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Home My WebLink About2015-06-23 - RESOLUTIONS - ANNUAL BUDGET 2015-2016 (2)RESOLUTION NO. 15-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2015-2016, MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED AND ESTABLISHING FISCAL POLICIES WHEREAS, a proposed Annual Budget for the City of Santa Clarita for the fiscal year commencing July 1, 2015, and ending June 30, 2016, was submitted by the City Manager to the City Council and is on file with the City Clerk, and WHEREAS, the City Council of the City of Santa Clarita is charged with the ultimate oversight of the fiscal activity of the City government; and WHEREAS, City Council is resolved to adopt best practices in the prudent exercise of its oversight responsibilities; and WHEREAS, the City Council has held a Public Hearing on the proposed budget on June 9, 2015; and ' NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The budget, on file with the City Clerk and incorporated herein by reference, is hereby passed and adopted as the Annual Budget for the City of Santa Clarita for Fiscal Year commencing July 1, 2015, and ending June 30, 2016, SECTION 2. There is hereby appropriated to each account the sum shown for such account in the budget referenced herein above in Section 1. The appropriations provided for herein constitute the maximum amounts authorized for obligation and expenditure to finance the operations of the City of Santa Clarita, and the City Manager is authorized and empowered to expend such appropriations for said purpose. Additional appropriations shall be made only by official action of the City Council. SECTION 3. The positions as they appear in the budget referenced herein above in Section 1 are authorized and approved for the fiscal year commencing July 1, 2015, and ending June 30, 2016. SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. ' SECTION 5. Each and every fund listed in the budget referenced herein above in Section 1 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. SECTION 6. This annual budget resolution shall apply to all funds except bond funds, ' grant funds, trust and agency funds, and capital funds. Legislative action by the City Council to issue bond funds, accept grants, and/or authorize capital projects shall be considered as authority to expend funds for those purposes, subject to the requirements, restrictions, and provisions of the State Law and the Santa Clarita Municipal Code relative to purchasing and contracting, and no fiu they appropriation authority will be necessary. SECTION 7. Transfers of amounts herein appropriated within departments, between departments, and within the various funds created shall require the approval of the City Manager or his designee, provided the total appropriations for each fund is not exceeded. SECTION 8. The transfer of any amount of one fund to another fund and/or the appropriation of funds from Reserves and Fund Balance shall only be made pursuant to this budget resolution or subsequent official action of the City Council. When made by the City Council, such transfers and/or appropriations shall be considered amendments to the budget referenced herein above in Section 1. SECTION 9. The City Manager may approve any unused appropriations at the end of Fiscal Year 2014-2015 for capital projects, special projects, and grant programs which shall be carried forward and become part of the budget referenced herein above in Section 1. SECTION 10. All purchase order commitments outstanding on June 30, 2015, are hereby continued and will become a part of the budget referenced herein above in Section 1. , SECTION 11. The annual contracts detailed in Exhibit A are hereby approved and authorized for the Fiscal Year commencing July 1, 2015 and ending June 30, 2016. SECTION 12. The adopted budget for the Fiscal Year, commencing July 1, 2014 and ending June 30, 2015, shall be amended to incorporate the budget adjustments detailed in Exhibit B. SECTION 13. Adopt a comprehensive set of fiscal policies as incorporated in the budget referenced herein above in Section 1. SECTION 14. The City Clerk shall certify to the adoption of this Resolution. i PASSED, APPROVED, AND ADOPTED this 23rd day of June 2015. LVJ .401CkIg CITY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Kevin Tonoian, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 23rd day of June 2015, by the following vote: %10.1 NOES: ABSENT: COUNCILMEMBERS: Kellar, Boydston, Weste, Acosta, McLean COUNCILMEMBERS: None COUNCILMEMBERS: None U City of Santa Clarita Contractual Agreements Fiscal Year 2015-2016 Department: EXHIBIT A - Authorization Requests r—, Requested Request Current Annual Annual Number Vendor Contract Contract Description of Request Amount amount (lf different) 1 ABM Janitorial Senaces $ 289,516 $ 339,516 Increase of $50,000 is for janitorial services at park facilities. Request to expend an amount not to exceed $185,000 in FY 2 AT&T Phone Services $ 185,000.00 2015-18 for telephone utility, (lard line/l ng -distance phone services data circuits and Internet services with AT&T). Request to wpend an amount not to weed $100.000 in FY 3 Chandler Asset Management $ 100,000.00 2015-16 for imminent consulting services for the City's Investment Portfolio. Request to expend an amount not to exceed $70,000 in FY 4 Compucom $ 70,000.00 2015-16 for Microsoft Sener, MS Office, VMware, and other software licensing needs. Request to a pend an amount not to mead $150,000 in FY 5 Dell $ 150,000.00 2015-16 for computer and network hardware purchases with Dell Computers. Request to etyend an amount not o exceed $57,000 for the 6 HDL $ 57,000.00 Property Tax Management SenAcw, the Sales and Use Tax Audits and the recowy fees based on audit rec work 7 Angeles County General Services $ 112 386 00 Request to extend contract from July 1, 2015 - June 30, 2016 mLos Agreeent (GSA) for rodent control through GSA with LA County. Request to expend an amount not to weed $148,000 for a Probation Officer who monitors the activities of formal and informal probationers in an effort to reduce offender 8 Los Angeles County Probation Officer $ 148,000.00 recidivism. This agreement is between Los Angeles County and the City of Santa Claris; however, the Deputy Probation Officer (DPO) will be assigned to promde probation services on behalf of the City as an independent contractor. Request to increase contract #14-00198 by an additional $131,260 (not to exceed a total contract amount of $1,151,076 for the wasting term of this contract) to maintain new 9 Oakridge Landscape, Inc. $ 1,019,818.00 $1,151,076.00 mediansrareas added to Zone 2008-1 (Railroad Ave, Golden Valley Rd, Newhall Ave, Newhall Ranch Rd, Golden Val Knolls and a hydroseeding project located at Lyons Avelinterstate 5). Request to expend an amount not to exceed $60,000 to support Robert Wachsmuth- Drug Intervention the interention component of the Juvenile Intervention Team (J 10 Specialist for J -Team $ 60,000.00 Team). The intervention component of the J -Team is managed by retired Los Angeles County Sheriff's Sergeant Robert Wechsmuth. Request to extend two agreements from July 1, 2015 - June 11 - Santa Clarita Valley Commitbee on Aging $ 475,000.00 30, 2016 with the Santa Clarita Committee on Aging; $325,000 for the recreation & wellness, and meals -on -wheels programs, and $150,000 for transit -related serNcm. Request to increase contract #14-00187 by additional $25,418.34 (not to mead a total contract amount of 12 Stay Green, Inc. $ 198,116.00 $223,534.34 $223,534.34 for the existing term of this contract) to maintain the additional area at the and of Santa Clarita Parkway added to LMD Zone 15. Request to etyend an amount not to mead $140,000 in FY 13 VerizonLL $ 140,000.00 2015-16 for telephone utility (Ci"de cellular and mobile device seMce). r—, EXHIBIT B CITY OF SANTA CLARFFA Budget Adjustments (ALL FUNDS) Fiscal Year 2014-2015 Revenue Adjustments Fond Title Account Account TRie Amount _ Description 100 General Fund 4001.006 Property Tax In Lieu 2,292,777 Adjust revenue budget 100 General Fund 4571.018 EZ Vouchering Rewmne 148,780 Adjust revenue budget 100 General Fund 4621.006 Sales ofProperty&Eqt 135,000 Adjust revenue budget 229 Mise Federal Grants 4201.002 Drug Forfeitures 69,569 Adjust budget to actual receipts 229 Misc Federal Grams 4424.009 Misc Federal Grants (1,729,705) Correct gram budget - 2013.14 Hwy Silly Imp 00043, Lost Cyn Bridge Widening 53029, NHRR/Sn Frangm Bridge Widening 51039, Sand Cyn & VP Guardrail 53034 259 Misc Grans 4201.002 Drug Forfeitures & Seizures 176,622 Adjust budget to actual receipts 259 Misc Gram 4621.001 Miscellaneous Revenue 350,000 Adjust EENT grant-Gateway land acquisition 265 PmpC25%Gram 4422.008 Prop Grants (2,487,954) Correct gram budget -GVR Bridge Widemng/SR-14 302 ViaPrmcessaB&T 4542.010 B&T Fees Credits Used (1,114,744) Correct budget 303 Valencia B&T 4542.010 B&T Fees Credits Used (110,160) Correct budget 305 Park Dedication 4572.002 Park in Lieu Fees-Quimby 1,785,773 Adjust revenue budget 306 Developer Fee 4572.006 Fire District Fees 253,967 Adjust revenue budget 700 Truant Fund 4621.006 Sale of Property & Equip 103,100 Adjust rewnne budget 100-721 Various 4711.000 Transfers In (633) Adjust lmerfund Transfers TOTAL REVENUE ADJUSIMENIS S (127,608) Expenditure Adjustments Fund Division Division Title Account Account Title Amount Deacription 100 11000 City Manager's Office 5161.002 Professional Services 250,000 Cemexoppositionefforts 700 12401 TW Marmerance 5161.001 Contractual Services 164,000 CleanErn:rgyadjusimem 358 12592 Open Space & Preservation District 5201.004 Land (350,000) Correct gram fun im Gateway lan d acquisition 259 15503 Natural Resources Agency Grant 5201.004 Land 350,000 Correct gram funding Gateway land acquisition 100 14300 Development Services 5161.002 Professional Services 18,000 Sewer hydraulic model update, revenue was received from the developers in the prior years 306 16201 Fire Station Reimbursement 5161.001 Contractual Services 554,658 Fire Station 150 100 19000 Non-Departmental 5161.001 Contractual Services 29}01 Additional payment to Edwards Billboard 601 F1021 CH Access Improvements 5161.001 Cammctual Services (10,000) Correct current year funding 203 F1021 CH Access Improvements 5161.001 Contractual Services 10,000 Correct current you funding 260 I0009 rIS PH IV & Signal Sync 5161.001 Contractual Services (49,025) Correct gram funding 232 10009 r1S PH IV & Signal Sync 5161.001 Contractual Services 49,025 Correct gram funding 100-721 Various Personnel Adjustments 5000.000 Various (80,299) Personnel adjustments 100-721 19500 Non-Departmental 5501.000 Transfers Out (633) Adjust lmerfud Transfers TOTAL EXPENDITURE ADJUSIMENTS 5 935,027