HomeMy WebLinkAbout2016-02-09 - AGENDA REPORTS - FLEET FUELING CARD SERVICE (2)0
Agenda Item: 5
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
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CITY MANAGER APPROVAL: 1 j=�
DATE: February 9, 2016
SUBJECT: APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR FLEET
FUELING CARD SERVICE
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
Approve "piggyback" of State of California contract and award a contract for fleet fueling
card services to U.S. Bank Voyager Fleet Systems, Inc., by using the Department of General
Services (DGS) contract DGS-OFA-OPPS-06 in an amount not to exceed $406,625,
including up to a five -percent increase of the total contract amount annually to account for
consumer price index and fleet expansion, not to exceed annual appropriations.
2. Authorize the City Manager or designee to execute the DGS contract renewal in October
2016 for 5 one-year agreements, subject to City Attorney approval.
BACKGROUND
Over the past 15 years, the City of Santa Clarita (City) has used the Voyager Fleet Card program.
The Voyager Card is a universal fuel card with extensive fleet management features that is
accepted at most service stations such as Chevron, Shell, Mobile and other fuel providers within
the City. It provides monthly comprehensive fuel management reports that allow staff to track
and control routine operation and maintenance costs as well as monitor fuel purchases.
Given City staff's experience with this program, staff recommends the Voyager Fleet Card
program as the most comprehensive and cost-effective program for fleet fueling needs. Approval
of the "piggyback" contract will allow the City to continue fuel purchases without interruption.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City to place orders against a competitively awarded, pre-existing public agency
contract. The Department of General Services (DGS) contract DGS-OFA-OPPS-06 for fleet and
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asset management was competitively solicited and awarded on November 1, 2006. This DGS
contract allows other public agencies to place orders against it. The DGS contract provides the
most competitive pricing and highest quality equipment to the City, thereby offering the best
value.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no additional impact to the General Fund beyond the annual fuel costs, which have been
appropriated in the Fiscal Year 2015-16 budget in the following accounts: 14503-5111.002,
14509-5111.002, 14600-5111.002, 14650-5111.002, 14651-5111.002, 14652-5111.002, and
14653-5111.002. Future contract renewals are contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year.
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