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HomeMy WebLinkAbout2015-08-25 - AGENDAS - JOINT REG (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY JOINT REGULAR MEETING Tuesday, August 25, 2015 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 NX0 0101 How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Recognize ATA Martial Arts Songahm World Expo Championship Winners Recognize Sheriff Personnel for rescuing a child from a perilous situation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 14, 2015, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council, Board of Library Trustees, and Successor Agency approve the minutes of the July 14, 2015, Joint Regular Meeting. 3. CONTRACT AWARD FOR SEASONS MAGAZINE PRINTING - Award a contract for the printing of the City's SEASONS magazine, which provides listings of sports, programs and recreation offerings, as well as information about what is happening in the City of Santa Clarita. SEASONS is mailed to every household in the City on a quarterly basis. RECOMMENDED ACTION: City Council: Award a one-year contract to QWP Direct Mail Services, Inc. (Mellady Direct Marketing), a local Santa Clarita business, for the printing of the City's award- winning SEASONS magazine in the amount of $152,352, inclusive of $38,088 for printing the fall 2016 edition which will be funded as part of the Fiscal Year 2016-17 budget, authorize a 5% contingency in the amount of $7,616, for a total not -to -exceed $159,968. 2. Authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arises, subject to the City Attorney approval. Page 3 3. Authorize the City Manager or designee to execute all documents, including subsequent annual renewals, in accordance with the terms of the contract, contingent upon the appropriation of funds by the City Council as part of the annual budget during subsequent Fiscal Years, subject to City Attorney approval. 4. AUTHORIZATION TO EXECUTE A THIRD AMENDMENT TO THE GROUND LEASE FOR TEMPORARY FIRE STATION 104 - Authorize a third amendment to the existing Ground Lease Agreement with the County of Los Angeles for approximately two acres of land to be used by the Los Angeles County Fire Department for the purpose of housing temporary Fire Station 104 on real property located at 26201 Golden Valley Road. RECOMMENDED ACTION: City Council: Authorize the City Manager or designee to execute, on behalf of the City, a Ground Lease Agreement for a three year term, with the County of Los Angeles in the amount of $1.00 per year for approximately two acres of land to be used by the Los Angeles County Fire Department for the purpose of housing temporary Fire Station 104 on real property located at 26201 Golden Valley Road, subject to City Attorney approval. 2. Authorize the City Manager or designee to execute a one-year renewal option if needed, subject to City Attorney approval. VISTA CANYON REGIONAL TRANSIT CENTER, PROJECT T3021 - AWARD DESIGN CONTRACT - This action will fund the design of the City's Vista Canyon Regional Transit Center project, which will provide a bus transfer facility within the Vista Canyon development in Canyon Country to enhance service to the east side of the Santa Clarita Valley. The project consists of a seven -bay bus transfer station with amenities, such as canopies, restrooms, lighting, bike lockers, benches, real-time bus arrival monitors, and landscaping. RECOMMENDED ACTION: City Council: Award the design contract to Tetra Tech, Inc., for the Vista Canyon Regional Transit Center, Project T3021, in the amount of $391,930 and authorize a contingency in the amount of $58,790 for a total contract amount not to exceed $450,720. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 6. CITYWIDE MEDIAN TURF REMOVAL, PROJECT B0014 - AWARD CONCEPT DESIGN CONTRACT - This action will fund the concept design of the Citywide Median Turf Removal project. This project will remove existing turf in medians throughout the City of Santa Clarita. Existing turf will be replaced with drought tolerant plant material; irrigation systems will be replaced with new, efficient irrigation systems. RECOMMENDED ACTION: City Council: 1. Award the concept design contract to ValleyCrest Design Group for the Citywide Median Turf Removal, Project B0014 in the amount of $340,318 and authorize a contingency in the amount of $68,000 for a total contract amount not to exceed $408,318. 2. Appropriate $498,300 from Landscape Maintenance District 2008-1 fund balance to expenditure account B0014357-5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. RESOLUTION TO ESTABLISH NO -STOPPING ANYTIME ZONE ALONG THE EAST SIDE OF CENTRE POINTE PARKWAY BETWEEN GOLDEN TRIANGLE ROAD AND SPIRIT COURT - The City of Santa Clarita received a request from the William S. Hart School District to establish a no -stopping anytime zone along the east side of Centre Pointe Parkway between Golden Triangle Road and Spirit Court. RECOMMENDED ACTION: City Council adopt a resolution establishing a no -stopping anytime zone along the east side of Centre Pointe Parkway extending from 145 feet south of Golden Triangle Road to 726 feet north of Spirit Court for a total length of 964 feet. 8. RESOLUTION TO ESTABLISH NO -STOPPING ANYTIME ZONE ON MAGIC MOUNTAIN PARKWAY IN FRONT OF THE HONDA DEALERSHIP - Establish no -stopping zone for required striping modification project to accommodate installation of second left -turn lane on westbound Magic Mountain Parkway at Valencia Boulevard. RECOMMENDED ACTION: City Council adopt a resolution establishing a no -stopping anytime zone along the north side of Magic Mountain Parkway from 283 feet east of Valencia Blvd to 827 feet easterly. Page 5 9. EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 13-00317 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR ZONES T-20, T-44, T-48, T-62, T-67, T-71, AND T-72 - Consideration of approval of renewal option for Landscape Maintenance District (LMD) Contract No. 13-14-01 for landscape maintenance serviced by Venco Western. Terms of this existing contract encompass three (3), one-year renewal options. RECOMMENDED ACTION: City Council: Approve renewal option for landscape services under contract 13-00317 to Venco Western for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zones T-20, T-44, T-48, T-62, T-67, T-71, and T-72 in the amount of $263,148; include a Consumer Price Index (CPI) request of 1 %, equaling $2,631; and authorize a contingency amount of $52,629 for a total annual amount not to exceed $318,408. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to two (2) annual renewal options not to exceed the annual bid amounts, plus CPI adjustments. 10. CHECK REGISTER NO. 14 FOR THE PERIOD 06/12/15 THROUGH 06/25/15 AND 07/02/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 06/19/15 THROUGH 07/02/15. CHECK REGISTER NO. 15 FOR THE PERIOD 6/26/15 THROUGH 07/09/15 AND 07/16/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 07/03/15 THROUGH 07/16/15. CHECK REGISTER NO. 16 FOR THE PERIOD 07/10/15 THROUGH 07/23/15 AND 07/30/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 07/17/15 THROUGH 07/30/15. - Check Register No. 14 for the Period 06/12/15 through 06/25/15 and 07/02/15. Electronic Funds Transfers for the Period 06/19/15 through 07/02/15. Check Register No. 15 for the Period 06/25/15 through 07/09/15 and 07/16/15. Electronic Funds Transfers for the Period 07/03/15 through 07/16/15. Check Register No. 16 for the Period 07/10/15 through 07/30/15 and 07/30/15. Electronic Funds Transfers for the Period 07/17/15 through 07/30/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 14, 15, and 16. Page 6 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Carl Newton and Wyatt Savaikie FUTURE MEETINGS The next regular meeting of the City Council will be held on Tuesday, September 8, 2015, at 6:00 p.m. in the City Council Chambers, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on August 20, 2015, the foregQinVgenda s posted at City Hall. City Clerk f Santa Clarit K, California Page 7