HomeMy WebLinkAbout2015-08-25 - AGENDA REPORTS - VISTA CYN PROJ T3021 (2)Agenda Item: 5
DATE: August 25, 2015
SUBJECT: VISTA CANYON REGIONAL TRANSIT CENTER, PROJECT T3021
- AWARD DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
1. Award the design contract to Tetra Tech, Inc., for the Vista Canyon Regional Transit Center,
Proj ect T3 02 1, in the amount of $3 91,93 0 and authorize a contingency in the amount of
$58,790 for a total contract amount not to exceed $450,720.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City's Vista Canyon Regional Transit Center (VCRTC) project will allow Santa Clarita
Transit to expand their local and commuter services by using this center as a hub on the east side
of the valley. The VCRTC consists of a seven -bay bus transfer station with amenities, such as
canopies, benches, lighting, restrooms, bike lockers, real-time bus arrival monitors, landscaping,
and recycled water irrigation. The VCRTC is one of the transportation components of the Vista
Canyon project approved by the City Council in May 2011. The VCRTC will also connect to the
future adjacent Metrolink station within the Vista Canyon development. This project supports the
goal of Enhancing Economic Vitality in Santa Clarita under the five-year strategic plan, Santa
Clarita 2020, by expanding transit services to underserved areas.
The facility will be designed to a minimum of a LEED Silver Standard rating or equivalent.
City of Santa Clarita (City) staff applied for and received Proposition C Grant funds for this
project. In February 2015, City staff executed a Letter of Agreement with Metropolitan
Transportation Authority, which officially commits the Proposition C funds to this project.
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A Request for Proposal (RFP) was sent to I I qualified civil design firms. The RFP asked the
firms to identify their relevant experience in similar projects and demonstrate their design
approach for this project.
On June 23, 2015, the City received two proposals. City staff reviewed the proposals and based
on their evaluations, scored the firms on a I 00 -point scale as detailed below.
Rank Company Score
I . Tetra Tech, Inc. 96
2. Psomas 72
Location Design Cost
Irvine, CA $391,930
Valencia, CA $686,290
The scoring system heavily emphasized the understanding of the following: required scope of
work; key development items; potential issues and resolutions; solutions to drainage issues;
understanding of the City's design guidelines; experience with previous similar projects;
qualifications of the project team and their resources; and organization of the proposal.
Additionally, each consulting firm was asked to provide detailed hours and scope of work
required for them to prepare the plans, specifications, and an engineer's estimate.
The top firm, Tetra Tech, Inc., was the only firm that demonstrated an in-depth understanding of
the project needs and provided a detailed scope of work. Tetra Tech, Inc., illustrated their
understanding of the design needs for the project by identifying key design issues, providing a
reasonable schedule of work, and identifying a comprehensive design team for the project.
Based on their design experience on previous City projects and the completeness of their
proposal for this project, staff recommends the City Council award the design contract to Tetra
Tech, Inc., for this project.
The requested contingency will cover any additional design needs and modifications during the
design coordination with the Metropolitan Transportation Authority, Vista Canyon, LLC, and the
City's Transit division.
California Government Code 4526 prescribes selection of architectural and engineering services
to be based on demonstrated competence and professional qualifications necessary for the
satisfactory performance of the services required and does not authorize the selection of
professional architect and engineering services based on cost. City staff was able to reach an
agreement with Tetra Tech, Inc., at a fair and reasonable price.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Air Quality Management District (AQMD) funds (Fund 232) in the amount of $259,142 and
Proposition C Grant funds (Fund 265) in the amount of $576,800 are currently appropriated in
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expenditure accounts T3021232-5161.001 and T3021265-5161.001, respectively. These funds
will adequately provide for award of the design contract and related design costs.
ATTACHMENTS
Bid Proposal for Tetra Tech, Inc. (available in the City Clerk's Reading File)
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