HomeMy WebLinkAbout2015-10-27 - RESOLUTIONS - SC RECORDS RETENTION SCHEDULE (2)RESOLUTION NO. 15-74
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE CITY OF
SANTA CLARITA RECORDS RETENTION SCHEDULE
WHEREAS, Section 34090 et seq. of the Government Code of the State of California
provides the parameters whereby any City of Santa Clarita (City) record which has served its
purpose and is no longer required may be destroyed; and
WHEREAS, the Records Retention Schedule establishes orderly procedures for retaining
official City records in active and inactive files, and for disposing of records when they are no
longer needed for administrative, fiscal, historical, or legal purposes; and
WHEREAS, the Records Retention Schedule applies to all forms and formats of official
City records, regardless of physical characteristics; and
WHEREAS, on September 14, 1993, the City Council adopted Resolution 93-119
establishing the Records Management Program and adopting the Records Retention Schedule;
and
WHEREAS, the City Council has approved amendments to the Records Retention
Schedule in 2005 and 2010; and
WHEREAS, over time regulatory compliance laws that affect the records of the City of
Santa Clarita change; and
WHEREAS, an ongoing review of the Records Retention Schedule is performed and
permissible revisions are made semi-annually; and
WHEREAS, a five-year review of the Records Retention Schedule has been performed;
and
WHEREAS, recommended changes to records retention have been approved by the City
Attorney and City Department Heads as recommended by the Custodian of Records (City Clerk);
and
WHEREAS, recommended changes that require City Council action as well as various
changes that may be approved administratively are brought before the City Council for the five-
year update and are attached as Exhibit A.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as
follows:
SECTION 1. The Records Retention Schedule is hereby amended as set forth in the
attached Exhibit A.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 27th day of October 2015.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Kevin Tonoian, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 27th day of October 2015, by the following vote:
AYES:
NOES:
COUNCILMEMBERS: Acosta, Kellar, Boydston, Weste, McLean
COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
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