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HomeMy WebLinkAbout2015-07-14 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES / PUBLIC FINANCING AUTHORITY AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY JOINT REGULAR MEETING Tuesday, July 14, 2015 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE. this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or it''any member of' the Council onthe public would like to pull for discussion, any item on the Consent Calendar. RECOGNITIONS Doreetha Daniels as the eldest to graduate in the history of College of the Canyons Veterans Memorial Committee Hollywood Curling for holding their Seventh Annual Summer Blockbuster Bonspiel in Santa Clarita PRESENTATIONS Presentation of a resolution from the Castaic Lake Water Agency commending the City on water conservation efforts PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the begirming of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting . Page 2 regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 23, 2015 Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council, Board of Library Trustees, Public Financing Authority, and Successor Agency approve the minutes of the June 23, 2015 Joint Regular Meeting. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. Page 3 4. DESIGNATION OF VOTING DELEGATE FOR 2015 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - The League of California Cities (LCC) Annual Conference is scheduled for September 30- October 2, 2015, in San .Jose, California. At this meeting, the LCC membership considers and takes action on resolutions that establish LCC policy. In order for the City to vote at the Annual Business Meeting, the City Council must designate a voting delegate. RECOMMENDED ACTION: City Council appoint Mayor McLean as the voting delegate and Council Member Acosta as the alternate voting delegate for the 2015 League of California Cities Annual Conference. CALIFORNIA HIGH-SPEED RAIL AUTHORITY PROJECT - City Council review proposed alignments for the Palmdale to Burbank Project Section of the California High -Speed Rail Authority Project and discuss adopting a formal position on the project. RECOMMENDED ACTION: City Council adopt the recommendation of the High -Speed Transportation Ad-IIoe Subcommittee to adopt a position of support for only fully underground alignments within the Palmdale to Burbank Project Section of the California High -Speed Rail Authority Project. 6. AWARD CONTRACTS FOR BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES - City Council award contracts to California Code Check, Iuterwest Consulting Group, JAS Pacific, and West Coast Code Consultants, -Inc., for building plan review, building inspection, and permit -related professional services. RECOMMENDED ACTION: City Council: Award contracts to California Code Check, h terwest Consulting Group, JAS Pacific, and West Coast Code Consultants, Inc., for building plan review, building inspection, and permit -related professional services in an annual amount not to exceed $475,000 for any single contract firm and a combined total annual amount not to exceed $990,000 during the fiscal year. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Authorize the City Manager to execute up to three annual renewal options not to exceed $990,000 during each fiscal year. Page 4 INTELLIGENT TRANSPORTATION SYSTEM PHASE IV, PRO.H:CT I0009 - AWARD DESIGN CONTRACT - This action will fund the design of the Intelligent Transportation System Phase IV project, which will add to the City's existing fiber optic interconnect system, provide signal synchronization along major routes in the City, the installation of system detection stations at 10 intersections, selection and design of adaptive signal systems at 12 locations, and provide the City with an updated 15 -year Traffic and Intelligent Transportation Systems Master Plan and Budget Analysis. RECOMMENDED ACTION: City Council: Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent Transportation System Phase IV, Project 10009, in the amount of $597,550 and authorize a contingency in the amount of $59,755 for a total contract amount not to exceed $657,305. 2. Authorize the transfer of $40,000 from Traffic and Transportation Planning Contractual Services account 14400-5161.001 to account 10009601-5161.001, to provide for a 15 -year Traffic and Intelligent Transportation Systems Master Plan and Budget Analysis. Increase transfers in and transfers out accounts 10019500-5501.601 and 601-471 1.100 by $40,000. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. SECURITY SERVICES FOR CITY OF SANTA CLARITA PARKS, METROLINK STATIONS, THE MCBEAN REGIONAL TRANSIT CENTER, AND VARIOUS CITY BUILDINGS - AWARD CONTRACT - This contract will provide security services for City of Santa Clarita parks, Metrolink stations, the McBean Regional Transit Center, and various City buildings. RECOMMENDED ACTION: City Council: Award contract for security services to Alltech Industries, Inc., in the amount of $289,804, and authorize a 10 -percent contingency of $28,980 for a total amount not to exceed $318,784 per year, plus Consumer Price Index (CPI) increases. 2. Authorize the City Manager or designee to modify the award in the event issues of impossibility of performance arise, execute up to four annual renewals not to exceed $318,784 per year, plus CPI increases, contingent upon the appropriation of funds from the City of Santa Clarita's annual budget for such fiscal year, and execute all documents, subject to City Attorney approval. Page 5 9. 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0102 - AWARD CONSTRUCTION CONTRACT FOR THE SLURRY SEAL PHASE II PORTION - The Annual Slurry Seal project is an integral part of the City of Santa Clarita's pavement management program. Each year, streets are evaluated and identified for pavement preservation and preventative maintenance treatments. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the Slurry Seal Phase II portion of the 2014- 15 Annuial Overlay and Slurry Seal Program, Project M0102. 2. Award the construction contract to Intermountain Slurry Seal, Inc., in the amount of $888,001 and authorize a contingency in the amount of $44,400 for a total contract amount not to exceed $932,401. 3. Authorize the continued appropriations of $735,380 in Gas Tax funds (Fund 230) and $130,000 in Measure R Local funds (Fund 264) from Fiscal Year 2014-15 to Fiscal Year 2015-16 and appropriate to the 2014-15 Overlay and Slurry Seal Program expenditure accounts M0102230-5161.001 and M0102264-5161.001, respectively. 4. Authorize an expenditure in the amount of $15,000 to Twining, Inc., for a professional services contract to provide for project inspection and materials testing. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. APPROVAL OF THE FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 66561, PHANTOM TRAIL - Pursuant to Section 66474.1 of the Subdivision Map Act, approve the Final Tract Map for Tract No. 66561. The map is for subdivision purposes and is located at the extension of Phantom Trail, north of Copper Hill Drive near Haskell Canyon Road, in Saugus. RECOMMENDED ACTION: City Council: 1. Approve the Final Tract Map for Tract No. 66561. Accept on behalf of the public, the offers of dedication of all sanitary sewers and appurtenant structures; the easements for public use and road purposes; the easement: for flood control purposes; the easements for covered storm drains, appurtenant structures, ingress and egress purposes: the easements for ingress and egress purposes; the right to restrict or prohibit the erection or construction of any buildings or structures within the restricted use areas; the right to restrict or prohibit any and all allowable uses within open space. Page 6 3. Make findings as follows: (a). this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code. 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 66561, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 66561, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 66561, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 11. JAN HEIDT NEWHALL METROLINK STATION PAINTING AND REFURBISHMENT - AWARD CONTRACT - This project will include painting and refinishing related surfaces of the Jan Heidt Newhall Metrolink Station and refurbishment and upgrading other elements of the property. RECOMMENDED ACTION: City Council: Award the contract for Jan Heidt Newhall Metrolink Station Painting and Refurbishment project to Sparta Builders, Inc., in the amount of $76,300 and authorize a 20 -percent contingency in the amount of $15,260 for a total contract amount not to exceed $91,560. 2. Authorize the use of Federal Transit Administration grant funds, increase Transit revenue account 700-4424.012 by $127,530, and appropriate $127,530 to expenditure account M2007700-5161.001. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 7 12. COMPRESSED NATURAL GAS STATION, PROJECT 83004 - AWARD CONCEPTUAL DESIGN CONTRACT -The proposed compressed natural gas (CNG) fueling station will be an unattended (self -serve), commercial, fast -fill facility capable of serving up to four vehicles simultaneously. Located in the Vista Canyon Ranch development near Sand Canyon Road and the State Route 14 Freeway (or other suitable location on the east side of the valley), this station will complement the existing CNG fueling station on the west side of the Santa Clarita Valley. The proposed station will be owned and operated by the City of Santa Clarita. RECOMMENDED ACTION:. City Council: 1. Award the conceptual design contract to Marathon Technical Services for the Compressed Natural Gas Station at the Vista Canyon Ranch development (or other suitable location), Project R3004, in the amount of $68,960 and authorize a contingency in the amount of $10,344 for a total contract amount not to exceed $79,304. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 6.02 OF TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES - City Council to conduct second reading and consider adoption of the proposed ordinance amending Chapter 6.02 - Manufactured Home Park Rental Adjustment Procedures, incorporating changes requested by Council at their June 23, 2015, meeting. RECOMMENDED ACTION: City Council adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 6.02 OF TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING MANUFACTURED HOME PARK RENT ADJUSTMENT PROCEDURES." 14. REAL PROPERTY ACQUISITION OF 89 +/- ACRES IN PLACERITA CANYON, ASSESSOR'S PARCEL NOS. 2848-012-086 (PORTION) AND 2848-008-001 - Real Property Acquisition of 89 +/- acres in Placerita Canyon, Assessor's Parcel Nos. 2848- 012-086 (portion) and 2848-008-001. Acquisition of this property will increase the open space in Placerita Canyon. The subject property is contiguous to existing City owned open space, and will create connectivity to trails throughout the canyon. Page 8 RECOMMENDED ACTION: City Council: Approve the purchase of 89+/- acres in Placerita Canyon, Assessor Parcel Nos. 2848- 012-086 (portion) and 2848-008-001, at a total cost of $815,000, which includes the property purchase price of $765,000, and $25,000 for escrow, title, taxes and due diligence costs, and $25,000 for gates, fencing, and signage costs. 2. Appropriate $790,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004. 3. Appropriate $25,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008. 4. Authorize the City Manager, or designee, to enter into a purchase and sale agreement to acquire the property and to execute all documents, subject to City Attorney approval. 15. CHECK REGISTER NO. 13 FOR THE PERIOD 05/29/15 THROUGH 06/11/15 AND 06/18/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 06/05/15 THROUGH 06/18/15. - Check Register No. I') for the Period 05/29/15 through 06/11/15 and 06/18/15. Electronic Funds Transfers for the Period 06/05/15 through 06/18/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. PUBLIC HEARINGS 16. 2015 CONGESTION MANAGEMENT PROGRAM LOCAL DEVELOPMENT REPORT -The Congestion Management Program is a state -mandated program to mitigate traffic congestion. The Los Angeles County Metropolitan Transportation Authority (Metro) is the state -mandated Congestion Management Agency for Los Angeles County. The City of Santa Clarita is required to hold a public hearing and report new net development activities to Metro to receive Section 2105 state gas tax funds and remain eligible for other state and federal transportation funds. RECOMMENDED ACTION: City Council: Conduct a public hearing and adopt a resolution self -certifying the City of Santa Clarita to be in conformance with the Congestion Management Program. Page 9 2. Direct staff to deliver the adopted resolution and the 2015 Congestion Management Program Local Development Report to the Los Angeles County Metropolitan Transportation Authority on or before September 1, 2015. 17. A REVISION TO VESTING TENTATIVE TRACT MAP 060258 (MASTER CASE #15-034) FOR AN EXPANSION TO THE APPROVED YMCA, A NEW SENIOR CENTER, AND 154 AGE -RESTRICTED UNITS IN FIVE KNOLLS - This is a request to modify Vesting Tentative Tract Map 060258 (Master Case #15-034) to include 154 age -restricted, single-family detached condominiums, a new senior center, and an expansion to the previously approved YMCA on 23 acres within the Five Knolls development. RECOMMENDED ACTION: The City Council 1. Conduct a public hearing for the revised Five Knolls project. Adopt a resolution to: a. Adopt an addendum to the certified Keystone Final Environmental Impact Report; b. Adopt a new Statement of Overriding Considerations in accordance with the addendum prepared for the revised Five Knolls project; c. Approve Master Case #15-304 to revise Vesting Tentative Tract Map 060258, approve a Conditional Use Permit, and approve a Development Review for the construction of 154 age -restricted, single-family detached condominiums, a senior center, and an expansion to the previously approved YMCA on the project site, subject to the attached Conditions of Approval; and d. Direct staff to execute and record all necessary documents to release the "public benefit" covenant from lot 129. NEW BUSINESS 18. EXCLUSIVE NEGOTIATION AGREEMENTS FOR OLD TOWN NEWHALL REDEVELOPMENT BLOCK AND TRANSFER OF REDEVELOPMENT BLOCK TO THE SUCCESSOR AGENCY - The City arid Successor Agency are seeking partners to develop a full block of property in Old Town Newhall. Two development partners are presented for City Council consideration. This item also transfers property from the City to the Successor Agency to facilitate future development of the site. RECOMMENDED ACTION: City Council: Authorize the City Manager or his designee to enter into an Exclusive Negotiation Agreement with Laemmle Theatre for the development of a portion of the Redevelopment Block, subject to approval by the City Attorney. Page 10 Adopt a resolution to approve and authorize the City Manager or his designee to execute the transfer of real property consisting of nine (9) parcels constituting the Redevelopment Block via Quitclaim Deed from the City of Santa Clarita to the Successor Agency. Successor Agency Board: 1. Authorize the Executive Director or his designee to enter into an Exclusive Negotiation Agreement with Laemmle Theatre for the development of a portion of the Redevelopment Block, subject to approval by the Oversight Board and the California Department of Finance. Authorize the Executive Director or his designee to enter into an Exclusive Negotiation Agreement with Serrano Development Group/Pacific Coast Housing Development for the development of a portion of the Redevelopment Block, subject to approval by the Oversight Board and the California Department of Finance. Adopt a resolution to approve the acceptance of the transfer of real property consisting of nine (9) parcels constituting the Redevelopment Block via Quitclaim Deed from the City of Santa Clarita to the Successor Agency. 19. OLD ORCHARD PARK MASTER PLAN - The park was constructed in 1968 and many of the original improvements and irrigation system components are obsolete. The master plan was prepared with extensive community participation and takes a comprehensive look at the park to address how the park may best meet current and future needs of the local area within the context of the Parks, Recreation, and Open Space Master Plan adopted in 2008. RECOMMENDED ACTION: City Council approve the Old Orchard Park Master Plan PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Jay Rodgers Page 11 FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, August 25, 2015, at 6 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION 1, Kevin Tonoian, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 9, 2015, the foregoing agenda was posted at City Hall. Kevin Ton"an / City Clerk l Santa Cla ita, California Page 12