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2016-08-23 - AGENDA REPORTS - 16-17 OVERLAY & SLURRY M0115 (2)
Agenda Item• 4 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR � CITY MANAGER APPROVAL: fill 103 DATE: August 23, 2016 SUBJECT: 2016-17 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0115 - AWARD DESIGN CONTRACT DEPARTMENT: Public Works PRESENTER: Damon Letz RECOMMENDED ACTION City Council: Award the contract for engineering design services to Pavement Engineering, Inc., for the 2016-17 Annual Overlay and Slurry Seal Program, Project M0115, in the amount of $339,390, plus a contingency in the amount of $33,939, for a total contract amount not to exceed $373,329. 2. Award professional services contract to Pavement Engineering, Inc., in the amount of $94,605, for pavement inspection services and updates to the City of Santa Clarita's Pavement Management System. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three annual renewal options of the Annual Overlay and Slurry Seal design services for base contracts in the amounts of $373,329, plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. BACKGROUND The City of Santa Clarita (City) is responsible for maintaining 1,130 lane miles of streets. The Annual Overlay and Slurry Seal Program is an integral part of the City's efforts to maintain our street and roadway system. The Annual Overlay and Slurry Seal Program is identified in the City's five-year strategic plan, Santa Clarita 2020, to sustain public infrastructure. Page 1 Packet Pg. 27 The Annual Overlay and Slurry Seal Program improves streets citywide with various treatments ranging from a full overlay with new asphalt to slurry coating. These treatments enhance the skid -resistant properties of the roadway and increase pavement life. This results in a smoother and safer ride for vehicles, an enhanced appearance of the roadway and surrounding area, and an extended economic life of the roadway. Each year, streets are studied and tested to identify those needing treatment. Accordingly, streets are selected using field evaluation by the engineer, the information contained in the Pavement Management System, and the City's Five -Year Pavement Plan. Staff prepared a Request for Proposal for the 2016-17 Annual Overlay and Slurry Seal Program to obtain the services of a civil engineering design firm to develop conceptual design details and prepare complete plans, specifications, and estimates for the project. The City requested firms submit their proposal specific to the 2016-17 Annual Overlay and Slurry Seal Program. Two firms prepared and submitted a proposal to the City for consideration. The following is a summary of costs and rankings: Rank Company Score Location Design Cost 1. Pavement Engineering, Inc. 94.7 San Luis Obispo, CA $3399390 2. KOA Corporation 79.7 Monterey Park, CA $4539214 After reviewing the proposals, Pavement Engineering, Inc., is the recommended firm. Pavement Engineering, Inc., has all the needed pavement evaluation and design resources in-house, which expedites the design process and saves on design costs. Pavement Engineering, Inc., has satisfactorily worked with the City on past overlay and slurry seal design projects. Approval of the contracts will give staff the ability to renew up to three base contracts of $373,329, plus Consumer Price Index adjustments for engineering design services. Staff is seeking City Council authorization to enter into these contracts, expediting the design phase of the Annual Overlay and Slurry Seal Program, which will provide continuity of design from year to year. California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architectural and engineering services based on cost. As part of the annual street maintenance project, the City also inspects and records pavement conditions citywide. Staff is seeking authorization to enter into a contract with Pavement Engineering, Inc., in the amount of $94,605, for pavement inspection services and updates to the City's Pavement Management System, which will also include a detailed list and recommended treatments for the Five -Year Pavement Plan. City staff evaluated the proposals based on the following criteria: recent experience in similar projects; understanding of key development items; qualification of team and resources; schedule; quality of proposal materials; and references. Based on the City's evaluation process, Pavement Pagc 2 Packet Pg. 28 Engineering, Inc., is the recommended firm. Pavement Engineering, Inc., demonstrates the necessary professional qualifications, possesses a full understanding of the project with recent experience on similar projects in the City, and is able to meet an aggressive design timeline. Pavement Engineering, Inc., has the necessary resources available to meet the City's plan design needs. Their proposal includes the review of the City's street network. Additionally, they are familiar with the City's Pavement Management System and the condition of City streets. The proposal amount includes a contingency, which will cover the cost of unforeseen additional engineering studies and/or plans that may be required as the evaluation of each specific location is developed. The contingency may also cover traffic studies and surveys. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds have been appropriated in expenditure accounts M01 15230-5161.001 (Gas Tax), M01 15264-5161.001 (Measure R), and M0115233-5161.001 (TDA Article 8). ATTACHMENTS Bid Proposal for Pavement Engineering, Inc. - Design Engineering Services (available in the City Clerk's Reading File) Bid Proposal for Pavement Engineering, Inc. - Pavement Inspection Services and Updates (available in the City Clerk's Reading File) Pagc 3 Packet Pg. 29 e7xa1' sisr 0A Response to RFP BACKGROUND Currently, the City of Santa Clarita maintains approximately 527 centerline miles of roads using StreetSaver® pavement management software. The City wants to inspect approximately 330 lane miles of arterials each year and a third of its collector and residential/local streets and bike trails (approximately 230 lane miles) annually on a rotating basis. It also wants to complete a detailed pavement inspection of identified streets and update its PMS, including adding any new streets recently annexed by the City, identifying and including missing data, and updating any streets that received an overlay or maintenance treatment within the last year. Pavement Engineering Inc. has the experience, staff, availability and knowledge to achieve the City's goals outlined in our recommended scope of work below. Our fee for each Task is summarized in a table at the end of this proposal. PREVIOUS EXPERIENCE WITH THE CITY OF SANTA CLARITA PEI has worked continuously City of Santa Clarita Pavement Management System since 2000. We have performed all of the annual inspections for the City from 2000 up until last year when we completed the 2015 Asphalt Inspection and Pavement Management System Update for the City. In addition, PEI has also completed various rehabilitation design projects starting in 1997 for the City. Because PEI performs both PMS and design work for the City of Santa Clarita, we have an excellent understand and knowledge of the City's pavement conditions and needs. KICK-OFF MEETING, INITIAL PLANNING, CITY DELIVERABLES AND PROJECT MANAGEMENT PEI will schedule a kick-off meeting with City staff to discuss project goals and expectations. Some items of discussion may include: • The scope of work, schedule and budget; • Existing pavement data, GIS files and drawings; • Streets, roadways and functional classifications; t • Current and past pavement maintenance history and budgets; • Desired pavement service levels;L • Quality control approach; I • Safety, field work access and public notifications; Excellent customer service • PEI personnel and project contacts; • The format of deliverables. Reviewingthese items prior to beginning workwill help establish objectives and will save financial resources for actual pavement preservation. Throughout the project, PEI will meet with City staff bi-weekly to coordinate and review specific project progress, provide bi-weekly progress reports, address schedules, budgets and other items of business to ensure the work performed meets performance goals. Our objective is to deliver a quality project on time and on budget but also make sure City staff knows where we are at all times throughout the project. ® TASK 1: VISUAL EVALUATION OF PAVEMENT CONDITION The City has divided their street system into four groups for pavement evaluations. The groupings consist of all the arterials, collectors, residential/local roads, and bike trails. These are divided into rotations A -C regionally. We understand that Rotation B (South Valencia and Newhall) was last inspected in 2015, Rotation A (Canyon Country and Bike Trails) was last inspected in 2014, and Rotation C (Saugus and North Valencia) was last inspected in 2013. Based on this information, PEI proposes to visually inspect all the City's arterial streets, collectors, residential/local roads, and bike trails that are in Rotation C. y. PEI's inspectors are certified for quality and consistency, and attend annual training to keep up to date of changes and hone their skills. That training demonstrates an accuracy rate for PEI's inspectors of ± 5 PCI points. Industry standards accept ± 10 PCI points. In previous years, the City's StreetSaver° system recognizes the modified ASTM D6433 pavement distresses which encompasses 8 (listed below) of 19 pavement distresses. PEI will manually survey all Rotation C . arterial, collector, residential/local roads, and bike trails for the following modified ASTM D6433 distresses: ■ s • Alligator cracking; • Longitudinal and transverse cracking; Block cracking; • Patching and utility cuts; Distortions; . Rutting and depressions; • Raveling; . Weathering. PEI will assign a Pavement Condition Index (PCI) for each street segment and trail per StreetSaver criteria and supported by PEI's quality assurance standards, which are designed to ensure accuracy and consistency. Quality Data Collection Recording locations of inspected the measured area for verification and future use. As part of the field review, PEI will use a vehicle -mounted digital measuring device to measure the length of each street segment and a hand-held wheel to measure the width. Precise measurements are key to accurate cost projections, which are calculated based on pavement area. PEI will sample locations on random test sites of± 2,500 sf and will annotate the sample location on our rating sheet using footage from the beginning of each road segment. sample areas provides the necessary information to relocate . This method produces reliable, reproducible data for current As part of this work, PEI will perform a Quality Control / Quality Assurance review. The review compares the latest PCIs of newly rated street segments to prior PCIS from the last PMS update. Street segments with PCTs that have increased by more than 5 PCI points, without any ® maintenance and rehabilitation, and street segments with PCTs that have dropped more than 10 points will be identified and reviewed in the field by an engineer or senior engineering technician. We will review a minimum of 10% of the segments as part of the QC/QA review. To ensure safety duringthe visual evaluation, PEI will provide its inspectors with reflective safety vests and will provide traffic control using a flashing beacon and a vehicle -mounted magnetic sign warning of frequent stops. TASK 2: DATA INPUT, ANNUAL REPORTS AND DATABASE SNAPSHOT PEI will input all of the data collected during the visual evaluations in the City's StreetSaver ® database using MTC's Mobile Rater. This speeds the project time and increases the accuracy. To make sure any analysis is consistent with the use of recommended maintenance and rehabilitation strategies, PEI will review the City's current street segmentation and how the roads are being used. Our goal is to develop the most accurate database possible, one that will manifest in better, more precise recommendations and projections. In addition, PEI will review the functional classifications of streets in its system to determine if . they comply with Caltrans specifications and are therefore eligible for future federal funding. We will compare each road section contained in the updated PMS database with the California Road System (CRS) maps found on the Caltrans website to verify functional classification accuracy. . As part of this Task, PEI will also review both the StreetSaver® Decision Tree and PCI breakpoint table with the City to verify recommended treatments and associated unit prices to ensure costs being used by the program are current and reflect the construction costs the City is seeing. Revised . information will be updated StreetSaver®. After updates are made, we will prepare a "database snapshot" report containing the following information that will serve as an annual summary: I • Summary of work performed; • Four basic budget scenarios for improving or maintaining the PCI during the next five years; • Network summary statistics broken down into functional class: arterial, collector, residential/local, urban collector, bike trails and other required classifications; . Summary of conditions, recommended treatments and estimated unit costs by functional class. • Network condition summary based on budget scenarios. • A sorted desktop reference listing roads by PCI from best to worst or alphabetically by name. J Because StreetSaver always reports the current PCI based on the system's deterioration curve, it cannot look back at previous years; however, past information helps to evaluate trends and measure progress. This report will serve as a printed reference that can be compared to previous or future annual updates. TASK 3: PMS DATA INPUT FOR ADDITION OF NEW STREETS AND ANNUAL TREATMENTS We understand the City of Santa Clarita is growing. To make sure its pavement management . program is up to date, PEI will work with the City to obtain a list of all the streets that have been annexed since the last update, evaluate the new streets and add this information and pavement condition into the database. . PEI will also update the maintenance and rehabilitation history for all of the street segments throughout the City that have had work performed during the past year as part of the City's Annual Overlay and Slurry Seal Programs. Adding this information to the work history files for each of the streets will help ensure that the most accurate PCI is represented by the program. — — TASK 4: PMS DATA INPUT FOR MISSING STREETS AND BIKE TRAILS To ensure that the City's PMS database is complete, PEI will work with City staff and GIS group to make sure there are no missing streets or trails in the database. If we find missing streets and trails, we will visually evaluate them and add them to the system. PEI will also work with the City's GIS group to see that they have all the information needed to develop the City s annual PCI maps and will make sure that all the data is linked to the GIS module contained within StreetSaver® so City staff can take advantage of this newer feature. TASK 5: PCI FORECAST REPORTS FOR THE CITY'S FIVE-YEAR PAVEMENT PLAN 71 I 47 T1 Once the visual evaluations are finished and the StreetSaver® database is s -- SYear PrajMjw completely updated, PEI will run reports that forecast the PCI based on proposed „ treatments. This effort will provide feedback for the treatment decisions being ar �:: 333•: 6'3j made as part of the design process for the a70 :ate. City's FY 2016-17 Annual Overlay and 65 �•-, Slurry Seal Programs. From our ongoing 60 �` work with the City, we know the goal is to 55 s increase the overall PCI to a 70 over the x - - — - - - — next five years. Though the City's budget zess :0z6 zou 2033 305 rw is less than what StreetSaver® reports is PC/ Forecast Report needed to achieve that goal, PEI will help the City move in that direction through careful planning using the StreetSaver® program. Working with City staff, PEI will help evaluate how current treatments and budget strategies are impacting the city's goals. Our analysis will demonstrate whatthe City can expect in overall pavement condition based on current and proposed future funding levels. If shortfalls exist, PEI will recommend preventative maintenance strategies to improve and maintain the City's street system within budgetary constraints. PEI has the knowledge and experience to assist the City evaluate appropriate options and explore treatments and value engineering techniques to accomplish the objective. I TASK 6: DETAILED LIST OF STREETS AND RECOMMENDED TREATMENTS: 2022-2023 PEI helped develop the City's new street selection matrix to move the City in a pro -active direction with its five-year plan. For this task, we will prepare and present to City staff a detailed street list for its 2022-2023 Annual Overlay & Slurry Seal Project using the selection matrix. Prior to finalizing the list, PEI will work with City staff to determine if any modifications are needed to the selection matrix based on feedback, projected budgets and, more importantly, actual treatment performance measured and evaluated in Task 5. CITY OF SANTA CLARITA Prioritizing Strategy for Annual Street Overlay and Slurry Seal Programs TRAMS NEWIALL SAUGUS VALENCIA CANYON 2. 139. 2111 W% COUNTRY ,S4% Asp 1: Group etree6 by I roluadon sons Asp 2: Cabrlo costs bored on fv"w needs SeepnB: Son by wNplmd NiKdYtMti mdo ofl�w*vP0*n ooll" V V JJ V V STREET STREET STREET STREET STREET LISTBY UST BY LIST BY LIST BY LIST BY ZONE zone ZONE ZONE ZONE I SW l: ADT score * PCI score. P b*RT Sears (roweslm hr(peasg . 4Y SBP 2: GrouPad by gooraphc loeagen STREET LIST Shp 1: ADT score • WER score = pdorby smre (bwarm w0hes" J " Seep 2: Gmulled by geographic locadon J> STREET LIST PAVEMENT ENGINEERING INC. PMS FEE SCHEDULE Engineering Services Senior Principal Engineer/ Project Manager ........................................ ....,.,,.................. ............. $210/hr AssistantEngineer...................................................._..................................................................$145/hr Assistant Project Manager ....................................... ........... ................. ....................... ................. $135/hr Technical Services PMSInspection Team (two-man crew) ................... ....................... .............................................$180/hr PMSQuality Control .... ................. ......... ................ .......... ................. ...................... .......... .... ....... $130/hr PMSData Technician.........................................................................................................0.........$ 90/hr Clerical.........................................................................................................................................$ 75/hr Basis of Charges General Fees for lump sum or unit price proposals will be charged at the quoted price. Fees for engineering and technical services on a time and materials basis will be charged at the applicable hourly rates. Fens are. charged in increments of one-half hour. Miscellaneous Charges Equipment rental, reproductions, testing (other than by PEI), photographic expenses and other outsideservices: ......................... ......................................................................................... Cost + 15% Payments Invoices will be submitted either semi-monthly or monthly and are payable upon receipt. Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs incurred in collecting any delinquent amount shall be paid by the client. 1j' Schedule and Tabulated Costs SCHEDULE PEI anticipates that the entire project will approximately 12 weeks to complete Tasks 1 through 4, as shown in the timeline below, though inclement weather may result in delays. PEI will schedule the work and begin the inspection phase after receiving a Notice to Proceed and contracts have been signed. We anticipate performing the work starting in September, 2016 and completing the final inspection and data update with reports by February 15, 2017 or soon thereafter, or on a schedule determined by City staff. Tasks 5 and 6 will be scheduled after the project street list is finalized for the FY 2016-17 Annual Overlay and Slurry Seal Program. Tasks 5 and 6 are dependent on that list. Every effort will be made to execute and complete tasks as they are assigned. COSTS Costs associated with each task are summarized in the table on the following page. ESTIMATED WEEKLY TIMLINE BY TASK WEEK 1 2 3 4 5 6 7 B 9 10 11 12 KICK-OFF MEETING TASK 1: VISUAL EVALUATION TASK 2: DATABASE SNAPSHOT TASK 3: DATA INPUT/NEW TASK4: DATA INPUT/MISSING TASKS: PCI FORECAST REPORT TASK6: LIST AND TREATMENTS City of Santa Clarita Asphalt Inspection and PMS Update 2016-2017 Position Hours Hourly Unit Rate Total Total Principal Engineer 14 $1,050 $210 12 $20940 Assistant Project Manager 17 40 135 31600 21295 10 75 750 Task 1 Fee: $5,235.00 TASK 2 — VISUAL EVALUATION OF PAVEMENT CONDITION Position Hours Hourly Unit Rate Total Assistant Project Manager 12 $135 $1,620 PMS Data Technician 25 90 2,250 PMS Inspection Team 170 180 30,600 PMS Quality Control 50 130 61500 Travel 48 80 31840 Per Diem 40 175 71000 Task 2 Fee: $51,810.00 DATA INPUT, ANNUAL REPORTS■ DATABASE SNAPSHOT Position Hours Hourly Unit Rate Total Principal Engineer 14 $210 $2,940 Assistant Project Manager 11 135 11485 PMS Data Technician 40 90 3,600 PMS Clerical 15 75 1,125 Task 3 Fee: $9,150.00 TASK 4 — PMS INPUT •• ADDITION OF NEW STREETS AND ANNUAL TREATMENTS Position Hours Hourly Unit Rate Total Principal Engineer 14 $210 $2,940 Assistant Project Manager 16 135 2,160 PMS Data Technician 30 90 21700 PMS Clerical 10 75 750 Task4 Fee: $8,550.00 TASK 5 — PMS INPUT •• MISSING STREETS AND BIKE LANES Position Hours Hourly Unit Rate Total Principal Engineer 14 $210 $2,940 Project Manager 12 135 11620 PMS Data Technician 18 90 1,620 PMS Clerical 10 75 750 Task 5 Fee: $6,930.00 TASK 6 — PCI FORECAST FOR THE CITY'S FIVE-YEAR PLAN Position Hours Hourly Unit Rate Total Principal Engineer 4 $210 $840 Assistant Project Manager 12 135 1,620 PMS Data Technician 30 90 20700 PMS Clerical 10 75 750 Task 6 Fee: $5,910.00 Position Hours Hourly Unit Rate Total Principal Engineer 5 $210 $1,050 Assistant Project Manager 12 135 1,620 PMS Data Technician 40 90 31600 PMS Clerical 10 75 750 /� Appendix: Required Forms, Statements and Certificate of Insurance Attachment A—City of Santa Clarita Disclosure Statement Attachment B — Equal Opportunity/Affirmative Action Statement Attachment C— Hold Harmless Agreement Certificate of Insurance and Insurance Forms ATTACHMENT A CITY OF SANTA CLARITA DISCLOSURE STATEMENT The following information must be disclosed: L List the names of all persons having a financial interest in the Request for Qualifications. Pavement Engineering, Inc. 2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the shares in the corporation or owning any partnership interest in the partnership. William J. Long; Joseph L. Ririe; Troy L. Sisneros; Don Trotter. 3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or trustor of the trust. Not applicable. 4. Has the bidder had more than $250 worth of business transacted with any member of the City of Santa Clarita staff, boards, commissions, committees and Council within the past twelve months? If yes, please indicate the person(s) with whom you have conducted business. Yes, Frank Lujan under contract with the City. NOTE: Attached ditional pages as necessary. )zt Signature of Offeror/Date Joseph L. Ririe, P.E. Print or Type Name of Offeror ATTACHMENT B EQUAL OPPORTUNITY/AFFIRMATIVE ACT10N STATEMENT The offeror hereafter described will not discriminate against any employee or applicant for employment because of race/color, national origin, sex, sexual preference, religion, age, or handicapped status in employment or the provisions of services. Signature Joseph L. Ririe, P. E., President Typed Name and Title ATTACHMENT C HOLD HARMLESS AGREEMENT Offeror agrees to indemnify and hold harmless the City of Santa Clarita against and from any and all damages to property or injuries to or death of any person or persons, including employees or agents of the City, and shall defend, indemnify and hold harmless the City, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, of or by anyone whomsoever, in any way resulting from or arising out of the negligent or intention all acts, errors or omissions of the bidder or any of its officers, agents, or employees. C)L Signature Joseph L. Ririe, P. E., President Typed Name and Title CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 7/19/2016 f THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS + CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER Andreini & Company -San Mateo 220 West 20th Ave an Mateo CA 94403 INSURED 'avement Engineering, Inc. 485 Sacramento Drive Suite A San Luis Obispo CA 93401 iOVERAGES PAVEM-2 CERTIFICATE NUMBER: 705934464 Insurance REVISION NUMBER: THIS 13 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW I AVE BEEN ISSUED TO TI IC INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTA TYPE OF INSURANCE INSO WVD POLICY NUMBER E PM/OOYIYYry POLICY MMIDD EYM XP LIMITS -k X COMMERCIAL GENERAL LIABILITY Y 6808E103753 7/1/2016 7/112017 EACH OCCURRENCE $1,000000 CLAIMS -MADE EIOCCUR DAMAGE 70 RRNTrO PREMISES tEs Rence $300,000 MED UP (Any one person) $5,000 PERSONAL &ADV INJURY $1,000000 GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $21000,000 POLICY ❑ PRO -LOC ECT X PRODUCTS - COMPIOP AGG $2,000,000 $ OTHER: A AUTOMOBILE LIABILITY Y BA8E104516 7/112016 711/2017 COMI Eaacadanl NGL UNIT $1,000,000 X BODILY INJURY (Per person) $ ANY AUTO AUTOWNED AUTOSULE0 BODILYINJURY(Peracciden0 $ HIRED AUTOS NON -OWNED Per accidee $ 8 X UMBRELLA LIAB X OCCUR CUP8E106024 7/112016 7/112017 EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 EXCESS LIAB CLAIMS -MADE DEO F7 RETENTION $ $ W WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNEREXECUTIVE. Y(' � ( OFFICER/MEMBER EXCLUDED? �J (Mandatory in NH) NIA UB3H526004 7/1/2016 711/2017 X STATUT ERH E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYE $1,000,000 If yes, describe order DESCRIPTION OF OPERATIONS below E -L DISEASE- POLICY LIMIT I $1,000,000 D Professional Liab E000002633803 81512016 8/512017 Limit 2,000,000 Deductible 20,000 'ESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may he attached If more space Is required) The City of Santa Clarita, its respective elected and appointed boards, officials, officers, agents and employees are additional insured on a primary and non-contributory basis as per CG D3 81 09 07 in regards to general liability, additional insured applies to auto liability per CA T4 '307 10. City of Santa Clarita 23920 Valencia Blvd. Santa Clarita CA 91355 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. © 1988.2014 ACORD CORPORATION. All rights reserved. tCORD 25 (2014101) The ACORD name and logo are registered marks of ACORD COMMERICAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The following is added to WHO IS AN INSURED (Section II): Any person or organization that you agree in a "contract or agreement requiring insurance" to in- clude as an additional insured on this Coverage Part, but only with respect to liability for "bodily in- jury", "property damage" or "personal injury" caused, in whole or in part, by your ads or omis- sions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing opera- tions; b. In connection with premises owned by or rented to you; or c. In connection with "your work" and included within the "products -completed operations hazard". Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury" for which that per- son or organization has assumed liability in a con- tract or agreement. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply on any basis to any person or organization for which cover- age as an additional insured specifically is added by another endorsement to this Cover- age Part. e. This insurance does not apply to the render- ing of or failure to render any "professional services". f. The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that "contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declara- tions for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a "contract or agreement requiring insurance" that the insurance provided to an additional insured under this Cov- erage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such addi- tional insured as a named insured, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance". But this insur- ance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the insured when the insured is an additional insured under any other insurance. C. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CON- DITIONS (Section IV); We waive any rights of recovery we may have against any person or organization because of payments we make for 'bodily injury", "property damage" or "personal injury" arising out of "your work" performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that person or organization. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insur- ance" with such person or organization entered into by you before, and in effect when, the "bodily CG D3 81 09 07 ® 2007 The Travelers Companies, Inc, Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its parmisslon. COMMERICAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per- sonal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement un- der which you are required to include a person or organization as an additional insured on this Cov- erage Part, provided that the 'bodily injury" and "property damage" occurs, and the "personal in- jury" is caused by an offense committed: a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. Page 2 of 2 © 2007 The Travelers Companies, Inc. GG D3 81 09 07 Includes the copyrighted material of Insurance Services Office, Inc., with its permission, CA T420 07 10 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AUTO COVERAGE PLUS ENDORSEMENT This endorsement modifies insurance provided under the following_ BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general coverage description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this endorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BLANKET ADDITIONAL INSURED B. EMPLOYEE HIRED AUTO C. EMPLOYEES AS INSURED D. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS E. TRAILERS — INCREASED LOAD CAPACITY F. HIRED AUTO PHYSICAL DAMAGE G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT H. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT — INCREASED LIMIT 1. WAIVER OF DEDUCTIBLE — GLASS J. PERSONAL EFFECTS K. AIRBAGS L. AUTO LOAN LEASE GAP M. BLANKET WAIVER OF SUBROGATION The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an additional insured is an "insured" for Liability Coverage, but only for damages to which this insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Section II. B. EMPLOYEE HIRED AUTO The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COVERAGE: An "employee" of yours is an "insured" while operating a covered "auto" hired or rented under a contract or agreement in that "employee's" name, with your permission, while performing duties related to the conduct of your business. 2. The following replaces Paragraph b. in B.5., Other Insurance, of SECTION IV — BUSINESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Coverage, the following are deemed to be covered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while performing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". C. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COVERAGE: Any "employee" of yours is an "insured" while using a covered "auto" you don't own, hire or borrow in your business or your personal affairs. D. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2) of SECTION II — LIABILITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4) of SECTION II — LIABILITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work. E. TRAILERS — INCREASED LOAD CAPACITY The following replaces Paragraph CA. of SECTION I — COVERED AUTOS: 1. "Trailers" with a load capacity of 3,000 pounds or less designed primarily for travel on public roads. F. HIRED AUTO PHYSICAL DAMAGE The following is added to Paragraph AA., Coverage Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Hired Auto Physical Damage Coverage If hired "autos" are covered "autos" for Liability Coverage but not covered "autos" for Physical Damage Coverage, and this policy also provides Physical Damage Coverage for an owned "auto", then the Physical Damage Coverage is extended to "autos" that you hire, rent or borrow subject to the following: (1) The most we will pay for "loss" in any one "accident" to a hired, rented or borrowed "auto" is the lesser of: (a) $50,000; (b) The actual cash value of the damaged or stolen property as of the time of the "loss"; or (c) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality. (2) An adjustment for depreciation and physical condition will be made in determining actual cash value in the event of a total "loss". (3) If a repair or replacement results in better than like kind or quality, we will not pay for the amount of betterment. (4) A deductible equal to the highest Physical Damage deductible applicable to any owned covered "auto'. (5) This Coverage Extension does not apply to: (a) Any "auto' that is hired, rented or borrowed with a driver; or (b) Any "auto' that is hired, rented or borrowed from your "employee". G. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES - INCREASED LIMIT The following replaces the first sentence in Paragraph AA.a., Transportation Expenses, of SECTION III - PHYSICAL DAMAGE COVERAGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense incurred by you because of the total theft of a covered "auto' of the private passenger type. H. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT - INCREASED LIMIT Paragraph C.2.. Limit Of Insurance, of SECTION III - PHYSICAL DAMAGE COVERAGE is deleted. I. WAIVER OF DEDUCTIBLE - GLASS The following is added to Paragraph D., Deductible, of SECTION III - PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto' will apply to glass damage if the glass is repaired rather than replaced. J. PERSONAL EFFECTS The following is added to Paragraph AA., Coverage Extensions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Personal Effects Coverage We will pay up to $400 for "loss" to wearing apparel and other personal effects which are: (1) Owned by an "insured'; and (2) In or on your covered "auto'. This coverage only applies in the event of a total theft of your covered "auto'. No deductibles apply to Personal Effects coverage. K. AIRBAGS The following is added to Paragraph B.3., Exclusions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to 'loss" to one or more airbags in a covered "auto' you own that inflate due to a cause other than a cause of 'loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto' is a covered "auto" for Comprehensive Coverage under this policy; b. The airbags are not covered under any warranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one 'loss". L. AUTO LOAN LEASE GAP The following is added to Paragraph A.4., Coverage Extensions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Auto Loan Lease Gap Coverage for Private Passenger Type Vehicles In the event of a total 'loss" to a covered "auto' of the private passenger type shown in the Schedule or Declarations for which Physical Damage Coverage is provided, we will pay any unpaid amount due on the lease or loan for such covered "auto' less the following: (1) The amount paid under the Physical Damage Coverage Section of the policy for that "auto'; and (2) Any: (a) Overdue lease or loan payments at the time of the "loss"; (b) Financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage; (c) Security deposits not returned by the lessor; (d) Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease; and (e) Carry-over balances from previous loans or leases. M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.S., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — BUSINESS AUTO CONDITIONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the extent required of you by a written contract executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of the operations contemplated by such contract. The waiver applies only to the person or organization designated in such contract. CA T4 20 07 10 00 Response to RFP This year, the City of Santa Clarita will use its newly developed Five -Year Pavement Maintenance (StreetSaver®) Plan to select project streets throughout Valencia, Newhall, Saugus and Canyon Country for overlay or slurry treatments. For Fiscal 2016-2017, the City has budgeted approximately $9.5M for overlays and slurry seals, 50% of which will be applied to arterial streets and 50% to collector and residential streets. The City envisions two construction projects: 1) Annual Overlay Project; and 2) Annual Slurry Seal Project. Pavement Engineering Inc. (PEI) will provide the following services to complete the two construction projects: detailed construction plans, specifications and cost estimates; street quantity sheets; and materials testing and inspection logs, for each projects in accordance with the latest edition of Standard Plans and Specification for Public Works Construction. TASK 1: PERFORM A VISUAL INSPECTION OF ALL STREETS WITHIN THE CITY -SELECTED AREAS PEI will perform a visual evaluation of the condition of streets, selected from the City's Five -Year Pavement Maintenance Plan, StreetSaver®, and the City's input. The evaluation will aid in identifying the next maintenance treatment for each street and the treatment timing and associated costs. PEI will also include a review of streets that are within the same geographic vicinity as the City's plan listed streets, with the purpose to fill out the budget. TASK 2: PERFORM DEFLECTION TESTING AND CORING FOR PAVEMENT DESIGN Once the visual evaluations are performed, PEI will then perform deflection testing, coring and analysis, as necessary, on all streets within the City's selected areas. This type of analysis eliminates guesswork and ensures the best rehabilitation approach. Adequate cores and deflection data on all streets is invaluable during both the design and construction phases of the project. Our experience shows that gathering this additional data helps produce designs that can last longer than average approaches, resulting in additional savings to the City. PEI will perform the deflection analysis in general accordance with California Test Method 356 (CTM 356) at 100 -foot maximum intervals in each lane (minimum 10 tests per lane). We will core at 500 -foot maximum intervals over the street segment (minimum two cores per street segment). Traffic control on arterial streets will be provided using a follow vehicle. Flagging will be provided as needed on all streets. The City will provide traffic index information. PEI will use this information to assist in the value engineering process. We will explore all possible rehabilitation options, including pulverization and resurfacing, milling and filling, conventional AC overlay and ARHM overlays, as well as recycling options such as FDR and CIR. PEI will also identify whether or not a less expensive maintenance treatment should be considered as an option. Deflection testing and coring data will be summarized for each street and will be included in project development binders. To conserve design funds, no formal deflection testing report will be prepared. The pavement evaluation summary sheets will be compiled into binders and reviewed with the City throughout the design process. TASK 3: PROVIDE STREET LIST RECOMMENDATION, TREATMENT RECOMMENDATIONS AND VALUE ENGINEERING REPORTS, TO CITY FOR REVIEW Because we are familiar with and have evaluated most of the streets in Santa Clarita, PEI can provide expert guidance on the streets that will benefit from inclusion in the 2016-2017 overlay and slurry seal project. After performing street evaluations by deflection testing and coring, we will recommend the best maintenance methods and prepare preliminary engineer's estimates for various street segments. We will work with City staff and StreetSaver® to prioritize and refine project street lists, as well as the City's five-year plan list, that best fit the City s budget and maintenance goal of $9.5M. TASK 4: PERFORM FIELD SURVEYS NECESSARY TO DESIGN THE PROJECT PEI's staff will physically walk each project street to measure and record all pertinent field quantities within the right-of-way and adjoining streets that will be pertinent or may conflict with the proposed design. Physically measuring the quantities provides confidence that bid quantities are accurate, ensures smoother contract administration and reduces the potential for change orders. This information includes the location of existing striping; locations of utility lids; limits of paving transitions, digouts and other pavement repairs; and the total area of pavement to be resurfaced. If concrete repairs or tree root damage are identified during field reviews, we will bring these items to the City's attention to determine if the repairs should be added to the contract. TASK 5: INVESTIGATE STREETS IDENTIFIED AS REQUIRING SLURRY SEAL OR OVERLAY Based on the project street lists developed in Task 3, PEI will investigate and identify any preparatory work required before applying the specified treatments. We will identify the location of work, quantities of work and any limitations to the work, including locations, limits and quantities of traffic stripes and raised pavement marker removals. Following the investigation, PEI will provide the City with a detailed street -by -street accounting of the estimated costs. Our detailed accounting will include the locations, limits and quantities of traffic striping and raised pavement marker removals identified in Task 4. Additionally, PEI will provide a summary of quantities and street evaluation reports which will verify treatment recommendations. We will consider the conclusion of Task 5 as the 50% submittal phase. TASK 6: COORDINATE WITH UTILITY COMPANIES Underground utilities may be impacted depending on the selected pavement rehabilitation treatment. To minimize utility impact, PEI will notify local utility companies of the projects and will provide a project street list to allow them to coordinate and make needed repairs prior to the start of the paving project. PEI will incorporate all necessary utility information received through this coordination effort that will conflict with the design into the contract documents. We will need to obtain a current listing of utility companies and contact information from the City for this task. TASK 7: ASSIST WITH BI -WEEKLY PROJECT DESIGN DEVELOPMENT MEETINGS Throughout the project, PEI will meet with City staff bi-weekly to coordinate and review -- specific project progress, evaluate value engineering options, address schedules, budgets and other items of business to ensure the work performed meets performance goals. Our objective is to deliver a quality project on time and on budget and make sure the City understands where we are at all times throughout the project. TASK 8: PREPARE PLANS, SPECIFICATIONS, CONSTRUCTION DOCUMENTS AND COST ESTIMATE PEI will prepare two sets of street improvement plans (24" x 36" sheets), construction documents (specifications) and construction cost estimates. The approximate budget of $9.SM will be divided into an overlay project and a slurry seal project. Documents will be consistent with the City's format and plan sets PEI has previously provided. PEI will draft specifications and prepare details for typical sections, transitions, keycuts, digouts and any necessary additional pavement work. Any portion of the work that requires clarification will be submitted in the form of drafted plan views, details and elevations or cross sections, as necessary. PEI's plans will show traffic signage and striping plans. The plans will include existing and proposed signs, lane stripes with dimensions, pavement legends and traffic signal loops affected by and within the proposed pavement maintenance and rehabiliation treatment limits PEI will deveop the striping plans early and submit them to the City's Traffic Division for review. We will incorporate any comments and revisions into the plan set. TASK 9: BIDDING SUPPORT SERVICES After the final submittal, PEI staff will be available to answer questions from the City concerning the design. We will prepare addenda as required. In addition, we also will be available to answer questions from contract administration personnel or contractors during the - bidding process. We will prepare bid tabulation sheets for each project from bidding information provided by the City. TASK 10: CONSTRUCTION SUPPORT SERVICES During the construction phase, PEI will be available to the City construction staff to answer contractor's questions during construction regarding design. TASK 11: DESIGN SUPPORT SERVICES During the construction phase of the projects, PEI will provide design support services to the -- City. These services can include (but are not limited to) answering RFI's, reviewing submittals, and preparing change order street improvement plans, traffic control plans, construction specifications, and construction cost estimate consistent with the City's format as well, as preparing traffic signage/striping plans, if required, which include the existing and proposed signs, lane stripes with dimensions, pavement legends and traffic signal loops affected by the overlay and slurry seal project. ICJ Fee Schedule Engineering & Technical Services Senior Principal Engineer............................................................................................... $210/hr PrincipalEngineer.......................................................................................................... $175/hr Senior Associate Engineer.............................................................................................. $155/hr Associate Engineer... ................ o ........................................................... o ......................... $150/hr AssistantEngineer.......................................................................................................... $145/hr Project & Construction Managers ....................... ................................... I ............... ,.... .. $135/hr Senior Engineering Technician....................................................................................... $125/hr Engineering Technician.................................................................................................. 120/hr CADDrafting.................................................................................................................. $120/hr Clerical ............... .. .............................................................................................................$ 75/hr Field Services PW Dynaflect Operator* ................................................ $275/hr .. ............................... .......... PW Assistant Dynaflect Operator*................................................................................ $140/hr PW Coring Technician* ................................. ............................. ..... a .......... .................... $225/hr PWAssistant Coring Technician*................................................................................... $125/hr * Two (2) hour minimum Basis of Charges Miscellaneous Charges Equipment rental, reproductions, testing (other than by PEI), photographic expenses and other outside services: ................................ ...... ...... Cost+ 15% Payments Invoices will be submitted either semi-monthly or monthly and are payable upon receipt. Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs incurred in collecting any delinquent amount shall be paid by the client. Schedule Based on the 14 -week schedule requested in the RFP (Project M0115) and from the notice to proceed date, PEI anticipates the following approximate schedule: TASK DESCRIPTION WEEK 1 2 3 4 5 6 7 8 9 10 it 12 13 14 1 Visual Inspection ■ 2 3 4 5 6 7 8 9 10 11 Deflection and Coring Street List Recommendation Field Surveys Project Street Investigations Utility Company Coordination Bi -weekly Project Meetings PS&Es Bidder Support Services During bidding phase Contractor Support Services During construction phase Design Support Services During construction phase �. Total Cost TASK I VISUALLY INSPECT ALL THE STREETS SELECTED BY THE CITY RATE HOURS TOTAL Senior Principal Engineer $210 40 $8,400 Associate Engineer 150 40 6,000 Senior Engineering Technician 125 60 7,500 Fee Task 1: $21,900 Senior Principal Engineer $210 18 $3,780 Senior Engineering Technician 125 80 100000 Dynaflect Operator 275 48 130200 Assistant Dynaflect Operator 140 48 60720 4- Dynaflect and Coring Crew Preparation 125 8 10000 Coring Technician 225 48 100800 Assistant Coring Technician 125 48 61000 ` Traffic Control 4,000 Mobilization 41100 R -Value (ASTM D2844, CTM 301) 325 18 5,850 ` Fee Task 2: $65,450 Senior Principal Engineer $210 20 $4,200 Associate Engineer 150 30 4,500 Senior Engineering Technician 125 60 7500 Engineering Technician 120 60 71200 Fee Task 3: $23,400 1�_rr:CC" Associate Engineer Senior Engineering Technician -- Engineering Technician Senior Principal Engineer Associate Engineer Senior Engineering Technician Associate Engineer Engineering Technician Senior Principal Engineer Associate Engineer Senior Principal Engineer Associate Engineer Senior Engineering Technician Engineering Technician Senior Principal Engineer Associate Engineer Senior Engineering Technician Senior Principal Engineer Principal Engineer Senior Principal Engineer Associate Engineer Senior Engineering Technician Engineering Technician 150 16 $2,400 125 80 10,000 120 80 9,600 Fee Task 4: $22,000 $210 56 $11,760 150 212 31,800 210 24 $5,040 150 96 14,400 125 24 3,000 Fee Task 5: $22,440 150 8 $1,200 120 40 4,800 Fee Task 6: $62000 $210 64 $13,440 150 64 9,600 Fee Task 7: $23,040 $210 56 $11,760 150 212 31,800 125 174 21,750 120 174 20,880 Fee Task 8: $860190 $210 16 $3,360 150 16 2,400 125 16 2,000 Fee Task 9: $7,760 $210 24 $5,040 175 24 41200 Fee Task 30: $90240 $210 56 $11,760 150 108 16,200 125 98 12,250 120 98 11,760 Fee Task 11: $51,970 Appendix: Forms and Statements Pavement Engineering Inc. has read and executed the following attachments: Attachment A — City of Santa Clarita Disclosure Statement Attachment B — Equal Opportunity/Affirmative Action Statement Attachment C— Hold Harmless Agreement ATTACHMENT A CITY OF SANTA CLARITA DISCLOSURE STATEMENT The following information must be disclosed: I, List the names of all persons having a financial interest in the Request for Qualifications. Pavement Engineering Inc. 2, If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the shares in the corporation ` or owning any partnership interest in the partnership. William J. Long; Joseph L. Ririe; Troy L. Sisneros; Donald H. Trotter Jr. 3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or trustor of the trust. Not applicable. 4. Has the offeror had more than $250 worth of business transacted with any member of the City of Santa Clarita staff, boards, commissions, committees and Council within the past twelve months? If yes, please indicate the person(s) with whom you have conducted business. Yes, Frank Lujan under contract with the City. NOTE: Attached additional pages as necessary. Signature of O r/Date Joseph L. Ririe, P.E. Print or Type Name of Offeror ATTACHMENT B EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT - The offeror hereafter described will not discriminate against any employee or applicant for employment because of race/color, national origin, sex, sexual preference, religion, age, or handicapped status in employment or the provisions of services. Signature Joseph L. Ririe, P. E., President Typed Name and Title ATTACHMENT C HOLD HARMLESS AGREEMENT Offeror agrees to indemnify and hold harmless the City of Santa Clarita against and from any and all damages to properly or injuries to or death of any person or persons, including employees or agents of the City, and shall defend, indemnify and hold harmless the City, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, of or by anyone whomsoever, in any way resulting from or arising out of the negligent or intention all acts, errors or omissions of the offeror or any of its officers, agents, or employees. Signature Joseph L. Ririe, P. E., President Typed Name and Title