www.cslb.ca gov International [dSociety of Arboriculture"' o ISA Certified Arborist' Bronwyn Sorenson Certificate Number: WE -10393A Expiration Date: Jun 30, 2017 International Society of Arboriculture CERTIFIED ARBORIST Adam M. Hall Certificate Number: WE -9301A Expiration Date: Dec 31, 2013 International Society of Arboriculture' ISA Certified Arborist' Jorge L. Castaneda Certificate Number: WE -8703A Expiration Date: Jun 30, 2015 Certified Treecare Safety Professional " This card certifies that Ignacio W. Natera has been accorded Or designation "Certified Treecare Safety Professional", or �yY CPSP, by the Tree Care Industry Association 1 V��JCl. •�tFW er u. Certification #: uia5j P •tcr Gersteeberger Renewal Date: 8p4/2016 seemr ea.Loar for safety, compliance a suemra. Certified Backfjow Tester "`0"i!ii 64 Luis Garcim Stay Green, Inc #3401 Expires 6/30/15 Irrigator Technical Training School Phone (666) 6141755 www.irrigabortech.com -_ info(a7irriaatotech.com DEPARTMENT OF PE54100E PRS N I. dpLIC ENSINOICERTiC� AT+2 AGRICULTURAL PEST CONTROL ADVISER LICENSE 1213112016 WIRES'-o1101rzD15 License #: 73173 1 CategOnes: ABDE RICHARD L ANGELO 26415 SUMMIT CIR SANTA CLARIT.Anp�ICA 91350 I bmedV��� �d DEPARTMENT OF PESTICIDE REGULATION �/�/ LICENSINGICERF�TION PROGRAM ,p.. I J1 L QUALIFIED APPLICATOR LICENSE f License #: 98566 Categories: BCDI RICH RD LAN cERO SANTA CLARITA CA 91350 1•A % XPIRES: 1213112016 1 SUED: oV01I2015 DEPARTMENT OF PESTICIDE REGULATION � LICENSINGICERTIFICATION PROGRAM pQUA,IPIED APPLICATOR CERTIFICATE VALID THROUGH 121311201E DATE QAC 114921 • •'r• MEDINA 6132 TopEKA r. 91335 RESEr• CA 116"W" 1:1 r •� �� � �, .�� v r -- i f �M � 1 t 7 1. - .., r .�� � � _ �; r -- i f �M � 1 t 7 1. - .., r ,4W8tay Inc. 7GrNditwlc e For PrvfadondLandkgr Smim Date / Fecha: T Employee nanne Nombre do empleaclo Hour/ Hora: t AM/PM Department / Departa a to chose one)- ne :Meeting MIAi TC Meetingwas conducted by La clase fue dirigida por Jorge Castaneda Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accideute astimadura Revisada Adjunte unat co is Suggestidn /Recommendation o A ton T en /SugereitcISORecomendaWn o Accidn Tomada ESPAftL: Todos los emp[cados litmentes certificen que la reuni6n fue realirade en Inglis am Espallol, o usendo ambos idiomas, peva la perfecta cam- prensidn de lades los presentes de las temes de scguridad tmtados. Que en toda reunom SGI les meucrds que ee carte de [a oolllco de la emnrm Ilevar adeiante an trobstio res000uhle, honesto v seeuro. Todos las empleadas dejan constencis tambidn que los contenidos de este munidn son parte de la poli ice en materia de seguridad de SGI y que formaron parte de los test periddicas de evaluaaidn del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, Por clear understanding of i trwted subjects of secarity. In all meetings SGI remids them that it le part of the oo[ley of the company to perform rrsooniible, honest and safe work All the employees also put record that the contents of this meeting arc part of the policy in the matter of security of SGI end ere part of the periodic test of evaluation of the personnel. Employee nanne Nombre do empleaclo MIAi WW ESPAftL: Todos los emp[cados litmentes certificen que la reuni6n fue realirade en Inglis am Espallol, o usendo ambos idiomas, peva la perfecta cam- prensidn de lades los presentes de las temes de scguridad tmtados. Que en toda reunom SGI les meucrds que ee carte de [a oolllco de la emnrm Ilevar adeiante an trobstio res000uhle, honesto v seeuro. Todos las empleadas dejan constencis tambidn que los contenidos de este munidn son parte de la poli ice en materia de seguridad de SGI y que formaron parte de los test periddicas de evaluaaidn del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, Por clear understanding of i trwted subjects of secarity. In all meetings SGI remids them that it le part of the oo[ley of the company to perform rrsooniible, honest and safe work All the employees also put record that the contents of this meeting arc part of the policy in the matter of security of SGI end ere part of the periodic test of evaluation of the personnel. Date / Employee name Nombre de em leado I Hour/ Horn: AM/PM Department / Departamento chose one): TC Jorge Castaneda Meeting was conducted by La clase fue dirigida por Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidehte y Lastimadura Revisada Ad'unte una co is 11 Suggestt& / Recommendation or Action Taken / Sugerencia / Recomendact6n o Acel6n Tornado Employee# Em leado # Employee name Nombre de em leado Signature Flrma -YC .�WA r ESPAROL: Todas los empleados firmantes certiecan que le reunidn fue realiiada m Ingl6s o an Espallol, a usando ambos idiomes, para la perfecta com- pmrgW de todos las presentee de los temas de seguridad tretados. Qua en tada remai6n SGI les recuerda que es parte de In WtOm de la empress llevaa adelante an tmbalo respoouble, honesto v areum. Todm los emplmdos dejm constencia tambidn que lm mntenidos de csta mmi6n son parte de la politica an materia do seguridad de SGI y qua fnrmisman parte de los test pai6dicas de evaluaci6n dd personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, forclear undemanding or. heated subjects of security. In all meetings SO[ mmids them that it le part of the pd Icy ortbe alany to nerfarm reeoouslbte-honest and safe work All the employees also put record that the contents of this meeting are part of the policy in the matter of security of SO[ and ate part of the periodic test of evaluation of the personnel. Enter to Win! , Isuzu DOWNLOAD OAA FPFE *HITr. PAPER: Wood Chipper Claims Life of Another Landscape Worker I Landscaping I Landscape Care & Ideas Page 2 of Photo: Fac 10 Wood chippers have been claiming the lives of several workers this summer season, including a new incident involving an Arizona tree trimmer. The tree trimmer died after falling head first into the wood chipper, according to Fox 10. RELATED: Landscape Worker Dies After Falling into Wood Chipper According to authorities, the worker was using a standard wood chipper that was connected to the back of a truck. Paramedics pronounced him dead on the scene. State OSHA officials are investigating the accident. This is one of several incidents that have happened in the past few months involving wood chippers. One Florida landscape worker also died after getting caught in a wood chipper, as well as another Florida worker who was seriously injured. Industry Links Irrigation Association • PLANET • Professional Grounds Management Society • Southern Nursery Association RELATED ARTICLES OSHA to Require Employers to Report Injuries, Deaths Quicker Two Florida Workers Electrocuted while Trimming Palm Trees • Landscape Worker Dies After Falling into Wood Chipper • OSHA Develoos Interactive Training Tool • Front -End Loader Death Investigation Comes to Close More About: Arizona I Florida I Fox 10 i Occupational Safety and Health Administration I OSHA i saretv I Tree Trimmer I wood chipper Next Article : Toyota to Do Away with V6 Option on Tundras in 2015 http:ilwww.totallandscapecare.condwood-chipper-claims-life-of-another-landscape-worker/ 9262014 W 1 MEETING SGI Meeting Record Page/Pbgina 1 of/de: 2 Date / Feeba: NAME Sign / Firme. Hour/ Hora: Luis A. Quintanilla 6:30 AMIPM Department / Departamento : TC 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin Meeting was conducted by 6abrl d Cas r �n �Z j La clase fue dirigida por Quintanilla, Silvestre / S 5622 Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad'unte una co is k441'r 4 &Valw Orcf 5655 h o s Victor Rojas an �+1 ✓' �l U 5717 Castaneda, Gabriel UW Employee NAME Sign / Firme. 4469 Luis A. Quintanilla 5886 Pedro Pelayo 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin 5615 Gastelum, Juan Luis 5619 Quintanilla, Silvestre / S 5622 Rubicel Lopez 5642 Pulido Z, Hector 5655 Aguilar Barragan, Luis 5678 Victor Rojas 5972 Hector Ramirez 5717 Castaneda, Gabriel ESPANOL: Todds los empleados firmantes cerlifioan que to reunibn No malizeda en Inglis an Bpedol, o usando ambos idiomas, para la perfecta cam- pmmidn do lodm los prmenles de los lemas de Segurided hl"dm. Que en coda mmi6n SGI les recuerda que es Parte de In nail Ilea de In empress Ileum g_delante on trabaio restwnsahle.knoesta v senora. Todos las emplmdm dejon consloncia tambi6n que los conlenides de este muni6n son pane de In politica on materia de seguridad do SGI y que fmmaran pane do los test peri6dices de evaluaci6n del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish or usingboth Imrguoges, far Clem' understanding of all \ heated subjects of security. In all meetings SGI remids them that it is part of the oollev of the ompany to perform rnppnslhle hopeet and safe rk All the employees also pm record that the conlerlls of this meeting are part of the polity in the matter of u iry of SGI and are part of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/pAgina 2 oVde: 2 Employee NAME Sign / Firme. 5721 Servero Lorenzo 5724 Cristoval, Ramirez 5892 Francisco Pena 5731 Alfredo Rangel 5890 Marcos Romero 5894 Moises Sandoval 5926 Aaron Rosales 5925 Rogelio Laguna 5837 Wilburto Salego — 5937 Adrian Hernandez 5388 Leonardo Medina 6001 Cristian Jesus Gutierrez i 6005 Rodolfo Arias )Ib e>^ ESPAaOLTodos los empleados firmantes certincon que la reuni6n fere realitada en Inglds o en Espanol, o nsendo ambos idiomas, para la perfecta com- prensi6n de lodos los presenles de los tunes de scgur chid hatados. Queen [oda reuni6n SGI les recuerda que es parte de la nolldn de le emoresa Ilevar odelante on tmbnio moonsable, honesta v seeuro. Todds los empleados dejan constancia tambidn que los conlenidas de este reuni6n son parte de la polllica en materia de seguridad de SGI y que formeran pane de las test periddicus do evaluaci6n dcl personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understandingof all treated subjects of security. In all mcclings SGI remids them that it in nort of the Polley of the company to performresaonslble. homUnd safe work All the employees also put record that the contents of this meeting are pan of the policy in the matter of security of SGI and are part of the periodic lest of ...., r....,:. nrlk.. n...�nnnnl Stay Green Incy ZlieAadnal CLoire Far Prn%ainnrtl LauAsrrpe Sernira TAH.GATE SAFETY MEETING SGI Meeting Record Page/P:lgina 1 of/de: 2 Date / Fecha: (0 S p Sign / Firme. Hour / Hom: 6:30 M Department / Departamento : TC 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos Meeting was conducted by La clase fue du%nda por -J'af9G Ge r><u r'74c1J IV R�¢�w Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadurs Revisada Ad'unte una co is 5615 Gastelum, Juan Luis Y1 5619 Quintanilla, Silvestre Employee NAME Sign / Firme. 4469 Luis A. Quintanilla 5886 Pedro Pelayo 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin 5615 Gastelum, Juan Luis Y1 5619 Quintanilla, Silvestre 5622 Rubicel Lopez 5642 Pulido4Hector �G � ✓�� 5655 Aguilar Barragan, Luis 5678 Victor Rojas 5972 Hector Ramirez 5717 Castaneda, Gabriel ESPANOL: Todds los empleados fumams certifi m que la reuni6n Cue malimda en Inglis on Espaltol, o usando ambos idiamas, pam H perfecta com- pmmi6n de todos los presenia de los terns de segurided tons". Que n toda reunion SG[ les recuerde que m carte de la oollden de Ia emnrm Ilevar adelante on trabolo ra000mble, boneeto y snura. Todos los empleadus dejan mrtstancia mmbifn que los cootcnidos de esta rermi6n son parte de la pollices m materia de seguridad de SGI y que formman parte de los test peri6dicos de evalusci6a del personal. ENGLISH: All The signamry employees certify duet the meeting tuns presented in English or Spanish, or using both languages, for clear underslmrding of all treated subjects of security. In all meetings SOI uemlds them That it W mr l of the policy of the comhnny to perform rapoo_dble_ honest and We work All the employes aiso put record that the contents pf This meeting am pmt of the policy in the meter of security of SGI and are pan of the periodic tet of cr Stray Green Inc. �,.,. Re Natural Cbaice -� For PrafessionalLandrorpc Services TAILGATE SAFETY MEETING SGI Meeting Record Page/p§gina 2 of/de: 2 4��lh�r-�o FSPANOL TD I empleados firtrutram cer ifim que la rarai6n fuc realimda m Inglis o en Espahol, o usando idioma5, pore In perfecta com- prrru66o de todos los preseraes de los tunas de segurided fratados. Que en toda nouni6n SGI les recuerds que es m de la oolftlea de la emomit to or adtlapte on trabalo rnuoumbla boaealo v seenro. Todds los emplmdos dejan constnocia tarabitn que Ins cunlenitim de esla twnidn son parte de In polltim en materia de seguridad de SGI y que fomraran parte de los test peri6diew de evalunei6n del personal. ENGLISH: All the signatory employees certfy that the rattling was pmsented in English or SpmW ar using both languages• for clear understanding of all orated subjects of security. In all meetings SGI rehnids them that it is part of the policy of the coulnanv to wro m rtaoaoslble, honed and cafe work All the employees also put record that the contents of this minting ere part of the policy in the matter of security of SGI and are part of the periodic test of ® I I I ® Ird MW 0,002 �� �- u�r! I � c�� ► � � .atlr .�I r ' Leu -.-� Em 4��lh�r-�o FSPANOL TD I empleados firtrutram cer ifim que la rarai6n fuc realimda m Inglis o en Espahol, o usando idioma5, pore In perfecta com- prrru66o de todos los preseraes de los tunas de segurided fratados. Que en toda nouni6n SGI les recuerds que es m de la oolftlea de la emomit to or adtlapte on trabalo rnuoumbla boaealo v seenro. Todds los emplmdos dejan constnocia tarabitn que Ins cunlenitim de esla twnidn son parte de In polltim en materia de seguridad de SGI y que fomraran parte de los test peri6diew de evalunei6n del personal. ENGLISH: All the signatory employees certfy that the rattling was pmsented in English or SpmW ar using both languages• for clear understanding of all orated subjects of security. In all meetings SGI rehnids them that it is part of the policy of the coulnanv to wro m rtaoaoslble, honed and cafe work All the employees also put record that the contents of this minting ere part of the policy in the matter of security of SGI and are part of the periodic test of 4W�S7taY9lnInInc.7Cbpim -=j Far ProferslopalLaudswpeSmoica TAILGATE SAFETY MEETING SGI Meeting Record Page/P6gina 1 of/de: 2 Date / Fecha: - Hour/ Hora: 6:30 AM/PM Department/ Departamento : TC 4469 Luis A. Quintanilla 5886 Meeting was conducted by La clase foe dirigida por If fieI Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad'unte ung co is 1;4k-e�lkdSed, C f P`A/1, r.�- 5452 Vigil, Jose Ramos Employee NAME Sign / Firme. 4469 Luis A. Quintanilla 5886 Pedro Pelayo If 5306 Lara Rivas, Cipriano N'+ i 5452 Vigil, Jose Ramos 5602 Pelayo Martin a�yd 5615 Gastelum, Juan Luis 5619 Quintanilla, Silvestre 5622 Rubicel Lopez '� } r 5642 Pulido Z, Hector 5655 Aguilar Barragan, Luis 5678 Victor Rojas L o! 5972 Hector Ramirez 5717 Castaneda, Gabriel ESPANOL: Todds los cmplcados firmentes cenifican que In reunion fee realirsda m Inglis o cn Espallol, o usendo embus idiomes, pent Ia pufccta cern- pression de todos los presences de los temas de segurided trs4dos. Queen Coda reunion SGI hs rrx tcrda que a parte do la tmlldca de 4 empress I ewr adeloute un tmbalo mnrmmhle. honalo v sreuro. Todos Ids empleados dejan constancia tambidn que los contenidos de este reunion son parte de Ia polhica an materia do seguridad do SGI y que formaron parte de los test peiodicos de cveluocion del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English m Spanish, or using both languages, for clear un icnautding of all treated subjects of security. In all meetings SGI remids them that it is part of the policy of the company to Perform responsiblz houat and ogre work All the employees also put retard that the contents of this meeting are part of the policy in the matter of security of SGI and are pan of the periodic lest of TAILGATE SAFETY MEETING SGI Meeting Record Page/Pdigina I oVde: 2 Date / Fecha: I I Hour / Horn: 6:30 AM/PM Department / Departamento : TC riy'1r�C Meeting was conducted by La clase fue dirigida por Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad'unte una co is Employee NAME Sign ! Firme. riy'1r�C L 5451 PJ LL S� 5602 ara.n C lS G w 5622 _ 5642 5655 5678 5972 5717 '� .�Li •.L1 '•iL-•.'v. 1u _ _ _ rs TAILGATE SAFETY MEETING SGI Meeting Record Page/Nigina 1 of/de: 2 Date / Fecha: -10 - 14 't tt• Hour/ Hora: 6:30 M Department / Departamento : TC Meeting was conducted by La clase fue dirigida par J o,� t Ywaso sr Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad'unte una co is G M / .i e�! ' w %Cchl 6(e< ; v OF Pulirr Z, Hector 7C2 ESPAWOL: Todos los empleedos firmenles Dm ifican que la reuni6n flu realirada m Inglis o cnEspanol, o usando ambos idiom mi, pam la perfecta wm- prenadn de todos los presentes de los t®es de seguridad tmtados. Quo m Coda reuoi6n SGI les nmuerdo gne es parte de Is politica de V emurm Ilevar adelante on trsbalo mrn enable hooeato v reeoro. Todoo los empleadas dejan conslancia tambl6n qua los eonttenidos de csta mmi6u son parse de to pollute= materia de seguridad de SGI y que fmmeran pane de Ins test peri6diew de evaluacidn del personal. ENGLISH: All the signatory employees certify that the meeting was presented In English or Spanish, or ruing both Imtgueges, for clear mdastanding of all Mated subjects of security. In all meetings SGI =Ids them Omit Is mrt of the oollcv of the mmpaav to perform tdpomllbin honest and safe worlr All the employees also pm record num the contents of this meeting arepan of the policy in the matter of security of SGI and arepart of the periodic test of 1 't tt• I • : , , , r r BWWA • , rte. Pulirr Z, Hector Fin 9KRIM 20010-4 'ij— Salvador Moreno M W/ /1 / / 7C2 ESPAWOL: Todos los empleedos firmenles Dm ifican que la reuni6n flu realirada m Inglis o cnEspanol, o usando ambos idiom mi, pam la perfecta wm- prenadn de todos los presentes de los t®es de seguridad tmtados. Quo m Coda reuoi6n SGI les nmuerdo gne es parte de Is politica de V emurm Ilevar adelante on trsbalo mrn enable hooeato v reeoro. Todoo los empleadas dejan conslancia tambl6n qua los eonttenidos de csta mmi6u son parse de to pollute= materia de seguridad de SGI y que fmmeran pane de Ins test peri6diew de evaluacidn del personal. ENGLISH: All the signatory employees certify that the meeting was presented In English or Spanish, or ruing both Imtgueges, for clear mdastanding of all Mated subjects of security. In all meetings SGI =Ids them Omit Is mrt of the oollcv of the mmpaav to perform tdpomllbin honest and safe worlr All the employees also pm record num the contents of this meeting arepan of the policy in the matter of security of SGI and arepart of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Pagelpligina 2 oVde: 2 Employee # NAME Sign / Firme. 5082 Ruben De Jesus pu�eN De as 1 I 1 I { 1 5 it ESPANOL: Todos Im empleados fumentes ceaGScan quc la teunidn f to realimda rn Inglds am Espaltol, o usanda ambos idtomns., peat In perfecta com- pteosidn de todos los presentee de los teams de segmidad tramdos. Quern tads reunion SGI In ==do que ra nartc dela nolldea de In emoresa Ilevar adelante no trabalo reanaosable. hoontov renaro. Todos los empleados dejan constancis tambido que los cootenldos de este reunidn son parte de In polltica en moarte de segurided de SGI y que fapnman parte do los test periodicos de evaluation del personal. ENGLISH: All the signatory employees certify that the tnocting was presented in English or Speaish, or using both languages, far clear understanding of all treated subjects of security. In all meetings SGI molds them that hlamrt4Llhe Dalley of theeompsay to perform resoonslble, honest and We work All the employees also put record that the "tents of this meeting ate pan of the policy in the matter of security of SGI and arepan of the periodic test of 97f0in T 0.4HAIrrvesggedrlg tree trimmers deft In Blackstb rg- Roanoke Times: Blacksburg News L�rm 1 Stna� f11niCY5 Acltisc s3lo4l NAM CL:CRer COR sub:Crthe dihiel NEWS Lora SPONTE NUONM WMTHM ALE LIE OPOOOM VmEO PHOTO OWMAROS C ASSOThDS FORS HOMES CARO CHEAP FLIGHT TICKETS Fastest Way to Book 450+Airlines. Our Best Price Guarantee. 5ave Big Home News Leml Neve Blacksburg News OSHA investigating tree trimmer's death in Blacksburg Matthew Miller of Christiensburg was stack in the chest by a falling branch. emrY Cemmwa Irp 111 Marshall Mb Peru Fanl She Pm a r WadremAy, Crcw1er Zf.2D14 (IMM SY RabryKMt mhkWkardhpemwrabl'am Ss1.lela A Chddarlsburg men died while ldmmhp Imes In a Blacksburg rMdemisi nalghborteod Monday. Mat" Raymond MIIer, 23,wea standing On we ground now a use In the 1400 Mode of reeandale Onvs when he was struck In we dwsl bye te11teg branch M by anter man. according to Btedubury poli ce. He was Man In sural condition In LoWn3ste Hospital Mmlpomery by sac sburg Res c e Squad, Willoow rola Motor later died Nem Sam his Irdudes, Goes Oak In an ermax The US. Ocspatiorel gamy and Haft Administration Is aredpating the Incident mid Lea Willis, souwwa d region saky di ador for the Virginia Department of Labor one Industry. At ash Ina, She am pbpa ampleyer mtetionetdp• baisman Muer and a company orhameownad Is unknwn, Welts Yid. Willa said M Investigation could tele three Ic W Meadow A mermaid service kr Miller is ad eduled ter? pun Thursday at Home Fonami Home In Chdslonaburp. Vbgeaon W411 begin an hour Goal". CDFFOC60n This story has base updated k shnv naLMBW" Raymand Miller me truck by o Selling branch while he was sanding on me ground He was not up N the rat As pmNouMy mounted k The Raaaslm Slots by the lows. AdamweeedN Cloudy 62° F HI: 6V LO: 52' 113 Slimllar Storleas Most Read d Civilian a PROVOson •.n Sorn Soned room; roomy In CWAMnW� special Fim Om*" to a" ~M Was 11) ` ... . to Matter! Alm! 3W �Esi€ sEKu�o Evr�v oar a. 113 r i 1 „ n e StayGreen Inc! J%e 1V.9um1 CLnice 114 firr 1'rofeuiww1 Lrudreape Sen,im TAILGATE SAFETY MEETING SGI Meeting Record Page/Pfigina 1 of/de: 2 Date / Fecha:( NAME Hour / Hom- 6:30 77 AM/PM Department / Dep rtam nto : TC Pedro Pelayo 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos Meeting was conducted by 5602 La clase fue dirigida por / kAXAD Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema resentad discutido o Accidente Lastimadura Revisada Ad'unte una co is U e, of e c L � lvk of f - c U 5622 M Employee NAME Sign / Firme. 5926 Aaron Rosales 5886 Pedro Pelayo 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin / kAXAD 6013 David Fajardo 5619 Quintanilla, Silvestre 5622 Rubicel Lopez 6005 Rodolfo Arias 5655 Aguilar Barragan, Luis 5678 Victor Rojas Ut 5972 Hector Ramirez get YJ /"Ir✓{C 6001 Cristion Jesus Gutierrez Yi. ESPANGL: Todos Ins empleados fimaines ccrtifican que to reunion foe renlimda en Inglds o en Espallal, o usatdo ambos Idiomas, pem Is perfecta com- pmmi6n de Indus las presenles de los lemas de seguridad ostadus. Quc cn loda muni6n SGI les mcuerda que es parte de la_n911tiu de In eninren Ilevar adelante on trabalo rnnonsahle_ bonesto v sevum. Todds los emplcados dejan constancia lambiin que los conlcnidos de este munibn son part de la palllin en materia de seguridad de SGI y que formaran parte de los tui peri6dicos de evaluaci6n del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, w using both languages, for cleat understanding of ail heated subjects of security. Ina]] meetings SGI maids them that it Ism rt of the volley of the company to perform rearsonslblea hones[ and safe work All the employees also put record that the contents of this meeting art part of the policy in the metier of security of SGI and =pan of the periodic test of Stay Green Inc, 7LeN,urP:alCLoia Inr Prafissio+ralL.nulsarPeSrn�icer TAILGATE SAFETY MEETING SGI Meeting Record Page/pagina 2 oVde: 2 Employee # NAME n / irme. 5721 Servero Lorenzo 5388 Leonardo Medina 5892 Francisco Pena 5937 Adrian Hernandez 5890 Marcos Romero 5837 Wilberto Salego w� ` El ESPAROL: Todds los empleadas firmantes certifican quc la reunion flue realizada en Inglos a en Espanol, o usando ambos idimas, para la perfecta com- prension de foods los presentee de los terms do seguridod tratados. Que en lode reunion SGI les rmuerda quem Parte de Ia nolltica de la emorm Ilevar adelante un imbalo m"nabla bonnto v mearo. Todds Ios empleedm dejan w tancia lambidn que los cantenidos de ata motion son pane de Ia politica ca materia de scguridad de SGI y que formamn pane do Ios test periodicos de evaluacion del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, far clear understanding of all treated subjects of security. In all meetings SGI mmids them that t In rwrt of the Polley of the company to Perform rnoonslNa hent and safe work All the employee also put record that the contents of this mating are partof the policy in the matter of security of SGI and are part of the periodic lest of TAILGATE SAFETY MEETING SGI Meeting Record Page/P6gina 1 of/de: 2 Date / Fecha: NAME Sign / Firme, Hors: 1 6:30 ICAWM Department / Departamento : TC Hour/ Rogelio Laguna 5599 Oscar Antonio Escobar B t Meeting was conducted by La close foe dirigida por Rogelio Rodriguez YIacIU vc, Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Temar�,e�semado discutido o Accidents Lastimadura Revisada Ad'unte una co is Gastelum, Juan Luis Arr / ( Cl 5951 Employee NAME Sign / Firme, 4469 Luis A. Quintanilla CMCJ i S zV eg� 5731 Alfredo Rangel 5925 Rogelio Laguna 5599 Oscar Antonio Escobar B t 5939 Rogelio Rodriguez 5615 Gastelum, Juan Luis 6014 Ramon Solorio 5951 Lester Versluys Hipp �,L �! •i(i(✓ V 5642 Pulido Z, Hector 5964 Jose Armando Montes 6 6004 Fernando C Olmedo 5972 Hector Ramirez 5882 Salvador Moreno ESPANOL: Todos los empleados firmanles certifrcan qua In reunion foe nslirada en Inglis o en Espadol, o usando ambos idiomas, para In perfecta can- prensi6n de lodos los presentee de los to nas de seguridad hawdos. Que en Coda reunibn SGI les recuerda que es narte de la politics de In ernDma (lever adelante uo trabalo rnnonuble, hoonto v eeeoro, Todos los emplealdm dejm m tmtcia tambi6n que los tankmidos de esu reuni6n son parte de Ia polltica en moerin de seguridad de SGI y quc farmaan pole de los lest peribdim de evaluad& del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, musing both languages, for clear understanding of all owed subjects of security. In all meetings SGI mmids them that it I}jmrlorlbe oollev of the eomoonv to perform responsible, honest and cafe wnrk All the employees also put record that lire contents of this meeting arepan of the polity in the matter of security of SGI and are port of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/pAgina 2 oVde- 2 Employee NAME Sign / Firme. 5082 Ruben De Jesus ESPANOL: Todos los empleado5 fumentes eenifican quc Ip reunion fire renlimde en Ingids o en Espartol, o usundo umbos idiomas, pure Is perfecta com- pmnsion de lodu5los presentee de los lemas de seguridad trumdus. Que cu rods reunion SGI Ics recuerds quc es psrte de Is nolltlea de In eanresa Ilevar adelante un trabglo ruponsable, hnnuto v se¢urn. Todos los empleados tl jan constancia rumhiEn quc Ips conlenidos do Isla reunion son pane do la politica en marerin de 5eguridad de SGI y quc formamn parte do los test periodicos de evaluaeion del personal. FNGLISH; All the signatory employees certify that the mating was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is part of Me wilco of the company to tterform mnopslble bonut and safe work All the employees also put record that the contents of this meeting urc part of the policy in the matter of security of SGI and= part of the periodie test of �, r�,t• ✓lam "��. TAILGATE SAFETY MEETING SGI Meeting Record Page/Pfigina 1 oVde: 2 Date I Fecha: - S^ Hour/ Horn: 1 6:30 POM Department / Departamento : TC I I Oscar Antonio • 11:1LLL- �; Rogelio Rodriguez Meeting was conducted by La clase foe dirigida por `✓ Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema resentado discutido o Accidente Lastimadura Revisada Ad'unte eo is ero rAn c S �e T t � /una i% l L/Uti�� Ne H w I` L Armando Montes I I •Fernando C 1 ILII.+ ESPATIOL: Todds los empleadas firmames certifican que la reunion Inc real®da en Inglis o en FspaOol, o usando ambos idioms para la perfecta com- prettsion de todos los presanrs de los temas de segurided tratados. Queen tads reunion SGI les recuerda que a parte de In nollda de In emoreaa lie" adelante no trabalo resnuumble, hunesto v senora. Todos los empleados dejan cupstancia tambidn que los contenidos de esu reunion son pane de la politim en materia de seguridad de SGI y que formman pane de los test periodicos de evaluncion del personal. ENGLISH: All the signatory emplaym certify dim the meeting was presented in Englisb a Spanish, or using both languages, for clear underscording of all cleated subjects of security. In ell meetings SGt ramitis than thin it is part of the valley of the company to perform responslhle, honest and safe work Ad the employees also put record that the contents of nils meeting are part of the policy in the under of security of SGI and are part of the periodic test of i I I Oscar Antonio • 11:1LLL- �; Rogelio Rodriguez KMO• .I RamonSolorlo ow -i/I Lester Versluys Hipp Pulido Rector�• VIII/ I'Jose Armando Montes I I •Fernando C 1 ILII.+ IRS ®Salvador Moreno o ESPATIOL: Todds los empleadas firmames certifican que la reunion Inc real®da en Inglis o en FspaOol, o usando ambos idioms para la perfecta com- prettsion de todos los presanrs de los temas de segurided tratados. Queen tads reunion SGI les recuerda que a parte de In nollda de In emoreaa lie" adelante no trabalo resnuumble, hunesto v senora. Todos los empleados dejan cupstancia tambidn que los contenidos de esu reunion son pane de la politim en materia de seguridad de SGI y que formman pane de los test periodicos de evaluncion del personal. ENGLISH: All the signatory emplaym certify dim the meeting was presented in Englisb a Spanish, or using both languages, for clear underscording of all cleated subjects of security. In ell meetings SGt ramitis than thin it is part of the valley of the company to perform responslhle, honest and safe work Ad the employees also put record that the contents of nils meeting are part of the policy in the under of security of SGI and are part of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/pligina 2 oVde: 2 Employee NAME Sign ( Firme. 5082 Ruben De Jesus S(J 2 PSPAAOL: Todos Inv empleadm fi`mmnes rertifican que la mmi6n The =Brands en IngIEs am Espaflol, o usando ambos idiomes, pans Is perfects cpm. prensi6n de tads los presenta de los temns de seguridad ft"os. Que cntaia reuni6n SGI Ie recuerda que escarte de la uollba dela rmnreas lit" adelaute an trabalo ra000aable. bonato v sevum. Todds los empleados dejan constancia tambidn que los contenidos deem munidn son parte dela politics en materia de segundad de SGI y que fommren park de los tat pen6dicos de evaluscibn del personal. ENGLISH: All the signatory employees certify that the meeting was presentcd in English or Spanish, or using both languages, for elm understaniding of all treated subjects of senuity. In all meetings SGI remids them that it is port of the volley or the company to aerrorm raoonslble, boumt and We work All the employee also put record that the contents of this meeting are part of the policy in the maser of security of SGI and= part of the periodic test of y"r.,5i.t greenS YC ta 1 TAILGATE SAFETY MEETING SGI Meeting Record Page/Pfigina 1 of/de: 2 Date / Fecha: I6 / Hour / Hora: 1 6:30 Aaron Rosales M Department / Departamento : TC ff 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos Meeting was conducted by La clase foe dirigida por 5. GQ r1alCA 51:4 vlef I Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad•unte una co is F #^ .M a 0 Gln Cur; 5619 Za1Ge Rem Iiia 14 - Oct PA L Rubicel Lopez Employee NAME Sign / Firme. 5926 Aaron Rosales rNNAa 5886 Pedro Pelayo ff 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin I 6013 David Fajardo 9 !' 5619 Quintanilla, Silvestre i 1 5622 Rubicel Lopez 6005 Rodolfo Arias 5655 Aguilar Barragan, Luis 5678 Victor Rojas UtGtO OL c 5972 Hector Ramirez 53 26 Juan Javier Andrade 0. O Sv ESPAMOL: Todos los empleados firmanlcs cchti fican que la reuni6n flue realirada en Inglds an Espaflol, o usando ambos idiumas, para le perfecta cum prensi6n de Indus los presentes de las temas de segurided tmiados. Queen soda reuni6n SGI les recuerda que rt parte de le polltica de la empress Ilevor adelante on Irabaio mnomiubla bonmto v seeuro. Todos los empleados dcian coavtancia tambidn quc los contenidos de esta rcuni6n son pude de Is politics en maferia de seguridad de SGI y que fpmmrun partc de los lest peri6dicas de evaluaci6n del personal. ENGLISH: All the signatory employees certify that the meeting was pmented in English or Spanish, or using both languages, for clear understanding of all located subjects of security. In all meetings SGI remids them that it is hart of the nallcv of the company to perform mpomlhles honest and We work- All orkAll Ire employees also put record that the canumis of this meeting are part of the policy in the matter of security of SGI and are part of the periodic lest of TAILGATE SAFETY MEETING SGI Meeting Record Page/pligina 2 of/de: 2 Employee NAME Sign / Firma. 5721 Servero Lorenzo ay 5388 Leonardo Medina 5892 Francisco Pena c,� 1 5937 Adrian Hernandez 5890 Marcos Romero 5837 Wilberto Salego Ig /JC ESPANOL: Todds los empleados firmantes certifican que le reuni6n Cue realiiada en Ing1Es on Espuflol, o usando arnbus idiomas, porn la perfects com- pmnsi6n de lodm los presentes de los lamas de seguridad i madm. Que en Coda mmi6n SGI les recuerda que o mrte de la oalldw de le emorm Ilevar a del onte on habalo resnonsable, hmesto�wguro. Todos los empleados dejmr constancia mmbi6n quc los conlenidos de este reuni6n son pane de la polltica en materia de seguridad de SGI y que fonnaraa pane de los test pmi6dicos de "a]uaci6n del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all mcetings SGI man ids them that it Is Dort of the nollev of the company to perform mppnsible bonest and safe work. All the employees also put record that the contents of this meeting arepart of the policy in the matter of security of SGI and are part ofthe periodic test of Stay Green Inc. 17ir N.rfrrral CLnirx F=y Far ProfcrsionalL,rlydswpe Smica TAILGATE SAFETY MEETING SGI Meeting Record Page/Pligina 1 of/de: 2 Date / Fecha: I Sign / Firme. I Hour / Hora: `L:00 M AM/PM Department / Dep rtamento : TC 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos Meeting was conducted by La clase fue dirigida por Pelayo Martin Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado X discutido o Accidente y Lastimadura Revisada Ad'unte una co is t s 5619 Quintanilla, Silvestre 5/�G Employee NAME Sign / Firme. 5926 Aaron Rosales 5886 Pedro Pelayo 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin 6013 David Fajardo 5619 Quintanilla, Silvestre 5/�G 5622 Rubicel Lopez 6005 Rodolfo Arias q!� �col- 5655 a Aguilar Barragan, Luis 5678 Victor Rojas 5972 Hector Ramirez f 6001 Vr ESPA9OL: Todds los empleados firmanles eertillcan quc la reuni6n line realirada en Inglds o en Espanol, o usando ambos idiomas, pam Io perfecta eom- premi6n de lodos los presenlcs do los temas de segurided lmwdos. Que en soda reuni6n SGI les recuerde que es parte de in pollnca de la emorna Ilevpr adelante an trabalo reswrimble. honeslo v senurn. Todos los empleados dejan constancis tambidn quc los contenidos de este reuni6n son pane de In politico en materia de seguridad de SGI y que formaran parte de los lest peri6dicos de evaluacidn del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is part of the volley of the comronv to perform rnponslble, honest and safe work All the employees also put record that the contents of this meeting are part of the policy in the matter orsecurity of SGI and are part of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/pfigina 2 oVde: 2 Employee NAME Sign / Firme. 5721 4 Servero Lorenzo 5388 Leonardo Medina 5892 _ Francisco Pena Inf 5937 Adrian Hernandez 5890 n Marcos Romero 5837 Wilberto Salego ESPANOL: Todos los cmplcados firmames certifican que la reunidn fue realimda en Inglis o en Espadol, a usando ambos idiomas, pun la perfecta com- prensian do todos los presenles de los lanes do seguridad tratados. Que en lode reuniiin SGI les recuerda que m parte de Is nollllm de In emurrm Havar adelante un trabaio nmansabla bonesio v sceuro. Todos los empleados dejar constancia tmnbidn que has contenides de esta reunidn son parte de la polldca an malaria de seguridad de SGI y que formasan parte de los test periddieus de evaluaci6n del personal. ENGLISH: All the signatory employees certify that the mating was presented in English or Spanish, or using both languages, for clear mderstanding of all treated subjects of security. In all meetings SGI remids them that it Is part of the nolicv of The company to perrorm resunaslble, honest and We work All the employees also pa record that the contents of this meeting are pan of the policy in the matter of security of SGI and arc part of the periodic test of Stay Green Inc. 7be Maural Clio ice Fm-Profeuiona1Lrndrrape.5m ar TAILGATE SAFETY MEETING SGI Meeting Record Page/P6gina I of/de: 2 Date/ Fecha: / Hour/ Horn: 6:30 AM/PM Department / Departamento : TC Pedro Pelayo y f f).YL/ 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos OTCS Meeting was conducted by La clase fue dirigida par GA { Ise Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad'unte una co is Walt 11G 1^I cl c or iti Flo, c ,h hr /l 'r�r g'e.-- G Y Employee # NAME Sign / Firme. 5926 Aaron Rosales 5886 Pedro Pelayo y f f).YL/ 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos OTCS 5602 Pelayo Martin 6013 David Fajardo 5619 Quintanilla, Silvestre G Y 5622 Rubicel Lopez — 6005 Rodolfo Arias O / 5655 Aguilar Barragan, Luis 5678 Victor Rojas �, 5972 Hector Ramirez CGS v� ,1 Juan Javier Andrade -Ic i ESPANGL: Todds los empleuilm firnantes certifican que la reunidn fix realizeda en InghCs o en Espallo% o usmrdo ambos idiomns, para la ecta core• pmnsidn de todos las prescntes de los temas de seguridad notaries. Que en lode reunidn SGI les recuerds que es parte de In nalitica de 6 emoresa llevar adclante un lrabalo resoonsable, honnto v severe. Todos los empleados dejan canstancie tarnbifn que los cuntenidos de esta reunidn son parte de In polltica en mareria de seguridad de SGI y que formeran parte de los test peri6dico5 de evalt acii5n del personal. ENGLISH: All the signarory employees certify that the meeting was presented in Englich or Spanish, or using both languages, for clear understanding oral] treated subjects of security. In all meetings SGI remids there that it la part or the policy of the company to perform reaoonalble, honest and We work All the employees also put record that the contents of this meeting are part of the policy in the matter of security of SGI and are pan of the periodic test of m nlnn.:n� r,6. ..r ...I Stay Green Inc. �_; 71ie A'srrval Cborre .. ForPro%ssiortalL,mdsr pe Servos TAILGATE SAFETY MEETING SGI Meeting Record Page/pf;gina 2 of/de: 2 Employee # NAME Si a / F' me. 5721 Servero Lorenzo 5388 Leonardo Medina 5892 Francisco Pena E 5937 Adrian Hernandez 5890 Marcos Romero 5837 Wilberto Salego ESPANOL: Todds los empleados fnmames certifican que la ream6n rue tealimda en Inglds o en Espana], o usando ambos idiomas, para la perfecta com• prensi6n de todos las presentes de los lemas de seguridad halados. Que en lade reunidn SGI les recuerda que es parte de In oolMu de la empma Ilevar adefgnte un tmbolo . Mnmble. honntn v seeuro. Todds las emplcados dcjan constanciatambitnqueloscontenidos de estarxunidn son parte de In politica en materia de seguridad de SGI y clue formaran parte do las test peri6lieas de evaluaci6n del personal. ENGLISH: All the signatory employees artify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is part of the policy of the comoanv to perform reswulble. honest and sore work. All the employees also put record thar the contents of this meeting are part orthe policy in the matter of security of SGI and are part of the periodic test of ad SAVE YOUR BACK Overview Sprains and strains are lire most common causes of lorver back pain. The back carr be injured by unproper lifting of moderate to lrenvy objects, by falling, in onto accidents, and through sports activities. But out of all of these, lifting improperly is the largest single cause of back pain and injury. For Discussion... Safe lifting is a special concem on the construction job site because lifting is a major part of the job. Without lifting, through either physical or mechanical means, materials could not be moved around the site to build the project Some pointers to follow: • Never Iift beyond your strength. Always get somebody to help you or use equipment when possible. • Always crouch down bending your knees to reach what you are going to lift. DO NOT BEND over to the load without bending your knees. • Get good footing. Place your feet comfortably apart. • Get a firm grip on the item you're going to lift • Keep your arms straight and your back in as nearly a straight up and down position as possible. • Lift graduaIly. Don't jerk up the object you're lifting. • Avoid twisting; shift your feet around instead. • Take the strain off your back muscles by lifting with your legs. L!ftby standing up or by pushing up with the leg muscles. • If you cant lift the load after trying al) of the above, then GET HELP! • When you're lowering or putting down an object you have lifted up, just reverse the above lifting methods. By using common sense, you can keep your back ou t of trouble! Every time you t!tink about lifting, titink defensively about your back and the possibility of a back sprain. Follow good lifting techniques at work and at home. CUIDESE LA ESPALDA Para Presentad6n... Do I wt alwolralle It 1111TI'l-gste) NuncaIevante nada mAs a1U de lo que su fuma le peurnita. S"re condga o• I [as radillas para •1 le de posici6n. •hada arriba con los mfisculns de la espalda. Si usted no puede Ievantar la carga spuds de tratar 1 { 1 • ��_' AYUDA1 *44;w"irmofte I& to -too L reM rtas I. tPor qud tenemos que aprender a le%wtar cosas en forma apmpiada? 2 ZPor qud hay que mover los pies en vez de torcerse para levantar un objet o pesado a una corta distartcia? 3. ZPor qud debe buscar ayuda para levantar un objeto pesado? 4 ZCuAndo es un equipo de levantamiento mecdnico la dnica opci6n de levante? 53 TAILGATE SAFETY MEETING SGI Meeting Record Page/P6gina 1 of/de: 2 Date / Fecha: -/S- S Sign / Firme. Hour / Hora: 1 6:30 M Department/ Departamento : TC /U�s 5731 Alfredo Rangel Meeting was conducted byc�nao. La clase fue dirigida por c •e.ti^- Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadura Revisada Ad'unte una co is trot rim r 5599 Oscar Antonio Escobar Bim^ 5939 Rogelio Rodriguez Employee NAME Sign / Firme. 4469 Luis A. Quintanilla /U�s 5731 Alfredo Rangel 5925 Rogelio Laguna 5599 Oscar Antonio Escobar Bim^ 5939 Rogelio Rodriguez 5615 Gastelum, Juan Luis 6014 Ramon Solorio r 5951 Lester Versluys Hipp 5642 Pulido Z, Hector 5964 Jose Armando Montes 6004 Fernando C Olmedo — I 5972 Hector Ramirez 5882 Salvador Moreno _ ESPAROL: Todos los empleados firmentes eertifican que Is reunion fue realimda en hods o rn Espanol, o usando ambos idiomas, parr la perfecta cmn- preasi6n de Ludas los pctsenles de los temas de seguridad haados. Quern coda reuni6n SGI les recuerds que es Parte de la nol(tea de la emaresa Nevar adelaote on trabolo resnamahle, honeate v aeauro. Todos los empleadas dejan constancia ambidn que los contcnidos de esa reuni6n son parte do la politica en materia de seguridad de SGI y que form parr pane de los test pai6dicos de evaluaci& del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. Ind matings SGI remids them that it is part of the oollcv of the company to ntrfarm nnnooslWa honest and We work All the employees also put retard that the contents ofthis meeting are part of the policy in the molter of securityof SGI end are pan of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/pligina 2 oVde: 2 Employee NAME Sign / Firme. 5082 Ruben De Jesus Z ESPAPOL', Todos los empleedas fvmmdes cer ifican que In reunidn foe realimda en InglEs o an Espanol, o usando embers idiamas, pars la peRccta com- prensi6a de Indus las presentes de los temus de seguridsd tratados. Que an India reuni6n SGI les ruverda qua es parm do la policies rig In Empress llcvnr adelante un trabaio respooaahle, bonmto v /e¢urn. Todds los empleadm dejmt cont=[[ mmbi6n que los emtmidm de este reuni6n son parte de la politica m materia de segwidad de SGI y que farmsrsn parte de las test peri6dias de "aluaci6a del personal. ENGLISH: All the signatory uuploytes certify that We meeting was presented as English or Spanish, or using both lwgluagcs, for clear understanding of all treated subjects of security. In all meelings SGI maids them that h I4 part of the Policy or the company to nerfarm moomihle, honest and "fir work Ail the employees also pm record that the contents of this mecting ere pad of the policy in the matter of security of SGI and are pad of the periodic tem of Lakeland tree trimmer killed when saw touches power line I Tampa Bay Times Page 1 of 1 �J a ll �J T I q' • • Aq' •'YAX Lakeland tree trimmer killed when saw touches power line Times staff Saturday, December 27,2014 12:36pm LAKELAND — A 6o -year-old Lakeland man was killed Friday when a pole saw he was using to trim trees touched a live power line, electrocuting him, police said. A witness called police at about 4:30 p.m. to report a man stuck in a tree and on fire at an apartment complex at 1202 Shadow Drive, Lakeland police said. Emergency crews found Marlin David Poutre's body hanging from a safety harness about 20 feet above the ground. Lakeland Electric workers cut the power so crews could safely retrieve him, police said. A witness told police that Poutre had been trimming trees at the complex at the request of the property owner, and was using a 3o -foot ladder, a chainsaw and a polesaw. The witness said Poutre was maneuvering the polesaw when it touched the power line, creating a large spark. Lakeland tree trimmer killed when saw touches power line 12127/14 Photo reprints I Article reprints © 2o15 Tampa Bay Times a a Commenting Guidelines Abuse Policy Ads by Adblade Articles and offers from around the Web httn://www.tamDabay.com/newslpubliesafetylaccidentsliakeland-tree-trimmer-killed-when... 1/15/2015 r U r y r U 1�- 4 Stay TAILGATE MEETING SGI Meeting Record Page/Pigina 1 of/de: 2 Date / Fecha: -ZZ-/'f I Hour / Hors. 6;30 M Department / Departamento : TC Meeting was conducted by La clase fue dingida por �j lfrcic Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidente y Lastimadurs Revisada Ad'unte una co is -) n L f ti S� c � / ✓dc� t �n ESPAWOL: Todos los empleados fnnontes certifimn que In reuni6o the malizada en Ingits o en Espanol, a usando ambos idiomaa, para In perfecta cam• prensidn de Indus los presentee de los Wnas de seguridad tmtados. Que en Iola muni6n SGI Is recuerda que I* parte de to oalltlea de V emnrem Ilewr odelante on trabaio myoumble, bonesto v eeeuru. Tado5 las empleados dejan constancia tambidn que los contenidos de este teuni6n son pane de In pol(Uca en materia de seguridad de SGI y que famrman parte de los lest ped6dicos de evaluacibn del personal. ENGLISH: All the signatary employes certify that the meeting was presented in Englisb or Spanish, or using both languages, for clear uncimsimtding of all treated subjecu of security, to all meetings SGI temids them that it ie part of the oolley of the company to perfarm reanonsible, honest and yak work All the emplayces also put record that the contents of this meeting are pan of the policy in the matter of security of SGI and are per[ of the periodic test of _...r....:_ _n.. � W _i II e. Oscar Antonio Escobar B Rogelio Rodriguez Gastelum, Juan Luis lRamon Solorio A Lester Versluys Hipp Pulido Z, Hector Jose i:rrr Montes l l•Fernando C 1 n d _ r r /'1,/1.77/'1/r/Salvador Moreno ESPAWOL: Todos los empleados fnnontes certifimn que In reuni6o the malizada en Ingits o en Espanol, a usando ambos idiomaa, para In perfecta cam• prensidn de Indus los presentee de los Wnas de seguridad tmtados. Que en Iola muni6n SGI Is recuerda que I* parte de to oalltlea de V emnrem Ilewr odelante on trabaio myoumble, bonesto v eeeuru. Tado5 las empleados dejan constancia tambidn que los contenidos de este teuni6n son pane de In pol(Uca en materia de seguridad de SGI y que famrman parte de los lest ped6dicos de evaluacibn del personal. ENGLISH: All the signatary employes certify that the meeting was presented in Englisb or Spanish, or using both languages, for clear uncimsimtding of all treated subjecu of security, to all meetings SGI temids them that it ie part of the oolley of the company to perfarm reanonsible, honest and yak work All the emplayces also put record that the contents of this meeting are pan of the policy in the matter of security of SGI and are per[ of the periodic test of _...r....:_ _n.. � W _i TAILGATE SAFETY MEETING SGI Meeting Record Page/pligina 2 oVde: 2 Employee NAME Sign / Firme. 5082 Ruben Jesus )De b-)+ bae O U J/f /J 1.1)�.J4 9U a �fJ ESPAROL: Techs los empleadas firmantes certifican que la reunibo fue realirado en Ingids o en Espanol, a usando ambos idiom&%para is perfecta corn• pmasion de Iodos los presentee de los tames de seguridad Vetodos. Quc cn Lada retation SGI les rceuerds que es Parte de In Pnlltlm de la empress Nevar adelsnte on trahaio resoaouble. hosegto v scum. Todos los emplesdos dejan conslancia tambidu que los contenidos de este reunion son parts de In polltica en maleria de sego ndad de SGI y que formazan parte de los test periodicos de eveluacion del personal. ENGLISH: All the signatory employees certify that The meeting was presented in English or Spanish, or using Nth languages, for clear understanding of all treated subjects of security. In all meetings SGI rcmids them that it Is Part or the Policy of the camoanv to perform resaoosible. honest sod safe work All the employces also put record that the contents of this meeting ere pari of the policy in the matter of security of SGI and sat par[ of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/Pagina 1 of/de: 2 Date / Fecha: I llzqhr I Hour / Hora: 6:30 AM/PM Department / Departamento : TC 11 :• II W�/�M ®Vigil,r • Ramos Meeting was conducted by La clase fue dirigida por Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y diseutido o Accidente yLastimadura Revisada Ad'unte una co is s rw f- G I r, DavidFajardo r t 1Firme. IMAWN ®PedroPelayo 11 :• II W�/�M ®Vigil,r • Ramos Y � � IR._ V • [[� 1 I DavidFajardo Quintanilla, 11 Rodolfo Arias_ ®Aguilar Barragan, Luis 4W rVictorRojas ® Hector Ramirez r :IJavier Andrade[NMI Wmal 17 1° ESPANOL: Todos las empleados f rmantes certifcan qua In reuni6n rue tealinda an Ingids o an Espellol, o luando ambos idiomasppra• erfecta com- prensi6o de lodos los presentee de los tEm de seguridad tmtadm. Que en toda muni6n SGI les recuerdn que n carte de le rsdidra de la emnrm (lever adelunte un trnbalo mnonsable. homto v sesuro. Todds los empleados dejml eoasuncia tamUn qua los contenidos de este rermidn son parte de la politica en malcna de seguridad de SGI y qua formaran partcde los lest peribdicos de evalusci6n del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that h fslm�or rhe ndicv of the emm�anv to Perform resoonsl�e. honest end safe work All the employees also pm record that IIx contents of this meeting ere part of the policy in the matter of security of SGI and are part of the periodic 1e51 of Stay Green Ina. ZhcNuaralCborcc i F'nr Pro�isrlonall.tndcvpeSmdces TAILGATE SAFETY MEETING SGI Meeting Record Page/pfigina 2 of/de. 2 Employee # NAME Sign / Firm e. 5721 Servero Lorenzo 5388 Leonardo Medina 5892 Francisco Pena eAc 5937 Adrian Hernandez 5890 Marcos Romero 5837 Wilberto Salego ESPANOL: Todds los emplesdos firmanles of ifican que Is reuni6n rue realitade en Ingles o en Espalal, o usendo ambos Idiomas, peva In perfecta com prensi6n de lodos los presenles de los lemas de segutidad tratados. Que en soda teunibn SGI les recuerda que es pane de Is polfrica de In empresa Ilevar ad ale ale on lrobalo moo nseble. honeslo v seeuro. Todds las empleadas dejan consmncia tambidn que los conlenidos de Cala neum6n son parte de In Pat flica cn materia de seguddad de SGI y que formaren parte do Ins lest peri6dicos de evaluaei6n del personal. ENGLISH_ All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is parr of the pollcv of rhe company In perform mncnsible haunt and safe wark All the employees also put record that the contents of this meeting ate part of the policy in the matter of security of SGI and are part of the periodic lest of ......I...u:... C'4...............1 1MM15 Tree Trimmers IGlled by Palm FrmtIB - .�-.'V "r" <,r :if ir'iR fCfPorf p9 SElEiSf..pll•fI7N!1it.rkclilbY, 2. HPiJEY)aFF'u1NG 7; ] Search Article —LANDSCAPE i IRRIGATION I LIGHTING 1 I I ECO -GREEN I WATERSCAPES I 13USINESS STATUS REPORT PAST ISSUES PROFILES Tree Trimmers Killed by Palm Fronds�ee1 ' 0 WntNd• L Le Jsollery 30th, 2015 Two tree trimmers have died in North Las Vegas, Nevada, in two separate incidents, in less than a month's time, in the same neighborhood, by the same means. The cause of death in both cases was suffocation by palm -tree fronds. When fire and rescue personnel reached the site of the most recent accident, they were unable to see Daniel Smith, who was trapped in a 25- to 30 -foot -high palm tree. The tree's fronds completely covered him. Firefighters climbed up a ladder, cut the fronds and got him down within 15 minutes. He was sent to the hospital, but didn't survive. The accident is under investigation. Smith had trimmed palm trees every Saturday for the last two decades, eaming $200 per tree. Just before the accident, he'd warned a neighbor that something could happen to him. "When he got up to the top, he said, 'if this crown falls a1 me, it's full of dirt; you call 911 because I'll be falling down "said the neighbor. The first incident unfolded in a very similar fashion. But• in that case, by the time rescuers reached the frond -engulfed victim, he was already dead. Death from suffocation can occur when palm fronds collapse "^ l over a trimmer's head, pinning him to the tree. "Imagine being crushed by a piano; said John Sobey, owner of A -Able Tree Service. "Most people don't realize that about three feet of fronds weigh about 400 pounds. That's how much a small piano weighs, and if you're underneath the fronds, they can literally suffocate you and crush you." These deaths are another reminder of how dangerous tree -trimming work can be. Safety precautions should be taken at all times. We can add suffocation to the list of possible injuries, one that already Includes cuts, falls and electrocution by power lines. ! ; .-t,t Lelesl News Rpcu to Home ® nb!• {14l FrAow CatGINMega>ine i1F7,r��¢'ft` tltl YA/ lgirL=nlarticle-4529-tree•trimmers-kitleddry-paim-frauds.htrnl?uhn_sarce=l.6.15Raft—campaign=127.lMubn mecum=emdl 112 Chipper Machine Safety Tips Page I of 1 Il;t'r JF -(0y1, A to LIntlet I Newsroom I [ontast Us I FAQs I Aboslt OSHA OSHA a sxaes pvc_ ae.-slercer OacSFrnrs Occupational Safety & Heab Administration We Can Help What's New I Offlres OSHA HanelWalters ReguHtlans Enforcement gala 55tallstl[s Tratrlrg j fLhGmtbns Mewpoom �� Sone®&Isines _� AntFReta9atlan ` A r Chipper Machine Safety Tips machines nut tree limbs Into snag drips. Hazards arise when workers get too close to, or make correct with, the chipper. Contact with chipper operating components discs or knives) may result in amputation or death. Workers may also be injured by material thrown from the machine. To minknire these hazards, use appropriate Ing and work practice controls, including worker training. • Workers making contort with w being pulled Uta the chipper. • Heating toss. • Few, eye, head or hand Injuries. Hazards Safe Work Practices • Never react Into a chipper while It is operating. • go trot wear loose-ffffng clothing around a chipper. • Always follow the manufacturer's guidelines and safety Instructions. • Use earplugs, safety glasses, hard hats and gloves. • Workers should be trained on the safe operation of dripper marhbies Always superfine new workers using a chipper to ensure that they work safely and never endanger tbemsetves or others. • protect yourself from contacting operating chipper components by guarding the infeed and discharge parts, and preventing the opening of the acct's covers or -doors; until the drum a or= Completely shops • prevent detached bailer chippers from rating or slk➢ng on slopes by crocking the baiter wheels. • Maintain a safe distance(La., two tree or log lengtls) between chipper operations and other wcNworkers. • Who servicing and/ur maintaining chipping equipment (i.e.,'unjamnhg7 use a lorkoutsystem to ensure that the equipment Is de -energized. occupational MSafety andHeaftli US. Droartarreart of 1-abor Freedomaflnformation Act I Privacy&Setadty Statement I Disclaimers I Important Web Site Naticis I International I fanlatt Us US. Deparimere of labor I OcoipatAlnid Safetylk NORM AdMa cerabon 1209 Cmetltu6on Asx., NW, WashmgM, DC 292!0 Telephtat; 904321-OSNA (62/2) I TTY WwW.OSHA.gov https://www.osha.gov[Publications/chipper_machine.htmi 1/29/2015 SGI Meeting Record WA _ 9W 4K%yGreen1nc, TheNaftwal Choice TAILGATE1 1 Page/Phgina 1 of/de: 2 Date / Fecha: - / n r r 1 �i n• - ® Hour/ Horn: 6:30 M Department / Departamento : TC Meeting was conducted by La clase foe dirigida por 5pr7X- 51rc �. ff Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentsdo y discutido oAcc+idente Lastimadura Revisada Ad'unte una co is (/-// IGl / '/�r'•Y1�4%,L. nA r n r .te- r ESPANOL: Todos los empleados firmantes certifican que la reuni6n fue reelimda a Inglis o an Espadul, o usando ambos idiomas, pam la perfecto com- prensi6n de todas los ptesentes do los tapas de segmidod tmtedos. Quo on We reunion SGI les ="do quo a parte de In DDI ldca do IR emorern Ilevar adelante p trabaio rapaasable, hopesta v aeeuro. Todos los empleados dejon constencia tamhidn quo los contem" do este reunion son parte de la politica on materia de segmtdad de SGI y que fonoarnp parte de los test peri6dicos de evaluation del personal. ENGLISH: All the signalory employees certify thed the mating was presented in English or Spanish, or using both languages, far clear understanding of oil heated subjects of security. In all matings SGI remids them that it Is part of the unlicv of the wor may to perform mmullble. hon at And We work All the employees also put record that the contents of this mating are part of the policy in the matter of security of SGI and am part of the periodic test of Rogelio Laguna Oscar Antonio Escobar B I Rnmon Solorio �! R aJ VG ® Lester Versluys Hipp a Putido Z, Hector Jose rrrri Montesr.� .II•Fernando C , ri•rt • .,';�,;8_ !a_ _. _. .�..a.� RamirezHector Salvador ESPANOL: Todos los empleados firmantes certifican que la reuni6n fue reelimda a Inglis o an Espadul, o usando ambos idiomas, pam la perfecto com- prensi6n de todas los ptesentes do los tapas de segmidod tmtedos. Quo on We reunion SGI les ="do quo a parte de In DDI ldca do IR emorern Ilevar adelante p trabaio rapaasable, hopesta v aeeuro. Todos los empleados dejon constencia tamhidn quo los contem" do este reunion son parte de la politica on materia de segmtdad de SGI y que fonoarnp parte de los test peri6dicos de evaluation del personal. ENGLISH: All the signalory employees certify thed the mating was presented in English or Spanish, or using both languages, far clear understanding of oil heated subjects of security. In all matings SGI remids them that it Is part of the unlicv of the wor may to perform mmullble. hon at And We work All the employees also put record that the contents of this mating are part of the policy in the matter of security of SGI and am part of the periodic test of TAILGATE SAFETY MEETING SGI Meeting Record Page/pfgina 2 of/de: 2 Employee NAME Sign / Firme. 5082 Ruben De Jesus rt v t CT3CfNto r tk)a - Sl "t� ESPANOL: Todus los empleedos finnnmes ce tifican que In rerml6n foe molizada m IngIds o a Espool, o useado ambos idiomas, pets la perfecta com- premiba de todas los presentes de los terms de seguridad tratados. Que en toda reuni6n SGI les mcuerda clue to parte de la polida de Ice emnrem llevar ■delante on tabelu mapomble. honeslo v aaum Todas los empleados dejan conslencia tambib clue los cammidos de es(a munidn soo parte de la politica m materia de seguridad de SGI y que formazan perw de to test peri6dicos de maluaci6n del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clan onderstending of ell treated subjects of security. la all mcelings SGI remids them that it Is mrt of the volley of the company to perform responsible. honest and uufe work All the employees also put record that the contents of this meeting ere part of the policy in the macer of security of SGI and arepart of the periodic test of NSta Green Inc. 'f YMeN,rllindi7boice For PrajrmionalGands rpr Serrka TAILGATE SAFETY MEETING SGI Meeting Record Page/Pagina 1 of/de: 2 Date / Fecha: I z4qlrHour/ Sign / Firme. Horst: 6:30 AM/PM Department / Departamento : TC 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos Meeting was conducted by La clase fue dirigida por („C et er . G Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentudo y discutido o Accident¢ y Lastimadura Revisada Ad"unte una co ie David Fajardo 5619 Quintanilla, Silvestre VIA 5622 Rubicel Lopez a4 6005 Rodolfo Arias Employee NAME Sign / Firme. 5926 Aaron Rosales 5886 Pedro Pelayo 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos 5602 Pelayo Martin 6013 David Fajardo 5619 Quintanilla, Silvestre 5622 Rubicel Lopez 6005 Rodolfo Arias ��pp aft o r�d% 5655 Aguilar Barragan, Luis 5678 Victor Rojas S 5972 Hector Ramirez ✓c320 Juan Javier Andrade ESPAWL: Todds los empleados firmantes coli fican que la reuni6n fuc reafvada en Inglis o m Espanol, a us i Tames, pam la perfecta com- prensi6n do lodos los prescnles de los terns de seguridad hatades. Queen lode rcuni6a SGI Ies recuerda que n Darte de la onlltln de In emome Ilevar adelante u n trahaia mnonsahle. honeslo v seeuro, Todds los empleados dejen constancia tamhiCn que los contenidos de es16 muni6o son parte de to polllica cn materia de seguridad de SGI y que forst an pane de Ins test peri6dicos de evaluacion del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is pari of the II of the company to ycrilorm rgyanglble, honest and r work All the employees also put record that the contents of this meeting are part of the policy in the matter of security of SGI and are pari of the periodic utn of tri- a'Sv :w TAILGATE SAFETY MEETING SGI Meeting Record Page/pfigina 2 of/de: 2 Employee NAME Sign / Firme. 5721 Servero Lorenzo 5388 Leonardo Medina 5892 Francisco Pena 5937 Adrian Hernandez 5890 Marcos Romero 5837 Wilberto Salego ESPANOL: Todos los cmpleados firmantes cerlifican que In reuni6n flue realindu en Ingids o en Espanol, o usando mnbos idioms, para In perfects mm- prensi6n de lodos los presentes de los lems de seguridad tmtodos. Queen ludo reunidn SGI les recuerda que n no rte de In poldea dela emonss Ilevnr oddonte un trabalo remonssble, boneslo v senura. Todos Is empleados dejan conslaneis tamhiM que Is conlenidos de Isla rcunidn san parte de In politica en maleris de seguridad de SGI y que forruaron parte de los lest peri6dicos do cvaluacidn dcl personal. ENGLISH: All the signatory emptoyees certify that the meeting ws presenkd in English or Spanish, or sing both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is nart of the policy of the company, to perform responsible, honest end ante work All the employees also put record that the contents of this meeting are pmt of the policy in the matter ofsecurity of SGI and are pari of the periodic lest of iding to Ufa -threatening injuries is to e treatment -while awaiting emer- medical services. While first aid can he di$erence between life and death ous injuries and needs to be started III it is equally critical to summon a cell phone is among the most ant equipment in your first aid kit number to call in the United States nada is 911. Obviously, this number D be used for minor hmcerations and ns, but otherwise when in doubt — *ays call if the injured worker is anus, lapsing in and out of con- ess, or if any injury appears serious. corkers to often delay the call until red worker begins to go into shock, e have been instances where work- : died due to the delay in reaching all the number as soon you have ed the assessment. L the 911 operator/dispatcher , "This is the 911 operator, what is re of your emergenayyl" stay calm, early and answer their questions. ask them why they need to know mg — this is not a teaching moment epared to answer the following is r location: the phone may have t deo count unt on it. Everyone on should know the address of the that's another item in the job the first-aid kit, or bete me to get the first-aid lot alling 911 (and everyomi crew should know where the first-aid kit is located, as this is part of the job briefing). When you open the first-aid kit, we hope it is not the first time. Everyone trained in fust aid should know exactly what is in the kit, what it is for and how to use it Do not assume what you'll need is in the kit; you should know exactly what is in the first-aid kit. First-aid kits should be routinely inspected and expired materials replen- ished. Many companies also put a twist -tie as a soft lock on the kits, something that can be quickly cut with a knife or pruner. This way the safely officer for that office, who is checking the kits once a week, knows that someone was in the kit and probably some supplies need to be replaced (as well as an incident report filled out). Obviously, workers should report any incident and first aid rendered on the day it bappened, but sometimes when only a few bandages are needed, people forget SO, what is 11 the Idt? Firsir,thekfittrin1 1 : 11 ' Hearn the - .n ar is to Pin t a Prorsideir1u blood Ilu- pathogensas bqm&is B virus 1 r. vicim r: r: 11.1human111111. 11.1•- 11 ci CY vim (HM. This isknownas.., isolation, 1f'111 a '1 to B ENOY kit should have X11•: r 111 11 severallarge sizes Y= Jewu tried to put on a pair of task that is — the glo will becoming 1\1for AD impervious1 1 fl t afAWWE am the most expensive. common materialfor • 1 a howev Abe! As the presence 1 allergies toklmkdd they are 1 1 longer.VA111910vaS are inexpensive so are " 1 11 1 first1 kits, but vinyl Watilw-11 /-IA II pin holes,\should not lRdifilmilIng bodilyfluids. Ir :.. 1materialL.these are intend one-timeuse gloves anddiscard singlekit should also 1 av Y..i-- :I diTOse 1used gloves.We ., Practicekswest You INDUSTRY— FEBRUARY 2015 , II• . I 11 1 1:111„ 14" 'I 1 11' 1 \ . I 1,..11,• opt: 4 all alreadyin the 16L Safety glasses, PPE required 1 tree wo 1• , ,' .11 . 1-1 4, 1,11 1 -1 - 111' 1 1- IIIIN 1 :'1 •1 II: \ 1 1 1 1• •1: 1\1 1, 111,' •,1:111 11' 1 1 ,_ I I 11 11\ 1 :II 11 11: _ 1 Iq 11 111 fluids suchas vomit1:11 blood. 11' kit1::1' first-aid supplies , :1 11111 1 1 1 1 1 Y.1 1 1 111\: :111 1 bl 1 earry 1 1 • Adhesive Adhesive• Ibandages 1 1 inchesy 3 inches) aGan dressing Pads (at least 32 square of 1' smaller thaninches) w I :.'11,', 1 1 1' 1' W. Mi First Aid Series -Pail 2 i W 1 1 TAILGATEI I SGI Meeting Record Page/Pfigina 1 of/de: 2 Date / Fecha: Z /S Hour/ Hora: 7 6:30 1490M Department / Departamento : TC -�IliOscar ait�ti ralr rtallllY - Antonio 1 1: i Meeting was conducted by La clase fue dirigida por 9ilauo Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Temaresentadiscutido o Accidente Lastimadura Revisada Ad'unte una co is (i'//do n J me rn; et/G- 111 Juan Luis V . itoA !/ v II 1 1 Sign Firmle, ••1• , 1 I -�IliOscar ait�ti ralr rtallllY - Antonio 1 1: i • 1' I _Rodriguez�✓IIrJ� ®Gastel 111 Juan Luis 1 1Ramon 1 1 1 ® Hipp -G� NA •1' Jose Armando Montes .IJ 0 4 40 111' 1:111 11'11 ,W���I -I�;n; ✓parr%i111�Iu ®Salvador I I I ESPAAOL: Todos los empleados firinentes certifiran que to telmi6n Ric Icalirada en Ingl6 a en EsImno4 o usando ambos idiomas, para to perfecta coln- prensi6n de todos los presentm de ios temas de segmidad tratedos. Que en loda reuni6n SGI ics recuerda que es parte de Is onilfim de to emuresa teysr ndtlanle on Irabsio resnonsable, hontwo y secure. Todos los empleados dejan com'imlciu Imnbi6n que los contenidos de esta reunibn son parte de le ponce en materia de sepaidad de SGI y que forinaron parte de los lest peri6dicos de evaluaci6n del persona]. ENGLISH: All the signatory employees certify that the loeetiog was presented or English or Spanish, or using bots languages, for clear Imdersmnding of all healed subjects of security. In all meetings SGI remids them that it is wrt_ofthe policy of the company to Iherrarm resoanslbh% bonat end safe work. All the empioyees aim put record that the contents of this meeting are pelt of the policy in the maser of security of SGI and are pert of the periodic les] of TAILGATE SAFETY MEETING SGI Meeting Record Page/pfigina 2 oVde: 2 Employee NAME Sign / Firme. 5082 Ruben De Jesus old 1 e ' b c n V. ESPA&OL: Todos los empleados f rmaracs certiLcan quo to reunidn fue realizsda en Inglis o an Espanol, o usando ambos idiomas, parole perfecto corn preasidn de lodos ins pr nes de los temes de segundad ttamdos. Quo cnCoda reunidn SGI les recuerds que es Dario de IN polltim de to emoresa Ilevar adetapte un trobalo rmomshle hopnlo y seaoro. Todds los empleados dejan constancia tambitn que los camertidos de esta munidn son pane de to polllica en materia de seguridad de SGt y que fpm Bran parte de los u�l periddims de evaluackm dei personal. ENGLLSH: Ali the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all nested subjects of security. In ell meetings SGl n:mids them that it Is part of the volley of Ibe company to perform ranonrihle. honest and safe work All the employees slsa put record tltar the contents of this meeting are pan of the policy in the matter of security of SGI and are part of the periodic art of ....I .... ;n ^rA .... ASSE Offers a New View of the Great Safety Pyramid Page 1 of 2 HONE SEANCES TFUUNNG RESOURCES PRODUCTS CONTACT �u® J printer 6iendv version ASSE Offers a New View of the Great Safety Pyramid Y'12=4 M71 It 0 41 21- 01111".00A -73T Ell http://www.safetymanagementgroup.com/articles/ASSE-Offers-a-New-View-of--the-Great-S... 2/9/2015 I • r 1111111111111111 W.- I =1 TAILGATE SAFETY MEETING SGI Meeting Record Page/PiLgina 1 of/de: 2 Date / Fecha: 2 ,, Firme. Hour/ Hora: 6:36 AM/PM Department/ Departamento :TC Z li r it RamosVigil, Jose — Y �a. vAk� Meeting was conducted by La clase fue dirigida por _ C�6�W Cn9 Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema presentado y discutido o Accidents y Lastimadura Revisada Ad'unte una co is X4 Zed2 C 26 f� ESPANOL: Todos los empleados firmanles certificat que la n:ur i6n fue realizada cn Ingles o en Espanol, o usando ambos idionnu.0 conn. prensi6n de todos los presentee de las temas de seguridad tmtodos. Que en todu reuni6n SGI les recuerde que es pada de la Palldro de la empress Ilevar adelante un tnlntlo muoasable. honesloy securo. Todas los empleadas dejan constancia tambien que los sbrt[rnidos de este reunion spP parte de la polltica en materia de seguridad de SGI y que formarmt pane de los tcst peri6dicos de evaluaci6n del personal. ENGLISH: All the signatoryemployees certify that the meeting was presented in English or Spuds or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is Part or the null" of the eommnv to perform m nslble, honest and safe work All the employees also put record that the contcnts of this mceting are pan of the policy in the matter ofsecurity of SGI and are pen ofthe periodic test of _...r....«.... _r.w_ ,, Firme. Aaron Rosales Pedro Pelayo Z li r it RamosVigil, Jose — Y �a. vAk� _ I David Fajardo f� Rubicel Lopez I I ' I r r nip MW Victor Rojas . 7 ® HectorRamirez Juan Javier Andrade ESPANOL: Todos los empleados firmanles certificat que la n:ur i6n fue realizada cn Ingles o en Espanol, o usando ambos idionnu.0 conn. prensi6n de todos los presentee de las temas de seguridad tmtodos. Que en todu reuni6n SGI les recuerde que es pada de la Palldro de la empress Ilevar adelante un tnlntlo muoasable. honesloy securo. Todas los empleadas dejan constancia tambien que los sbrt[rnidos de este reunion spP parte de la polltica en materia de seguridad de SGI y que formarmt pane de los tcst peri6dicos de evaluaci6n del personal. ENGLISH: All the signatoryemployees certify that the meeting was presented in English or Spuds or using both languages, for clear understanding of all treated subjects of security. In all meetings SGI remids them that it Is Part or the null" of the eommnv to perform m nslble, honest and safe work All the employees also put record that the contcnts of this mceting are pan of the policy in the matter ofsecurity of SGI and are pen ofthe periodic test of _...r....«.... _r.w_ a� r TAILGATE SAFETY MEETING SGI Meeting Record Page/pAgina 2 oVde: 2 Employee # NAME Sign / Firme. 5721 Servero Lorenzo 5388 Leonardo Medina 5892 Francisco Pena vr4incircio IcVZL 5937 Adrian Hernandez 5890 Marcos Romero 5837 Wilberto Salego FSPANOL: Todos los empleados firmantes certilican que la reunidn fue realirada en Ingles on Espanol, o usando ambos idimas, para la perfecta corn• prs:asidn de locos los pr mtm de los lemas de oguridad uatadm. Que en toda teunidn SGI les recucrda quc ea parte dela wild" de to emoresa Ilevar pdelante un trabalo moonsabla bnnesto v ,euro. Todds los empleados dcjm wnswcia twobi&n que los conlenidos de esta reuni6n son pmtc dela polltica en materia de seguridad do SGI y que formarmt parte do los lest periddicos de evaluscidn del personal. ENGLISH: All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear understanding of all treated subjafs of security. In all meetings SGI remids them that it is rt nr the volley of the company to Perform responsible bonest and are work All the employees also put record that the contents of this meeting are pmt of the policy in the mailer of security of SGI and are pan of the periodic test of ...�I.....:.... nCku.. n..r........1 1 15IM'.11441;- me a ra cuando me: 01=4 @::::: LJ a I a a N'1747 I M I i t o I Ot IN III, I �Illwillllllll 1 • 1 -i , TAILGATE SAFETY MEETING SGI Meeting Record Page/Ptigina 1 of/de: 2 Date / Fecha: IZ Zp Hour / Hora: 1 6:30 AM/PM Department/ Departamento : TC 5926 Aaron Rosales Meeting was conducted by La clase fue dirigida por 5886 Subjects Presented and Discussed or Accident and Injuries Reviewed (Attach a copy) Tema resemado discutido o Accidente Lastimadura Revisada Ad•unte una co is i I a 5306 Employee NAME Sign / Firme. # 5926 Aaron Rosales 5886 Pedro Pelayo /J R 5306 Lara Rivas, Cipriano 5452 Vigil, Jose Ramos r 5602 Pelayo Martin t E 6013 David Fajardo 5619 Quintanilla Silvestre l 5622 Rubicel Lopez 6005 Rodolfo Arias w da 5655 Aguilar Barragan, Luis 5678 Victor Rojas r vu 5972 Hector Ramirez 5,320 Juan Javier Andrade R ESPAIVGL: TadoS las empleedos ftrmante5 certificmt qua to reunion fue rwlizeda an Inglis am Fspellol, o usendo ambos Idlo/ pare h perfec anta mm.m• prsi6n de Indus los presences de lom s !eus se de guridad trmados. Qua an ttsda tcuni6n SGI les recuerda qua es ogle _ oollti de le emoren Ilevar adelonle an Irabaio resnonsable. hontm v s urn. Tndas las empleados dejan canslancin tnmbifn qua las contenidas de esta reuni6n son parte de la polhiw co mnerin de seguridad de SGI y que fortnaran parte de los test pen6dicas de evaluecibn del persanal. ENGLISH: All the signatory employees ccnify that the mcm[ng was preserved in English or Spanish, or using both languages, for clear understanding of all healed subjects of security. In all meetings SGI rnaids them that it Is part of the nollev of the company Ia Dcrrorm resnomlble, honest and sate work All the employees also put record Thal the contents of this meeting are part of the policy in the mailer ofseeurity of SGI and are part afthe periodic Lest of SGI Meeting Record r TAILGATE SAFETY MEETING Page/pfigina 2 of/de: 2 Employee NAME Sign IF ) irme, 5721 Servero Lorenzo 5388 Leonardo Medina 5892 Francisco Pena 5937 Adrian Hernandez 5890 Marcos Romero - b 5837 Wilberto Salego ESPAROL: Todos los empleudos firmenles certifican quo to rermi6n fue reaRzada en Inglis o en Espanol, o usando ambos idiomas, pare la perfecta mm• prensi6n de todos los presents de los lemur de seguridad uaados. Queen soda reimi6n 501 Its recuada que a carie de la Do][it" de In emorm Itevor adclaote an trxbaio respotuabla honesto v seeuro, Todos los empleodas dejan constarcia amhift clue los contenidps de este reunion son pate de la pulf6ca en molcria de seguridad de SGI y que formaran parte de los lest ped6dicos de evaluaci6n del personal. ENGLISH All the signatory employees certify that the meeting was presented in English or Spanish, or using both languages, for clear undershu dingorall treated subjects of seeurity. In all meetings SGI remids them thou ii is part oribe policy of the company to perform responsible, honest and safe worn. All the employes also put record that the contents of this meeting are part of the policy in the mover orseeurity of SGI and are pat of the periodic teal of DMOn do def por `° sea"tor de rexm La Seguridad con las Motosierras Dlrtri6n de nmddn m?m oras Pm•enddn do AcddeNes leberafes roar-raotun Meta Este programa esti disetfado para proponionar informaci6n y procedimientos que reducirdn In posibilidad de lesiones debido a Ins accidentes con to molosietras an las industries madereras, to construcci6n, y In agriculture. Objefivo At concluir este programa de capachaci6n, usted podrd: • nmbmr las causes countries de accidentes con las motosia- ras: • explicar c6mo ocorre at rebore de motosierra y c6mo prove- nirlo; • nombmr el equipo protectivo neeesario al user env motosi• erre; • describir factures generates de In segurtdad con las motosier ras; y • nombrar nomras quo concieme a Is openci6n de una momsi- ern per adolescemes manores de 16 allies. Antecederites Antes, l es motosiam se asaban sd amente en la i nd ustriamadaera. pam ahom son herr nientas comunes pamlos rancherm gragjeros, y propieterios. Estes modernas maravillas de cortar at usan pam talar terrenos, podar irboles, y cortar Iota. Con haste 600 dientes per segando pasando on punto dado, la motosietra es un de los operates de cottar mks eficientes qua se be inventado. No obstante. una motosiars an las mans de un operadordescuidado o sin expe- rienclaes on operate peligroso.Algunes de Ins accidentes asociados con las motosiarras incluyen: ccr" do soon Supod" 1 G !' Didefloa • pordiendo control de la molosrcrra debido a to pdrdida de equi6brio; • cortando a nivel de o rads arriba de Is cinture; • subiendo (drbeles, escalems, etc.) con one motosierm on marcha; • siendo pegado per ramal an desplome o particulas volantes; y • rembiando quemaduras de partes calicoes de la molosterro o de incendios. Precautions de Seguridad Muchas lesiones de las motosimes ocumn porque los operadores no siguen los procedimientos tecomendados de operaci6n y (lagan a venir an contacto con to cadena. La major manem de evitar los accidental con las motosierms; as learcuidadosamente el manual de opemcidn. Despuds de qua oared baya laido y entendido el manual de operaci dn, necesiterd eq ui parse con la Topa correcta y o tiro equ ipo de pmteeci6n personal para ayudar a reduclr la posibilidad de one seria lesi6n: Rona. La rope debe ser bien gjustada (n suelta) y libm de hilos y cinmrones colgantes, o cualqulercase quo podrla enredarse an la momsierra. Nota: IA OSHA requiem el use de material resistente a cermdums, tat come al nylon baltatico, pan protager las piemas y muslos. Refiirase a 29 CFR 1910.266(d)(iv) para to industrla maderen. Proreeeidn para In cabeza Un casco correctarnente sjustado proporciona proteeci6n contra romes u otro material on desplome qua podria causar lesions series a Is cabers. Proreeddnparalarojar. Goggtesdeseguridad,caretas,ogefes de seguridad con cubic= laterales prevendriu lesions a los ON debido a astillas, aserdn, o ramitas que vuelan par el aha. Proleccidn para lar oldas EI operador debe usar orejeras o tapones pam los ofdos para protagerse de la exposicl6n continua del roido de to motosierre on maroha. Proteceldn para lar pies. Proteja sus tobillos y pies con betas de punts de aeem on one de conmcto accidental con H cadena de la contusions. Suelas unti•resbalantes tat vez seen necesmias Pam proporcionar seguridad adicional si las condiclmres del tiempo o terreno indictor Is necesidad. Cabello. Amarm el cabello largo o iselo debgjo de un sombrero para que no obsanrya to vista o Hogue a emedarse. r Estuchirsdeprimeraraurilias. LaOSHArequiemquebsemplead- ares proporcionen on esmche de primems awdlios en ada sifio de tmbojo donde Moles estin siendo eortados. La seguridad general con las nmtosierras Antes y despuds de cada opemci6n: • Inspeccione I&motosierm pare partes suchas, dagadas, o rates. Qurtela de servicio hasta repararse o reemplazarse. • Inspec lone el bran pare Was tales tomo hendiduras, abolladusas, o torcedums. Repan o reemplam Is gain si as neceserio. • Mantenga Is adeno de Is motosians efilada y con Is tensi6n corrects. • Llene at tanque de combustible on un dreg abiena estando frio el motor. Las cbispas de on motor ya aliente pueden crear on peligro de brandio. Cargue el tanque par to mends 10 pies del irea de opereci6n. Limpie bien cuatquier dename. lit • Inspeaione la adeno pam asegumr que no se mueve al ester el motor an merche lama. Ajuste la marchn de In morosiena si as necesario. • No cone nrboles grandes an dies de mucho viento. EI viento puede cffitsa que un Arbol taiga an one dbccci6n imprevista. • Tonga mucho cuidado si las conditions del denpo. totes tomo Iluvia, nleve, etc., contribuyan al mal equilibria. • Recoje los escombros antes de cortar. Hage un eamino de escape a 45 gmdos surds de la diretci6n de Is aida del Adel. • Quite cualquier nuns rota o sea quo podria ser antes de arter at irbol. • Inspection los Arbores con horquetas gmndes quo podrlen partirse o ausar qua at Arbol aige an cualquier direcci6n. - Estd alone de los Arboles con tensi6n quo podrian brinar at artalos. Cone de abajo las rarnas o trontos bajo tensi6n. Siempre targe preauci6n extreme. Prevenci6n de rebate Un relate omtrre cuando Is cadena superior o la eadeaa an el nttremo del brow agasm Is modem u otra ore, y con n fuer® del motor empujia (hate be in motosiente boots el operador. Este movimiento puede causer qua' Usta un opemdor con experiencia pierds control de In motosierrs _ V entre on contacto dircM ren la cadena an movirniento. Si as trate de la cadena superior, la matosierta puede ser forzado on linea directs hacia usted. Si usted intenm carter con el extmmo del brozo de la motusierm o si el extmmo del brain entre an contacto con one mma oculta an theme del arta, Is motosiena asters fbmda an on arco ascendente y hada usted. Pampmvenir on rebme: • Mantenga control firme de Is moasierra ren las dos marcs con: • agarrar Is barna delontem sun In mano izquierda, In palma hada abgjo; • agarrar la bane con los dodos y mantfngala entre at dedo lattice y ci pulgar, y • agarrar bion at mango onsero con Is mano derecba. • Nuna so pare din:cmmente ams de on torte. Kress a un lado del torte. At corter comas de on irbol talado, pfirese del lado opuesto del tronco. • Cone solamente con la pate inferior de Is cadena, con at tmbajo antra la motosiena o contra la defense. Ntma carte con el extrema del benzo. • Evite carter ramal arriba del nivel del pecho. STAY GREEN INC MokllaINWdL rNAWNEWAI 04 INJURY & ILLNESS PREVENTION PROGRAM 26415 Summit Circle Santa Clarita, CA 91350 (800) 858-5508 STAY GREEN INC'S Safety Manual and IIPP Table of Contents Section 1: Policy Statement on Safety .....................................................................2 Section 2: Duties and Responsibilities for Safety ...................................................3 Section 3: Employee Safety Training......................................................................7 Section 4: Employee Safety Contact Report ...........................................................9 Section 5: New Employee Safety Orientation...................................................... 10 Section 6: Safety Communication........................................................................ 11 Section 7: Enforcement of Safety Policies........................................................... 12 Section 8: Hazard Identification and Evaluation 14 Section 9: ................................................. Hazard Correction 17 Section 10: ............................................................................... Accident Investigation........................................................................ 18 Section 11: Program Records................................................................................ 21 Section 12: Emergency Medical Services and First Aid ....................................... 22 Section 13: Hazard Communication Program....................................................... 25 Section 14: Fall Protection.................................................................................... 28 Section 15: Electrical Safety & Lock -out / Tag -out Program ............................... 32 Section 16: Fleet & Driving Safety ....................................................................... 37 Section 17: Trenching and Excavation.................................................................. 44 Section 18: Pesticide and Fertilizer Usage............................................................ 48 Section 19: Respiratory Protection........................................................................ 50 Section 20: Mandatory Information for Employees Using Respirators When Not Required.. 61 Section 21: Ergonomics......................................................................................... 62 Section 22: Garden Tractors, Dump Trucks and Bulldozers ................................ 63 Section 23: Fire Prevention and Emergency Action Plan ..................................... 66 Section 24: Office Safety ....................................................................................... 69 Section 25: Code of Safe Practices........................................................................ 73 Section 26: Code of Safe Practices Receipt.......................................................... 84 Section 27: Hazard Communication Employee Training Handbook .................... 85 Section 28: Garden Tractor Safety Rules.............................................................. 87 Section 29: Driving Safety Rules.......................................................................... 88 Section 30: Company Vehicle Policy Receipt .....................................................1.91 Section 31: Heat & Illness Prevention Program.......................................92 Effective 8/17/13 STAY GREEN INUS Safety Manual and I1PP Policy Statement on Safety The safety and health of each STAY GREEN INC employee is of primary importance to us. As a company, we are committed to maintaining a safe and healthful working environment. Management will provide all necessary safeguards, programs, and equipment required to reduce the potential for accidents and injuries. To achieve this goal, we have developed and implemented a comprehensive Safety Manual and Injury and Illness Prevention Program (IIPP) tailored for our needs as landscapers. This program is designed to prevent workplace accidents, injuries, and illnesses that result from trimming, mowing, cutting, fertilizer and weed killer application, fountain and pond construction and other landscaping activities. A complete copy of the program is maintained at our office at 26415 Summit Circle, Santa Clarita, CA 91350. A copy is also maintained at each job site. You may ask to review it at any time. A copy of relevant portions of the program that are applicable to your specific landscaping assignment will also be provided to you. You may also contact Jorge Donapetry at (800) 858-5508 x-104, if you have any questions or concerns. It is the intent of STAY GREEN INC to comply with all laws relating to occupational safety and health, including pesticide application, fall prevention, and machine guarding. To accomplish this, we require the active participation and assistance of all employees. The policies and procedures contained in the following manual are mandatory. You should also be constantly aware of conditions in all work areas that can produce injuries or illness. No employee is required to work at a job that he or she knows is not safe. Never hesitate to inform your foreman or supervisor of any potentially hazardous situation or condition that is beyond your ability or authority to correct immediately. No employee will be discriminated against for reporting safety concerns to management. It is the responsibility of each employee to support the company safety program and to perform in a manner that assures his or her own personal safety and the safety of others, including customers, visitors and other trades. To be successful in our endeavor, all employees on every level must adopt proper attitudes towards injury and illness prevention. We must also cooperate in all safety and health matters, not only between management and employees, but also between each employee and his or her respective coworkers. Only through such an effort can any safety program be successful. Our objective is a safety and health program that will reduce the total number of injuries and illnesses to an absolute minimum. Our ultimate goal is zero accidents. Rich Angelo President / Owner Effective 8/17/13 2 STAY GREEN INC's Safety Manual and IIPP Duties and Responsibilities for Safety A successful IIPP can only be achieved and maintained when there is active interest, participation, and accountability at all levels of the organization. To ensure this, STAY GREEN INC, delegates the following safety duties by job title. Please keep in mind that this is not an all-inclusive list. In some cases employees will need to perform safety duties outside their regular responsibilities to prevent accidents. Executive management must plan, organize, and administer the program by establishing policy, setting goals and objectives, assigning responsibility, motivating subordinates, and monitoring results. Richard Angelo will support and maintain an ongoing Safety and Injury and Illness Prevention Program through the following: Providing clear understanding and direction to all management and union employees regarding the importance of safety through the development, implementation, monitoring and revision of policy and procedures. 2. Providing financial support for the IIPP through the provision of adequate funds for the purchase of necessary safety materials, safety equipment, proper personal protective equipment, adequate time for employee safety training, and maintenance of tools and equipment. 3. Overseeing development, implementation, and maintenance of the IIPP and other required safety programs. 4. Maintaining a company commitment to accident prevention by expecting safe conduct on the part of all managers, supervisors and employees. 5. Holding all levels of management and employees accountable for accident prevention and safety. 6. Reviewing all accident investigations to determine corrective action. Managers, supervisors (for the purpose of this program includes foremen and crew leaders), and field workers are in a position to anticipate hazards and help prevent safety problems before they occur. They will support our Safety and Injury and Illness Prevention Program through the following: 1. Anticipating job hazards prior to the commencement of work at any site. 2. Ensuring the provision of adequate safety equipment for all jobs. Communicating expected safety problems or unique hazards to the supervisor or Project Manager. 4. Providing for necessary equipment and safety precautions in all field assignments. Effective 8/17/13 STAY GREEN INUS Safety Manual and IIPP 5. Requiring all subcontractors to comply with applicable local, state, and federal safety regulations. 6. Clarifying safety responsibilities from the contract documents. Assuring that all individuals and subcontractors follow rules and fulfill theirjob responsibilities. Supervisors play a key role in the prevention of accidents on the job. They have direct contact with the field workers and know the safety requirements for various jobs. Safety responsibilities for Supervisors include: 1. Holding filed workers accountable for safety. 2. Enforcing safe work practices among all employees. 3. Correcting all unsafe acts and conditions that could cause accidents. 4. Verifying corrective action has been taken regarding safety hazards and accident investigations. 5. Conducting periodic documented inspections of the job sites to identify and correct unsafe actions and conditions that could cause accidents. 6. Investigating all injuries and accidents to determine their cause and potential corrective action. 7. Acting as a leader in company safety policy and setting a good example by following all safety rules. 8. Dealing with safety issues created by other contractors on the job site. 9. Becoming familiar with local, state, and federal safety regulations. The Safety Coordinator is available for assistance. 10. Assuring that toolbox meetings are held with all employees, and the proceedings are recorded on the company form. A copy shall be sent to the office. Supervisors have the greatest influence on motivating employees to work safely and should control unsafe acts or conditions. They have the most daily contact with the employees and have direct control over the job site. Supervisors will: 1. Train all new and existing employees in proper safety procedures and the hazards of the job, including proper lifting techniques, proper pesticide application, and understanding the properties of chemical agents found on material safety data sheets (MSDS). Effective 8/17/13 4 STAY GREEN INUS Safety Manual and 11PP 2. Instruct all employees, under their supervision, in safe work practices and job safety requirements. 3. Hold tailgate safety meetings with employees. 4. Ensure employee proficiency when assigning work requiring specific knowledge, special operations or equipment. 5. Ascertain that all machinery, equipment, and tools are maintained in safe working condition and operate properly. 6. Enforce all safety rules in the Code of Safe Practices and ensure safe work procedures. 7. Conduct daily inspections of the work area for unsafe actions or conditions. 8. Correct unsafe acts and conditions that could cause accidents. 9. Communicate with all employees about safety and accident prevention activities. 10. Enforce the wearing of personal protective equipment on the job. This will depend on the circumstance and may include: back support belts, cut resistant gloves, respirators, etc. 11. Correct the cause of any accident as soon as possible. 12. Act as a leader in company safety policy and set a good example by following all safety rules. 13. Ascertain that proper first aid and fire fighting equipment is maintained and used when conditions warrant its use. 14. Maintain good housekeeping conditions at all times. 15. Investigate all injuries and accidents to determine their cause and potential corrective action. 16. Ascertain that all injuries involving our employees that require medical attention are properly treated and promptly reported to the office. 17. Locating the nearest hospital or medical facility and posting emergency numbers near all phones. The company Safety Coordinator or Safety Officer acts as a safety resource for the company and is responsible for maintaining program records. They will also be our primary person to deal with outside agencies regarding the safety program and its contents. Jorge Donapetry, HR Manager (800) 858-5508 is currently responsible for this role. Additional duties include: I. Coordination of all loss prevention activities as a representative of management. Acting as a Effective 8/17/13 5 STAY GREEN INUS Safety Manual and IIPP consultant to management in the implementation and administration of the Safety Program. 2. Develop and implement loss prevention policies and procedures designed to insure compliance with the applicable rules and regulations of all federal, state, and local agencies, including the California Department of Pesticide Regulation. 3. Review all accident reports to determine cause and preventability. 4. Conduct periodic reviews of the program and job sites to evaluate performance, discuss problems and help solve them. 5. Consult with representatives of our insurance companies in order that their loss control services will support the Safety Program. 6. Review Workers' Compensation Claims. Help supply the insurance carrier with information about injured employees in order to keep loss reserves as low as possible. Every employee is responsible for working safely, both for self-protection and for protection of fellow workers. Employees must also support all company safety efforts. Specific employee safety responsibilities include: 1. If you are unsure how to do any task safely, ask your Supervisor. 2. Read and abide by all requirements of the Safety Manual and the IIPP. 3. Know and follow the Code of Safe Practices and all company safety policies and rules. 4. Wear all required personal protective equipment. 5. Report all accidents and injuries, no matter how minor, to your supervisor immediately. 6. Do not operate any equipment you have not been trained and authorized to use. 7. Report any safety hazards or defective equipment immediately to your supervisor. 8. Do not remove, tamper with or defeat any guard, safety device or interlock. 9. Never use any equipment with inoperative or missing guards, safety devices or interlocks. 10. Never possess, or be under the influence of, alcohol or controlled substances while on the premises. 11. Never engage in horseplay or fighting. 12. Participate in, and actively support, the safety program. Effective 8/17/13 6 STAY GREEN INUS Safety Manual and IIPP Employee Safety Training California law requires that employees be trained in the safe methods of performing their job. STAY GREEN INC is committed to instructing all employees in safe and healthful work practices. Awareness of potential hazards, as well as knowledge of how to control them, is critical to maintaining a safe and healthful work environment and preventing injuries. To achieve this goal, we will provide training to each employee on general safety issues and safety procedures specific to that employee's work assignment. Every new employee will be given instruction by their Supervisor in the general safety requirements of their job. A copy of our Code of Safe Practices shall also be provided to each employee. Tailgate or toolbox safety meetings will be conducted at least every 10 working days. All training will be documented on the forms provided. Supervisors will be trained at least twice per year on various accident prevention topics Training provides the following benefits: • Makes employees aware of job hazards • Teaches employees to perform jobs safely • Promotes two way communication • Encourages safety suggestions • Creates interest in the safety program • Fulfills Cal/OSHA requirements Employee training will be provided at the following times: 1. All new employees will receive a safety orientation their first day on the job. 2. All new employees will be given a copy of the Code of Safe Practices and required to read and sign for it. 3. All field employees will receive training at tailgate or toolbox safety meetings held at the job site. 4. All employees given a new job assignment for which training has not been previously provided will be trained before beginning the new assignment. Whenever new substances, processes, procedures or equipment that represent new hazards are introduced into the workplace. 6. Whenever uCompany_Name» is made aware of a new or previously unrecognized hazard. 7. Whenever management believes that additional training is necessary. Effective 8/17/13 STAY GREEN INC'S Safety Manual and IIPP 8. After all serious accidents. 9. When employees are not following safe work rules or procedures. Training topics will include, but not be limited to: • Employee's safety responsibility • General safety rules • Code of Safe Practices • Safe job procedures • Use of hazardous materials, including pesticides, insecticides, gasoline and fertilizers. • Use of equipment, including tree pruning equipment, power and hand mowers, chain saws, and posthole diggers • Use of hand tools, including rakes, spades, and picks. • Emergency procedures • Safe lifting and material handling practices • Use of pesticide dispensers, power tillers, and mulchers • Use of fall protection and tree climbing equipment • Contents of safety program Documentation of Training All training will be documented on one of the following three forms. New Employee Safety Orientation Employee Safety Contact Form Tailgate Safety Meeting Report The following training method should be used. Actual demonstrations of the proper way to perform a task are very helpful in most cases. • Tell them how to do the job safely • Show them how to do the job safely • Have them tell you how to do the job safely • Have them show you how to do the job safely • Follow up to ensure they are still performing the job safely Effective 8/17/13 STAY GREEN INC'S Safety Manual and 11PP STAY GREEN INC Employee Safety Contact Report Job site: Supervisor Employee name Date Job title Safety concern: Corrective action: Signed Employee Signed Supervisor Effective 8/17/13 STAY GREEN WUS Safety Manual and 11PP STAY GREEN INC New Employee Safety Orientation The Supervisor will verbally cover the following items with each new employee on the first day of their employment. Employee name Job site Start date Position Instruction has been received in the following areas. ❑ 1. Code of Safe Practices.* ❑ 2. Hazard Communication (chemicals) Employee Training Handbook.* ❑ 3. Driving Safety Rules.* ❑ 4. Safety rule enforcement procedures. ❑ 5. Necessity of reporting ALL injuries, no matter how minor, IMMEDIATELY. ❑ b. Proper method of reporting safety hazards. ❑ 7. Emergency procedures and First Aid. ❑ 8. Proper work clothing & required personal protective equipment. ❑ 9. List all special equipment, such as lifts, employee is trained and authorized to use. * Give a copy of these items to the employee. I agree to abide by all company safety polices and the Code of Safe Practices. I also understand that failure to do so may result in disciplinary action and possible termination. Signed Signed 71M Employee Date Supervisor Effective 8/17/13 10 STAY GREEN INC'S Safety Manual and IIPP Safety Communication This section establishes procedures designed to develop and maintain employee involvement and interest in the Safety Manual and IIPP. These activities will also ensure effective communication between management and employees on safety related issues that are of prime importance to STAY GREEN INC. The following are some of the safety communication methods that may be used: 1. Tailgate or toolbox safety meetings with employees that encourage participation and open, two-way communication. 2. New employee safety orientation and provision of the Code of Safe Practices. 3. Provision and maintenance of employee bulletin boards discussing safety issues, accidents, and general safety suggestions. 4. Written communications from management or the Safety Coordinator, including memos, postings, payroll stuffers, and newsletters. 5. Anonymous safety suggestion program. Employees will be kept advised of highlights and changes relating to the safety program. The Supervisors shall relay changes and improvements regarding the safety program to employees, as appropriate. Employees will be involved in future developments and safety activities, by requesting their opinions and comments, as necessary. All employee -initiated safety related suggestions will be properly answered, either verbally or in writing, by the appropriate level of management. Unresolved issues shall be relayed to Rich Angelo. All employees are encouraged to bring any safety concerns they may have to the attention of management. STAY GREEN INC will not discriminate against any employee for raising safety issues or concerns. STAY GREEN INC also has a system of anonymous notification whereby employees who wish to inform the company of workplace hazards without identifying themselves may do so by phoning or sending written notification to the following address: Jorge Donapetry, HR Safety 26415 Summit Circle Santa Clarita, CA 91350 (800) 858-5508 x-104 Effective 8/17/13 I I STAY GREEN INC'S Safety Manual and IIPP Enforcement of Safety Policies The compliance of all employees with STAY GREEN INC's Safety Manual and IIPP is mandatory and is a condition of employment. The following programs will be utilized to ensure employee compliance with the safety program and all safety rules. • Training programs • Retraining • Disciplinary action • Optional safety incentive programs Training Programs The importance of safe work practices and the consequences of failing to abide by safety rules will be covered in the New Employee Safety Orientation and at tailgate and toolbox safety meetings. This will help ensure that all employees understand and abide by STAY GREEN INC safety policies. Retraining Employees that are observed performing unsafe acts or not following proper procedures or rules will be retrained by their supervisor. A Safety Contact Report may be completed by the supervisor to document the training. If multiple employees are involved, additional safety meetings will be held. Safety Incentive Programs Although strict adherence to safety policies and procedures is required of all employees, the company may choose to periodically provide recognition of safety -conscious employees and job sites without accidents through a safety incentive program. Disciplinary Action: The failure of an employee to adhere to safety policies and procedures established by STAY GREEN INC can have a serious impact on everyone concerned. An unsafe act can threaten not only the health and well being of the employee committing the unsafe act but can also affect the safety of his/her coworkers and customers. Accordingly, any employee who violates any of the company's safety policies will be subject to disciplinary action. Note: Failure to promptly report any on-the-job accident or injury, on the same day as occurrence, is considered a serious violation of the Company's Code of Safe Practices. Any employee who fails to immediately report a work-related accident or injury, no matter how minor shall be subject to disciplinary action. Effective 8/17/13 12 STAY GREEN INC'S Safety Manual and IIPP Employees will be disciplined for infractions of safety rules and unsafe work practices that are observed, not just those that result in an injury. Often, when an injury occurs, the accident investigation may reveal that the injury was caused because the employee violated an established safety rule and/or safe work practice(s). In any disciplinary action, the supervisor should be cautious that discipline is given to the employee for safety violations, and not simply because the employee was injured on the job or filed a Workers' Compensation claim. Violations of safety rules and the Code of Safe Practices are to be considered equal to violations of other company policy. Discipline for safety violations will be administered in a manner that is consistent with STAY GREEN INC's system of progressive discipline. If, after training, violations occur, disciplinary action will be taken as follows: 1. Verbal warning. Document it, including date and facts on the "Safety Contact Report" form. Add any pertinent witness statements. Restate the policy and correct practice(s). 2. Written warning. Retrain as to correct procedure/practice. 3. Written warning with suspension. 4. Termination As in all disciplinary actions, each situation is to be carefully evaluated and investigated. The particular step taken in the disciplinary process will depend on the severity of the violation, employee history, and regard to safety. Supervisors should consult with the office if there is any question about whether or not disciplinary action is justified. Employees may be terminated immediately for willful or extremely serious violations. Union employees are entitled to the grievance process specified by their contract. Effective 8/17/13 13 STAY GREEN INC'S Safety Manual and IIPP Hazard Identification and Evaluation To assist in the identification and correction of hazards, STAY GREEN INC has developed the following procedures. These procedures are representative only and are not exhaustive of all the measures and methods that will be implemented to guard against injury from recognized hazards in the workplace. As new hazards are identified or improved work procedures developed, they will be promptly incorporated into our Safety Manual. The following methods will be utilized to identify hazards in the workplace: • Analysis of accidents to identify trends • Accident investigations • Employee observations • Employee suggestions • Regulatory requirements for our industry • Outside agencies such as the fire department and insurance carriers • Periodic safety inspections Loss Anal Periodic loss analyses will be conducted by Jorge Donapetry. These will help identify areas of concern and potential job hazards. The results of these analyses will be communicated to management, supervision, and employees through safety meetings and other appropriate means. Accident Investigations All accidents and injuries will be investigated in accordance with the guidelines contained in this program. Accident investigations will focus on all causal factors and corrective action including the identification and correction of hazards that may have contributed to the accident. Employee Observation Supervisors will continually observe employees for unsafe actions; and take corrective action as necessary. Employee Suggestions Employees are encouraged to report any hazard they observe to their supervisor. No employee of STAY GREEN INC is to ever be disciplined or discharged for reporting any workplace hazard or unsafe condition. However, employees who do NOT report potential hazards or unsafe conditions that they are aware of will be subject to disciplinary action. Effective 8/17/13 14 STAY GREEN INC'S Safety Manual and ❑PP Regulatory Requirements All industries are subject to government regulations relating to safety. Many of these regulations are specific to our type of business. Copies of pertinent regulations can be obtained from the Safety Coordinator. Outside Agencies Several organizations will assist us in identifying hazards in our workplace. These include safety officers from other contractors, insurance carrier safety and health consultants, private industry consultants, the fire department, Cal/OSHA Consultation, and the California Department of Pesticide Regulation. Periodic Safety Inspections Periodic safety inspections ensure that physical and mechanical hazards are under control and identify situations that may become potentially hazardous. Inspections shall include a review of the work habits of employees in all work areas. These inspections will be conducted by the Supervisor, Safety Coordinator or other designated individual. Periodic safety inspections will be conducted: • Before any work commences at the site by the supervisor. • Daily by the supervisor on all sites. • When new substances, process, procedures or equipment are used. • When new or previously unrecognized hazards are identified. • Periodically by the supervisor at various job sites. • Periodically by the safety coordinator at various job sites. These inspections will focus on both unsafe employee actions as well as unsafe conditions. The following is a partial list of items to be checked. • The proper use of fall protection. • The proper use, condition, maintenance and grounding of all electrically operated equipment. • The proper use, condition, and maintenance of safeguards for all power -driven equipment. • Compliance with the Code of Safe Practices. • Proper disposal of pesticides and containers. • Types of chemicals on hand • Methods of storing chemicals (cool, well -ventilated area accessible only to authorized personnel • Proper labeling or chemicals, pesticides, and insecticides • Housekeeping and personal protective equipment. • Provision of first aid equipment and emergency medical services. Effective 8/17/13 15 STAY GREEN INUS Safety Manual and IIPP Any and all hazards identified will be corrected as soon as practical in accordance with the STAY GREEN INC hazard correction policy. If imminent or life threatening hazards are identified, which cannot be immediately corrected, all employees must be removed from the area, except those with special training required to correct the hazard, who will be provided necessary safeguards. Documentation of Inspections Safety inspections will be documented to include the following: • Date on which the inspection was performed. • The name and title of person who performed the inspection. • Any hazardous conditions noted or discovered and the steps or procedures taken to correct them. • Signature of the person who performed the inspection. One copy of the completed form should be sent to the office. All reports shall be kept on file for a minimum of two (2) years. Effective 8/17/13 16 STAY GREEN INUS Safety Manual and IIPP Hazard Correction The following procedures will be used to evaluate, prioritize and correct identified safety hazards. Hazards will be corrected in order of priority: the most serious hazards will be corrected first. If it is necessary to involve other contractors to correct hazards on a job site, they will be properly notified by the Supervisor, Manager or other designated individual. Hazard Evaluation Factors which will be considered when evaluating hazards include: • Potential severity - The potential for serious injury, illness or fatality • Likelihood of exposure - The probability of the employee coming into contact with the hazard • Frequency of exposure - How often employees come into contact with the hazard • Number of employees exposed • Possible corrective actions - What can be done to minimize or eliminate the hazard • Time necessary to correct - The time necessary to minimize or eliminate the hazard Techniques for Correcting Hazards 1. Engineering Controls: Could include machine guarding, ventilation, noise reduction at the source, and provision of material handling equipment. These are the first and preferred methods of control. 2. Administrative Controls: The next most desirable method would include rotation of employees or limiting exposure time. 3. Personal Protective Equipment: Includes back support belts, hearing protection, respirators and safety glasses. These are often the least effective controls for hazards and should be relied upon only when other controls are impractical. Documentation of Corrective Action All corrective action taken to mitigate hazards should be documented. Depending on the circumstances, one of the following forms should be used: • Safety Contact Report • Safety Meeting Report • Memo or letter • Safety inspection form All hazards noted on safety inspections will be rechecked on each subsequent inspection and notations made as to their status. Effective 8/17/13 17 STAY GREEN INC'S Safety Manual and IIPP Accident Investigation All work-related accidents will be investigated by the Supervisor, Manager or other designated individual in a timely manner. This includes minor incidents and "near accidents", as well as serious injuries. An accident is defined as any unexpected occurrence which results in injury to personnel, damage to equipment, facilities, or material, or interruption of normal operations. Responsibility for Accident Investigation Immediately upon being notified of an accident, the supervisor, manager or other designated individual shall conduct an investigation. The purpose of the investigation is to determine the cause of the accident and corrective action to prevent future reoccurrence; not to fix blame or find fault. An unbiased approach is necessary in order to obtain objective findings. The Purpose of Accident Investigations: • To prevent or decrease the likelihood of similar accidents. • To identify and correct unsafe work practices and physical hazards. Accidents are often caused by a combination of these two factors. • To identify training needs. This makes training more effective by focusing on factors that are most likely to cause accidents. What Types of Incidents Do We Investigate? • Fatalities • Serious injuries • Minor injuries • Property damage • Near misses Procedures for Investigation of Accidents Immediately upon being notified of an accident the supervisor, manager or other designated individual will: 1. Visit the accident scene, as soon as possible, while facts and evidence are still fresh and before witnesses forget important details and to make sure hazardous conditions to which other employees or customers could be exposed are corrected or have been removed; 2. Provide for needed first aid or medical services for the injured employee(s). 3. If possible, interview the injured worker at the scene of the accident and verbally "walk" him or her through a re-enactment. All interviews should be conducted as privately as possible. Effective 8/17/13 18 STAY GREEN INUS Safety Manual and IIPP Interview all witnesses individually and talk with anyone who has knowledge of the accident, even if they did not actually witness it. 4. Report the accident to the office at (800) 858-5508. Accidents will be reported by the office to the insurance carrier within 24 hours. All serious accidents will be reported to the carrier as soon as possible. 5. Consider taking signed statements in cases where facts are unclear or there is an element of controversy. 6. Thoroughly investigate the accident to identify all accident causes and contributing factors. Document details graphically. Use sketches, diagrams and photos as needed. Take measurements when appropriate. 7. All accidents involving death, disfigurement, amputation, loss of consciousness or hospitalization for more than 24 hours will be reported to Cal/OSHA immediately. 8. Focus on causes and hazards. Develop an analysis of what happened, how it happened, and how it could have been prevented. Determine what caused the accident itself, not just the injury. 9. Every investigation must also include an action plan. How can such accidents be prevented in the future? 10. In the event a third party or defective product contributed to the accident, save any evidence as it could be critical to the recovery of claim costs. Accurate & Prompt Investigations • Ensures information is available • Causes can be quickly corrected • Helps identify all contributing factors • Reflects management concern • Reduces chance of recurrence Investigation Tips • Avoid placing blame • Document with photos and diagrams, if needed • Be objective, get the facts • Reconstruct the event • Use open-ended questions Effective 8/17/13 19 STAY GREEN INC'S Safety Manual and IIPP Ouestions to Ask When investigating accidents, open-ended questions such as who?, what?, when?, where?, why?, and how? This will provide more information than closed -ended questions such as "Were you wearing gloves?" Examples include: • How did it happen? • Why did it happen? • How could it have been prevented? • Who was involved? • Who witnessed the incident? • Where were the witnesses at the time of the incident? • What was the injured worker doing? • What was the employee working on? • When did it happen? • When was the accident reported? • Where did it happen? • Why was the employee assigned to do the job? The single, most important question that must be answered as the result of any investigation is: "What do you recommend be done (or have you done) to prevent this type of incident from recurring?" Once the Accident Investigation is Completed: • Take or recommend corrective action • Document corrective action • Management and the safety coordinator will review the results of all investigations • Consider safety program modifications • Information obtained through accident investigations can be used to update and improve our current program Effective 8/17/13 20 STAY GREEN INUS Safety Manual and 11PP Program Records Jorge Donapetry, HR Manager will ensure the maintenance of all Safety Manual and IIPP records, for the listed periods, including: 1. New Employee Safety Orientation forms length of employment 2. Code of Safe Practices Receipt length of employment 3. Disciplinary actions for safety 1 year 4. Safety inspections 2 years 5. Tailgate or toolbox meeting reports 2 years 6. Safety Contact Reports 2 years 7. Accident investigations 5 years 8. Cal/OSHA log of injuries 5 years 9. Inventory of Hazardous Materials forever 10. Employee exposure or medical records forever Records are available for review at 26415 Summit Circle, Santa Clarita, CA 91350 (800) 858-5508 Effective 8/17/13 21 STAY GREEN INC'S Safety Manual and IIPP Emergency Medical Services and First Aid STAY GREEN INC will ensure the availability of emergency medical services for its employees at all times. We will also ensure the availability of a suitable number of appropriately trained persons to render first aid. Where more than one employer is involved in a construction project on a given site, we may agree to work with other contractors to ensure employee access to emergency medical services for the combined work force. Each crew will have at least one individual trained in rendering first aid. Jorge Donapetry will maintain a list of trained individuals and take steps to provide training for those that desire it. First -Aid Kits Every job site shall have access to at least one first-aid kit in a weatherproof container. The first- aid kit will be inspected regularly to ensure that it is well stocked, in sanitary condition, and any used items are promptly replaced. The contents of the first-aid kit shall be arranged to be quickly found and remain sanitary. First-aid dressings shall be sterile and in individually sealed packages. The following minimum first-aid supplies shall be kept: Type of Supply Required by Number of Employees Dressings in adequate quantities consisting of: 1-5 6-15 16-200 200+ Adhesive dressings X X X X Adhesive tape rolls, I -inch wide X X X X Eye dressing packet X X X X 1 -inch gauze bandage roll or compress X X X 2 -inch gauze bandage roll or compress X X X X 4 -inch gauze bandage roll or compress X X X Sterile gauze pads, 2 -inch square X X X X Sterile gauze pads, 4 -inch square X X X X Sterile surgical pads suitable for pressure dressings X X Triangular bandages X X X X Safety pins X X X X Tweezers and scissors X X X X Cotton -tipped applicators* X X Forceps* X X Emesis basin* X X Flashlight* X X Magnifying glass* X X Portable oxygen and its breathing equipment* X Tongue depressors* X Appropriate record forms* X X X X First-aid textbook, manual or equivalent* X X X X *To be readily available but not necessarily within the first-aid kit. Effective 8/17/13 22 STAY GREEN INUS Safety Manual and IIPP Drugs, antiseptics, eye irrigation solutions, inhalants, medicines, or proprietary preparations shall not be included in STAY GREEN INC first-aid kits unless specifically approved, in writing, by an employer -authorized, licensed physician. Other supplies and equipment, if provided, shall be in accordance with the documented recommendations of an employer -authorized licensed physician upon consideration of the extent and type of emergency care to be given based upon the anticipated incidence and nature of injuries and illnesses and availability of transportation to medical care. First Aid The designated first aid person on each site will be available at all times to render appropriate first aid for injuries and illnesses. Proper equipment for the prompt transportation of the injured or ill person to a physician or hospital where emergency care is provided, or an effective communication system for contacting hospitals or other emergency medical facilities, physicians, ambulance and fire services, shall also be provided. The telephone numbers of the following emergency services in the area shall be posted near the job telephone, or otherwise made available to the employees where no job site telephone exists: I. A company authorized physician or medical clinic, and at least one alternate if available. 2. Hospitals. 3. Ambulance services. 4. Fire -protection services. Prior to the commencement of work at any site, the supervisor will locate the nearest preferred medical facility and establish that transportation or communication methods are available in the event of an employee injury. Each employee shall be informed of the procedures to follow in case of injury or illness through our new employee orientation program, Code of Safe Practices, and tailgate safety meetings. Where the eyes or body of any person may be exposed to injurious or corrosive materials, suitable facilities for drenching the body or flushing the eyes with clean water shall be conspicuously and readily accessible. At least one basket or equally appropriate litter equipped with straps and two blankets, or other similar warm covering, shall be provided for each building or structure five or more floors or 48 feet or more either above or below ground level. Accident Procedures These procedures are to be followed in the event of an employee injury in the course of employment. 1. For severe accidents call 911 and request the Paramedics. Effective 8/17/13 23 STAY GREEN INUS Safety Manual and [IPP 2. Employees must report all work related injuries to their supervisor immediately. Even if they do not feel that it requires medical attention. Failure to do so may result in a delay of Workers' Compensation benefits and disciplinary action. 3. The supervisor, employee, and first aid person, should determine whether or not outside medical attention is needed. When uncertainty exists on the part of any individual, the employee should be sent for professional medical care. 4. If medical attention is not desired or the employee refuses treatment, you must still fill out a STAY GREEN INC Accident Report" in case complications arise later. 5. In all cases, if the employee can not transport themselves for any reason, transportation should be provided. 6. In the event of a serious accident involving hospitalization for more than 24 hours, amputation, permanent disfigurement, loss of consciousness or death, phone contact should be made with the office at (800) 858-5508. Contact must also be made with the nearest Cal/OSHA. Office. Effective 8/17/13 24 STAY GREEN INC'S Safety Manual and IIPP Hazardous Materials and Chemicals Hazard Communication Program Introduction It is the policy of STAY GREEN INC that the first consideration of work shall be the protection of the safety and health of all employees. We have developed this Hazard Communication Program to ensure that all employees receive adequate information about the possible hazards that may result from the various pesticides, insecticides, fertilizers, and other materials used in our operations. This Hazard Communication Program will be monitored by Michael Frilot, Account Manager of Plant Health Care who will be responsible for ensuring that all facets of the program are carried out, and that the program is effective. Our program consists of the following elements: 1. Hazardous material inventory. 2. Collection and maintenance of Material Safety Data Sheets. 3. Container labeling. 4. Employee training. The following items are not required to be included in the program and are therefore omitted • Foods, drugs, cosmetics or tobacco. • Untreated wood products. • Hazardous waste. • Consumer products packaged for sale to and use by the general public, provided that our exposure is not significantly greater than typical consumer exposure. Hazardous Material Inventory Michael Frilot maintains a list of all hazardous materials used in our operations. This list contains the name of the product, the type of product (insecticide, pesticide, etc.) and the name and address of the manufacturer. Material Safety Data Sheets (MSDS) Copies of MSDS for all hazardous substances to which our employees may be exposed will be kept in a binder in the office at 26415 Summit Circle, Santa Clarita, CA 91350. These MSDS are available to all employees, at all times, upon request. Copies of the most commonly used products will also be kept by the supervisors at the job site or in their vehicles. Michael Frilot will be responsible for reviewing incoming MSDS for new and significant health/safety information. They will ensure that any new information is passed on to the affected employees. Effective 8/17/13 25 STAY GREEN INC'S Safety Manual and 11PP Michael Frilot will also review all incoming MSDS for completeness. If an MSDS is missing or obviously incomplete, a new MSDS will be requested from the manufacturer. CAUOSHA will be notified if a complete MSDS is not received and the manufacturer will not supply one. New materials will not be introduced into the shop or field until a MSDS has been received. The purchasing department will make it an ongoing part of their function to obtain MSDS for all new materials when they are first ordered. Container Labeling No container of hazardous substances will be used unless the container is correctly labeled and the label is legible. All chemicals in cans, bags, drums, pails, etc., will be checked by the receiving department to ensure the manufacturer's label is intact, is legible, and has not been damaged in any manner during shipment. Any containers found to have damaged labels will be held until a new label has been installed. New labels will be obtained from the manufacturer. The label must contain: • The chemical name of the contents. • The appropriate hazard warnings. • The name and address of the manufacturer. All secondary containers will be labeled as to their contents with a reference to the original label. Employee Information and Training All employees will be provided information and training on the following items through the STAY GREEN INC safety training program and prior to starting work with hazardous substances: 1. An overview of the requirements of the Hazard Communication Standard, including their rights under this regulation. 2. Information regarding the use of hazardous substances in their specific work areas. 3. The location and availability of the written hazard communication program. The program will be available from the supervisor and Michael Frilot. 4. The physical and health hazards of the hazardous substances in use. 5. Methods and observation techniques used to determine the presence or release of hazardous substances in the work area. 6. The controls, work practices and personal protective equipment which are available for protection against possible exposure. 7. Emergency and first aid procedures to follow if employees are exposed to hazardous substances. Effective 8/17/13 26 STAY GREEN INUS Safety Manual and IIPP 8. Ways of detoxifying spills or leaks of pesticides and other chemicals, including use of absorptive clay, hydrated lime or sodium hypochlorite. 9. How to read labels and material safety data sheets to obtain the appropriate hazard information. Hazardous Non -Routine Tasks Infrequently, employees may be required to perform hazardous non -routine tasks. Prior to starting this work, each involved employee will be given information by his/her supervisor about hazards to which they may be exposed during such activity. This information will include • The specific hazards. • Protective/safety measures which must be utilized. • The measures the company has taken to lessen the hazards, including special ventilation, respirators, the presence of another employee, emergency procedures, etc. Informing Contractors To ensure that other contractors are not exposed to our hazardous materials, and to ensure the safety of the contractor's employees, it will be the responsibility of the Supervisor to provide other contractors the following information: • The hazardous substances under our control that they may be exposed to while at the site. • Precautions the contractor's employees must take to lessen the possibility of exposure. We will obtain from outside contractors the name of any hazardous substances the contractor's employees may be using at a job site or bringing into our facility. The contractor must also supply a copy of the material safety data sheet relevant to these materials. Employee Rights Under The Hazard Communication Standard At any time, an employee has the right to: • Access the MSDS folder, and the Hazard Communication Program. • Receive a copy of any environmental sampling data collected in the workplace. • See their employment medical records upon request. Effective 8/17/13 27 STAY GREEN INC'S Safety Manual and IIPP Fall Protection Falls are the leading cause of fatal injuries in the landscaping industry. STAY GREEN INC has the following requirements for fall protection at all of our job sites and work areas. Fall Protection is Required: When working where there is a hazard of falling more than 7 %z feet from the perimeter of a structure and 7 %z feet from unprotected sides and edges of a retaining wall. Fall protection is also required when pruning trees. Fall Protection Types One of the following three types of fall protection systems will be used when our employees are exposed to fall hazards in excess of 7 '/z feet: 1. Personal fall arrest system 2. Positioning devices 3. Fall restraint systems Effective 8/17/13 28 STAY GREEN INC'S Safety Manual and IIPP Personal Fall Arrest Systems Personal fall arrest systems consist of a full body harness and a shock absorbing lanyard attached to suitable anchorage. They are also an effective means of preventing fall accidents. The system does not actually stop you from falling, but catches you and safely stops you from hitting the level below. Fall arrest systems will be our preferred means of protection when standard guardrails, safety cables, or covers are not practical. The following rules, in addition to the manufacturer's requirements and OSHA regulations, will be observed: Ropes and straps (webbing) used in lanyards, lifelines, and strength components of body harnesses shall be made from synthetic fibers except when they are used in conjunction with hot work where the lanyard may be exposed to damage from heat or flame. 2. Anchorages used for attachment of personal fall arrest equipment shall be independent of any anchorage being used to support or suspend platforms and capable of supporting at least 5,000 pounds per employee attached, or shall be designed, installed, and used as part of a complete personal fall arrest system which maintains a safety factor of at least two; and under the supervision of a qualified person. The attachment point of the body belt shall be located in the center of the wearer's back. The attachment point of the body harness shall be located in the center of the wearer's back near shoulder level, or above the wearer's head. 4. Where practical, the anchor end of the lanyard shall be secured at a level not lower than the employee's waist, limiting the fall distance to a maximum of 4 feet. Harnesses, lanyards, and other components shall be used only for employee protection as part of a personal fall arrest system and not to hoist materials. 6. Personal fall arrest systems and components subjected to impact loading shall be immediately removed from service and shall not be used again for employee protection until inspected and determined by a competent person to be undamaged and suitable for reuse. STAY GREEN INC shall provide for prompt rescue of employees in the event of a fall or shall assure that employees are able to rescue themselves. 8. Personal fall arrest systems shall be inspected prior to each use for wear, damage and other deterioration, and defective components shall be removed from service. 9. Any lanyard, safety harness, or drop line subjected to in-service loading, as distinguished from static load testing, shall be immediately removed from service and shall not be used again for employee safeguarding. 10. Personal fall arrest systems shall not be attached to guardrails, unless the guardrail is capable of safely supporting the load. Effective 8/17/13 29 STAY GREEN INUS Safety Manual and IIPP 11. Each personal fall arrest system shall be inspected not less than twice annually by a competent person in accordance with the manufacturer's recommendations. The date of each inspection shall be documented. 12. Personal fall arrest systems will be rigged such that an employee can neither free fall more than 4 feet, nor contact any lower level. 13. Personal fall arrest systems will bring an employee to a complete stop. They will also limit maximum deceleration distance an employee travels to 3.5 feet and have sufficient strength to withstand twice the potential impact energy of an employee free falling a distance of 6 feet, or the free fall distance permitted by the system, whichever is less. Positionins Device Systems Positioning device systems are designed to allow employees to work with both hands free at elevated locations. By their very nature, they provide some level of fall protection. They are not as effective as railings or fall arrest systems. Positioning device systems may be used together with a fall arrest system for greater safety. Their use shall conform to the following provisions: 1. Positioning devices shall be rigged such that an employee cannot free fall more than 2 feet. 2. Positioning device systems shall be inspected prior to each use for wear, damage, and other deterioration and defective components shall be removed from service. 3. Body belts, harnesses, and components shall be used only for employee protection (as part of a personal fall arrest system or positioning device system) and not to hoist materials. 4. The use of non-locking snap hooks is prohibited. 5. Anchorage points for positioning device systems shall be capable of supporting two times the intended load or 3,000 pounds, whichever is greater. Personal Fall Restraint Fall restraint systems are designed to prevent the wearer from reaching the edge or danger area and thus prevent them from falling. Body harnesses may be used for personal fall restraint. Anchorage points used for fall restraint shall be capable of supporting 4 times the intended load. Restraint protection shall be rigged to allow the movement of employees only as far as the sides of the working level or working area. Effective 8/17/13 30 STAY GREEN INUS Safety Manual and IIPP In addition, A full body harness and lanyard are required when using boom lifts for tree pruning. Note: All harnesses and lanyards placed in service or purchased on or before February 1, 1997, shall be labeled as meeting the requirements contained in ANSI A10.14-1975, Requirements for Safety Belts, Harnesses, Lanyards, Lifelines and Drop Lines for Construction and Industrial Use. All personal fall arrest, personal fall restraint and positioning device systems purchased or placed in service after February 1, 1997, shall be labeled as meeting the requirements contained in ANSI A10.14-1991 American National Standard for Construction and Demolition Use, or ANSI Z359.1-1992 American National Standard Safety Requirements for Personal Fall Arrest Systems, Subsystems and Components. Effective 8/17/13 3l STAY GREEN INC'S Safety Manual and IIPP Electrical Safety & Lock -out / Tag -out Program Contact with electricity is the second leading cause of fatalities in the Landscaping industry. STAY GREEN INC has developed the following procedures to protect our employees and reduce the risk of accidents. We will also conduct a periodic review of electrical safety, energy control procedures, and lockout/tagout, at least annually, to ensure that the procedure and the requirements of this section are being followed. This procedure is binding upon all employees. All employees will be instructed in the significance of electrical safety, energy control procedures, and lockout/tagout. Each new employee shall be instructed by their Supervisor in the purpose and use of these procedures. All Equipment and Installations 1. Only trained, qualified, and authorized employees will be allowed to make electrical repairs or work on electrical equipment or installations. 2. All electrical equipment and systems shall be treated as energized until tested or otherwise proven to be de -energized. 3. All energized equipment and installations will be de -energized prior to the commencement of any work. If the equipment or installation must be energized for test or other purposes, special precautions will be taken to protect against the hazards of electric shock. 4. All equipment shall be locked out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Do not attempt to operate any switch, valve, or other energy is solating device bearing a lock. 5. Safety grounds shall always be used where there is a danger of shock from back feeding or other hazards. 6. Polyester clothing or other flammable types of clothing shall not be worn near electrical circuits. 7. Suitable eye protection must be worn at all times while working on electrical equipment. 8. Always exercise caution when energizing electrical equipment or installations. Take steps to protect employees from arc blast and exploding equipment in the event of a fault. 9. All power tools will be grounded or double insulated. Tools with defective cords or wiring shall not be used. 10. Suitable temporary barriers or barricades shall be installed when access to open enclosures containing exposed energized equipment is not under the control of an authorized person. Effective 8/17/13 32 STAY GREEN 1NC'S Safety Manual and 11PP Ground Fault Protection To protect employees on landscaping sites from electric shock, STAY GREEN INC will use ground -fault circuit interrupters on all 120 -volt, AC, single-phase, 15- and 20 -ampere receptacle outlets, which are not a part of the permanent wiring of the building or structure. Receptacles on a two -wire, single phase portable or vehicle -mounted generator rated not more than 5 KW, where the circuit conductors of the generator are insulated from the generator frame and all their grounded surfaces, need not be protected with ground -fault circuit interrupters. Feeders supplying 15- and 20 -ampere receptacle branch circuits shall be permitted to be protected by a ground -fault circuit interrupter approved for the purpose in lieu of the above provisions. Enereized Equipment or Systems Work shall not be performed on exposed energized parts of equipment or systems until the following conditions are met: 1. Responsible supervision has determined that the work is to be performed while the equipment or systems are energized. 2. Involved personnel have received instructions on the work techniques and hazards involved in working on energized equipment and appropriate equipment to perform the job has been provided. 3. Suitable personal protective equipment has been provided and is used. Suitable insulated gloves shall be worn for voltages in excess of 300 volts, nominal. 4. Suitable eye protections, including face shield and safety glasses or goggles, has been provided and are used. 5. Fire resistant clothing such as Nomex suits is worn. 6. Where required, suitable barriers, barricades, tags, or signs are in place for personnel protection. After the required work on an energized system or equipment has been completed, an authorized person shall be responsible for: 1. Removing from the work area any personnel and protective equipment. 2. Reinstalling all permanent barriers or covers. Effective 8/17/13 33 STAY GREEN INUS Safety Manual and IIPP De -energized Equipment or Systems A qualified person shall be responsible for completing the following before working on de - energized electrical equipment or systems, unless the equipment is physically removed from the wiring system: 1. Notifying all involved personnel. 2. Locking the disconnecting means in the 'open" position with the use of lockable devices, such as padlocks, combination locks or disconnecting of the conductor(s) or other positive methods or procedures which will effectively prevent unexpected or inadvertent energizing of a designated circuit, equipment or appliance. 3. Tagging the disconnecting means with suitable accident prevention tags. 4. Effectively blocking the operation or dissipating the energy of all stored energy devices which present a hazard, such as capacitors or pneumatic, spring-loaded and like mechanisms. This may require the installation of safety grounds. 5. Testing the equipment to ensure it is de -energized. Energizing (or Re -energizing) Equipment or Systems A qualified and authorized person shall be responsible for completing the following before energizing equipment or systems that have been de -energized: 1. Determining that all persons are clear from hazards which might result from the equipment or systems being energized including arc blast or explosions caused by unexpected faults. 2. Removing locking devices and tags. Locking devices and tags may be removed only by the employee who placed them. Locking devices and tags shall be removed upon completion of the work and after the installation of the protective guards and/or safety interlock systems. Accident Prevention Tags Suitable accident prevention tags shall be used to control a specific hazard. Such tags shall provide the following minimum information: 1. Reason for placing tag. 2. Name of person placing the tag and how that person may be contacted. 3. Date tag was placed. Effective 8/17/13 34 STAY GREEN INC'S Safety Manual and IIPP Lock -out / Tag -out Machinery or equipment capable of movement shall be stopped and the power source de - energized or disengaged, and locked out. If necessary, the moveable parts shall be mechanically blocked or secured to prevent inadvertent movement during cleaning, servicing or adjusting operations unless the machinery or equipment must be capable of movement during this period in order to perform the specific task. If so, the hazard of movement shall be minimized. Equipment or power driven machines equipped with lockable controls, or readily adaptable to lockable controls, shall be locked out or positively sealed in the "off' position during repair work and setting -up operations. In all cases, accident prevention signs and/or tags shall be placed on the controls of the equipment or machines during repair work. STAY GREEN INC will provide a sufficient number of accident prevention signs or tags and padlocks, seals or other similarly effective means which may be required by any reasonably foreseeable repair. Sequence of Lockout Procedure I. Notify all affected employees that a lockout is required and the reason therefore. 2. If the equipment is operating, shut it down by the normal stopping procedure (such as: depress stop button, open toggle switch). 3. Operate the switch, valve, or other energy isolating devices so that the energy source(s) (electrical, mechanical, hydraulic, other) is disconnected or isolated from the equipment. 4. Stored energy, such as that in capacitors, springs, elevated machine members, rotating fly wheels, hydraulic systems, and air, gas, steam or water pressure, must also be dissipated or restrained by methods such as grounding, repositioning, blocking, bleeding down. 5. Lockout energy isolating devices with an assigned individual lock. 6. After ensuring that no personnel are exposed and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate. CAUTION: Return operating controls to neutral position after the test. Procedure Involvin¢ More Than One Person If more than one individual is required to lock out equipment, each shall place his/her own personal lock on the energy isolating device(s). One designated individual of a work crew or a supervisor, with the knowledge of the crew, may lock out equipment for the whole crew. In such cases, it may be the responsibility of the individual to carry out all steps of the lockout procedure Effective 8/17/13 35 STAY GREEN INC'S Safety Manual and 11PP and inform the crew when it is safe to work on the equipment. Additionally, the designated individual shall not remove a crew lock until it has been verified that all individuals are clear. Testing Equipment During Lockout In many maintenance and repair operations, machinery may need to be tested, and for that purpose energized, before additional maintenance work can be performed. This procedure must be followed: 1. Clear all personnel to safety. 2. Clear away tools and materials from equipment. 3. Remove lockout devices and re-energize systems, following the established safe procedure. 4. Proceed with tryout or test. 5. Neutralize all energy sources once again, purge all systems, and lockout prior to continuing work. Equipment design and performance limitations may dictate that effective alternative worker protection be provided when the established lock -out procedure is not feasible. Restoring Equipment to Service After the work is completed and the equipment is ready to be returned to normal operation, this procedure must be followed: 1. Remove all non-essential items. 2. See that all equipment components are operationally intact, including guards and safety devices. Repair or replace defective guards before removing lockouts. 3. Remove each lockout device using the correct removal sequence. 4. Make a visual check before restoring energy to ensure that everyone is physically clear of the equipment. Effective 8/17/13 36 STAY GREEN INC'S Safety Manual and IIPP Fleet & Driving Safety Motor vehicle accidents are the third leading cause of fatalities in the landscaping industry. STAY GREEN INC has established the following guidelines and procedures for our drivers and vehicles to protect the safety of individuals operating any motor vehicle on company business. Protecting our employee drivers and the public is of the highest priority. The commitment of management and employees is critical to the success of this program. Clear communication of, and strict adherence to, the program's guidelines and procedures are essential. Our primary goal is to maintain a high level of safety awareness and foster responsible driving behavior. Driver safety awareness and responsible driving behavior will significantly decrease the frequency of motor vehicle accidents and reduce the severity of personal injuries and property damage. Drivers must follow the requirements outlined in this program. Violations of this program may result in disciplinary action up to, and including, suspension of driving privileges or dismissal. Our program consists of the following elements: • Driver selection • Driver training • Vehicle use policy • Vehicle inspection & preventive maintenance • Accident investigation Driver Selection Only company authorized and assigned employees are allowed to drive company vehicles at any time. Prior to being authorized and assigned, STAY GREEN INC will check the following items. Drivers must have: • A valid un -restricted driver's license. • A current MVR driving record with no more than 2 points and no serious or major violations. STAY GREEN INC will also check driving records of all employees authorized to drive on company business on an annual basis. Employees that do not meet these requirements are not authorized or allowed to drive company vehicles or drive their own vehicle on company business. Effective 8717/13 37 STAY GREEN INC°S Safety Manual and IIPP Driver Trainine All employees driving company vehicles, and personal vehicles on company business, will be given a copy of the Driving Safety Rules and Company Vehicle Use Policy and required to read and sign for them. Safe driving will also be periodically covered at company safety meetings. Company Vehicle Use Policy STAY GREEN INC has established the following policies pertaining to company vehicles: 1. Personal and off duty use of STAY GREEN INC vehicles is prohibited. 2. Only authorized employees may drive STAY GREEN INC vehicles. These vehicles may include pickups, dump trucks, tractor trailers, all-purpose trailers, bulldozers, and trailers with permanently mounted equipment. They may also include garden tractors with tilling, scraper, excavating and pesticide dispenser attachments. 3. No employee is permitted to drive STAY GREEN INC vehicles while impaired by alcohol, illegal or prescription drugs, or over the counter medications. 4. All accidents involving STAY GREEN INC vehicles must be reported to the office immediately. 5. Employees with two or more preventable accidents in a three year period, or that obtain three points on their driving record, will be subject to a loss of their driving privileges or have their driving privileges restricted. Vehicle Inspection & Preventive Maintenance All STAY GREEN INC vehicles must be inspected by the driver prior to each use. Mechanical defects will be repaired immediately. Supervisors and Managers will periodically spot check company vehicles to determine their condition. Vehicle inspections will include: • Lights • Tum signals • Emergency flashers • Tires • Horn • Brakes • Fluids • Windshield condition and wiper condition • Mirrors Effective 8/17/13 38 STAY GREEN INC'S Safety Manual and IIPP All vehicles will also be maintained in accordance with the manufacturers' recommendations. It is the responsibility of the individual assigned the vehicle to ensure proper maintenance and repairs are performed. If your vehicle is not safe, do not drive. Accident Investigation All accidents in STAY GREEN INC vehicles will be investigated by the Supervisor or «Safety_Persons_Name». Where possible, witness's statements will be obtained and photos used to document the scene of the accident and the damage. Police reports will also be obtained whenever possible. The following guidelines will be used to help determine preventability. Auto Accident Preventability Guide This guide will assist in determining whether our driver could have prevented the accident. An accident is preventable if the driver could have done something to avoid it. Drivers are expected to drive defensively. Which driver was primarily at fault, which received a traffic citation, or whether a claim was paid has no bearing on preventability. If there was anything our driver could have done to avoid the collision, then the accident was preventable. An accident was non preventable when the vehicle was legally and properly parked, or when properly stopped because of a highway patrol officer, a signal, stop sign, or traffic condition. When judging accident preventability, here are some general questions to consider: 1. Does the investigation indicate that the driver considers the rights of others, or is there evidence of poor driving habits which need to be changed? 2. Does the investigation indicate driver awareness? Such phrases as "I did not see," "I didn't think," "I didn't expect," or "I thought" are signals indicating there probably was a lack of awareness, and the accident was preventable. An aware driver should think, expect, and see hazardous situations in time to avoid collisions. 3. Was the driver under any physical stresses that could have been contributory? Did the accident happen near the end of a long day or long drive? Did overeating contribute to fatigue? Did the driver get prior sufficient sleep? Is the driver's vision faulty? Was the driver feeling ill? 4. Was the vehicle defective without the driver's knowledge? Was a pre -trip inspection done, and would it have discovered the defect? A car which pulls to the left or right when the driver applies the brakes, faulty windshield wipers, and similar items are excuses, and a driver using them is trying to evade responsibility. Sudden brake failure, loss of steering, or a blowout might be defects beyond the driver's ability to predict. However, pre -trip inspections and regularly scheduled maintenance should prevent most of these problems. If either of these are the cause of the accident, then the accident was probably preventable by the driver. Effective 8/17/13 39 STAY GREEN MUS Safety Manual and IIPP 5. Could the driver have exercised better judgment by taking an alternate route through less congested areas to reduce the hazardous situations encountered? 6. Could the driver have done anything to avoid the accident? ?. Was the driver's speed safe for conditions? 8. Did the driver obey all traffic signals? 9. Was the driver's vehicle under control? Intersection Collisions Failure of our driver to yield the right-of-way, regardless of who has the right of way, as indicated by stop signs or lights, is preventable. The only exception to this is when the driver is properly proceeding through an intersection protected by lights or stop signs and the driver's vehicle is struck in the extreme rear side of the vehicle. Regardless of stop signs, stoplights, or right-of-way, a defensive driver recognizes that the right-of-way belongs to anyone who assumes it and should yield accordingly. Questions to consider: 1. Did the driver approach the intersection at a speed safe for conditions? 2. Was the driver prepared to stop before entering the intersection? 3. At a blind corner, did the driver pullout slowly, ready to apply the brakes? 4. Did the driver look both ways before proceeding through the intersection? Sideswipes Sideswipes are often preventable. Defensive drivers do not get into a position where they can be forced into another vehicle or another vehicle can be forced into them. Defensive drivers continuously check for escape routes to avoid sideswipes. For two lane roads, this means a driver should pass another vehicle only when absolutely certain that he or she can safely complete the pass. A driver should also be ready to slow down and let a passing vehicle that has failed to judge safe passing distance back into the lane. A driver should make no sudden moves that may force another vehicle to swerve. If a driver sideswipes a stationary object while taking evasive action to avoid striking another car or a pedestrian, such an accident may not be preventable. However, you should consider what the driver could have done or failed to do immediately preceding the evasive action to be in the position of no other options. A driver is also expected to anticipate the actions of an oncoming vehicle. Sideswiping an oncoming vehicle is often preventable. Again, evasive action, including leaving the roadway, may be necessary if an oncoming vehicle crosses into the driver's lane. Drivers are expected to allow merging vehicles to merge smoothly with them, and to merge smoothly on controlled Effective 8/17/13 40 STAY GREEN INIUS Safety Manual and 111313 access highways. Drivers are expected to be able to gauge distances properly when leaving a parking place and enter traffic smoothly. Questions to consider: 1. Did the driver look to front and rear for approaching and overtaking traffic immediately before starting to pull away from the curb? 2. Did the driver signal before pulling away from the curb? 3. Did the driver look back rather than depend only upon rear-view mirrors? 4. Did the driver start into traffic only when this action would not require traffic to change its speed or direction in order to avoid his or her vehicle? Head-on Collisions A head-on collision with a vehicle traveling in the wrong lane may be preventable if the driver could have pulled off the road or taken other evasive action to prevent a collision. However, the driver should never drive into the other lane to avoid the oncoming vehicle. If the driver swerved off the road to avoid a head-on collision, the accident is non preventable. The driver in this case made a good defensive driving decision, taking the lesser of two evils. Many skidding conditions are caused by rain, freezing rain, fog, and snow, which all increase the hazard of travel. Oily road film, which builds up during a period of good weather, causes an especially treacherous condition during the first minutes of a rainfall. Loss of traction can be anticipated, and these accidents usually are preventable. Driving too fast for conditions is the most common reason why these types of accidents are preventable. Questions to consider: 1. Was the driver operating at a safe speed considering weather and road conditions? 2. During inclement weather, was the driver keeping at least twice the safe following distance used for dry pavement? 3. Were all actions gradual? 4. Was the driver anticipating ice on bridges, in gutter, ruts, and near the curb? 5. Was the driver alert for water, ice or snow in shaded areas, loose gravel, sand, ruts, etc. If a driver goes off the road or strikes another vehicle because of skidding, the accident is preventable. Effective 8117/13 41 STAY GREEN INC'S Safety Manual and IIPP Pedestrian Accidents All types of pedestrian accidents, including collisions with pedestrians coming from between parked cars, are usually considered preventable. There are few instances where the action of pedestrians is so unreasonable that the operator could not be expected to anticipate such an occurrence. Questions to consider: I. Did the driver go through congested areas expecting that pedestrians would step in front of the vehicle? 2. Was the driver prepared to stop? 3. Did the driver keep as much clearance between his or her vehicle and parked vehicles, as safety permitted? 4. Did the driver stop when other vehicles had stopped to allow pedestrians to cross? 5. Did the driver wait for the green light or stop for the caution light? 6. Was the driver aware of children and prepared to stop if one ran into the street? 7. Did the driver give all pedestrians the right-of-way? 8. Did the driver stop for a school bus which was stopped and properly signaling that passengers were loading or unloading? Backing Accidents Backing a vehicle into another vehicle, an overhead obstruction, or a stationary object are normally preventable. The fact that someone was directing the driver in backing does not relieve the driver of the responsibility to back safely. Questions to consider: 1. Was it necessary to back? 2. Did the driver plan ahead so that he or she could have pulled forward out of the parking space instead of backing? 3. Was it necessary to drive into the narrow street, dead-end alley, or driveway from which he or she backed? 4. If the driver could not see where he or she was backing: Did the driver try to get someone to guide him or her? 5. Did the driver look all around the vehicle before backing? Did the driver back immediately after looking? 6. Did the driver use the horn while backing? Were the back-up lights working? 7. Did the driver look to the rear without relying totally on the rear-view mirror? 8. If the distance was long, did the driver stop, get out, and look around occasionally? 9. Did the driver back slowly? 10. Did the driverjudge clearances accurately? Effective 8/17/13 42 STAY GREEN FNUS Safety Manual and IIPP Parking Accidents Doors on our driver's parked vehicle that are damaged when opened on the traffic side are considered preventable accidents. The driver is responsible to see that the traffic side is clear of traffic, before any doors on that side are opened. In most cases, if our driver, while driving, strikes a parked vehicle's opening door it is considered preventable. Usually our driver can see from a sufficient distance that the parked vehicle is occupied, and should therefore, be prepared to stop, should move closer to the center line or change lanes. It is a driver's responsibility to park the vehicle so that it will remain stationary. A runaway type accident is preventable and blaming such a collision on defective parking brakes or other holding devices are inadequate excuses. A good pre -trip inspection and maintenance program will eliminate most opportunities for this type of accident being the result of mechanical failure. Accidents occurring when vehicles are properly and legally parked are considered non preventable. Accidents occurring while the vehicle was double parked or in a "No Parking" zone are preventable. Questions to consider: 1. Was the vehicle parked on the proper side of the road? 2. Was it necessary to park there or was there a safer, only slightly less convenient place nearby? 3. Did the driver have to park on the traveled part of the highway, on the curve, or on the hill? 4. When required, did the driver warn traffic by emergency warning devices? 5. Did the driver park parallel to the curb? 6. Was it necessary to park so close to an alley or directly across from a driveway? Collision With Obstructions Obstructions can be avoided if the driver knows the height and width of the vehicle, pays attention to posted clearances, and takes the time to properly judge clearances. Cargo Accidents The accident should be considered preventable if the investigation shows a mechanical defect of which the driver was aware, a defect the driver should have found by inspecting the vehicle, or the driver caused the accident by rough and abusive handling. It is a drivers responsibility to secure cargo properly to prevent shifting, loss, or damage. Cargo should be safely stowed to prevent flying objects that can strike or distract the driver. Effective 8/17/13 43 STAY GREEN INC'S Safety Manual and IIPP Trenching and Excavation Our landscaping activities may include the construction of retaining walls, irrigation systems or ponds that occasionally require our employees to work in trenches and excavations. Each year in California, four construction workers die in trench cave-ins. To prevent this from occurring, the following precautions are mandatory when STAY GREEN INC employees work in trenches or excavations that are 5 feet deep or greater. They are also required in trenches less than 5 feet deep if the soil appears unstable. These precautions apply even if we did not dig the trench. General Precautions 1. All trenching and excavation activities will be conducted in accordance with Cal/OSHA regulations. 2. All trenching and excavation work or entry will be supervised by a competent person with the skills, training, and experience to recognize hazards and implement corrective action. 3. All trenches and excavations 5 feet deep or greater will be protected from cave-ins by sloping, shoring, or benching. 4. No employee is permitted to work in any trench or excavation that is not safe. Work will stop until the hazard is corrected. 5. All trenches and excavations will be inspected prior to the start of work and at least daily by the competent person. 6. Suitable access and egress will be maintained at all times Prior to Digging 1. A trenching and excavation permit will be obtained from Cal/OSHA. 2. The estimated location of utility installations, such as sewer, telephone, fuel, electric, water lines, or any other underground installations that reasonably may be expected to be encountered during excavation work, shall be determined prior to opening an excavation. 3. All Regional Notification Centers in the area involved and all known owners of underground facilities in the area who are not members of a Notification Center shall be advised of the proposed work at least 2 working days prior to the start of any digging or excavation work. EXCEPTION: Emergency repair work to underground facilities. Effective 8/17/13 44 STAY GREEN INIUS Safety Manual and 11PP While Digging 1. When excavation operations approach the estimated location of underground installations, the exact location of the installations shall be determined by safe and acceptable means. 2. Contact with live electrical lines and gas mains can cause death or serious injury. Extra care should be taken in these areas. If you are unsure, ask your supervisor, or contact Jorge Donapetry, HR Manager at (800) 858-5508 x-104. 3. While the excavation is open, underground installations shall be protected, supported, or removed as necessary to safeguard employees. 4. All surface encumbrances that are located so as to create a hazard to employees shall be removed or supported, as necessary, to safeguard employees. 5. No employee shall be permitted underneath loads handled by lifting or digging equipment. Employees shall be required to stand away from any vehicle being loaded or unloaded to avoid being struck by any spillage or falling materials. 6. Adequate barriers or physical protection shall be provided at all remotely located excavations. All wells, pits, shafts, etc., shall be barricaded or covered. Upon completion of exploration and other similar operations, temporary wells, pits, shafts, etc., shall be back filled. Ooen Trenches and Excavations Daily inspections of excavations, the adjacent areas, and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. An inspection shall be conducted by the competent person prior to the start of work and as needed throughout the shift. Inspections shall also be made after every rain storm or other hazard increasing occurrence. These inspections are only required when employee exposure can be reasonably anticipated. 2. Where the competent person finds evidence of a situation that could result in a possible cave- in, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions, exposed employees shall be removed from the hazardous area until the necessary precautions have been taken to ensure their safety. 3. A stairway, ladder, ramp or other safe means of egress shall be located in trench excavations that are 4 feet or more in depth so as to require no more than 25 feet of lateral travel for employees. Effective 8/17/13 45 STAY GREEN INC'S Safety Manual and 11PP 4. Where employees or equipment are required or permitted to cross over excavations over 6 feet and wider than 30 inches, walkways or bridges with standard guardrails shall be provided. warning system shall be utilized such as barricades, hand or mechanical signals, or stop 5. When mobile equipment is operated adjacent to an excavation, or when such equipment is required to approach the edge of an excavation, and the operator does not have a clear and direct view of the edge of the excavation, a warning system shall be utilized such as barricades, hand or mechanical signals, or stop logs. If possible, the grade should be away from the excavation. 6. Adequate protection shall be provided to protect employees from loose rock or soil that could pose a hazard by falling or rolling from an excavation face. Such protection shall consist of scaling to remove loose material; installation of protective barricades at intervals as necessary on the face to stop and contain falling material; or other means that provide equivalent protection. 7. Employees shall be protected from excavated or other materials or equipment that could pose a hazard by falling or rolling into excavations. Protection shall be provided by placing and keeping such materials or equipment at least 2 feet from the edge of excavations, or by the use of retaining devices that are sufficient to prevent materials or equipment from falling or rolling into excavations, or by a combination of both if necessary. 8. Where oxygen deficiency (atmospheres containing less than 19.5 percent oxygen) or a hazardous atmosphere exists or could reasonably be expected to exist, such as in excavations in landfill areas or excavations in areas where hazardous substances are stored nearby, the atmosphere in the excavation shall be tested before employees enter excavations greater than 4 feet in depth. 9. Adequate precautions shall be taken to prevent employee exposure to atmospheres containing less than 19.5 percent oxygen and other hazardous atmospheres. These precautions include providing proper respiratory protection or ventilation. 10. Adequate precautions shall be taken, such as providing ventilation, to prevent employee exposure to an atmosphere containing a concentration of a flammable gas in excess of 20 percent of the lower flammable limit of the gas. 11. When controls are used that are intended to reduce the level of atmospheric contaminants to acceptable levels, testing shall be conducted as often as necessary to ensure that the atmosphere remains safe. 12. Emergency rescue equipment, such as breathing apparatus, a safety harness and line, or a basket stretcher, shall be readily available where hazardous atmospheric conditions exist or may reasonably be expected to develop during work in an excavation. This equipment shall be attended when in use. Effective 8117113 46 STAY GREEN INUS Safety Manual and IIPP 13. Employees shall not work in excavations in which there is accumulated water, or in excavations in which water is accumulating, unless adequate precautions have been taken to protect employees against the hazards posed by water accumulation. The precautions necessary to protect employees adequately vary with each situation, but could include special support or shield systems to protect from cave-ins, water removal to control the level of accumulating water, or use of a safety harness and lifeline. 14. If water is controlled or prevented from accumulating by the use of water removal equipment, the water removal equipment and operations shall be monitored by a competent person to ensure proper operation. 15. If excavation work interrupts the natural drainage of surface water (such as streams), diversion ditches, dikes, or other suitable means shall be used to prevent surface water from entering the excavation and to provide adequate drainage of the area adjacent to the excavation. Excavations subject to runoff from heavy rains will require an inspection by a competent person. Effective 8/17/13 47 STAY GREEN INC'S Safety Manual and IIPP Pesticide and Fertilizer Usage Pesticides are poisonous and must be used with caution. Read the label carefully before opening a container. Precautions and directions must be followed exactly. Special protective equipment as indicated must be used. Storage: Keep all pesticides in original containers only and store separately in a locked shed or area. Keep all pesticides out of thee reach of children, unauthorized personnel, pets and livestock. Do not store with foods, feeds, or fertilizers. Post warning signs on pesticide storage areas Use: The suggestions given in this safety IIPP are based upon best current information. Follow directions: measure accurately to avoid residues exceeding tolerances; use exact amounts as indicated on the label or lesser amounts given in this publication. Use a pesticide only on plants, or animals shown on the label. Container Disposal: Do not transport pesticides in vehicles with foods, feeds, clothing, or other materials, and never in a closed cab with a vehicle driver. Responsibility: The Safety Coordinator responsible for the implementation of the IIPP is also responsible for proper use of pesticides, including drift to other properties, and for excessive residues. Pesticides should not be applies over streams, rivers, ponds, lakes, run-off irrigation, or other aquatic areas except where specific use for that purpose is intended. All employees will be provided training on the following elements relating to the use, storage and neutralization of pesticides, insecticides, and fertilizers through STAY GREEN INC: 1. Methods of storage 2. Proximity of storage to groundwater supplies 3. Condition of equipment used for application 4. Emergency detoxification procedures 5. Disposal procedures * Absorptive clay, hydrated lime or sodium hypochlorite will be on hand for emergency detoxification of spills or leaks. uCompany_Name» will also ensure proper certification of all workers applying "restricted use" pesticides. For more information on pesticide application as well as other areas of landscaping safety, workers can refer to the following six websites: 1. http://www.edpr.ca.yov/index.htm (California Department of Pesticide Regulation) 2. http:Laapse.ext.vt.edu/ (American Association of Pesticide Safety Educators) 3. http://www.anla.orgi (American Nursery and Landscape Association) Effective 8/17113 48 STAY GREEN INUS Safety Manual and IIPP 4. http://www.alca.org/ (Associated Landscape Contractors of America) 5. htto://www.pems.orP/ (Professional Grounds Management Society) 6. httl2:Lwww.dir.ca.gov/ (Cal/OSHA) Effective 8/17/13 49 STAY GREEN iNC'S Safety Manual and IIPP Respiratory Protection Occasionally our work may necessitate the use of respirators to protect against air contaminants found in the application of pesticides and insecticides. Whenever respirators are required to be used to control exposure to pesticides and other harmful gents, only respiratory equipment approved for that purpose shall be used and such equipment shall be approved by the National Institute for Occupational Safety and Health (NIOSH). Only parts approved for the specific respirator system shall be used for replacement. General Respiratory Protection Guidelines: 1. Atmospheric contamination will be prevented wherever feasible through engineering controls such as enclosure or confinement of the operation, general and local exhaust ventilation, or substitution of less toxic materials. When effective engineering controls are not feasible, or while they are being instituted, appropriate respirators shall be used. 2. STAY GREEN INC shall identify and evaluate the respiratory hazard(s) in the workplace; this evaluation shall include a reasonable estimate of employee exposures to respiratory hazard(s) and an identification of the contaminant's chemical state and physical form. Where we cannot identify or reasonably estimate the employee exposure, the atmosphere shall be considered to be immediately dangerous to life or health (IDLH). 3. Respirators shall be provided when such equipment is necessary to protect the health of the employee. 4. Only NIOSH -certified respirators shall be used. The respirator shall be used in compliance with the conditions of its certification. 5. STAY GREEN INC will provide respirators that are applicable and suitable for the purpose intended. We shall select and provide an appropriate respirator based on the respiratory hazard(s) to which the worker is exposed and workplace and user factors that affect respirator performance and reliability. 6. Respirators shall be selected from a sufficient number of respirator models and sizes so that the respirator is acceptable to, and correctly fits, the user. 7. Jorge Donapetry, HR Manager shall act as the Program Administrator who is qualified by appropriate training or experience that is commensurate with the complexity of the program to administer or oversee the respiratory protection program and conduct the required evaluations of program effectiveness. 8. STAY GREEN INC will provide respirators, training, and medical evaluations at no cost to the employee. Effective 8/17/13 50 STAY GREEN INUS Safety Manual and IIPP 9. STAY GREEN INC will provide a medical evaluation to determine the employee's ability to use a respirator, before the employee is fit tested or required to use the respirator in the workplace. We may discontinue an employee's medical evaluations when the employee is no longer required to use a respirator. 10. STAY GREEN INC will ensure that employees using a tight -fitting facepiece respirator pass an appropriate qualitative fit test (QLFT) or quantitative fit test (QNFT). 11. STAY GREEN INC will establish and implement procedures for the proper use of respirators. These requirements include prohibiting conditions that may result in facepiece seal leakage, preventing employees from removing respirators in hazardous environments, taking actions to ensure continued effective respirator operation throughout the work shift, and establishing procedures for the use of respirators in IDLH atmospheres. 12. We shall provide each respirator user with a respirator that is clean, sanitary, and in good working order. The Supervisor or Supervisor shall ensure that respirators are cleaned and disinfected. 13. All filters, cartridges and canisters used in the workplace must be legibly labeled and color coded with the NIOSH approval label that must not be removed. 14. Training and information will be provided to employees who are required to use respirators. The training will be comprehensive, understandable, and recur annually or more often if necessary. 15. Michael Frilot, Account Manager of Plant Health Care shall conduct evaluations of the workplace to ensure that the written respiratory protection program is being properly implemented, and to consult with employees to ensure that they are using the respirators properly. 16. Written information regarding medical evaluations, fit testing, and the respirator program shall be retained indefinitely. This information will facilitate employee involvement in the respirator program, assist us in auditing the adequacy of the program, and provide a record for compliance determinations by OSHA. 17. Where respirator use is not required by a particular standard or hazard, STAY GREEN INC may provide respirators at the request of employees or permit employees to use their own respirators, if we determine that such respirator use will not in itself create a hazard. If voluntary respirator use is permissible, we shall provide the respirator users with the information contained in Appendix D of section 5144 8CCR. ("Information for Employees Using Respirators When Not Required Under the Standard. Effective 8/17/13 51 STAY GREEN INC'S Safety Manual and I1PP Respirator Selection Requirements The proper respirator for the job and hazard shall be selected. This selection will be made in accordance with Cal/OSHA or ANSI Z88.2-1980 standards. The correct respirator shall be specified for each job. The individual issuing them shall be adequately instructed to insure that the correct respirator is used. The manufacturers' recommendations and literature will also be reviewed to determine if the respirator provides protection against the expected contaminants. For instance, dust masks do not provide protection against gasses or vapors. Michael Frilot, Account Manager of Plant Health Care or another qualified individual shall review and approve all breathing air compressors and installations for compliance with appropriate OSHA regulations and safety procedures prior to use. Respirators for atmospheres that are not IDLH. STAY GREEN INC shall provide a respirator that is adequate to protect the health of the employee and ensure compliance with all other OSHA statutory and regulatory requirements, under routine and reasonably foreseeable emergency situations. The respirator selected shall be appropriate for the chemical state and physical form of the contaminant. For protection against gases and vapors: • An atmosphere -supplying respirator, or • An air -purifying respirator, provided that the respirator is equipped with an end -of -service - life indicator (ESLI) certified by NIOSH for the contaminant; or if there is no ESLI appropriate for conditions in the workplace, we will implements a change schedule for canisters and cartridges that is based on objective information or data that will ensure that canisters and cartridges are changed before the end of their service life. For protection against particulates: • An atmosphere -supplying respirator; or • An air -purifying respirator equipped with a filter certified by NIOSH under 30 CFR part I 1 as a high efficiency particulate air (NEPA) filter, or an air -purifying respirator equipped with a filter certified for particulates by NIOSH under 42 CFR part 84; or • For contaminants consisting primarily of particles with mass median aerodynamic diameters (MMAD) of at least 2 micrometers, an air -purifying respirator equipped with any filter certified for particulates by NIOSH. Effective 8/17113 52 STAY GREEN INUS Safety Manual and IIPP Medical Evaluation Procedures I. Employees shall not be assigned to tasks requiring the use of respirators unless it has been determined that they are physically able to perform the work while using the required respiratory equipment. 2. STAY GREEN INC shall identify a physician or other Licensed Health Care Professional (PLHCP) to perform medical evaluations. 3. The medical evaluation shall include any medical tests, consultations, or diagnostic procedures that the PLHCP deems necessary to make a final determination. 4. Medical questionnaires and examinations shall be administered confidentially during the employee's normal working hours or at a time and place convenient to the employee. 5. The employee shall have an opportunity to discuss the examination results with the PLHCP. 6. The following information must be provided to the PLHCP before the PLHCP makes a recommendation concerning an employee's ability to use a respirator: • The type and weight of the respirator to be used by the employee; • The duration and frequency of respirator use (including use for rescue and escape); • The expected physical work effort; • Additional protective clothing and equipment to be wom; and • Temperature and humidity extremes that may be encountered. 7. aCompany_Namen shall provide the PLHCP with a copy of this written respiratory protection program and a copy of the OSHA regulations if they do not already have them. 8. In determining the employee's ability to use a respirator, STAY GREEN INC shall obtain a written recommendation regarding the employee's ability to use the respirator from the PLHCP. The recommendation shall provide only the following information: • Any limitations on respirator use related to the medical condition of the employee, or relating to the workplace conditions in which the respirator will be used, including whether or not the employee is medically able to use the respirator; • The need, if any, for follow-up medical evaluations; and • A statement that the PLHCP has provided the employee with a copy of the PLHCP's written recommendation. 9. If the respirator is a negative pressure respirator and the PLHCP finds a medical condition that may place the employee's health at increased risk if the respirator is used, STAY GREEN INC shall provide a PAPR if the PLHCP's medical evaluation finds that the employee can use such a respirator; if a subsequent medical evaluation finds that the employee is medically able to use a negative pressure respirator, then we are no longer required to provide a PAPR. Effective 8/17/13 53 STAY GREEN INCS Safety Manual and IIPP 10. STAY GREEN INC shall provide additional medical evaluations that comply with the requirements of this section if: • An employee reports medical signs or symptoms that are related to ability to use a respirator; • A PLHCP, supervisor, or the respirator program administrator informs the employer that an employee needs to be reevaluated; • Information from the respiratory protection program, including observations made during fit testing and program evaluation, indicates a need for employee reevaluation; or • A change occurs in workplace conditions (e.g., physical work effort, protective clothing, temperature) that may result in a substantial increase in the physiological burden placed on an employee. Fit Testing 1. STAY GREEN INC shall ensure that an employee using a tight -fitting facepiece respirator is fit tested prior to initial use of the respirator, whenever a different respirator facepiece (size, style, model or make) is used, and at least annually thereafter. 2. We shall conduct an additional fit test whenever the employee reports, or the employer, PLHCP, supervisor, or program administrator makes visual observations of, changes in the employee's physical condition that could affect respirator fit. Such conditions include, but are not limited to, facial scarring, dental changes, cosmetic surgery, or an obvious change in body weight. 3. If after passing a QLFT or QNFT, the employee subsequently notifies the program administrator, supervisor, or PLHCP that the fit of the respirator is unacceptable, the employee shall be given a reasonable opportunity to select a different respirator facepiece and to be retested. 4. The fittest shall be administered using an OSHA -accepted QLFT or QNFT protocol. Usage Rules 1. STAY GREEN INC shall not permit respirators with tight -fitting facepieces to be worn by employees who have: • Facial hair that comes between the sealing surface of the facepiece and the face or that interferes with valve function; or • Any condition that interferes with the face-to-facepiece seal or valve function. 2. If an employee wears corrective glasses or goggles or other personal protective equipment, we shall ensure that such equipment is worn in a manner that does not interfere with the seal of the facepiece to the face of the user. Effective 8117/13 54 STAY GREEN INUS Safety Manual and IIPP 3. For all tight -fitting respirators, we shall ensure that employees perform a user seal check each time they put on the respirator. 4. Appropriate surveillance shall be maintained of work area conditions and degree of employee exposure or stress. When there is a change in work area conditions or degree of employee exposure or stress that may affect respirator effectiveness, we shall reevaluate the continued effectiveness of the respirator. 5. Respiratory equipment shall not be passed on from one person to another until it has been cleaned and sanitized. Respirators individually assigned should be marked to indicate to whom it was assigned. This mark shall not affect the respirator performance in any way. The date of issuance should be recorded. 6. When not in use, respirators shall be stored to protect against dust, sunlight, extreme temperatures, excessive moisture, or damaging chemicals. Plastic zip lock bags are suitable for storage. 7. STAY GREEN INC shall ensure that employees leave the respirator use area: • To wash their faces and respirator facepieces as necessary to prevent eye or skin irritation associated with respirator use; or • If they detect vapor or gas breakthrough, changes in breathing resistance, or leakage of the facepiece; or • To replace the respirator or the filter, cartridge, or canister elements. 8. If the employee detects vapor or gas breakthrough, changes in breathing resistance, or leakage of the facepiece, we will replace or repair the respirator before allowing the employee to return to the work area. 9. For all IDLH atmospheres, STAY GREEN INC shall ensure that: • One employee or, when needed, more than one employee is located outside the IDLH atmosphere; • Visual, voice, or signal line communication is maintained between the employee(s) in the IDLH atmosphere and the employee(s) located outside the IDLH atmosphere; • The employee(s) located outside the IDLH atmosphere are trained and equipped to provide effective emergency rescue; • The supervisor or designee is notified before the employee(s) located outside the IDLH atmosphere enter the IDLH atmosphere to provide emergency rescue; • The supervisor or designee authorized to do so by STAY GREEN INC, once notified, provides necessary assistance appropriate to the situation; • Employee(s) located outside the IDLH atmospheres are equipped with pressure demand or other positive pressure SCBAs, or a pressure demand or other positive pressure supplied -air respirator with auxiliary SCBA; and either appropriate retrieval equipment Effective 8117/13 55 STAY GREEN INUS Safety Manual and IIPP for removing the employee(s) who enter(s) these hazardous atmospheres where retrieval equipment would contribute to the rescue of the employee(s) and would not increase the overall risk resulting from entry; or equivalent means for rescue where retrieval equipment is not required. Maintenance, Inspection and Care of Respirators. 1. The employer shall ensure that respirators are cleaned and disinfected using procedures recommended by the respirator manufacturer, provided that such procedures are of equivalent effectiveness to OSHA regulations. The respirators shall be cleaned and disinfected at the following intervals: • Respirators issued for the exclusive use of an employee shall be cleaned and disinfected as often as necessary to be maintained in a sanitary condition; • Respirators issued to more than one employee shall be cleaned and disinfected before being worn by different individuals; • Respirators maintained for emergency use shall be cleaned and disinfected after each use; and • Respirators used in fit testing and training shall be cleaned and disinfected after each use. 2. All respirators shall be stored to protect them from damage, contamination, dust, sunlight, extreme temperatures, excessive moisture, and damaging chemicals, and they shall be packed or stored to prevent deformation of the facepiece and exhalation valve. 3. Emergency respirators shall be: • Kept accessible to the work area; • Stored in compartments or in covers that are clearly marked as containing emergency respirators; and • Stored in accordance with any applicable manufacturer instructions. 4. All respirators used in routine situations shall be inspected before each use and during cleaning; 5. All respirators maintained for use in emergency situations shall be inspected at least monthly and in accordance with the manufacturer's recommendations, and shall be checked for proper function before and after each use. 6. Emergency escape -only respirators shall be inspected before being carried into the workplace for use. 7. STAY GREEN [NC shall ensure that respirator inspections include the following: Effective 8/17/13 56 STAY GREEN INUS Safety Manual and 1113P • A check of respirator function, tightness of connections, and the condition of the various parts including, but not limited to, the facepiece, head straps, valves, connecting tube, and cartridges, canisters or filters; and • A check of elastomeric parts for pliability and signs of deterioration. 8. In addition to the requirements above, self-contained breathing apparatus shall be inspected monthly. 9. Air and oxygen cylinders shall be maintained in a fully charged state and shall be recharged when the pressure falls to 90% of the manufacturer's recommended pressure level. The employer shall determine that the regulator and warning devices function properly. 10. For respirators maintained for emergency use, STAY GREEN INC shall: • Certify the respirator by documenting the date the inspection was performed, the name (or signature) of the person who made the inspection, the findings, required remedial action, and a serial number or other means of identifying the inspected respirator; and • Provide this information on a tag or label that is attached to the storage compartment for the respirator, is kept with the respirator, or is included in inspection reports stored as paper or electronic files. This information shall be maintained until replaced following a subsequent certification. 11. Repairs. STAY GREEN INC shall ensure that respirators that fail an inspection or are otherwise found to be defective are removed from service, and are discarded or repaired or adjusted in accordance with the following procedures: • Repairs or adjustments to respirators are to be made only by persons appropriately trained to perform such operations and shall use only the respirator manufacturer's NIOSH - approved parts designed for the respirator; • Repairs shall be made according to the manufacturer's recommendations and specifications for the type and extent of repairs to be performed; and • Reducing and admission valves, regulators, and alarms shall be adjusted or repaired only by the manufacturer or a technician trained by the manufacturer. Trainine I. STAY GREEN INC shall ensure that each employee required to use a respirator can demonstrate knowledge of at least the following: • Why the respirator is necessary and how improper fit, usage, or maintenance can compromise the protective effect of the respirator; • What the limitations and capabilities of the respirator are; • How to use the respirator effectively in emergency situations, including situations in which the respirator malfunctions; • How to inspect, put on and remove, use, and check the seals of the respirator; Effective 8/17/13 57 STAY GREEN INC'S Safety Manual and IIPP • What the procedures are for maintenance and storage of the respirator; • How to recognize medical signs and symptoms that may limit or prevent the effective use of respirators; and 2. The training shall be conducted in a manner that is understandable to the employee. 3. The training shall be provided prior to requiring the employee to use a respirator in the workplace. 4. Retraining shall be administered annually, and when the following situations occur: • Changes in the workplace or the type of respirator render previous training obsolete; • Inadequacies in the employee's knowledge or use of the respirator indicate that the employee has not retained the requisite understanding or skill; or • Any other situation arises in which retraining appears necessary to ensure safe respirator use. 6. The basic advisory information on respirators, as presented in Appendix D of Section 5144 of the California Code of Regulations (8CCR--5144), shall be provided to employees who wear respirators when such use is not required by this section or by the employer. Proeram Evaluation I. Jorge Donapetry HR Manager shall conduct evaluations of the workplace as necessary to ensure that the provisions of the current written program are being effectively implemented and that it continues to be effective. 2. Jorge Donapetry shall regularly consult employees required to use respirators to assess the employees' views on program effectiveness and to identify any problems. Any problems that are identified during this assessment shall be corrected. Factors to be assessed include, but are not limited to: • Respirator fit (including the ability to use the respirator without interfering with effective workplace performance); • Appropriate respirator selection for the hazards to which the employee is exposed; • Proper respirator use under the workplace conditions the employee encounters; and • Proper respirator maintenance. Recordkeeoina 1. Records of medical evaluations must be retained and made available in accordance with section 3204 (8CCR-3204). 2. STAY GREEN INC shall establish a record of the qualitative and quantitative fit tests administered to an employee including: Effective 8/17/13 58 STAY GREEN INUS Safety Manual and IIPP • The name or identification of the employee tested; • Type of fit test performed; • Specific make, model, style, and size of respirator tested; • Date of test; and • The pass/fail results for QLFTs or the fit factor and strip chart recording or other recording of the test results for QNFTs. • Fit test records shall be retained for respirator users until the next fit test is administered. 3. Program records shall be made available upon request to affected employees and to the Chief of the Division of Occupational Safety and Health or designee for examination and copying. Procedures for Cleaning Respirators. 1. Remove filters, cartridges, or canisters. Disassemble facepieces by removing speaking diaphragms, demand and pressure -demand valve assemblies, hoses, or any components recommended by the manufacturer. Discard and replace any defective parts. 2. Wash components in warm (43 deg. C [110 deg. F] maximum) water with a mild detergent or with a cleaner recommended by the manufacturer. A stiff bristle (not wire) brush may be used to facilitate the removal of dirt. Rinse components thoroughly in clean, warm (43 deg. C [I 10 deg. F] maximum), preferably running water. Drain. 4. When the cleaner used does not contain a disinfecting agent, respirator components should be immersed for two minutes in one of the following: • Hypochlorite solution (50 ppm of chlorine) made by adding approximately one milliliter of laundry bleach to one liter of water at 43 deg. C (I 10 deg. F); or, • Aqueous solution of iodine (50 ppm iodine) made by adding approximately 0.8 milliliters of tincture of iodine (6-8 grams ammonium and/or potassium iodide/100 cc of 45% alcohol) to one liter of water at 43 deg. C (I 10 deg. F); or, • Other commercially available cleansers of equivalent disinfectant quality when used as directed, if their use is recommended or approved by the respirator manufacturer. Rinse components thoroughly in clean, warm (43 deg. C [I 10 deg. F] maximum), preferably running water. Drain. The importance of thorough rinsing cannot be overemphasized. Detergents or disinfectants that dry on facepieces may result in dermatitis. In addition, some disinfectants may cause deterioration of rubber or corrosion of metal parts if not completely removed. 6. Components should be hand -dried with a clean lint -free cloth or air-dried. 7. Reassemble facepiece, replacing filters, cartridges, and canisters where necessary. Effective 8/17113 59 STAY GREEN INUS Safety Manual and IIPP 8. Test the respirator to ensure that all components work properly. Effective 8/17/13 60 STAY GREEN INC'S Safety Manual and IIPP Appendix D to Section 5144 Mandatory Information for Employees Using Respirators When Not Required Respirators are an effective method of protection against designated hazards when properly selected and wom. Respirator use is encouraged, even when exposures are below the exposure limit, to provide an additional level of comfort and protection for workers. However, if a respirator is used improperly or not kept clean, the respirator itself can become a hazard to the worker. Sometimes, workers may wear respirators to avoid exposures to hazards, even if the amount of hazardous substance does not exceed the limits set by OSHA standards. If your employer provides respirators for your voluntary use, or if you provide your own respirator, you need to take certain precautions to be sure that the respirator itself does not present a hazard. You should do the following: t. Read and heed all instructions provided by the manufacturer on use, maintenance, cleaning and care, and warnings regarding the respirators limitations. 2. Choose respirators certified for use to protect against the contaminant of concern. NIOSH, the National Institute for Occupational Safety and Health of the U.S. Department of Health and Human Services, certifies respirators. A label or statement of certification should appear on the respirator or respirator packaging. It will tell you what the respirator is designed for and how much it will protect you. 3. Do not wear your respirator into atmospheres containing contaminants for which your respirator is not designed to protect against. For example, a respirator designed to filter dust particles will not protect you against gases, vapors, or very small solid particles of fumes or smoke. 4. Keep track of your respirator so that you do not mistakenly use someone else's respirator. Effective 8/17/13 61 STAY GREEN INUS Safety Manual and IIPP Ergonomics Studies have shown over the years that poorly designed and arranged work areas, awkward work postures and repetitive motions can lead to a variety of injuries including carpal tunnel syndrome and tendonitis, which are often referred to as repetitive motion injuries (RMI's). As with cancer, heart disease, and many other ailments, there are risk factors that increase an individual's likelihood of developing RMI's. If the risk factors are reduced, so are the chances of being injured. While some of these risk factors, such as family history, cannot be controlled in the employment setting, many can. Including: • The force used to perform a task, • Posture while performing tasks, • The number of repetitions performed in a given time period, and • Mechanical stresses such as hard surfaces. STAY GREEN INC has developed the following program designed to minimize RMIs. The program includes worksite evaluations, control of exposures that have caused RMIs and training of employees. Worksite Evaluation and Exposure Reduction. Each job, process, or operation of identical work activity that has resulted in at least two RMI's or a representative number of such jobs, processes, or operations shall be evaluated for exposures that have caused RMIs. STAY GREEN INC may request assistance from outside consultants for this purpose. Any exposures that have caused RMIs shall, in a timely manner, be corrected or if not capable of being corrected have the exposures minimized to the extent feasible. We shall consider engineering controls, such as workstation redesign, adjustable fixtures or tool redesign, and administrative controls, such as job rotation, work pacing or work breaks. Training Affected employees shall be provided training that includes an explanation of: • STAY GREEN INC program; • The exposures which have been associated with RMIs; • The symptoms and consequences of injuries caused by repetitive motion; • The importance of reporting symptoms and injuries to their supervisor; and • Methods used to minimize RMIs * * This will include team lifting with heavy objects, such as landscape rocks, shrubs, trees, dirt, sand, gravel, and sod; and the use of material handling aids for assistance when handling large objects, e.g., railroad ties, fencing materials, decorative stone, patio ornamentation, etc. Effective 9/17/13 62 STAY GREEN INC's Safety Manual and IIPP Garden Tractors, Dump Trucks and Bulldozers Each year about 100 workers are killed and almost 95,000 injured in tractor, truck and bulldozer accidents across the country. To properly protect our employees from such accidents, STAY GREEN INC has adopted the following garden tractor, dump truck and bulldozer Safety Program. General STAY GREEN INC will ensure that each powered truck or tractor operator is competent to operate a powered truck safely, as demonstrated by the successful completion of the training and evaluation specified below. Prior to permitting an employee to operate a powered truck or tractor (except for training purposes), STAY GREEN INC shall ensure that the employee has successfully completed a training program. Training Program Implementation. Trainees may operate a powered truck or tractor only: • under the direct supervision of persons who have the knowledge, training, and experience to train operators and evaluate their competence; and • where such operation does not endanger the trainee or other employees. Training shall consist of a combination of formal instruction (e.g., lecture, discussion, interactive computer learning, video tape, written material), practical training (demonstrations performed by the trainer and practical exercises performed by the trainee), and evaluation of the operator's performance in the workplace. All operator training and evaluation shall be conducted by persons who have the knowledge, training, and experience to train powered truck and tractor operators and evaluate their competence. Note: This section does not require that the training be given by any particular individual or organization. The trainer must only be able to demonstrate that they have appropriate knowledge, training and experience to train others and evaluate their competence. Training Program Content. Powered truck and tractor operators shall receive initial training in the following topics. • Operating instructions, warnings, and precautions for the types of truck the operator will be authorized to operate; Effective 8/17/13 63 STAY GREEN INC'S Safety Manual and IIPP • Differences between the truck, tractor and the automobile; • Truck controls and instrumentation: where they are located, what they do, and how they work; • Engine or motor operation; • Steering and maneuvering; • Visibility (including restrictions due to loading); • Vehicle capacity; • Vehicle stability; • Any vehicle inspection and maintenance that the operator will be required to perform; • Refueling and/or charging and recharging of batteries; • Operating limitations; • Any other operating instructions, warnings, or precautions listed in the operator's manual for the types of vehicle that the employee is being trained to operate. • Workplace -related topics: • Surface conditions where the vehicle will be operated; • Composition of loads to be carried and load stability; • Load manipulation, stacking, and unstacking; • Pedestrian traffic in areas where the vehicle will be operated; • Narrow aisles and other restricted places where the vehicle will be operated; • Hazardous locations where the vehicle will be operated; • Ramps and other sloped surfaces that could affect the vehicle's stability; • Closed environments and other areas where insufficient ventilation or poor vehicle maintenance could cause a buildup of carbon monoxide or diesel exhaust; • Other unique or potentially hazardous environmental conditions in the workplace that could affect safe operation; • The requirements of this section. Refresher Training and Evaluation. Refresher training, including an evaluation of the effectiveness of that training, shall be conducted to ensure that the operator has the knowledge and skills needed to operate the powered truck or tractor safely. Refresher training in relevant topics shall be provided to the operator when: • The operator has been observed to operate the vehicle in an unsafe manner; • The operator has been involved in an accident or near -miss incident; • The operator has received an evaluation that reveals that the operator is not operating the truck safely; • The operator is assigned to drive a different type of truck or tractor; or • A condition in the workplace changes in a manner that could affect safe operation of the truck. Effective 8/17/13 64 STAY GREEN INUS Safety Manual and IIPP An evaluation of each powered truck or tractor operator's performance shall be conducted at least once every three years. Certification. STAY GREEN INC shall certify that each operator has been trained and evaluated as required by this paragraph (1). The certification shall include the name of the operator, the date of the training, the date of the evaluation, and the identity of the person(s) performing the training or evaluation. Effective 8/17/13 65 STAY GREEN INC'S Safety Manual and IIPP Fire Prevention and Emergency Action Plan STAY GREEN INC has developed the following emergency plan to cover those designated actions that must be taken to ensure employee safety from fire and during other emergencies. Any questions about this plan should be directed to Jorge Donapetry, HR Manager (800) 858- 5508 x-104. Office. Shop & Warehouse Emergency Evacuation and Fire Prevention Supervisors and Managers are responsible for ensuring the following: 1. That all required emergency exits are clearly identified in the office, shop, and warehouse and that all required fire fighting and emergency equipment is available and in good condition. The following items will be maintained: • First aid kit • Drinking water • Flashlight • Portable battery powered radio and batteries • Fire extinguishers • Wrench to shut off the main gas valve • Pry bars, axes, saws, tools or similar devices for employee rescue 2. Creating a facility map designating all emergency evacuation routes and the locations of all fire fighting equipment and emergency supplies and equipment. These maps will be posted in at least two locations in the facility. 3. Training all exposed employees on the procedures to be followed in the event of fire, earthquake or other emergency including how to properly notify other affected employees. 4. Identifying potential fire hazards in the office, shop and warehouse and ensuring that adequate steps are taken to prevent fires. 5. Ensuring that combustible trash and materials are removed promptly from the facility, and that all flammable and combustible liquids are properly stored and handled. During an Emergency In the event of an emergency such as earthquake or fire, all employees are expected to evacuate the premises immediately. Jorge Donapetry or Richard Angelo may assign some employees the task of shutting off the gas or electricity, if needed. At no time will any employee be expected to jeopardize their own safety to do this. Effective 8117113 66 STAY GREEN INC'S Safety Manual and IIPP Employees will be notified of emergencies through one of the following: • Fire alarm • Intercom • Emergency hom • Direct voice communication After the emergency evacuation has been completed, a head count will be taken to ensure everyone is out of the building. If necessary, Jorge Donapetry or Richard Angelo may assign some employees to rescue trapped employees. Fire Prevention at Landscaping Sites The following procedures will be used to prevent fires on construction sites: 1. All accumulated combustible trash and debris will be removed as soon as practical. 2. Flammable liquids will only be stored and dispensed from UL approved safety containers designed for that purpose. 3. All rags soaked with flammable or combustible liquids will be properly stored in closed metal containers. 4. Appropriate precautions will be taken to prevent fires when torch cutting, welding or soldering. 5. Compressed gas cylinders containing flammable or explosive gasses will be properly stored in the upright position with their caps on and protected from heat or puncture. Fuel gas and oxygen shall be separated at least 20 feet when stored. 6. Smoking or open lights are prohibited within 50 feet of flammable liquid or gas storage and dispensing areas. 75 feet. 7. Flammable solvents will not be used for cleaning purposes. 8. A fire extinguisher, rated not less than 2A, shall be provided for each 3,000 square feet of the floor area, or fraction thereof. Where the floor area is less than 3,000 square feet, at least one extinguisher shall be provided. 9. Travel distance from any point of the protected area to the nearest fire extinguisher shall not exceed 75 feet. Effective 8/17/13 67 STAY GREEN INUS Safety Manual and IIPP 10. At least one fire extinguisher, rated not less than 2A, shall be provided on each floor. In multi -story buildings, at least one fire extinguisher shall be located adjacent to the stairway at each floor level. 11. A fire extinguisher, rated not less than 10B, shall be provided within 50 feet of wherever more than 5 gallons of flammable or combustible liquids or S pounds of flammable gas are being used on the job site. This requirement does not apply to the integral fuel tanks of motor vehicles. 12. Portable fire extinguishers shall be inspected monthly, or at more frequent intervals by the employer, and serviced at least annually by a person licensed or registered by the State Fire Marshal. NOTE: Inspection is a "quick check" that an extinguisher is available and will operate. It is intended to give reasonable assurance that the extinguisher is fully charged and operable. This is done by seeing that it is in its designated place, that it has not been actuated or tampered with, and that there is no obvious or physical damage or condition to prevent operation. 13. Suitable fire control devices, such as portable fire extinguishers, shall be available at locations where flammable or combustible liquids are stored. 14. At least one portable fire extinguisher, having a rating of not less than 20-B units, shall be located outside of, but not more than 10 feet from, the door opening into any room used for flammable liquid storage. 15. At least one portable fire extinguisher, having a rating of not less than 20-B units, shall be located not less than 25 feet, nor more than 75 feet, from any flammable liquid storage area located outside. Effective 8/17/13 68 STAY GREEN INC'S Safety Manual and IIPP Office Safety Office accidents can and do happen. To prevent them, STAY GREEN INC has developed the following rules for our office staff. We will also endeavor to include office employees in periodic safety meetings. If at any time, you feel there is a safety hazard, or you have any safety concerns, please do not hesitate to notify Jorge Donapetry, HR Manager. 1. Report all accidents and injuries, no matter how minor, to your supervisor immediately. 2. Correct or report any safety hazards that you observe. 3. Clean up any spilled material that may present a slipping hazard. 4. Do not stretch any cords across aisles that may present a tripping hazard. 5. No one is allowed to climb on shelves or stand on chairs; you must use a step stool or ladder. 6. Keep all legs of the chair on the floor. Do not tilt chairs too far back. 7. No one shall be in the possession of, or under the influence of, alcohol or controlled substances while on the premises. 8. No horseplay will be tolerated. 9. Close file drawers when not in use. 10. Do not open more than one file drawer at a time. This could cause the cabinet to tip. 11. Do not store heavy objects above your head which could fall on you in an earthquake. 12. Do not store flammable or combustible materials near heaters or other heat sources. 13. If you are unsure how to do any task safely, ask your supervisor. 14. Do not operate any equipment you are not trained and authorized to use. 15. Always follow safe lifting procedures when lifting any object and get help for heavy loads. • Bend your knees, not your back. • Keep the load close to body. • Keep your back straight. • Lift with your legs. • Do not lift and twist. Effective 8/17/13 69 STAY GREEN INUS Safety Manual and IIPP Office Ergonomics Studies have shown over the years that poorly designed and arranged work areas and repetitive motions can lead to a variety of injuries including carpal tunnel syndrome and tendonitis, which are often referred to as repetitive motion injuries (RMI). As with cancer, heart disease, and many other ailments, there are risk factors that increase an individual's likelihood of developing RMI. If the risk factors are reduced, so are the chances of being injured. While some of these risk factors, such as family history, cannot be controlled in the employment setting, many can, including: • The force used to perform a task. • Posture while performing tasks. • The number of repetitions performed in a given time period. • Mechanical stresses such as hard surfaces. The most significant RMI risk factor in office environments is poor body posture caused by improper workstation design or layout. In many cases employees are required to work in awkward positions for long periods of time. This greatly increases the likelihood of injury. Fortunately, this is often the easiest problem to correct. The goal is to perform work in neutral posture as much as possible. Neutral posture is best described as the most comfortable position and usually involves little or no twisting or deviation of thejoints. To apply the principle of neutral posture to the office setting we need to look at the five major components of office workstations. They are: the chair, the computer keyboard, the desk, the computer monitor, and the work product. Chairs are often the most overlooked piece of office equipment, yet they are the single most important item from an ergonomic standpoint. A poor chair that lacks adjustments and support makes it almost impossible to work comfortably and in neutral posture. Good office chairs are fully adjustable including: • Chair height. • Height of the back rest. • The position forward or back of the backrest. • The position forward or back of the seat pan. • The angle (tilt) of the seat pan. • If armrests are provided, they should be height and width adjustable. In many cases, fully adjustable chairs are provided for employees, but they never adjust them. Make sure you understand all of the adjustments your chair has and how to use them. When in doubt, read the owner's manual or ask. A properly adjusted chair should allow the user to rest their feet comfortably on the floor without putting pressure on their lower thighs. Their knees should be approximately the same height as their hips, or slightly higher, and they should be able to sit back against the backrest which is positioned for low back support. If your feet don't rest comfortably on the floor the chair is too high. If the chair cannot be lowered any further, a Effective 8/17/13 70 STAY GREEN INUS Safety Manual and IIPP footrest should be used. Whether armrests are provided depends on the type of workstation and personal preference. If they are provided, they should be height adjustable to allow the arms to rest comfortably on them without excessive shoulder drop. Armrests should also be well padded to reduce pressure on the lower arms. Once the chair is properly adjusted, the next step is to position the keyboard to minimize bend in your wrists. In order to accomplish this, it is often necessary to have a position and height adjustable keyboard tray attached to the underside of the desk. These should not be confused with keyboard drawers that can not be adjusted for height or position. If you do not use a tray, the only way to adjust the keyboard height is by moving the desk that is difficult at best, and sometimes impossible. Using a tray also frees up workspace on the desk where the keyboard once sat. The height of the keyboard should be set so that there is approximately a 90 -degree angle between the upper and lower arms. There should also be a straight line from the elbow out through your fingers. If your fingers hang down too much or bend up, creating a "V" between your hand and forearm, you place extra stress on your wrist. Many people find it comfortable to use padded wrist rests in front of the keyboard. This often helps minimize wrist deflection. The keyboard tray should also be adjusted so that you do not have to reach forward too far to type. Your elbows should be close to your side and back by your spine, not out in front of you. Do not extend the small legs on the bottom of the keyboard tray. This increases the wrist angle unnecessarily. Many keyboard trays now also have extensions for your mouse. This places everything you need within easy reach. After you have adjusted the chair and keyboard tray, try using your desk. You should be able to comfortably write and use your other office equipment such as the calculator and phone. Some of these items may need to be moved closer to you. Your legs should also fit easily under the desk. Often, stored items such as boxes block this and should be removed. The standard desk height is fine for most people. If you are exceptionally tall or short, however, adjusting the desk up or down an inch, if possible, may be helpful. Now you are ready to position your monitor. It should be directly in front of you. Monitors that are off to one side cause you to turn your neck that can lead to injury. The top of the screen should be at about eye level. If the screen is too low your neck will ache from constantly looking down. Monitors can easily be raised by putting old phone books or reams of copy paper under them. You may also use a special adjustable monitor holder to free up desk space. Tilt the screen so that the top is closer to you than the bottom. This will reduce glare from overhead lights. If you can't get away from outside light, use a glare screen to improve contrast and reduce eye strain that can cause headaches. Also know how to adjust the screen contrast and brightness controls and keep the screen clean and free of dust and fingerprints. The work product should be kept within easy reach. Heavy notebooks or binders that you use often should be placed near you. If you use the phone a lot, consider using a headset to reduce neck strain and free up your hands for other tasks. Copy holders can be very helpful if you are Effective 8/17/13 71 STAY GREEN INC'S Safety Manual and I1PP entering data or typing from paper. Set them up so they are as close to the screen as possible to reduce neck motion. The risk factors of force, repetition, and mechanical stress are also controllable in an office environment. Force can be reduced by using automatic staplers and date stamps. If heavy files, boxes, or other items must be moved, use carts and dollies. When filing, use two hands to hold the larger files and keep heavy items stored between knee and shoulder height to reduce strain on your back and arms. Repetition is controllable through the use of task management. Break up the work as much as possible throughout the day. If possible, do not spend more than two hours at a time typing or entering data. Intersperse other tasks such as filing to use other muscle groups. You should take ten-minute breaks every two hours if you are doing repetitive tasks. Mechanical stress occurs when you rest parts of your body against hard or sharp objects; this cut off blood flow and presses on nerves, which can lead to numbness and tingling. Sharp edges can be padded or cushioned where needed to reduce this. Effective 8/17/13 71 STAY GREEN INUS Safety Manual and I1PP Code of Safe Practices General Safety Rules 1. All persons shall follow this Code of Safe Practices and render every possible aid to safe operations. 2. Failure to abide by the Code of Safe Practices may result in disciplinary action up to and including termination. 3. Immediately report any unsafe conditions, accidents, injuries or illness to your supervisor. If you are unsure of the safe method to do your job, STOP and ask your supervisor. Ignorance is no excuse for a safety violation. 4. No one shall be knowingly permitted to work while the employee's ability or alertness is impaired by fatigue, illness, prescription or over the counter drugs. Employees who are suspected of being under the influence of illegal or intoxicating substances, impaired by fatigue or an illness, shall be prohibited from working. 5. Never work while under the influence of an illegal or intoxicating substance, fatigued or ill. 6. Anyone known to be under the influence of any drugs or intoxicating substances which impair the employee's ability to safely perform the assigned duties shall not be allowed on the job. 7. Horseplay, scuffling, fighting and other acts which tend to have an adverse influence on the safety or well-being of the employees are prohibited. 8. Work shall be well planned and supervised to prevent injuries in the handling of materials and in working together with equipment. 73 9. Keep your work area clean, free of debris, electrical cords and other hazards. 10. Immediately clean up spilled liquids. 11. Always notify all other individuals in your area who might be endangered by the work you are doing. 12. Do not operate equipment that you are not familiar with. Do not attempt to use such equipment until you are fully trained and authorized. 13. You are responsible for ensuring all safety guards are operable and in place. If they are not, STOP working and tell your supervisor. 14. Never bring firearms, weapons, illegal drugs or alcoholic beverages on company or customer Effective 8/17/13 73 STAY GREEN INC'S Safety Manual and I1PP property or the job site. 15. A red tag system identifies equipment that is NOT to be operated, energized or used. All tag - out or lockout notices and procedures must be observed and obeyed. 16. Do not block exits, fire doors, aisles, fire extinguishers, first aid kits, emergency equipment, electrical panels, or traffic lanes. 17. Do not leave tools, materials, or other objects on the floor that might cause others to trip and fall. 18. Do not run on thejob site or in the shop or office area. 19. Do not distract others while working. If conversation is necessary, make sure eye contact is made prior to communicating. 20. Employees shall ensure that all guards and other protective devices are in proper places and adjusted, and shall report deficiencies promptly to the Supervisor. 21. Tree branches may not be discarded from trees until proper precautions are taken to protect others from the falling objects. 22. Employees shall cleanse thoroughly after handling hazardous substances, including pesticides and insecticides, and follow special instructions from authorized sources. 23. Gasoline or other flammable liquids shall not be used for cleaning purposes. Fall Protection 1. Fall protection, such as standard railings or a safety harness and lanyard, shall be used at all times, when working 7 Meet or more above the level below. 2. Floor and wall openings, unfinished balconies, elevator shafts and similar areas must be railed, covered or barricade to prevent falls. 3. Never remove fall protection rails, covers, or barricades without permission from your supervisor and special precautions. Always replace these items when finished with your task. 4. All safety harnesses shall be the full body type with a shock -absorbing lanyard attached to a substantial anchorage capable of supporting twice the maximum load. Lanyards shall be attached at the wearer's upper back. Body belts are not to be worn as fall protection. 5. Read and obey all manufacturers instructions relating to your fall arrest system (safety harness and lanyard). Effective 8/17/13 74 STAY GREEN INC'S Safety Manual and IIPP 6. Inspect all components of your harness and lanyard prior to each use and after a fall. Defective equipment is not to be used. Lanyards must be destroyed after a fall and never reused. 7. Safety harnesses and lanyards should limit free fall distance to less than 4 feet and prevent contact with any level or objects below you. 8. Never use any part of a fall arrest system, such as a harness or lanyard, to hoist materials or for any other purpose. 9. Safety harnesses and shock absorbing lanyards are required to be worn at all times while in boom lifts. Electrical Safety 1. Only trained, qualified, and authorized employees are allowed to make electrical repairs or work on electrical equipment or installations. 2. All electrical equipment and systems shall be treated as energized until tested or otherwise proven to be de -energized. 3. All energized equipment and installations will be de -energized prior to the commencement of any work. If the equipment or installation must be energized for test or other purposes, special precautions will be taken to protect against the hazards of electric shock. 4. All equipment shall be locked out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Do not attempt to operate any switch, valve, or other energy -isolating device bearing a lock. 5. Safety grounds shall always be used where there is a danger of shock from back feeding or other hazards. 6. Polyester clothing or other flammable types of clothing shall not be worn near electrical circuits. 7. Suitable eye protection must be worn at all times while working on electrical equipment. 8. Always exercise caution when energizing electrical equipment or installations. Take steps to protect yourself and other employees from arc blast and exploding equipment in the event of a fault. 9. All power tools will be grounded or double insulated. Tools with defective cords or wiring shall not be used. 10. Metal jewelry should not be worn around energized circuits. Effective 8/17/13 75 STAY GREEN INUS Safety Manual and 11PP 11. Extension and temporary power cords must be heavy duty and grounded. Frayed or defective cords shall not be used. or isolated from the equipment. 12. Suitable temporary barriers or barricades shall be installed when access to opened enclosures containing exposed energized equipment is not under the control of an authorized person. 13. Electrical installations must be protected from accidental contact by enclosures or tight fitting covers. is disconnected or isolated from the equipment. 14. GFCFs are required on all power outlets. 15. Circuits shall not be overloaded with equipment or extension cords. 16. Metal measuring tapes, fish tapes, ropes or other metal devices are prohibited where they may contact energized parts of equipment or circuits. Lockout/Taizout 1. All machinery and electrical equipment shall be locked out and tagged prior to repair, cleaning, or adjustment unless power is necessary to perform the work. If so, other precautions, specified by your supervisor, will be taken. 2. Use your own lock and key. No one else should have a key for your lock. Destroy all duplicate keys. is disconnected or isolated 3. Maintain control of your key at all times to prevent unauthorized use. 4. Never remove another employee's lock or energize tagged equipment. 5. If multiple employees are working on the same equipment, each employee should install their own lock. (electrical, mechanical, hydraulic, etc.) is disconnected or isolated 6. Notify all affected employees that a lock-out/tag-out is required and the reasons for it. 7. If the equipment is operating, shut it down by the normal stopping procedure (depress stop button, open toggle switch, etc.). 8. Operate the switch, valve or other energy isolating devices so that the energy source(s) (electrical, mechanical, hydraulic, etc.) is disconnected or isolated from the equipment. 9. Stored energy, such as that in capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems, and air, gas or water pressure, etc. must also be dissipated or restrained by methods such as grounding, repositioning, blocking, bleeding down, etc. 10. Lock -out all energy isolation devices with an individual lock. Effective 8/17/13 76 STAY GREEN INUS Safety Manual and 1IPP 11. After ensuring that no employees are exposed and as a check of having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate. Caution: Return operating controls to neutral position after the test. 12. The equipment is now locked -out. Install red lock -out tag on operating controls. 13. After repair is complete and the equipment is ready for testing or normal operation, check the equipment to see that all cover plates and safety devices have been reinstalled. 14. When the equipment is clear, remove all locks and tags. The energy isolating devices may be operated to restore energy to the equipment. Company Vehicles I. Only authorized employees are permitted to operate company vehicles. Do not let anyone else drive your company vehicle. 2. Company vehicles are to be used for company business only. Personal, off duty and family use is prohibited. 3. Drive defensively and obey all traffic and highway laws. 4. Always wear your seat belt, whether the driver or a passenger. 5. Report all accidents as soon as possible to your supervisor and obtain a police report. 6. Keys must be removed from all unattended vehicles and the vehicles must be locked, unless parking inside the facility. 7. Do notjump from the cab or bed of company vehicles. Always use the stairs or a ladder. 8. Inspect your vehicle and report any defects or operating problems to your supervisor so that repairs can be made. 9. No smoking while refueling. 10. If your driver's license is revoked or expired, immediately notify your supervisor and do not drive. Ladder Safety 1. Inspect the ladder before using it. If it is broken, throw it out. Never repair a broken ladder, get a new one. Keep portable stairways, ladders and step stools in good condition and use Effective 8/17/13 77 STAY GREEN INC'S Safety Manual and IIPP them only in a safe manner. 2. Use the proper ladder for the job. Do not use "A" frame ladders as straight ladders. Make sure the ladder is tall enough to reach the work area. Do not use metal ladders for electrical work. Do not place ladders in passageways, doorways, or any location where they might be hit or jarred, unless protected by barricades or guards. 4. Ladders should only be placed on hard level surfaces. Make sure the ladder feet are not placed on sandy, slippery, or sloping surfaces. Clean or sweep the area where the ladder feet will be and make sure the rubber feet are in good shape. 5. Ladder rungs and steps must be kept free of grease, oil, mud, or other slippery substances. 6. Arrange your work so you are able to face the ladder and use both hands while climbing. Do not carry tools or equipment while climbing a ladder. Climb the ladder, and then hoist the tools or equipment with a line or a hoisting device. Avoid temporary ladders. Always use a commercially made, construction grade ladder of the proper length for the work being performed. 8. Secure portable ladders in place and at a pitch so the leveling indicator is in alignment or the distance from the wall to the base of the ladder is at least I' for every 4' of height. 9. Straight ladders shall be tied off the top of the ladder to prevent slipping. 10. Be aware of objects below you, move or cover sharp objects in case you fall. Cap or bend all rebar. between the side rails. 11. Do not stand on or work from the 2nd rung from the top or above. Also do not reach too far from the ladder. Keep your belt buckle between the side rails. 12. Extension ladders shall extend at least 36" above the level being accessed. 13. On all ladders, do not step on cross bracing that is not intended to be used for climbing. Boom and Scissor Lifts 1. Only trained and authorized employees are allowed to use boom or scissor lifts. If you aren't trained, stay off. 2. Read and obey all manufacturers' instructions and safety precautions. 3. Inspect al I lifts prior to use. Defective equipment shall not be used. Effective 877/13 78 STAY GREEN INC'S Safety Manual and 11PP 4. A safety harness with shock absorbing lanyard must be worn while using boom lifts. Harnesses are not required for scissor lifts, provided you do not leave the work platform. 5. Always stay inside the platform railing. Do not use planks or ladders to extend your reach. 6. Keep the safety chains up on scissor lifts. 7. Always lower the lift before moving. 8. Never use scissor lifts on uneven ground. They are designed for use primarily on concrete floors. Personal Protective Equipment (PPE) I . Use the correct PPE for each job assignment. If you don't know, ask. 2. PPE shall be maintained in good condition and cleaned regularly. 3. PPE shall be stored properly when not in use to protect it from damage. 4. Damaged or broken PPE must be returned to your supervisor for replacement. 5. Hard hats must be worn on job sites at all times. 6. ANSI approved safety glasses must be worn when working with power tools, compressed air or gasses, chemicals or any other item that creates an eye injury hazard. 7. Face shields with safety glasses are recommended when grinding or working with hazardous chemicals. 8. Employees must wear industrial work shoes in the shop and on the job site. The shoes must have complete leather uppers and skid resistant soles and be in good condition. Steel toe protection is recommended. 9. Athletic style shoes, tennis shoes, open toe shoes, plastic or vinyl shoes or shoes with decorative accessories are not allowed. 10. Hearing protectors must be worn when working with loud equipment such as power lawn mowers, chain saws and leaf blowers. 11. Back support belts should be worn for heavy lifting tasks. They do not help you lift more, but may provide some protection from back injuries. 12. Be sure the protective clothing you wear will not hamper or restrict freedom of movement Effective 8117113 79 STAY GREEN INUS Safety Manual and IIPP due to improper fit. 13. Long pants of heavy-duty material must be worn so as to protect against branch cuts and poison ivy or poison oak. No shorts or sweat pants are allowed. 14. Do not wear loose, torn or frayed clothing, dangling ties, finger rings, dangling earrings, jewelry items, or long hair unless contained in a hair net, while operating any machine which could cause entanglement. 15. If required, wear NIOSH approved respirators when applying adhesives, paint, welding, grinding or working with chemicals. Read the MSDS to find out which type of respirators is required. Facial hair may not be permitted in certain circumstances. Hand and Power Tools 1. Proper eye protection must be worn when using hand and power tools. 2. Know your hand and power tool applications and limitations. Always use the proper tool for the job. 3. Inspect cords and tools prior to use. Do not use tools that are faulty in any way. Exchange them for safe tools immediately. material. 4. Power tools must be grounded or double insulated. All power tools are to be plugged into a grounded GFC1 outlet. 5. Do not use power tools in damp, wet or explosive atmospheres. 6. Do not lift, lower or carry portable electrical tools by the power cord. 7. Keep all safety guards in place and in proper working order. 8. Use clamps or vises to secure work pieces. 9. Do not force hand power tools. Apply only enough pressure to keep the unit operating smoothly. 10. Return all tools and other equipment to their proper place after use. 11. Unplug all power tools before conducting maintenance. 12. Before using sledges, axes or hammers be sure the handles are securely fastened with a wedge made of sound material. Effective 8117113 80 STAY GREEN INC'S Safety Manual and IIPP Trenching and Excavation 1. All excavations and trenches 5 feet deep or greater must be shored, sloped, or benched to protect workers from the hazards of moving earth. All trenching must be done in accordance with Cal/OSHA regulations. 2. Always locate underground utilities before digging. Also contact regional notification centers in advance. 3. Do not work under loads handled by lifting or digging equipment. 4. Ladders shall be provided for access to trenches and excavations 4' deep or greater. Use them. 5. Keep all spoils 2' from the edge. 6. Barricade trenches or use caution tape to warn others of their presence. 7. Inspect all trenches and excavations daily, before work, to look for signs of shifting earth. 8. Do not jump over trenches, use wood planks or sheeting. Hazardous Materials and Chemicals 1. Read all warning labels and Material Safety Data Sheets (MSDS) before using any chemicals. MSDS contain personal protective equipment and safety information and are available from your supervisor. 2. Hazardous materials shall be handled in accordance with the MSDS and label. If protective equipment is required, use it. 3. Eye protection must be worn when working with restricted use pesticides and or hazardous materials or chemicals. 4. Mixing of chemicals is prohibited at all times unless required by the label. Before you mix - review all MSDS. 5. Always wash your hands thoroughly after handling chemicals and before eating or smoking, even if you were wearing protective gloves. 6. Never use solvents for hand cleaning. Use the non-toxic hand cleaners provided. 7. Store all hazardous materials properly in suitable containers that are properly labeled. 8. Use chemicals only in well -ventilated areas. Effective 8/17/13 81 STAY GREEN INC'S Safety Manual and IIPP 9. When using secondary containers, ensure that they are labeled as to their contents and hazards. Fire Prevention and Housekeeping 1. Always take precautions to prevent fires which may be started, particularly from oily waste, rags, gasoline, trash, pesticides, insecticides, and other flammable liquids. 2. Fire fighting equipment is to be inspected on a regular basis. All discharged, damaged or missing equipment is to be immediately reported to a supervisor. Tampering with fire equipment is prohibited. 3. Access to fire extinguishers must be kept clear at all times. Make note of the location of fire fighting equipment in your work area. 4. Never use gasoline or flammable solvents for cleaning purposes. 5. Smoking is prohibited within 20 feet of where flammable substances are present. 6. In case of fire, employees shall consider the safety of themselves and other individuals before saving property. 7. Keep your work areas free of debris. Remove useless material from the work area as fast as required to help reduce tripping hazards. 8. Maintain awareness of potential hazards when walking about the job site. 9. Keep tools, materials and equipment out of walkways and stairways at all times. 10. Sharp wires or protruding nails must be kept bent. 11. Place tools and equipment so they will not slide off the roof. 12. Tie material down at day's end so the wind will not blow it off the roof. Traffic Saferi 1. All employees exposed to traffic hazards are required to wear orange flagging garments (shirts, vests, jackets) at all times. 2. When possible, construction vehicles are to be placed between the employees and traffic to prevent vehicles from entering the work area and hitting members of the crew. 3. All traffic controls will be established in accordance with the State of California Manual of Traffic Controls for Construction and Maintenance Work Zones. Effective 8/17/13 82 STAY GREEN INC'S Safety Manual and IIPP 4. Traffic controls are to be properly maintained throughout the workday. Signs and cones must be kept upright, visible and in their proper position at all times. Cranes and Riaffing 1. No employee is permitted to ride on loads, hooks, or slings of any crane, hoist or derrick. 2. Do not work or stand under any suspended load. Crane operators shall avoid swinging loads over people. 3. Inspect all slings and chains prior to use. Do not use defective slings, chains, or rigging. Effective 8/1T 13 83 STAY GREEN INC'S Safety Manual and IIPP Code of Safe Practices Receipt This is to certify that I have received a copy of the STAY GREEN INC Code of Safe Practices. I have read these instructions, understand them, and will comply with them while working for the company. I understand that failure to abide by these rules may result in disciplinary action and possible termination of my employment with STAY GREEN INC. I also understand that I am to report any injury to my supervisor immediately and report all safety hazards. I further understand that I have the following rights. • 1 am not required to work in any area I feel is not safe. • 1 am entitled to information on any hazardous material or chemical I am exposed to while working. • I am entitled to see a copy of the «Company Name» Safety Manual and Injury and Illness Prevention Program. • I will not be discriminated against for reporting safety concerns. Print Name Sign Name Copy: Employee File Date Effective 8/17/13 84 STAY GREEN INUS Safety Manual and 11PP Hazard Communication Employee Training Handbook It is important that all of our employees understand the information given about hazardous materials. If you have any questions regarding this, please ask your supervisor or contact Jorge Donapetry at (800) 858-5508 x-104. This material has been prepared to assist our employees in better understanding the hazardous materials which they commonly work with. Chemicals can enter the body in a number of ways, including inhalation, skin contact or ingestion. The hazard of any substance is dependent on other variables such as age, sex and health of the employee as well as the concentration and duration of exposure. In other words, the same amount of a chemical may produce very different effects on two different people. Chemicals are controlled in the workplace in such a manner so as to keep exposures below a level that may produce a reaction in very sensitive people. These levels are set by the government in the interest of minimizing harmful health effects of chemicals in the workplace. The Occupational Safety and Health Administration (OSHA) has established specific legally enforced permissible exposure limits (PEL) for hazardous substances in the workplace. The PEL indicates the concentration of airborne contaminants to which nearly all workers may be exposed to for eight hours a day, forty hours a week, over a working lifetime of 30 years, without adverse health effects. Additional information on the materials you may be exposed to can be found in the product's Material Safety Data Sheets (MSDS). A complete folder of MSDS is available to you at all times in the office. Your supervisor also has copies of data sheets on commonly used items. At any time, an employee has the right to: • Access the MSDS folder, and the Hazard Communication Program. • Receive a copy of any chemical sampling data collected in the workplace. • See their employment medical records upon request. Personal protective equipment acts as a barrier to the routes of entry that a chemical may take into your body. As a barrier to chemicals that can be inhaled, there are a variety of respirators that may be used. The respirators either filter out particles, react with chemicals to neutralize them, or provide fresh, filtered air. There are two important things to remember about using respirators. The first is that a respirator only works when you wear it and use it properly. Second, and equally important, is that you must use the proper respirator for the specific hazard. Respirators designed for one type of chemical will not work for another. One last note about respirators is that no one is allowed to use any respirator without proper training. It is against the law to use a respirator without formal training in its proper use. Effective 8I17i 13 85 STAY GREEN INC'S Safety Manual and IIPP As a barrier to skin, we have gloves, facemasks, protective clothing, and head protection. A combination of these items may be necessary to provide the proper level of protection in your area. As a barrier to the eyes, a variety of eye protection may be used. Goggles are recommended when pouring or handling chemicals which may splash the eyes. They are also recommended while spraying adhesives and paints. Protect your eyes; your vision is priceless and irreplaceable. There is no real protection against swallowing materials except good work practices. Always label any container to prevent accidental drinking. Always thoroughly wash your hands with soap and water before eating, drinking or smoking. Keep any food and cigarettes away from the work area. Breads, fruits, and cigarettes can actually absorb chemicals from the air, to be inhaled or ingested later. Prolonged exposure to excessive noise can cause permanent hearing damage. For those employees working in areas where excessive noise is generated, it is recommended that earplugs or ear muffs be used on a regular basis. General first aid practices should be followed in the event of exposure to insecticides, pesticides, or other hazardous materials. EYES: Flush eyes for at least 15 minutes with water. SHIN: Wash the affected area with soap and water. If clothing is involved, remove and launder before putting back on. If caustic materials are spilled, remove clothing immediately and wash off of the body. INGESTION: Do Not Induce Vomiting Unless the Label Indicates - transport the affected person to the medical clinic immediately for treatment or call 911. They will take the appropriate action. INHALATION: Generally, removing the person to fresh air is adequate after short-term exposure to most vapors. If breathing difficulty develops, dial 911 and be prepared to administer CPR. The provisions set forth by the Federal Hazard Communication Program dictate that all containers of hazardous materials must be properly labeled. All containers of hazardous materials used must have, at a minimum, the original label provided by the manufacturer or a locally prepared label describing its contents and hazards involved. Effective 8/17/13 86 STAY GREEN INC'S Safety Manual and IIPP Garden Tractor Safety Rules 1. Securely fasten your seat belt, if available. 2. Where possible, avoid operating the tractor near ditches, embankments, and holes. 3. Reduce speed when turning, crossing slopes, and on rough, slick, or muddy surfaces. 4. Stay off slopes too steep for safe operation. 5. Watch where you are going, especially at row ends, on roads, and around trees. 6. Do not permit others to ride. 7. Operate the tractor smoothly —no jerky turns, starts, or stops. 8. Hitch only to the drawbar and hitch points recommended by tractor manufacturers. 9. When the tractor is stopped, set brakes securely and use the park lock, if available. Effective 8/17/13 87 STAY GREEN INC'S Safety Manual and IIPP Driving Safety Rules Motor vehicle accidents continue to be the leading cause of workplace death in the nation. In 1995 alone, 1,329 workers were killed on the job, in auto accidents. That's one employee death every 7 hours of every day. Motor vehicle accidents are:* • The leading cause of death at work. • The leading cause of death for people age 15 to 24. • The second most common cause of death for people age 25 to 44. • The third most common cause of death for people age 45 to 64. • The fifth most common cause of death for all ages behind heart disease, cancer, stroke, and lung disease. *Source: 1995 statistics from the National Institute of Occupational Safety and Health (NIOSH) and the Bureau of Labor Statistics (BLS). Fortunately, auto accidents are often preventable. By driving defensively and using good judgment, you can significantly reduce your chances of being hurt or killed in a motor vehicle. The following defensive driving tips are designed to help you avoid accidents and injuries from your fleet operations. These rules are mandatory for all employees driving STAY GREEN INC vehicles. 1. Personal and off duty use of STAY GREEN INC vehicles is prohibited. 2. Only authorized employees may drive STAY GREEN INC vehicles. No other family members may drive company vehicles. 3. Non-employee passengers are not permitted in STAY GREEN INC vehicles at any time unless they are business related. 4. Seat belts must be wom in STAY GREEN INC vehicles at all times. 5. No employee is permitted to drive STAY GREEN INC vehicles while impaired by alcohol, illegal or prescription drugs, or over the counter medications. 6. All accidents involving STAY GREEN INC vehicles must be reported to the office immediately. 7. Employees with two or more preventable accidents in a three year period, or that obtain three points on their driving record, will be subject to a loss of their driving privileges or have their driving privileges restricted. Effective 8/17/13 88 STAY GREEN INC'S Safety Manual and IIPP 8. The single biggest thing you can do to save your life is wear your seat belt. Hundreds of studies over the years have proven, without a doubt, that seat belts save lives. This is true even in crashes involving fire and water submersion. Properly worn seat belts actually absorb crash forces that, otherwise, would be transferred to your body. If the seat belts in your vehicle are inoperative or defective, have them repaired or replaced immediately. You should wear the lap belt low across your hips and have the shoulder strap directly across your chest. You also need to keep the belt tight. There should not be more than an inch between your body and the belt at any point. 9. Get the big picture while driving. Keep your eyes aimed high and try to anticipate hazards and other drivers' mistakes. You should be looking well ahead of where you are. You should also always leave yourself an out in case the other driver does the unexpected. 10. Maintain a safe following distance at all times. Approximately 1/3 of all auto accidents are rear end collisions. You should be at least two seconds behind the vehicle in front of you to allow yourself sufficient time to stop. Do not tailgate. Following distances should be increased for larger vehicles or if in slippery or rainy conditions. 11. Avoid passing on two lane roads. Head on collisions are the most common cause of fatalities. You should also turn on your headlights while driving on two lane roads. This helps oncoming traffic see and avoid you. Never pass another vehicle on blind turns or hills. 12. You must be sober and alert at all times while driving. The use of drugs or alcohol while driving, or prior to driving, significantly increases your chances of having an accident. It should be at least eight hours from the time you take a drink until operating a vehicle. You should also avoid the use of prescription or over the counter medicines that make you drowsy. 13. Inspect the vehicle for mechanical defects prior to each trip. Test your brakes as soon as you start out to insure they are properly operating. Worn tires can make your vehicle difficult to control or stop. 14. Avoid dialing the phone, reading maps or other distracting activities while driving. These actions take your eyes off the road and often cause you to swerve. Pull over into a safe parking area before making that call. 15. Never drive faster than road conditions warrant. Slow down when road conditions are poor (rain, fog, night) and never exceed posted speed limits. 16. Always signal when changing lanes or turning. 17. Use caution when passing any stopped vehicle, especially near intersections or cross walks. 18. Aggressive driving has become a significant problem in the past few years. Just don't do it. Avoid tailgating, rapid lane changes, speeding, and hand gestures to bad drivers. You never Effective 8/17/13 89 STAY GREEN INC'S Safety Manual and IIPP know, they may be armed. If you are being tailgated, change lanes and let them pass. It's really not worth getting killed over. 19. Intersection collisions are also a significant problem. These are often caused by someone running the red light. You should always be under control when approaching an intersection and be prepared to stop if the light changes. 20. Slow down and look for trains at all railroad crossings. Even with modern signals and gates, hundreds of cars are hit by trains each year at grade crossings. someone else's blind spot. If they can't 21. Use your low beams while driving in fog and slow down. If you can't see, pull over into a safe parking area and wait for better visibility. Do not stop in the traffic lanes. You will almost certainly be hit by another vehicle if you do. 22. Always walk behind the vehicle before backing. This will insure that there are no people or objects behind you that you cannot see from the drivers' seat. You should also make sure that all loads are properly secured to prevent them from moving. Numerous accidents are caused by objects that have fallen off company vehicles. 23. Always signal well in advance when changing lanes or turning, and make sure to check your blind spot for other vehicles. Also, avoid driving in someone else's blind spot. If they can't see you, they don't know you are there. 24. Yield the right of way until you are sure the other driver is going to stop. Just because you have the legal right of way doesn't mean you should always take it. Always yield the right of way to emergency vehicles. Defensive drivers: • Expect the unexpected • Anticipate bad driving by others • Look ahead for hazards • Always leave themselves an out • Always drive under control • Obey the rules of the road Effective 8/17/13 90 STAY GREEN INC'S Safety Manual and IIPP Driving Safety Rules Company Vehicle Policy Receipt This is to certify that I have received a copy of the STAY GREEN INC Driving Safety Rules and Company Vehicle Policy. I have read these instructions, understand them, and will comply with them while driving company vehicles. I understand that failure to abide by these rules will result in disciplinary action and possible suspension of my driving privileges. I also understand that I am to report any accident to the office immediately. Print Name Sign Name Date Effective 8/17/13 91 STAY GREEN INC'S Safety Manual and IIPP Heat and Illness Prevention Program The elements reflected within this Heat Illness Prevention Program are those contained in Title 8 of the California Code of Regulations, Section 3395 (T8 CCR 3395) and consist of the following: • Provision of Water • Access to Shade • High -Heat Procedures • Training PROVISION OF WATER Water is a key preventive measure to minimize the risk of heat related illnesses. 3395 (c) Employees shall have access to potable drinking water meeting the requirements of Section 1524, 3363, and 3457, as applicable. Where the supply of water is not plumbed or otherwise continuously supplied, water shall be provided in sufficient quantity at the beginning of the work shift to provide one quart Per employee per hour for drinking for the entire shift. Employers may begin the shift with smaller quantities of water if they have effective procedures for replenishment during the shift as needed to allow employees to drink one quart or more per hour. Th9 frequent drinking of water, as described in subsection (f)(1)(C), shall be encouraged. To ensure access to sufficient quantities of potable drinking water, the following steps will be taken: • Bring at least 2 quarts per employee at the start of the shift, and • Crew Leader will monitor water containers every hour, and employees are encouraged to report to Crew Leader low levels or dirty water. • All trucks must have water coolers and vehicle must be located as close as possible to the workers, not away from them. • Crew Leader will replenish the water coolers before water levels fall below the point that will allow for adequate water during the time necessary to effect replenishment. To encourage frequent drinking of potable water, the following steps will be taken: • Every morning there will be short tailgate meetings to remind workers about the importance of frequent consumption of water throughout the shift. This will be implemented by Crew Leaders. • All trucks must have water coolers and vehicle must be located as close as possible to the workers, not away from them. • Provisions will be made to issue employees their own cups each day. Effective 8/17113 92 STAY GREEN INC'S Safety Manual and IIPP ACCESS TO SHADE Access to rest and shade or other cooling measures are important preventive steps to minimize the risk of heat related illnesses. 3395 (d) (1) Shade required to be present when the temperature exceeds 85 degrees Fahrenheit. When the outdoor temperature in the work area exceeds 85 degrees Fahrenheit, the employer shall have and maintain one or more with shade at all times while employees are present that are either open to the air or provided with ventilation or cooling. The amount of shade present shall be at least enough to accommodate 25% of the employees on the shift at any time, so that they can sit in a normal posture fully in the shade without having to be in physical contact with each other. The shaded area shall be located as close as practicable to the areas where employees are working. (2) Shade required to be available when the temperature does not exceed 85 degrees Fahrenheit. When the outdoor temperature in the work area does not exceed 85 degrees Fahrenheit employers shall either provide shade as per subsection (d)(1) or provide timely access to shade upon an employee's request. (3) Employees shall be allowed and encouraged to take a cool -down rest in the shade for a period of no less than five minutes at a time when they feel the need to do so to protect themselves from overheating. Such access to shade shall be permitted at all times. Exceptions to subsection (d): (1) Where the employer can demonstrate that it is infeasible or unsafe to have a shade structure, or otherwise to have shade present on a continuous basis, the employer may utilize alternative procedures for providing access to shade if the alternative procedures provide equivalent protection. (2) Except for employers in the agricultural industry, cooling measures other than shade (e.g., use of misting machines) may be provided in lieu of shade if the employer can demonstrate that these measures are at least as effective as shade in allowing employees to cool. To ensure access to shade at all time, the following steps will be taken: For each job, the Crew Leaders will show employees the location of designated shade. • Employees have access to trucks with air conditioning; as well as. offices, trailers, or other buildings. Employees have access to trees and dense vines. This can provide shade that is superior to artificially provided shade and are accepted as compliant sources of shade if the canopy of the trees or vines is sufficiently dense to provide substantially complete blockage of direct sunlight. Flecks of sunlight are acceptable as long as, overall, the shade provides substantially complete blockage of sunlight. Where trees or other vegetation are used to provide shade, the thickness and shape of the canopy must, given the changing angles of the sun, result in a sufficient shadow being cast to protect employees from the sun during the entire shift. Effective 8117113 93 STAY GREEN INC'S Safety Manual and IIPP To ensure that employees have access to a preventative recovery period, the following steps will be taken: • Every morning that the temperature is at least 85` degrees Fahrenheit there will be short tailgate meetings (in the employees' language) to remind workers about the importance of rest breaks. • The Crew Leader will remind employees throughout the work shift to drink plenty of water. • For each job, the Crew Leaders will show employees the location of designated shade. HIGH -HEAT PROCEDURES 3395 (e) The employer shall implement high -heat procedures when the temperature equals or exceeds 95 degrees Fahrenheit. These procedures shall include the following to the extent practicable: (1) Ensuring that effective communication by voice, observation, or electronic means is maintained so that employees at the work site can contact a supervisor when necessary. An electronic device, such as a cell phone or text messaging device, may be used for this purpose only if reception in the area is reliable. (2) Observing employees for alertness and signs or symptoms of heat illness. (3) Reminding employees throughout the work shift to drink plenty of water. (4) Close supervision of a new employee by a supervisor or designee for the first 14 days of the employee's employment by the employer, unless the employee indicates at the time of hire that he or she has been doing similar outdoor work for at least 10 of the past 30 days for 4 or more hours per day. To ensure that employees receive the high -heat procedures, the following steps will be taken: • Manager needs to advise Crew Leaders that the temperature will reach 95° Fahrenheit and that the "High -Heat Procedures" will be taking place. • All crews will have at least one radiolcellular phone each. • Crew Leader will encourage employees to drink plenty of water through -out the day and observe employees for signs of heat illness. • All new hires will be closely supervised by Crew Leaders for the first 14 days of employment. Effective 8/17/13 94 STAY GREEN INC'S Safety Manual and IIPP TRAINING Training is critical to help reduce the risk of heat related illnesses and to assist with obtaining emergency assistance without delay. 3395 (p (1) Employee training: Training in the following topics shall be provided to each supervisory and non - supervisory employee before the employee begins work that should reasonably be anticipated to result in exposure to the risk of heat illness: (A) The environmental and personal risk factors for heat illness, as well as the added burden of heat load on the body caused by exertion, clothing, and personal protective equipment. (B) The employer's procedures for complying with the requirements of this standard. (C) The importance of frequent consumption of small quantities of water, up to 4 cups per hour, when the work environment is hot and employees are likely to be sweating more than usual in the performance of their duties. (D) The importance of acclimatization. (E) The different types of heat illness and the common signs and symptoms of heat illness. (F) The importance to employees of immediately reporting to the employer, directly or through the employee's Supervisor, symptoms or signs of heat illness in themselves, or in co-workers. (G) The employer's procedures for responding to symptoms of possible heat illness, including how emergency medical services will be provided should they become necessary. (H) The employer's procedures for contacting emergency medical services, and if necessary, for transporting employees to a point where they can be reached by an emergency medical service provider. (I) The employer's procedures for ensuring that, in the event of an emergency, clear and precise directions to the work site can and will be provided as needed to emergency responders. These procedures shall include designating a person to be available to ensure that emergency procedures are invoked when appropriate. Note: T8 CCR 3203 (a) (3) requires that communication for employees shall be in a form readily understandable by all affected employees. Effective 8/17/13 95 STAY GREEN INUS Safety Manual and IIPP 3395 (t) (2) Supervisor Training: Prior to supervising employees performing work that should reasonably be anticipated to result in exposure to the risk of heat illness effective training on the following topics shall be provided to the supervisor: (A) The information required to be provided by section (f) (1) above. (B) The procedures the Supervisor is to follow to implement the applicable provisions in this section. (C) The procedures the supervisor is to follow when an employee exhibits symptoms consistent with possible heat illness, including emergency response procedures. (D) How to monitor weather reports and how to respond to hot weather advisories. 3395 (f) (3) Written Procedures: The employer's procedures for complying with each requirement of this standard required by subsections (f) (1) (B), (G), (H), and (1) shall be in writing and shall be made available to employees and to representatives of the Division upon request. To ensure employees are trained, the following steps will be taken: • All Employees will receive heat illness prevention training, especially all newly hired employees. • On hot days, and during a heat wave, Crew Leaders will hold short tailgate meetings to review this important information with all workers. To ensure Supervisors are provided training, the following steps will be taken: • Supervisors and Crew Leaders will be trained prior to being assigned to supervise outdoor workers. To reduce the risk of heat -related illness (HI) and respond to possible symptoms of HI, the following steps will be taken: • All employees will be trained. • As much water and rest breaks will be provided. • Crew Leaders will continuously check all employees, and stay alert to the presence of heat related symptoms. • Crew Leaders and co-workers are encouraged never to discount any signs or symptoms they are experiencing, and will immediately report them. • Crew Leaders will carry cell phones or other means of communication, to ensure that emergency services can be called, and check that these are functional at the worksite prior to each shift. • Every morning, Crew Leaders will remind workers about emergency procedures. Effective 8/17/13 96 STAY GREEN INUS Safety Manual and IIPP To ensure that emergency medical services are provided without delay, the following steps will be taken: Stay Green's procedures for responding to symptoms of possible heat illness, inchrding how emergency medical set -vices will be provided should they become necessary, are: • Immediately take employee to designated shaded area. • Remove the person's unnecessary clothing to help cool him down. • Fan warm air over the person while wetting the skin with lukewarm water to help cool down the employee. • Provide employee with water. • Take employee to closest designated clinic. • Crew Leader needs to call Supervisor to inform of situation.. • If emergency medical services are necessary: o Crew Leader needs to read and follow the emergency medical posting located in every truck. o Crew Leader needs to call 911 and then call Supervisor to inform of situation. Stay Green's procedures for contacting emergency medical services, and if necessary, for transporting employees to a point where they can be reached by an emergency medical service provider are: • Crew Leader needs to refer to emergency medical posting located in every truck. • Crew Leader needs to use company cell phone to call 911. • Do not move an employee from the designated shaded area until emergency medical service provider arrives. Stay Green's procedures for ensuring that, in the event of emergency, clear and precise directions to the ivork site can and will be provided as needed to emergency responders are: • Crew Leaders have job -sheets with the address of the jobsite. • Supervisor will train Crew Leader on how to give clear and precise directions to the work site. Effective 8117113 97