HomeMy WebLinkAbout2015-10-27 - MINUTES - JOINT REG MTG MINS (2)Tuesday, October 27, 2015
CITY OF SANTA CLARITA
City Council /
Board of Library Trustees
Joint Regular Meeting
Minutes
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INVOCATION
Mayor Pro Tem Kellar delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor/President McLean called to order the regular joint meeting of the City Council / Board of
Library Trustees at 6:03 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Boy Scout Troop 119 led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Acosta, to approve the agenda, pulling item 13 for Council
questions, item 9 for a separate vote, and item 4 for public comment and a separate vote.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Mayor McLean and Council recognized Sergeant Danial Dantice for his work providing outreach
assistance to the homeless in Santa Clarita and presented him with a certificate.
Mayor McLean and Council proclaimed October as Breast Cancer Awareness Month/Domestic
Violence Prevention Month and presented the proclamation to representatives from the
Soroptimist International, Soroptimist of the Greater Santa Clarita Valley, and the Domestic
Violence Center of Santa Clarita, The Soroptimist clubs presented a check for $10,000 to
representatives from Circle of Hope.
PRESENTATIONS
The Master's College Chorale Director, Dr. Plew, led the Chorale in a performance and invited
all to the upcoming Christmas concerts.
Daina Moore, of the Los Angeles Economic Development Corporation, presented Council with a
plaque to commemorate the City's accomplishment in placing as a finalist in the 201h Annual
Eddy Awards for the most Business Friendly City in Los Angeles County.
PUBLIC PARTICIPATION
Addressing the Council was Bud Tew, Robert Kluszlzynski, and Janet Thompson, regarding
Dorothy Street traffic concerns; Elaine Ballace, concerning mobile home matters; Cam
Noltemeyer, concerning the recent Santa Clarita Valley Sanitation District meeting; Scott
Schauer, representing the Santa Clarita Soccer Center, providing an update on the relocation of
the soccer center; and Rick Bianchi, representing The New Home Company, regarding their
efforts to address noise concerns at Villa Metro from the adjacent soccer center.
STAFF COMMENTS
City Manager Ken Striplin commented regarding additional traffic on Dorothy Street and
indicated the developers of Five Knolls were required to set aside funds for the future installation
of traffic controlling devices.
Council discussed interim traffic control measures and potential options for stop signs on
Dorothy Street; and a potential petition to appeal mobile home rent increases and the state's
jurisdiction over mobile home parks.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston thanked City staff for their efforts to coordinate the State of the City
Luncheon; and commented on the upcoming Laemmle proposal for the City -owned block in
Newhall, his interest to place an item on the agenda recommending alternatives to the proposal,
and his request of the City Council to consider placing an alternative plan on the agenda for
discussion. There was no Council concurrence.
Mayor Pro Tem Kellar thanked staff for their efforts to put on the State of the City event, and
mentioned the upcoming Veterans Day program on November 11, 2015, at 11:00 a.m. to be held
at the Veterans Historical Plaza.
Councilmember Acosta commented on the upcoming Santa Clarita Marathon and Mayor's Walk
scheduled for Sunday, November 8, 2015.
Councilmember Weste congratulated the Santa Clarita Artists Association (SCAA) for their
successful 26th Annual SCAA Arts Classic at Hart Park on October 17; commented on the
upcoming holidays including the Veterans Day event on November 11, 2015, and the upcoming
Flu Clinic at College of the Canyons on Friday, October 30, 2015; and thanked staff for their
work on the State of the City event.
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Mayor McLean commented on the October 14, 2015, Conference of Mayors meeting and
expressed her appreciation to Mayor Garcetti for his attendance and to City staff for coordinating
this event; commented on the October 14, 2015, Evening of Remembrance at Central Park, the
October 25, 2015, Haunted House at the Sheriff s Station, the Real Life Church festival event,
and the State of the City event; and adjourned the meeting in memory of Thomas Sellers Allston.
CONSENT CALENDAR
Council approved the Consent Calendar in its entirety with the exception of items four and nine
which were pulled for a separate vote of the City Council.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Kellar, Weste, McLean
ITEM 1
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes
of October 13, 2015, Joint Regular Meeting.
ITEM 2
READING OF ORDINANCE TITLES
Government Code Section 3693.4 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 3
AGREEMENTS FOR THE SANTA CLARITA WORKSOURCE CENTER/AMERICA'S
JOB CENTER PROGRAM
Approve contracts for the continuation of the Santa Clarita WorkSource Center/America's Job
Center program.
RECOMMENDED ACTION:
City Council:
1. Adjust Workforce Investment and Opportunity Act Formula Grant funds from the forecasted
appropriation of $480,464 to the actual appropriation of $452,208 based on the allocation
provided through the Antelope Valley Workforce Development Consortium for FY 2015-16
(table attached). The change in funding from forecasted to actual is a result of a decrease of
funds available to train job seekers and does not impact the overall operations of the center;
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2. Decrease revenue in Account #259-4441.002 to $452,208 for Workforce Investment and
Opportunity Act Formula Grant funds;
3. Approve the contract between the Antelope Valley Workforce Development Consortium and
the City of Santa Clarita for the operation of the Santa Clarita WorkSource Center;
4. Approve the contract between the Santa Clarita Community College District and the City of
Santa Clarita for staffing to operate the Santa Clarita WorkSource Center and other
operational costs; and
5. Authorize City Manager, or designee, to execute all contract documents and renewals,
subject to City Attorney approval.
ITEM 4
EXTENSION AND FURTHER AMENDMENTS TO TEMPORARY BIN AND ROLL-
OFF BOX FRANCHISE AGREEMENTS
This item was pulled for a separate vote.
ITEM 5
STORMWATER MONITORING AND COST-SHARING MEMORANDUM OF
UNDERSTANDING WITH THE COUNTY OF LOS ANGELES AND LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT
To implement the Coordinated Integrated Monitoring Program (LIMP), as mandated by the
state -issued Municipal Stormwater Permit, staff proposes the approval of a contract for
monitoring stormwater and the approval of a cost-sharing Memorandum of Understanding with
the County of Los Angeles and the Los Angeles County Flood Control District.
RECOMMENDED ACTION:
City Council:
Award a three-year contract to Tetra Tech to provide stormwater monitoring services, with
two optional one-year extensions, for implementation of the Coordinated Integrated
Monitoring Program at a cost of $386,666 for Fiscal Year 2015-16; authorize contract
amounts of $398,266 for Fiscal Year 2016-17 and $410,213 for Fiscal Year 2017-18, and a
contingency in the amount of $125,490, for a total contract price not to exceed $1,320,635
over three years. The City of Santa Clarita's share for three years will be $387,451, not
including the contingency.
2. Approve a Memorandum of Understanding (MOU) to share costs with the County of Los
Angeles and the Los Angeles County Flood Control District for the three-year contract with
Tetra Tech. If approved, the County of Los Angeles would reimburse the City of Santa
Clarita for their share of costs and a five -percent project administration fee over the period of
the MOU in the amount of $867,451, not including contingency costs (which would be cost -
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shared). Annual invoices would be $280,647 for Fiscal Year 2015-16, $289,066 for Fiscal
Year 2016-17, and $297,738 for Fiscal Year 2017-18.
3. Appropriate funds from the Stormwater Utility Fund 356 to Account 14600-5161.002 in the
amount of $386,666, plus a contingency of $125,490, for a total of $512,156 for Fiscal Year
2015-16, $398,266 for Fiscal Year 2016-17, and $410,213 for Fiscal Year 2017-18. Increase
Revenue Account 356-4621.001 by $280,647 in Fiscal Year 2015-16, $289,066 in Fiscal
Year 2016-17, and $297,738 in Fiscal Year 2017-18, contingent upon the appropriation of
funds in the annual budget for such fiscal years.
4. Authorize the City Manager or designee to execute all documents, including subsequent one-
year extensions, in accordance with the terms of the contract, subject to City Attorney
approval.
ITEM 6
2015-16 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0109 - AWARD
DESIGN CONTRACT
The Annual Overlay and Slurry Seal Program improves various streets throughout the City by
resurfacing and sealing surface cracks to enhance skid -resistant properties and increase pavement
life. This results in a smoother ride for vehicles, an enhanced appearance of the roadway and
surrounding area, and an extended economic life of the roadway.
RECOMMENDED ACTION:
City Council:
1. Award the contract for engineering design services to Nichols Consulting Engineers for the
2015-16 Annual Overlay and Slurry Seal Program, Project M0109, in the amount of
$342,700, plus a contingency in the amount of $34,270, for a total contract amount not to
exceed $376,970.
2. Award professional services contract to Pavement Engineering, Inc., in the amount of
$89,880, for pavement inspection services and updates to the City's Pavement Management
System.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issues of impossibility of performance arise, and execute up
to three annual renewal options of the Annual Overlay and Slurry Seal design services
contract not to exceed $376,970 each year, plus Consumer Price Index adjustments,
contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year, and execute all documents subject to City Attorney approval.
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ITEM 7
RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATION
TO THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES TO
OBTAIN FINANCIAL ASSISTANCE RELATING TO DISASTERS
The resolution authorizes City Council to designate approved agents every three years to execute
and file applications to the California Governor's Office of Emergency Services (Cal OES) as
required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act.
RECOMMENDED ACTION:
City Council adopt a resolution authorizing the City Manager and designees, as approved agents,
and authorize staff to provide the California Governor's Office of Emergency Services with a
certified copy of the resolution.
Adopted Resolution No. 15-73
ITEM 8
AWARD CONTRACT FOR THE OLD ORCHARD PARK DESIGN, PROJECT P1006
Design of park improvements according to the Old Orchard Park Master Plan, adopted by City
Council in July of 2015.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Pacific Coast Land Design, Inc. for the Old Orchard Park
Design, Project P1006, in the amount of $213,799 and authorize a contingency in the amount
of $21,380 for a total contract amount not to exceed $235,179.
2. Appropriate $31,342 from Zone T-2 Landscape Maintenance District funds (357) to
expenditure account P1006357-5161.001.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 9
SANTA CLARITA PERFORMING ARTS CENTER AT COLLEGE OF THE CANYONS
AGREEMENT
This item was pulled for a separate vote.
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ITEM 10
CONTRACT AWARD TO THE MOUNTAINS RECREATION AND CONSERVATION
AUTHORITY FOR RANGER PATROL SERVICES IN OPEN SPACE AREAS
The Mountains Recreation and Conservation Authority (MRCA) is currently providing ranger
patrol services in City owned open space areas. This contract will allow the City to continue to
utilize MRCA ranger patrol services.
RECOMMENDED ACTION:
City Council:
Award a one-year contract with the Mountains Recreation and Conservation Authority for
ranger patrol services for City of Santa Clarita open space areas in the amount of $80,000,
including up to three (3) annual renewals.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
including subsequent annual renewals, in accordance with the terms of the contract,
contingent upon the appropriation of funds by the City Council as part of the annual budget
during subsequent Fiscal Years, subject to City Attorney approval.
ITEM 11
AQUATICS CENTER SCOREBOARDS REPLACEMENT PROJECT
To replace the Aquatics Center scoreboards and timing systems.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of two new scoreboards and all connecting hardware to replace the
existing scoreboards at the Santa Clarita Sports Complex Aquatics facility with new
Daktronics scoreboards, in the amount of $200,810, as part of Capital Improvement Program
Project M3026.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 12
APPROVAL OF REGIONAL INTERAGENCY TRANSFER (IAT) POLICY AND
ADOPTION OF THE TITLE VI EQUITY ANALYSIS (TRANSIT)
Approve revisions to the City's Interagency Transfer Agreement and adopt the Title VI Equity
Analysis prepared to assess the impact of the proposed changes on low income and minority
customers.
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RECOMMENDED ACTION:
City Council:
1. Adopt the proposed change to the Policy on the use of Interagency Transfers as described in
Attachment A.
2. Adopt the Title VI Equity Analysis and findings of the proposed transfer policy changes
conducted by LA Metro (Metro) on behalf of the Los Angeles County Regional Transit
Operators in Attachment B.
ITEM 13
FIVE-YEAR REVIEW AND APPROVAL OF CITY'S RECORDS RETENTION
SCHEDULE
The City of Santa Clarita Records Retention Schedule is brought before the City Council for.
approval no less than once every five years.
RECOMMENDED ACTION:
City Council adopt a resolution approving amendments to the City of Santa Clarita Records
Retention Schedule.
Councilmember Boydston inquired and City Manager Ken Striplin confirmed all recorded City
Council meetings will have the same retention schedule.
Adopted Resolution No. 15-74
ITEM 14
AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE ZONE T-51
(VALENCIA HIGH SCHOOL)
Contract award for landscape maintenance for LMD Zone T-51 (Valencia High School)
RECOMMENDED ACTION:
1. Award a two-year maintenance service contract to Stay Green, Inc. to provide contractual
landscape maintenance for Landscape Maintenance District (LMD) Zone T-51 (Valencia
High School) for an annual amount of $170,850, and authorize an annual contingency in the
amount of $34,170, for a total amount not to exceed $205,020.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event issue of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options not to exceed the bid amounts.
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ITEM 15
EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT
(LMD) CONTRACT 12-00415-A TO PROVIDE LANDSCAPE MAINTENANCE
SERVICES FOR ZONES T-33, T-65, AND T -65A
Consideration of approval of renewal option for Landscape Maintenance District (LMD)
Contract No. 12-00415-A for landscape maintenance serviced by Stay Green, Inc. Terms of this
existing contract encompass three (3), one-year renewal options.
RECOMMENDED ACTION:
City Council:
1. Approve second renewal option for landscape services under contract 12-00415-A to Stay
Green, Inc. for landscape maintenance services encompassing Landscape Maintenance
District (LMD) Zones T-33, T-65, and T -65A in the amount of $188,868; include a
Consumer Price Index (CPI) request of. I %, equaling $188; and authorize a contingency
amount -of $37,800 for a total annual amount not to exceed $226,856.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to one (1) annual renewal option not to
exceed the annual bid amounts, plus CPI adjustments.
ITEM 16
CHECK REGISTER NO. 20 FOR THE PERIOD 09/04/15 THROUGH 09/17/15 AND
09/24/15 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 09/11/15 THROUGH
09/24/15
Check Register No. 20 for the Period 09/04/15 through 09/17/15 and 09/24/15.
Electronic Funds Transfers for the Period 09/11/15 through 09/24/15.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 20.
ITEMS PULLED FOR A SEPARATE VOTE
ITEM 4
EXTENSION AND FURTHER AMENDMENTS TO TEMPORARY BIN AND ROLL-
OFF FRANCHISE AGREEMENTS .
The Temporary Bin and Roll -Off Box Franchise agreements with six waste haulers expire on
December 31, 2015. Approval of the third and fourth amendments will extend the Temporary
Bin and Roll -Off Box Franchise agreements to June 30, 2018, to coincide with the scheduled
date for the completion of the Material Recovery Facility (MRF).
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RECOMMENDED ACTION:
City Council adopt a resolution approving third amendments with AV Equipment Rental Inc.;
USA Waste of California Inc. (Blue Barrel/Waste Management); Burrtec Waste Industries Inc.;
Consolidated Disposal Service, LLC; and Randfam Inc.(Rent-A-Bin); and a fourth amendment
with Recology Los Angeles, which approves language allowing temporary bin service for solid
waste at single and multifamily residences, approves an extension of the franchises until June 30,
2018, and allows Consolidated Disposal Service, LLC, a Delaware Limited Liability Company
to identify the dba Republic Services (Republic Services) per Section 15.44.305(B)(6) of the
Santa Clarita Municipal Code.
Addressing the City Council on this item was Cam Noltemeyer and Patti Sulpizio.
Mayor McLean inquired and staff responded regarding the City commenting on the proposed
Chiquita Landfill expansion, recycling goals and solid waste.
Mayor McLean indicated her "no" vote was due to her desire to continue the matter to receive
additional information.
Adopted Resolution No. 15-72
RESULT: APPROVED [4 TO 11
MOVER: TimBen Boydston, Councilmember
SECONDER: Bob Kellar, Mayor Pro Tem
AYES: Dante Acosta, TimBen Boydston, Bob Kellar, Laurene Weste
NAYS: Marsha McLean
ITEM 9
SANTA CLARITA PERFORMING ARTS CENTER AT COLLEGE OF THE CANYONS
AGREEMENT
In 1999, the City of Santa Clarita (City) and the Santa Clarita Community College District
(District) signed a Memorandum of Understanding (MOU) for what became the Santa Clarita
Performing Arts Center at College of the Canyons (PAC). Among other items, the MOU
outlined availability of the PAC for the community's use. The most recent MOU was set to
expire on June 30, 2015, but was extended for six months to allow the City and the District to
finalize negotiations on a new agreement. The new contract period will terminate on June 30,
2018.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to execute an agreement with
Santa Clarita Community College District for the Santa Clarita Performing Arts Center at
College of the Canyons, subject to City Attorney approval.
Councilmember Boydston recused himself from voting on this item due to a conflict of interest
pertaining to his employment at the Canyon Theater Guild.
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RESULT:
APPROVED [4 TO 01
MOVER:
Dante Acosta, Councilmember
SECONDER:
Bob Kellar, Mayor Pro Tem
AYES:
Dante Acosta, Bob Kellar, Laurene Weste, Marsha McLean
RECUSED:
TimBen Boydston
PUBLIC HEARING
ITEM 17
CONDUCT A PUBLIC HEARING AND INTRODUCE AN ORDINANCE TO
CONSIDER GRANTING VALENCIA WATER COMPANY A WATER FRANCHISE
This is the public hearing to consider the Valencia Water Company's request for a new water
franchise, which must be adopted by ordinance as required by the Franchise Act of 1937. The
current water franchise will expire December 17, 2015. Following the public hearing, the
Council may introduce and pass to second reading an ordinance to consider approval of a new
franchise agreement at their November 10, 2015 regular meeting.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing to hear and consider any protests and other testimony regarding the
possible grant of a water franchise to Valencia Water Company.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, GRANTING A
WATER FRANCHISE TO VALENCIA WATER COMPANY."
Mayor McLean opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Interim Management Analyst Benny Ives provided the staff presentation.
Addressing the City Council was Cam Noltemeyer and Lynn Plambeck.
Beverly Johnson, Vice President and Controller of the Valencia Water Company, responded to
inquiries of the City Council.
Mayor McLean closed the public hearing.
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RESULT:
APPROVED [4 TO 1]
MOVER:
Bob Kellar, Mayor Pro Tem
SECONDER:
Laurene Weste, Councilmember
AYES:
Dante Acosta, Bob Kellar, Laurene Weste, Marsha McLean
NAYS:
TimBen Boydston
NEW BUSINESS
ITEM 18
CALIFORNIA PUBLIC UTILITIES COMMISSION NET ENERGY METERING
SUCCESSOR PROGRAM
As mandated by Assembly Bill 327, the California Public Utilities Commission (CPUC) is
discussing changes to the rate structure of Net Energy Metering (NEM) programs offered by
California's three Investor Owned Utilities (IOU), which must be adopted by the CPUC by
December 31, 2015, to go into effect on July 1, 2017, or the date on which the utility reaches its
5% NEM program cap.
RECOMMENDED ACTION:
City Council discuss and provide direction to staff.
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Administrative Analyst Matt Levesque provided staff presentation to the City Council.
Addressing the City Council was Anna Frutos-Sanchez, representing Southern California Edison. ,
Mayor McLean suggested the Council continue the matter until the next meeting so
representatives from Southern California Edison and the solar industry could provide the Council
with additional information. The City Council concurred.
RESULT: CONTINUED [UNANIMOUS] to Next Regular Meeting: 11/10/2015
6:00 PM
MOVER: Laurene Weste, Councilmember
SECONDER: TimBen Boydston, Councilmember
AYES: Acosta, Boydston, Kellar, Weste, McLean
ITEM 19
CONSIDERATION OF COUNCILMEMBER COMPENSATION PER GOVERNMENT
CODE SECTION 36516
Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments
to the City Council compensation. Government Code Section 36516.5 requires City Council
compensation adjustments be adopted by the present City Council to be effective for future City
Councils.
RECOMMENDED ACTION:
Provide direction to staff regarding Councilmember compensation.
City Manager Ken Striplin presented this item to the City Council.
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Addressing the City Council on this matter was Cam Noltemeyer.
Motion to decline a compensation increase.
RESULT:
APPROVED AS AMENDED [3 TO 21
MOVER:
TimBen Boydston, Councilmember
SECONDER:
Bob Kellar, Mayor Pro Tem
AYES:
Dante Acosta, TimBen Boydston, Bob Kellar
NAYS:
Laurene Weste, Marsha McLean
PUBLIC PARTICIPATION II
Addressing the City Council was Alan Ferdman, representing the Canyon Country Advisory
Committee, regarding the Laemmle Project; Lynne Plambeck regarding recycled water; and
David Keating regarding Villa Metro noise concerns.
ADJOURNMENT
Mayor McLean adjourned the meeting in memory of Thomas Sellers Allston at 8:40 p.m.
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MAYOR