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HomeMy WebLinkAbout2015-05-26 - MINUTES - JOINT REG MINS (2)IL CITY OF SANTA CLARITA City Council Board of Library Trustees Joint Regular Meeting — Minutes Tuesday, May 26, 2015 6:00 PM City Council Chambers INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President McLean called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:22 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Boydston led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar second by Acosta to approve the agenda, pulling items 6, 7,8 and 9 for discussion and item 10 for a separate vote. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor McLean and Council proclaimed May as Bicycle Month in the City of Santa Clarita and presented a proclamation to the Santa Clarita Valley Bicycle Coalition. PRESENTATIONS South Coast Air Quality Management District (SCAQMD) Governing Board Representative, Michael Cacciotti, presented information concerning air quality and discussed SCAQMD grant ' opportunities stating that grant applications can be submitted beginning June 2, 2015. PUBLIC PARTICIPATION ' Addressing the Council was Bill Reynolds, Dr. Gene Dorio, and Robin Clough regarding the potential renaming of Central Park in honor of former Santa Clarita Mayor and City Councilmember George Pederson; Elaine Ballace, regarding mobile home rent control; David Peterson regarding the 2015 water plan and recycled water; Jane Keating and Carolyn Jacques, regarding the Bridgeport lake and duck crossing safety; Doug Fraser, regarding past consumer price index changes; Cam Noltemeyer, regarding the May 20 Santa Clarita Sanitation District meeting and the Shangri-La Supplemental Environmental Project; and Steve Petzold, representing the "No on Measure S Committee", regarding "Yes on S Committee" campaign contributions. Two written comment cards were received. STAFF COMMENTS City Manager Ken Striplin commented indicating there are no ongoing negotiations concerning future electronic billboards; reiterated previous information concerning the Shangri-La Supplemental Environmental Project; indicated matters concerning the manufactured home ordinance will be returning to the City Council at a later date; indicated City staff has previously looked into the issue of duck crossing adjacent to the Bridgeport Marketplace and will evaluate additional options; commented on recycled water discussions; and indicated he would defer to the City Council's wishes regarding potential renaming of Central Park. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste commented on the community's attendance at the May 25, 2015, Memorial Day event; made comment on the May 20, 2015, Santa Clarita Sanitation District meeting where options for disposing of brine and using new technologies for clean water were discussed; responded to Councilmember Boydston's inquiries regarding Sanitation District meetings taking place in Santa Clarita; and expressed her support for the individuals who raised concerns regarding safe duck crossing. Councilmember Acosta commented on the May 25, 2015, Memorial Day event at Eternal Valley; commented on the "Remembering our Fallen" photographic exhibit at Eternal Valley until May 29, and the "Portraits of the Fallen Memorial" exhibit at the Westfield Valencia Town Center through July 11, 2015. Mayor Pro Tem Kellar commented on former Santa Clarita Mayor and City Councilmember George Pederson, presented a video tribute in his honor, and indicated his memorial would be held on June 6, 2015, at 2:00 p.m. Councilmember Boydston expressed his appreciation for David Peterson's comments concerning the 2015 water plan; commented on issues concerning safe duck crossing; and commented on the upcoming California High Speed Rail Authority meeting on June 1, 2015, at the Santa Clarita Activities Center at 5:00 p.m., encouraging all to attend. I Page 2 Mayor McLean commented on the success of the May 25, 2015, Memorial Day event, and expressed gratitude to everyone involved in coordinating this event; commented that she spoke with a group of realtors on May 22, 2015, concerning the importance of the community attending the June 1, 2015, and the June 9, 2015, California High Speed Rail Authority meetings; commented on her attendance at the Sheriffs unveiling of their new Mobile Command Center and stated that the Command Center will be on display at the Senior Center "Touch A Truck" event on June 20, 2015, at Central Park; and invited residents to shop at the Old Town Newhall Farmer's Market, which is held on Saturdays from 8:30 a.m. to 12:30 p.m. at the corner of Market Street and Newhall. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS, WITH EXCEPTION OF ITEM 101 MOVER: Bob Kellar, Mayor Pro Tem SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Kellar, Weste, McLean ITEM 1 APPROVAL OF MINUTES The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval. ' RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the May 12, 2015, special and regular meetings. ITEM 2 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 SECOND READING AND ADOPTION OF THE LOW IMPACT DEVELOPMENT (LID) ORDINANCE Second reading and adoption of the Low Impact Development (LID) Ordinance as a requirement of the City's Municipal Stormwater Permit. Page 3 RECOMMENDED ACTION: , City Council conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CITY OF SANTA CLARITA MUNICIPAL CODE CHAPTER 17.95 STANDARD URBAN STORMWATER MITIGATION PLAN IMPLEMENTATION BY INCORPORATING LOW IMPACT DEVELOPMENT (LID) STRATEGIES ON CERTAIN DEVELOPMENT PROJECTS." Adopted Ordinance No. 15-04 ITEM 4 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0102 - AWARD CONSTRUCTION CONTRACT FOR THE OVERLAY PORTION The Annual Overlay project is an integral part of the City of Santa Clarita's pavement management program. Each year, streets are evaluated and identified for the need of pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the overlay portion of the 2014-15 Annual Overlay and Slurry Seal Program, Project M0102. ' 2. Award the construction contract to Sully -Miller Contracting Company in the amount of $5,562,500 and authorize a contingency in the amount of $1,687,500, for a total contract amount not to exceed $7,250,000. 3. Authorize an expenditure in the amount of $401,464 to Twining, Inc., for a professional services contract to provide for project inspection and materials testing. 4. Authorize an increased expenditure in the amount of $50,000 to the existing professional services contract with Pavement Engineering, Inc., for construction management support and project design support services during construction. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 5 2014-15 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0102 - AWARD CONSTRUCTION CONTRACT FOR THE SLURRY SEAL PORTION The Annual Slurry Seal project is an integral part of the City of Santa Clarita's pavement management program. Each year, streets are evaluated and identified for the need for pavement I preservation and preventative maintenance treatments. Page 4 RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the slurry seal portion of the 2014-15 Annual Overlay and Slurry Seal Program, Project M0102. 2. Award the construction contract to Intermountain Slurry Seal, Inc., in the amount of $1,241,004 and authorize a contingency in the amount of $124,101 for a total contract amount not to exceed $1,365,105. 3. Authorize an expenditure in the amount of $61,252 to Twining, Inc., for a professional services contract to provide for project inspection and materials testing. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 6 ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS The City of Santa Clarita's residential and commercial solid waste services are provided by Waste Management and Burrtec Waste Industries, Inc. Per the approved Franchise Agreements, franchised solid waste haulers may submit a request for a rate adjustment by April 1 for consideration. RECOMMENDED ACTION: City Council: Adopt a resolution for the Fourth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (DBA Waste Management), for residential solid waste management services allowing an adjustment in their residential rates by 4.13 percent based on the formula outlined in their Franchise Agreement, and authorize the City Manager to execute the amended agreement, subject to City Attorney approval. 2. Adopt a resolution for the Third Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for commercial solid waste management services allowing an adjustment in rates by 4.22 percent based on the formula outlined in their Franchise Agreement, and authorize the City Manager to execute the amended agreement, subject to City Attorney approval. Addressing the Council was Cam Noltemeyer. ' City Manager Ken Striplin indicated the recommended action is consistent with the terms of the City's existing agreement. Page 5 Councilmember Boydston made inquiries of Waste Management Public Services Sector ' Solutions Manager Joshua Mann, regarding customer service issues including the swapping of broken bins and delays in picking up recycled Christmas trees and procedures to address these issues going forward. Mr. Mann indicated procedures have been developed to improve the process for collecting Christmas trees in the future. Adopted Resolution Nos. 15-14 (Waste Management) and 15-15 (Burrtec) ITEM 7 COMMUNITY FACILITIES DISTRICT - VISTA CANYON RANCH LLC The proposed formation of the Community Facilities District (CFD) is consistent with the City's Policy Guidelines Regulating the Use of Public Financing Mechanism to Finance Public Improvements adopted on October 11, 2005. RECOMMENDED ACTION: City Council: 1. Adopt a resolution approving a Deposit and Reimbursement Agreement relating to the proposed City of Santa Clarita Community Facilities District No. 2015-1 (Vista Canyon) and the retention of certain professional funis in connection therewith. 2. Adopt a reimbursement resolution to allow for the reimbursement of expenditures made prior to the issuance of obligations issued for certain public facilities within a proposed City -formed community facilities district. I Addressing the Council was Jim Backer, representing Vista Canyon. Councilmember Boydston requested clarification on the funding mechanism for construction of the Vista Canyon Ranch parking structure. City Manager Ken Striplin responded to Councilmember Boydston's questions. Adopted Resolution Nos. 15716 (Obligations) and 15-17 (Agreement) ITEM 8 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Adopt Resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2015-16 for the Landscape Maintenance Districts, Drainage Benefit Assessment Areas, I Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District. Page 6 2. Adopt Resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 9, 2015. 3. Adopt the annual report for the Tourism Marketing District (TMD) and a Resolution of Intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District, and set a public hearing for June 9, 2015. Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory Committee. City Manager Ken Striplin indicated staff would make themselves available to meet with Mr. Ferdman to review his questions and that this public hearing item is scheduled for the June 9, 2015, City Council meeting. Adopted Resolution Nos. 15-18 (Initiating LMD 1),15-19 (Intention LMD 1),15-20 (Initiating DBAA),15-21 (Intention DBAA),15-22 (Initiating SMD), 15-23 (Intention SMD), 15-24 (Initiating GVROSMD),15-25 (Intention GVROSMD),15-26 (Intention TMD) ITEM 9 ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2015-16. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2015-16, and set a public hearing for June 9, 2015. Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory Committee. City Manager Ken Striplin provided an overview of how the Open Space Preservation District was formed, the current and future needs of the District, indicated the rate adjustment will continue to support maintenance and future land acquisitions, and that this item is scheduled for ' the June 9, 2015 City Council meeting. Adopted Resolution Nos. 15-27 (Initiating) and 15-28 (Intention) Page 7 Item 10 was moved to Pulled for Separate Vote. ITEM 11 CHECK REGISTER NO. 10 FOR THE PERIOD 04/17/15 THROUGH 04/30/15 AND 05/07/15. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 04/21/15 THROUGH 05/07/15. Check Register No. 10 for the Period 04/17/15 through 04/30/15 and 05/07/15. Electronic Funds Transfers for the Period 04/21/15 through 05/07/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. ITEMS PULLED FOR SEPARATE VOTE ITEM 10 ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPE MAINTENANCE DISTRICT Tl, ZONES T23 AND T23A This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Landscape Maintenance District Tl, Zones T23 and T23A. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments for Fiscal Year 2015-16 for Landscape Maintenance District Tl, Zones T23 and T23A. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve Engineer's Report, and set a public hearing for June 9, 2015. Councilmember Weste recused herself from participating on this item due to the proximity of her property to these LMD zones. RESULT: APPROVED [4 TO 01 MOVER: Bob Kellar, Mayor Pro Tem SECONDER: Dante Acosta, Councilmember AYES: Dante Acosta, TimBen Boydston, Bob Kellar, Marsha McLean RECUSED: Laurene Weste Adopted Resolution Nos. 15-29 (Initiating) and 15-30 (Intention) ,.. I PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor McLean adjourned the meeting in memory of George Pederson at 8:15 p.m. ./41�._PFA i Page 9 MAYOR