HomeMy WebLinkAbout2015-08-25 - MINUTES - JOINT REG (2)' CITY OF SANTA CLARITA
City Council / Board of Library Trustees / and
City Council Acting as the Governing Board of the Successor Agency to the
Former Santa Clarita Redevelopment Agency
Tuesday, August 25, 2015
Joint Regular Meeting
Minutes
.IT
City Council Chambers
INVOCATION
Mayor McLean invited Sarah Kennedy and Kelsey Feldman from Yes I Can program to provide
the invocation about friendship and acceptance.
CALL TO ORDER
Mayor/President/Chair McLean called to order the regular joint meeting of the City
Council/Board of Library Trustees/Successor Agency at 6:15 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Mayor McLean requested a correction to the minutes of the July 14 regular meeting to update the
Mayor's comments about the potential Measure R2.
Motion by Weste, second by Kellar, to approve the agenda, pulling item 4 for comment.
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized ATA Martial Arts Songahm World Expo Championship
Winners Kierstin Kimbell and Andrei Mojica and presented them with certificates.
Mayor McLean and Council recognized the Sheriffs department team for rescuing a child from a
perilous situation and presented them with certificates.
PUBLIC PARTICIPATION
Addressing the Council was Kevin Duxbury, representing veterans of Santa Clarita, regarding a
request to relocate the Fallen Warrior plaque; Drake and Von Hougo, regarding pop-up libraries;
Gene Dorio, Bill Reynolds, Sharon Ventrice, and Bob Slocum regarding a war memorial
proposal; Bridgett Mills, representing Habitat for Humanity of San Fernando and Santa Clarita
Valley, and Stephen Daniels regarding the war memorial proposal; and Alan Ferdman,
representing Canyon Country Advisory Committee, regarding Laemmle Theatre negotiations.
Written comment cards were received from Jim Hougo in support of pop-up libraries, and Chuck
Morris in support of the proposed war memorial proposal.
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City Manager Ken Striplin commented regarding the Fallen Warrior Bridge Memorial design
and placement; commented on the pop-up libraries in the public right-of-way; commented on
Laemmle Theatres stating information will be brought to the public after negotiations; and
commented on Mr. Reynold's War Memorial proposal.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston congratulated Henry Mayo Newhall Memorial Hospital on their 40th
anniversary.
Mayor Pro Tem Kellar commented on Paul's Paint and Hardware moving to a new location
within Canyon Country; recognized Henry Mayo Newhall Memorial Hospital on their 40th
anniversary; and requested the i neonbbe adjourned in memory of W>att Savaikle.
Councilmember Acosta recognized Henry Mayo Newhall Memorial Hospital on the 40th
anniversary and their STEMI Center and NICU; and provided accolades to staff and
Congressman Steve Knight for presenting the Small Business Workshop and Expo at the
Activities Center.
Councilmember Weste commented on illegal Fourth of July fireworks and their effects on the
community and their pets; and commented on a recent Metrolink issue, inquired as to the process
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and system Met ouun utilizes o provide ininneU1QlV not,111Va1.1V11 lV t'llV Vll�, "Merl.. anu 11111
Department so our first responders have immediate notification and we can keep our citizens
aware and safe, and ask Metrolink to let us know what can be done to improve this process.
Mayor McLean commented on the 10th annual Evening of Remembrance at the Youth Grove on
September 9 at Central Park and that the Walk of Remembrance will begin at 6:45 p.m.; invited
residents to participate at the River Rally Cleanup and Environmental Expo event on Saturday,
September 19 at 8:00 a.m. behind the shopping center at 18386 Soledad Canyon Road and
encouraged residents to visit www.greensantaclarita.com for more information; and requested
the meeting be adjourned in memory of former City Attorney Carl Newton, and Wyatt Savaikie.
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CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Mayor Pro Tem
SECONDER: TimBen Boydston, Councilmember
AYES: Acosta, Boydston, Kellar, Weste, McLean
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the July 14, 2015, Special
Meeting.
ITEM 2
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval. RECOMMENDED ACTION: City Council, Board of Library Trustees, and Successor
Agency approve the minutes of July 14, 2015, Joint Regular Meeting.
ITEM 3
CONTRACT AWARD FOR SEASONS MAGAZINE PRINTING
Award a contract for the printing of the City's SEASONS magazine, which provides listings of
sports, programs and recreation offerings, as well as information about what is happening in the
City of Santa Clarita. SEASONS is mailed to every household in the City on a quarterly basis.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to QWP Direct Mail Services, Inc. (Mellady Direct Marketing), a
local Santa Clarita business, for the printing of the City's award-winning SEASONS
t__ + r 01 c7 'Z C7 ' 1„�,;., -F Q'2Q (1QQ f ,--r,-f;-- 41,A fall 7(11 A edition
magazine in the amount, of 01.7 G, J.) Z_ irlclusl ve 0 �J v,VUVOQQ iva Ni ui�iu� �uv .— -vi
which will be funded as part of the Fiscal Year 2016-17 budget, authorize a 5% contingency
in the amount of $7,616, for a total not -to -exceed $159,968.
2. Authorize the City Manager or designee to modify the award in the event other issues of
impossibility of performance arises, subject to the City Attorney approval.
3. Authorize the City Manager or designee to execute all documents, including subsequent
annual renewals, in accordance with the terms of the contract, contingent upon the
appropriation of funds by the City Council as part of the annual budget during subsequent
Fiscal Years, subject to City Attorney approval.
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AUTHORIZATION TO EXECUTE A THIRD AMENDMENT TO THE GROUND
LEASE FOR TEMPORARY FIRE STATION 104
Authorize a third amendment to the existing Ground Lease Agreement with the County of Los
Angeles for approximately two acres of land to be used by the Los Angeles County Fire
Department for the purpose of housing temporary Fire Station 104 on real property located at
26201 Golden Valley Road.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute, on behalf of the City, a Ground Lease
Agreement for a three year term, with the County of Los Angeles in the amount of $1.00 per
year for approximately two acres of land to be used by the Los Angeles County Fire
Department for the purpose of housing temporary Fire Station 104 on real property located at
26201 Golden Valley Road, subject to City Attorney approval.
2. Authorize the City Manager or designee to execute a one-year renewal option if needed,
subject to City Attorney approval.
Councilmember Weste made comment about the conditions of the temporary buildings that
houses the fire station personnel.
ITEM 5
VISTA CANYON REGIONAL O )
1 0t
This action will fund the design of the City's Vista Canyon Regional Transit Center project,
which will provide a bus transfer facility within the Vista Canyon development in Canyon
Country to enhance service to the east side of the Santa Clarita Valley. The project consists of a
seven -bay bus transfer station with amenities, such as canopies, restrooms, lighting, bike lockers,
benches, real-time bus arrival monitors, and landscaping.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Tetra Tech, Inc., for the Vista Canyon Regional Transit Center,
Project T3021, in the amount of $391,930 and authorize a contingency in the amount of
$58,790 for a total contract amount not to exceed $450,720.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 6
CITYWIDE MEDIAN TURF REMOVAL, PROJECT B0014 - AWARD CONCEPT
DESIGN CONTRACT
This action will fund the concept design of the Citywide Median Turf Removal project. This
project will remove existing turf in medians throughout the City of Santa Clarita. Existing turf
will be replaced with drought tolerant plant material; irrigation systems will be replaced with
new, efficient irrigation systems.
RECOMMENDED ACTION:
City Council:
1. Award the concept design contract to ValleyCrest Design Group for the Citywide Median
Turf Removal, Project B0014 in the amount of $340,318 and authorize a contingency in the
amount of $68,000 for a total contract amount not to exceed $408,318.
2. Appropriate $498,300 from Landscape Maintenance District 2008-1 fund balance to
expenditure account 130014357=5161.001.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 7
RESOLUTION TO ESTABLISH NO -STOPPING ANYTIME ZONE ALONG THE EAST
SIDE OF CENTRE POINTE PARKWAY BETWEEN GOLDEN TRIANGLE ROAD
AND SPIRIT COURT
The City of Santa Clarita received a request from the William S. Hart School District to establish
a no -stopping anytime zone along the east side of Centre Pointe Parkway between Golden
Triangle Road and Spirit Court.
RECOMMENDED ACTION:
City Council adopt a resolution establishing a no -stopping anytime zone along the east side of
Centre Pointe Parkway extending from 145 feet south of Golden Triangle Road to 726 feet north
of Spirit Court for a total length of 964 feet.
Adopted Resolution No. 15-57
ITEM 8
RESOLUTION TO ESTABLISH NO -STOPPING ANYTIME ZONE ON MAGIC
MOUNTAIN PARKWAY IN FRONT OF THE HONDA DEALERSHIP
Establish no -stopping zone for required striping modification project to accommodate
installation of second left -turn lane on westbound Magic Mountain Parkway at Valencia
Boulevard.
Page 5
RECOMMENDED ACTION:
City Council adopt a resolution establishing a no -stopping anytime zone along the north side of
Magic Mountain Parkway from 283 feet east of Valencia Blvd to 827 feet easterly.
Adopted Resolution No. 15-58
ITEM 9
EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT
(LMD) CONTRACT 13-00317 TO PROVIDE LANDSCAPE MAINTENANCE
SERVICES FOR ZONES T-20, T-44, T-48, T-62, T-67, T-71, AND T-72
Consideration of approval of renewal option for Landscape Maintenance District (LMD)
Contract No. 13-14-01 for landscape maintenance serviced by Venco Western. Terms of this
existing contract encompass three (3), one-year renewal options.
RECOMMENDED ACTION:
City Council:
Approve renewal option for landscape services under contract 13-00317 to Venco Western
for landscape maintenance services encompassing Landscape Maintenance District (LMD)
Zones T-20, T-44, T-48, T-62, T-67, T-71, and T-72 in the amount of $263,148; include a
l_,(1T1SLimer rrtce 1riClex 1`L,r 1 I i'eia nest o.t 1 /o, eU Lta1111� ,D/- V J 1 , an'u authorize e a %viluuiK � ucy
amount of $52,629 for a total annual amount not to exceed $318,408.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to two (2) annual renewal options not
to exceed the annual bid amounts, plus CPI adjustments.
ITEM 10
CHECK REGISTER NO. 14 FOR THE PERIOD 06/12/15 THROUGH 06/25/15 AND
07/02/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 06/19/15 THROUGH
07/02/15. CHECK REGISTER NO. 15 FOR THE PERIOD 6/26/15 THROUGH 07/09/15
AND 07/16/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 07/03/15
THROUGH 07/16/15. CHECK REGISTER NO. 16 FOR THE PERIOD 07/10/15
THROUGH 07/23/15 AND 07/30/15. ELECTRONIC FUNDS TRANSFERS FOR THE
PERIOD 07/17/15 THROUGH 07/30/15.
Check Register No. 14 for the Period 06/12/15 through 06/25/15 and 07/02/15.
Electronic Funds Transfers for the Period 06/19/15 through 07/02/15.
Check Register No. 15 for the Period 06/25/15 through 07/09/15 and 07/16/15.
Electronic Funds Transfers for the Period 07/03/15 through 07/16/15.
Check Register No. 16 for the Period 07/10/15 through 07/30/15 and 07/30/15.
Electronic Funds Transfers for the Period 07/17/15 through 07/30/15.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 14,
15, and 16.
PUBLIC PARTICIPATION II
Addressing the Council was Dana Schlumpberger regarding parking in Newhall; David Keating,
Ana Keating, Mylene Aboulafia, James Aboulafia, and Chermaine Fontonette, regarding noise
and trespassing from clients of the Santa Clarita Soccer Center adjacent to the Villa Metro
community; and Steve Petzold regarding various topics.
Written Comments cards were received from Jacob Crusson, Luc Landrum, John Vierra, Emma
Bahr, Christopher James Westenhofer, Luke Wilke, and Ryan Tate, in support of pop-up
libraries; and Robin Clough and Michael Mayo in support of a proposed war memorial.
STAFF COMMENTS
City Manager Ken Striplin commented regarding Villa Metro, indicated City staff has been
working with residents on enforcement issues, working with the developer on remedies, and
commented he was scheduled to meet with Mr. and Mrs. Keating to discuss their concerns.
Councilmember Boydston requested a copy of the Santa Clarita Soccer Center's permit.
Council commented on quality of life issues for the Villa Metro residents and the City's attempts
to resolve the issue.
ADJOURNMENT
Mayor McLean adjourned in memory of Carl Newton and Wyatt Savaikie at 7:53 p.m.
Page 7
MAYOR