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HomeMy WebLinkAbout2015-10-27 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, October 27, 2015 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE Boy Scout Troop 119 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Recognize Sergeant Dania] Dantice for his work with the homeless Breast Cancer Awareness Month/Domestic Violence Prevention Month Joint Proclamation PRESENTATIONS The Master's College Chorale Performance and Presentation Daina Moore and Carrie Rogers, of the Los Angeles Economic Development Corporation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes of the City Council / Board of Library Trustees are submitted for approval. RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of the October 13, 2015 Joint Regular Meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. AGREEMENTS FOR THE SANTA CLARITA WORKSOURCE CENTER/AMERICA'S JOB CENTER PROGRAM - Approve contracts for the continuation of the Santa Clarita WorkSource Center/America's Job Center program. RECOMMENDED ACTION: City Council: Adjust Workforce Investment and Opportunity Act Formula Grant funds from the forecasted appropriation of $480,464 to the actual appropriation of $452,208 based on the allocation provided through the Antelope Valley Workforce Development Consortium for FY 2015-16 (table attached). The change in funding from forecasted to actual is a result of a decrease of funds available to train job seekers and does not impact the overall operations of the center; 2. Decrease revenue in Account #259-4441.002 to $452,208 for Workforce Investment and Opportunity Act Formula Grant funds; Page 3 3. Approve the contract between the Antelope Valley Workforce Development Consortium and the City of Santa Clarita for the operation of the Santa Clarita Worksource Center; 4. Approve the contract between the Santa Clarita Community College District and the City of Santa Clarita for staffing to operate the Santa Clarita Worksource Center and other operational costs; and 5. Authorize City Manager, or designee, to execute all contract documents and renewals, subject to City Attorney approval. 4. EXTENSION AND FURTHER AMENDMENTS TO TEMPORARY BIN AND ROLL -OFF BOX FRANCHISE AGREEMENTS - The Temporary Bin and Roll -Off Box Franchise agreements with six waste haulers expires on December 31, 2015. Approval of the third and fourth amendments will extend the Temporary Bin and Roll - Off Box Franchise agreements to June 30, 2018, to coincide with the scheduled date for the completion of the Material Recovery Facility (MRF). RECOMMENDED ACTION: City Council adopt a resolution approving third amendments with AV Equipment Rental Inc.; USA Waste of California Inc. (Blue Barrel/Waste Management); Burrtec Waste Industries Inc.; Consolidated Disposal Service, LLC; and Randfam Inc.(Rent-A-Bin); and a fourth amendment with Recology Los Angeles, which approves language allowing temporary bin service for solid waste at single and multifamily residences, approves an extension of the franchises until June 30, 2018, and allows Consolidated Disposal Service, LLC, a Delaware Limited Liability Company to identify the dba Republic Services (Republic Services) per Section 15.44.305(B)(6) of the Santa Clarita Municipal Code. 5. STORMWATER MONITORING AND COST-SHARING MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF LOS ANGELES AND LOS ANGELES COUNTY FLOOD CONTROL DISTRICT - To implement the Coordinated Integrated Monitoring Program (LIMP), as mandated by the state -issued Municipal Stormwater Permit, staff proposes the approval of a contract for monitoring stormwater and the approval of a cost-sharing Memorandum of Understanding with the County of Los Angeles and the Los Angeles County Flood Control District. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Tetra Tech to provide stormwater monitoring services, with two optional one-year extensions, for implementation of the Coordinated Integrated Monitoring Program at a cost of $386,666 for Fiscal Year 2015-16; authorize contract amounts of $398,266 for Fiscal Year 2016-17 and $410,213 for Fiscal Year 2017-18, and a contingency in the amount of $125,490, for a total contract price not to exceed $1,320,635 over three years. The City of Santa Clarita's share for three years will be $387,451, not including the contingency. Page 4 2. Approve a Memorandum of Understanding (MOU) to share costs with the County of Los Angeles and the Los Angeles County Flood Control District for the three-year contract with Tetra Tech. If approved, the County of Los Angeles would reimburse the City of Santa Clarita for their share of costs and a five -percent project administration fee over the period of the MOU in the amount of $867,451, not including contingency costs (which would be cost -shared). Annual invoices would be $280,647 for Fiscal Year 2015-16, $289,066 for Fiscal Year 2016-17, and $297,738 for Fiscal Year 2017-18. Appropriate funds from the Stormwater Utility Fund 356 to Account 14600-5161.002 in the amount of $386,666, plus a contingency of $125,490, for a total of $512,156 for Fiscal Year 2015-16, $398,266 for Fiscal Year 2016-17, and $410,213 for Fiscal Year 2017-18. Increase Revenue Account 356-4621.001 by $280,647 in Fiscal Year 2015-16, $289,066 in Fiscal Year 2016-17, and $297,738 in Fiscal Year 2017-18, contingent upon the appropriation of funds in the annual budget for such fiscal years. 4. Authorize the City Manager or designee to execute all documents, including subsequent one-year extensions, in accordance with the terms of the contract, subject to City Attorney approval. 6. 2015-16 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0109 - AWARD DESIGN CONTRACT - The Annual Overlay and Slurry Seal Program improves various streets throughout the City by resurfacing and sealing surface cracks to enhance skid -resistant properties and increase pavement life. This results in a smoother ride for vehicles, an enhanced appearance of the roadway and surrounding area, and an extended economic life of the roadway. RECOMMENDED ACTION: City Council: 1. Award the contract for engineering design services to Nichols Consulting Engineers for the 2015-16 Annual Overlay and Slurry Seal Program, Project MO 109, in the amount of $342,700, plus a contingency in the amount of $34,270, for a total contract amount not to exceed $376,970. 2. Award professional services contract to Pavement Engineering, Inc., in the amount of $89,880, for pavement inspection services and updates to the City's Pavement Management System. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three annual renewal options of the Annual Overlay and Slurry Seal design services contract not to exceed $376,970 each year, plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. Page 5 7. RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION TO THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES TO OBTAIN FINANCIAL ASSISTANCE RELATING TO DISASTERS - The resolution authorizes City Council to designate approved agents every three years to execute and file applications to the California Governor's Office of Emergency Services (Cal OES) as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager and designees, as approved agents, and authorize staff to provide the California Governor's Office of Emergency Services with a certified copy of the resolution. 8. AWARD CONTRACT FOR THE OLD ORCHARD PARK DESIGN, PROJECT P1006 - Design of park improvements according to the Old Orchard Park Master Plan, adopted by City Council in July of 2015. RECOMMENDED ACTION: City Council: 1. Award the design contract to Pacific Coast Land Design, Inc. for the Old Orchard Park Design, Project P1006, in the amount of $213,799 and authorize a contingency in the amount of $21,380 for a total contract amount not to exceed $235,179. 2. Appropriate $31,342 from Zone T-2 Landscape Maintenance District funds (357) to expenditure account P1006357-5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. SANTA CLARITA PERFORMING ARTS CENTER AT COLLEGE OF THE CANYONS AGREEMENT - In 1999, the City of Santa Clarita (City) and the Santa Clarita Community College District (District) signed a Memorandum of Understanding (MOU) for what became the Santa Clarita Performing Arts Center at College of the Canyons (PAC). Among other items, the MOU outlined availability of the PAC for the community's use. The most recent MOU was set to expire on June 30, 2015, but was extended for six months to allow the City and the District to finalize negotiations on a new agreement. The new contract period will terminate on June 30, 2018. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute an agreement with Santa Clarita Community College District for the Santa Clarita Performing Arts Center at College of the Canyons, subject to City Attorney approval. Page 6 10. CONTRACT AWARD TO THE MOUNTAINS RECREATION AND CONSERVATION AUTHORITY FOR RANGER PATROL SERVICES IN OPEN SPACE AREAS - The Mountains Recreation and Conservation Authority (MRCA) is currently providing ranger patrol services in City owned open space areas. This contract will allow the City to continue to utilize MRCA ranger patrol services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract with the Mountains Recreation and Conservation Authority for ranger patrol services for City of Santa Clarita open space areas in the amount of $80,000, including up to three (3) annual renewals. 2. Authorize the City Manager or designee to execute all contracts and associated documents, including subsequent annual renewals, in accordance with the terms of the contract, contingent upon the appropriation of funds by the City Council as part of the annual budget during subsequent Fiscal Years, subject to City Attorney approval. 11. AQUATICS CENTER SCOREBOARDS REPLACEMENT PROJECT - To replace the Aquatics Center scoreboards and timing systems. RECOMMENDED ACTION: City Council: Approve the purchase of two new scoreboards and all connecting hardware to replace the existing scoreboards at the Santa Clarita Sports Complex Aquatics facility with new Daktronics scoreboards, in the amount of $200,810, as part of Capital Improvement Program Project M3026. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. APPROVAL OF REGIONAL INTERAGENCY TRANSFER (IAT) POLICY AND ADOPTION OF THE TITLE VI EQUITY ANALYSIS (TRANSIT) - Approve revisions to the City's Interagency Transfer Agreement and adopt the Title VI Equity Analysis prepared to assess the impact of the proposed changes on low income and minority customers. RECOMMENDED ACTION: City Council: 1. Adopt the proposed change to the Policy on the use of Interagency Transfers as described in Attachment A. Page 7 2. Adopt the Title VI Equity Analysis and findings of the proposed transfer policy changes conducted by LA Metro (Metro) on behalf of the Los Angeles County Regional Transit Operators in Attachment B. 13. FIVE-YEAR REVIEW AND APPROVAL OF CITY'S RECORDS RETENTION SCHEDULE - The City of Santa Clarita Records Retention Schedule is brought before the City Council for approval no less than once every five years. RECOMMENDED ACTION: City Council adopt a resolution approving amendments to the City of Santa Clarita Records Retention Schedule. 14. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE ZONE T- 51 (VALENCIA HIGH SCHOOL) - Contract award for landscape maintenance for LMD Zone T-51 (Valencia High School) RECOMMENDED ACTION: 1. Award a two-year maintenance service contract to Stay Green, Inc. to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zone T-51 (Valencia High School) for an annual amount of $170,850, and authorize an annual contingency in the amount of $34,170, for a total amount not to exceed $205,020. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issue of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the bid amounts. 15. EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 12-00415-A TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR ZONES T-33, T-65, AND T -65A - Consideration of approval of renewal option for Landscape Maintenance District (LMD) Contract No. 12-00415-A for landscape maintenance serviced by Stay Green, Inc. Terms of this existing contract encompass three (3), one-year renewal options. RECOMMENDED ACTION: City Council: Approve second renewal option for landscape services under contract 12-00415-A to Stay Green, Inc. for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zones T-33, T-65, and T -65A in the amount of $188,868; include a Consumer Price Index (CPI) request of. I%, equaling $188; and authorize a contingency amount of $37,800 for a total annual amount not to exceed $226,856. Page 8 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to one (1) annual renewal option not to exceed the annual bid amounts, plus CPI adjustments. 16. CHECK REGISTER NO. 20 FOR THE PERIOD 09/04/15 THROUGH 09/17/15 AND 09/24/15 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 09/11/15 THROUGH 09/24/15 - Check Register No. 20 for the Period 09/04/15 through 09/17/15 and 09/24/15. Electronic Funds Transfers for the Period 09/11/15 through 09/24/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 20. PUBLIC HEARINGS 17. CONDUCT A PUBLIC HEARING AND INTRODUCE AN ORDINANCE TO CONSIDER GRANTING VALENCIA WATER COMPANY A WATER FRANCHISE - This is the public hearing to consider the Valencia Water Company's request for a new water franchise, which must be adopted by ordinance as required by the Franchise Act of 1937. The current water franchise will expire December 17, 2015. Following the public hearing, the Council may introduce and pass to second reading an ordinance to consider approval of a new franchise agreement at their November 10, 2015 regular meeting. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing to hear and consider any protests and other testimony regarding the possible grant of a water franchise to Valencia Water Company. 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, GRANTING A WATER FRANCHISE TO VALENCIA WATER COMPANY." Page 9 NEW BUSINESS 18. CALIFORNIA PUBLIC UTILITIES COMMISSION NET ENERGY METERING SUCCESSOR PROGRAM - As mandated by Assembly Bill 327, the California Public Utilities Commission (CPUC) is discussing changes to the rate structure of Net Energy Metering (NEM) programs offered by California's three Investor Owned Utilities (IOU), which must be adopted by the CPUC by December 31, 2015, to go into effect on July 1, 2017, or the date on which the utility reaches its 5% NEM program cap. RECOMMENDED ACTION: City Council discuss and provide direction to staff. 19. CONSIDERATION OF COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 - Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments to the City Council compensation. Government Code Section 36516.5 requires City Council compensation adjustments be adopted by the present City Council to be effective for future City Councils. RECOMMENDED ACTION: Provide direction to staff regarding Councilmember compensation. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Thomas Sellers Allston FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 10, 2015 at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 10 CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed City of Santa Clarita and that on October 22, 2015, the foregoiry Kevin City C Santa I Page 11 Wed City Clerk for the was posted at City Hall.