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HomeMy WebLinkAbout2016-09-27 - AGENDA REPORTS - ITS PHASE V AWARD DESIGN CONTR (2)Yl Agenda Item• 6 CITY OF SANTA CLARITA Q) AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: fAl DATE: September 27, 2016 SUBJECT: INTELLIGENT TRANSPORTATION SYSTEM PHASE V, PROJECT C0048 - AWARD DESIGN CONTRACT DEPARTMENT: Public Works PRESENTER: Damon Letz RECOMMENDED ACTION City Council: 1. Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent Transportation System Phase V, project C0048 in the amount of $235,000, and authorize a contingency in the amount of $16,450 for a total contract amount not to exceed $251,450. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND In November 2015, the City of Santa Clarita (City) executed a Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (Metro) for Proposition C grant funds for the design and construction of the Intelligent Transportation System (ITS) Phase V. The ITS Phase V project builds upon the successes of the ITS Phases I to IV. This phase will improve regional arterial traffic flows by deploying a system to enhance operations in the City. The project will be integrated into the City's Traffic Operation Center and share information with the Los Angeles County Information Exchange Network. The goal of this project is to enhance the existing transportation infrastructure to meet the objective of improving economic opportunity, environmental quality, and mobility throughout the region. This project will expand the Transparity traffic monitoring system installed as a part of ITS Phase IV. The expanded system will include a real-time adaptive signal control system and the real-time performance measurement system for 101 intersections on McBean Parkway, Magic Mountain Parkway, Wiley Canyon Road, Orchard Village Road, Lyons Avenue, Railroad Page 1 Packet Pg. 32 Yl Avenue, Bouquet Canyon Road, Golden Valley Road, Newhall Ranch Road, Sierra Highway, and Via Princessa. The project will also select and deploy Real -Time Automated Turning Movement Count stations to 51 signalized intersections along Valencia Boulevard, McBean Parkway, Bouquet Canyon Road, Newhall Ranch Road, Lyons Avenue, Newhall Avenue, Railroad Avenue, Soledad Canyon Road, Seco Canyon Road, Sierra Highway, Golden Valley Road, Whites Canyon Road, Orchard Village Road, and Rye Canyon Road. This project supports the goal of Building and Creating Community in the City's five-year strategic plan, Santa Clarita 2020. A Request for Proposal (RFP) was sent to six qualified traffic engineering firms, which have previously worked with the City. The RFP asked firms to identify their relevant experience in similar projects and demonstrate their design approach for this project. Advantec Consulting Engineers On August 1, 2016, three firms submitted proposals. City staff reviewed the proposals and based on their evaluations, scored the firms on a 100 -point scale. Rank Company Score Location Cost 1. Kimley-Horn and Associates, Inc. 90.4 Canoga Park, CA $2359000 2. Advantec Consulting Engineers 87.8 Irvine, CA $267,351 3. KOA Corporation 83.0 Orange, CA $225,830 The scoring system heavily emphasized the understanding of the following: scope and approach to the required work; key development items; potential issues and resolutions; the consultant's previous experience on similar projects and experience working with the City; qualifications of the project team and their resources; and organization of the proposal. Additionally, each consulting firm was asked to provide detailed hours and the scope of work required to prepare the plans, specifications, and engineer's estimate. The top firm, Kimley-Horn and Associates, Inc. (Kimley-Horn), demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Kimley-Horn analyzed the existing streets and identified key design factors that will need to be addressed in the design. Kimley-Horn was previously hired by the City to design Phase I-IV of the previous phases of the ITS program and has established good working relationships with City staff. Based on their design experience on previous City traffic projects and the completeness of their proposal for this project, staff recommends the City Council award the design contract to Kimley-Horn. The requested contingency will cover any design modification required by California Department of Transportation or the Los Angeles County Department of Public Works, potholing street sections to explore conduit locations, and any requested scope changes to the project. Page 2 Packet Pg. 33 California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff believes they have negotiated a fair and reasonable price with Kimley-Horn and Associates, Inc. ALTERNATIVE ACTION Other action as determined by City Council. FISCAL IMPACT Adequate funds have been appropriated in expenditure accounts C0048260-5161.001 and C0048265-5161.001. ATTACHMENTS Location Map Cost Proposal for Kimley-Horn and Associates, Inc. (available in the City Clerk's Reading File) Page Packet Pg. 34 - ; Ch 31T ..w s.a a _ �. C • uK 4 . e — meq_ DIR IR ' `°��R""O ffi D � q 10 t'OIE -DW D °RD iaa a d �4 HtwRanch Road tl fLyons aAo Rode •Newhall A_v venue at: 1. Wiley III IT n ,.' 1. Market Street r W2 R 2. Ry Canyon Road/Copperhill Drive 1 Rail Market Avenge s 2. Orchard�{Ige�o y �^ . 3. S to Clarita Parkway ��ggyy - s In f s r Y 3. Newhal u., i 3 >5ect Can n eway 4 den Valeefload 4. Railroad Avenue ^I°� u > C4 a�t✓h 4 Oo Ch Je14� d d 1 ��, �'' iC Mo fain Parkwa 1. Valley Center Drives _ l"IRR`��e6.� NM CA VAN . iJBkrfE)�JC eitrpa .fi_lle F� 2. Ruether Avenue €'i , at • •,Y' _ SEC. �.,."' as.^'` *','*^ i. - .N ... - +.e DID° 0 Co , i_ opo /= 3. Whites Canyon Road v DDIR. 4. ;A • • © 9<< ° ` g ma 5. SandaCanyonaRoad _, 3r 07 TIT y Po L Q9N °��° r' �h 61 .. o Canyon Road at. •Sierra ighw' 't o �aE cy� u�1CP� n,P , o CID Drive .oerhill Drive Ch"Via Pr Rc ssars pnv • y ^ 3 Tel Q 3 ��c /3. Golde # � .. Z Ch 3 © = O� I I - •. r en Valley Roa c, v p„ 4. NewTi +I venue o \ ©% is E 149" s'° ley Genter Drive -'m 8i�ea °"'r� a a ;✓ W 0 0 0 $ tenter Poin Parkway r s - o W . � - © . - , - %i T I a n11 IT � „d 4 1 rk b s %• �: T'I� f sl y 10 M�R�DMDNRT N?q�N".N " 8eto. s r w� All DRAINTIT r 11 Q ,��. , s /'� h /� I• . Sol- DAD CANYON ROD% ITT r it R „� LJ .l ��\.. \ o �c ,. ... �• ro � �'� d J �� ! a _ �4saeono .., pair . moi--�--�I• x a .141 (0 Ch1a .mf,i,. 9 _ \ cIp :� _ • r 3_ Ric S ". e w_ .. S „. o 1a N _ m 1lafen� uj- °s�� � r r - D � A oRD 1. Roc y R add , S �� _ - �, a� t�� m 2 McBean Parkduay • r� , h T, TIT P� ,N� a. C h 3� g 1 .�ITIT T IT ID 3 Mall Entrance `s GRRRT� DR" �� �e crb �, 4Y m'DIT ` 7 "�BIr .. .` BALL ry 4 • 4 TIT trus Street x 6 . m� D 8 t oRIFT 5. Magic MountiParkwa ' .a` ^- S o RDR EY l 9 \ , . • RDs 6. Bouquet Canyon Road w" - w 4 J 11 • Mc"n�Parkway at: a L. �.< R IT "RooRl`f.�m _ y� ��`;__ � � _ "ecr, ` • e a erF g �"".", G rchart�Gillag _ 3, ftitntrancMt ; aeo A • g _ a . i ., � i` �f Ge �R�"D tlt� d g g - E G P * 9P°. - { m ,.TTYe n 6,4�5ee1 Sl e� d` .,? ? ,* 8 r tgi d \ �q a IT T ,�' �.6""J�F: LYO f ,� .. ���_ I Phase M- gt8. Newhall f anC1 Rce+� > „,y ° w BIRD,a Deco r�D r 14 ase V - ops lt� 10. Coppk �h bn,_&Jer OSe APin late� I'Ur i rl - , Load '� 1B a°1; "F� (pa isn tem Infra ;ei _M��a ®Orchard1h e v _ � „ment o a ionC 1. 16th Smly& gV tOB'ftona�a IbeB ed: december • Rye Cay6n Road at: Ch 12 Traffic Signal Interconnect System Area 1. Avenue Stanford 0 x • 0 City oTSanta Clarit ndc —12 Pair —25Pair Area 2 Ch 11 \J — 50 Pair Area 3 DIRTB III& —Radio ' Area 4 F ozsPlannedPacket Pgn35 Planned Radio Packet Pg. 36 III. Work Statement The Kimley-Horn team's scope of services consists of the preparation of Final Plans, Specifications, and Estimates. The following detailed scope of work with its tasks and subtasks is anticipated to complete the project. Task 1: Preliminary Investigation Subtask 1 a: Field Review Kimley-Horn will obtain readily available, existing reference documentation from the City and Caltrans, including improvement plans (street signal, interconnect, signing/striping, etc.), aerial photos, signal timing sheets, right-of-way information, and other applicable data. Senior -level traffic and ITS engineers at Kimley- Horn, experienced in completing projects through the construction stage, will perform field analysis of the project intersections. Kimley-Horn will field review the traffic signals, interconnect systems, and the roadway segments along the project limits. Our team will prepare a photo log documenting existing cabinet controller equipment and hardware, signal equipment, signal standards, line of sight, and existing electrical service. Photos of utility equipment, fences, walls, sidewalks, driveways, or any other constraints that may interfere with the proposed improvements, both along the segment and at project intersections, will be provided. Upon completion of the above items, we will identify any potential constraints that may be encountered in relation to proposed improvements. Subtask 1a Deliverable: • Anticipated design and/or construction issues • Photo log Subtask 7b: Utility Coordination Kimley-Horn will make the necessary utility notifications to the various utility owners provided by the City staff within the limits of the project. We will request locations for existing and proposed underground and overhead utilities, including high- risk utilities. Kimley-Horn will provide coordination interface to establish controls for utilities that would be included within the right-of-way limits, and identify existing underground and overhead utility lines that may interfere with the location of the proposed ITS field element equipment. Our team will compile the information in a matrix to include dates of notification, person/utility notified, and responses from utility departments. Copies of this information will be updated and provided to the City. Subtask 1b Deliverable: • Utility notification and coordination Task 2: Project Management The Kimley-Horn team has developed a schedule based upon our experience delivering other similar systems. We have developed a successful project management approach consisting of the following proven fundamentals: • Develop a Project Development Team (PDT) – subject to City approval. Members of the PDT will include Kimley-Horn's team as required, City and other agency representatives, as necessary • Schedule and conduct kick-off meetings and monthly PDT meetings • Conduct team meetings with affected agencies to review project schedules, concepts, plans, and specifications—and prepare meeting minutes • Prepare monthly progress reports and supporting data. The progress report shall include accomplished tasks for the month, anticipated progress for the next month, pending issues and schedule completion target dates. • Maintain a quality control plan during the entire course of the project • Complete the Systems Engineering Review Form (SERF) for City files and any subsequent reports to comply with 23 CFR 940 for ITS projects • Comply with all the TIER 3 items as identified in Exhibit C – Signal Synchronization and Bus Speed Improvements Program Special Grant Conditions, per the City's Funding Agreement with Metro. Kimley Horn will complete the ITS Architecture Consistency Self Certification Form to submit to Metro as part of the Special Grant Conditions required in the Metro Funding Agreement. • Coordinate the design of the operation and maintenance program with City staff to keep them well informed and prepared to take over the system upon completion of the installation. This task assumes a total of up to 100 hours. Task 3: Design Subtask 3a: Perform "Before/After Travel Time" Studies Kimley-Horn will perform a before -and -after study to measure the effectiveness of the project, as well as perform follow-up observations—including three, travel -time studies per peak period (AM, MD, and PM)—after the implementation of the Adaptive Signal System. An evaluation report between Time of Day Operation and Adaptive Signal System will be submitted to the City showing the effectiveness of the new system. Output: Study Memorandum Subtask 3b: Co-operative Agreements Subtask 3b. 1: Development Cooperative Agreement Kimley-Horn will develop a co-operative agreement between the City of Santa Clarita and the Los Angeles Department of Public Works and California Department of Transportation (Caltrans) to establish the implementation of the proposed Adaptive Signal System at signalized intersections that lie within their jurisdictions. Subtask 3b.2: Assistance in Obtaining Encroachment Permits Kimley-Horn will identify the necessary encroachment permits from LACDPW and Caltrans, in conjunction with City staff and assist the City, in obtaining these permits for the construction of the Adaptive Signal System and Real -Time Automated Turning Movements Count Station included in this project under their jurisdiction. We anticipate one meeting with each agency to complete this task. Output: Co-operative Agreement Subtask 3c: Real -Time Automated Turning Movement Count Station Recommendations Kimley-Horn will investigate the numerous Automated Turning Movement Count systems that are currently on the market. We will follow the Systems Engineering process as defined by the Vee Diagram to make a needs -based recommendation for the System. C:OENT MANAGEMENT EMEROEHCT OPE TONS CosMRXRGEMENT MPIXTENAXCE -� SYSTEM TRAXHAq OEVELO ERS FIRST RE6PONOER6 ALARM PMEXT I WE861TE6 PoRTAfiLECM6j NOTIFICATIONS 6PoNOER6 MAINTENANCE R ARTERIAL GMS j 11 CCTV TRACKING DATAFEEDS (TO* TRUCKS) FEE06 ! PERFORMANCE APR DEVELOR6� 'I FREEWAY CMS j MONITORING CCTVFEEDSFEEDS I. .......... .......� i LINFORMAMN NIAREUNTT A I- MASCMS E ENT I�P MSENT TRAILSITES WEBSITES AWAVLNAGM W�Da11 if BSRTIME DISPLAYES WSRSNTI OUTPUTS _API (DISSEMINATION) VISALIA TMC (DATA AND VIDEO PROCESSING) Potential for lmerne: of FFI I INPIfTS A literature and performance review of real-time automated turning movement count systems will be conducted on the various systems and each option will be analyzed and evaluated in terms of specific features that are relevant to the City's traffic signal system and needs. Our team will prepare a report that presents the results of the analysis and makes detailed recommendations for the implementation of the Automated Turning Movement Count system. Output: Recommendations Report Subtask 3d: Adaptive Traffic Signal System Design The City of Santa Clarita has recently implemented the Transparity Traffic Management System with Adaptive System functions. Kimley-Horn will design real-time Adaptive Signal System for 107 intersections on McBean Parkway, Magic Mountain Parkway, Wiley Canyon Road, Orchard Village Road, Lyons Avenue, Railroad Avenue, Bouquet Canyon Road, Golden Valley Road, Newhall Ranch Road, Sierra Highway, and Via Princessa Road. We A T ER AL VEHICLE SIGNAL SYSTEM TRACKING ALARMS q COED CERoFFICAND M C MEN T SON NEST ED RESEGNSE PASSENGER SYSTEMS) A literature and performance review of real-time automated turning movement count systems will be conducted on the various systems and each option will be analyzed and evaluated in terms of specific features that are relevant to the City's traffic signal system and needs. Our team will prepare a report that presents the results of the analysis and makes detailed recommendations for the implementation of the Automated Turning Movement Count system. Output: Recommendations Report Subtask 3d: Adaptive Traffic Signal System Design The City of Santa Clarita has recently implemented the Transparity Traffic Management System with Adaptive System functions. Kimley-Horn will design real-time Adaptive Signal System for 107 intersections on McBean Parkway, Magic Mountain Parkway, Wiley Canyon Road, Orchard Village Road, Lyons Avenue, Railroad Avenue, Bouquet Canyon Road, Golden Valley Road, Newhall Ranch Road, Sierra Highway, and Via Princessa Road. We VEHICLE SYSTEM TRACKING ALARMS (eA AVLI CERoFFICAND (o.9 sitl TRANSIT PASSENGER SYSTEMS) LOA09 SENSORS TSP A literature and performance review of real-time automated turning movement count systems will be conducted on the various systems and each option will be analyzed and evaluated in terms of specific features that are relevant to the City's traffic signal system and needs. Our team will prepare a report that presents the results of the analysis and makes detailed recommendations for the implementation of the Automated Turning Movement Count system. Output: Recommendations Report Subtask 3d: Adaptive Traffic Signal System Design The City of Santa Clarita has recently implemented the Transparity Traffic Management System with Adaptive System functions. Kimley-Horn will design real-time Adaptive Signal System for 107 intersections on McBean Parkway, Magic Mountain Parkway, Wiley Canyon Road, Orchard Village Road, Lyons Avenue, Railroad Avenue, Bouquet Canyon Road, Golden Valley Road, Newhall Ranch Road, Sierra Highway, and Via Princessa Road. We FREEWAY CHPCAD NNGE6TION SYSTEM FORMATION OUTSIDE (o.9 sitl PRONDERS leg. WQT) FREEWAY SENSORS A literature and performance review of real-time automated turning movement count systems will be conducted on the various systems and each option will be analyzed and evaluated in terms of specific features that are relevant to the City's traffic signal system and needs. Our team will prepare a report that presents the results of the analysis and makes detailed recommendations for the implementation of the Automated Turning Movement Count system. Output: Recommendations Report Subtask 3d: Adaptive Traffic Signal System Design The City of Santa Clarita has recently implemented the Transparity Traffic Management System with Adaptive System functions. Kimley-Horn will design real-time Adaptive Signal System for 107 intersections on McBean Parkway, Magic Mountain Parkway, Wiley Canyon Road, Orchard Village Road, Lyons Avenue, Railroad Avenue, Bouquet Canyon Road, Golden Valley Road, Newhall Ranch Road, Sierra Highway, and Via Princessa Road. We will work closely with McCain, the Transparity system vendor, to incorporate any detailed elements required for the Transparity adaptive system. Kimley-Horn will also design the elements required for the real-time performance measurement system and will develop plan sheets (one 24 x 36 mylar sheet per intersection) for the construction of vehicle detection, communications, signal controllers and equipment for the adaptive and real-time performance measurement systems. Kimley-Horn will provide specifications for the system hardware, software and other systems as required per the selected system. We understand the adaptive signal plans prepared by Kimley-Horn will supersede the current as -built traffic signal plans. Therefore, we will build the signal plans based on the comments shown on the current plans provided by the City. Kimley-Horn will prepare plans for the installation of a real-time Adaptive Signal System for 107 intersections at the following locations: 1. McBean Parkway from 1-5 to Copper Hill Drive (22 signals) 2. Magic Mountain Parkway from 1-5 to Railroad Avenue (8 signals) 3. Wiley Canyon Road from Lyons Avenue to Railroad Avenue (5 signals) 4. Orchard Village Road from McBean Parkway to Lyons Avenue (4 signals) 5. Lyons Avenue from 1-5 to Railroad Avenue (9 signals) 6. Railroad Avenue from Magic Mountain Parkway to Newhall Avenue (5 signals) 7. Newhall Avenue from Railroad Avenue to Sierra Highway (5 signals) 8. Bouquet Canyon Road from Magic Mountain Parkway to Plum Canyon Road (13 signals) 9. Golden Valley Road from SR -14 to Soledad Canyon Road (7 signals) 10. Newhall Ranch Road from 1-5 to Bouquet Canyon Drive (10 signals) 11. Sierra Highway from Newhall Avenue to Soledad Canyon Road (7 signals) 12. Via Princessa from SR -14 to Whites Canyon Road (5 signals) 13. Valencia Boulevard from Tourney to Bouquet Canyon Road (7 signals) Kimley-Horn will verify and prepare new as -built plans (CAD files on file) for the following intersections: 1. Valencia Boulevard and Tourney Road 2. Valencia Boulevard Bouquet Canyon Road 3. Bouquet Canyon Road and Seco Canyon road 4. Soledad Canyon Road and Camp Plenty 5. Sierra Highway and Friendly Valley Parkway 6. Lyons Avenue and Orchard Village Road 7. Lyons Avenue and Wiley Canyon Road Kimley-Horn will verify and prepare new as -built plans (No CAD files on file) for the following intersections: 1. Magic Mountain Parkway and Fairways Drive 2. Bouquet Canyon Road and Alamogordo Road 3. Bouquet Canyon Road and Centurion Way 4. Soledad Canyon Road and Kenroy Avenue 5. Sierra Highway and Jakes Way 6. Orchard Village Road and Mill Valley Drive 7. Wiley Canyon Road and Avenida Cappella The City has on file, record drawings with construction redlines from various small projects at the subject intersections. Kimley-Horn will verify the accuracy of the provided record drawings as they may not reflect the existing conditions. Kimley-Horn will incorporate the existing record drawings, the construction redlines, and the design of the new adaptive system into one set of record drawings for the intersections included in this project. Subtask 3e: Real -Time Automated Turning Movement Count Station Design Kimley-Horn will design Real -Time Automated Turning Movement Count Stations for up to 51 signalized intersections along Valencia Boulevard, McBean Parkway, Bouquet Canyon Road, Newhall Ranch Road, Lyons Avenue, Newhall Avenue, Railroad Avenue, Soledad Canyon Road, Seco Canyon Road, Sierra Highway, Golden Valley Road, Whites Canyon Road, Orchard Village Road and Rye Canyon Road. Kimley-Horn will design the elements required for the Real -Time Automated Turning Movement Count systems. We will develop plan sheets (one 24 x 36 mylar sheet per intersection) for the construction of vehicle detection, communications, and equipment for the Real -Time Automated Turning Movement Count systems. Kimley-Horn will prepare specifications for the system hardware, software and other systems as required per the selected system. Real -Time Automated Turning Movement Count Locations Valencia Boulevard at: 1. Rockwell Canyon Road 2. McBean Parkway 3. Mall Entrance 4. Citrus Drive 5. Magic Mountain Parkway 6. Bouquet Canyon Road McBean Parkway at: 1. Rockwell Canyon Road 2. Orchard Village Road 3. Mall Entrance 4. Town Center Drive 5. Magic Mountain Parkway 6. Creekside Drive 7. Avenue Scott 8. Newhall Ranch Road 9. Decoro Drive 10. Copper Hill Drive Bouquet Canyon Road at: 1. Lowes Plaza 2. Newhall Ranch Road 3. Bouquet Canyon Plaza/Bouquet Center 4. Seco Canyon Road 5. Haskell Canyon Road 6. Plum Canyon Road Newhall Ranch Road at: 1. Vanderbilt Way 2. Rye Canyon Road/ Copper Hill Drive 3. Santa Clarita Parkway 4. Golden Valley Road Lyons Avenue at: 1. Wiley Canyon Road 2. Orchard Village Road 3. Newhall Avenue 4. Railroad Avenue Newhall Avenue at: 1. Market Street 2. Railroad Avenue Railroad Avenue at: 1. Magic Mountain Parkway 2. Oakridge Drive Soledad Canyon Road at: 1. Valley Center Drive 2. Ruether Avenue 3. Whites Canyon Road 4. Sierra Highway 5. Sand Canyon Road Seco Canyon Road at: 1. Decoro Drive 2. Copper Hill Drive Sierra Highway at: 1. Stater Brothers Driveway 2. Via Princessa 3. Golden Valley Road 4. Newhall Avenue Golden Valley Road at: 1. Valley Center Drive 2. Centre Pointe Parkway Whites Canyon Road at: 1. Nadal Street 2. Via Princessa Orchard Village Road at: 1. 16th Street/Avenue Ronada Rye Canyon Road at: 1. Avenue Stanford Design Plans, Specifications, and Estimates Kimley-Horn will prepare design plans, specifications, and estimates (PS&E) using AutoCAD (latest version) software. Right-of-way, roadway features, and traffic control devices relevant to the design plans will be layered to reflect "existing," "to -be -removed," and "proposed" conditions. Design plans will be prepared to a scale of one inch equals 40 feet for the Real -Time Automated Turning Movement Counts System, and Adaptive Signal System plans to identify the general location, utilities, and related geometric features along the route near the installation. The PS&E package will include the following: • All design plans will be prepared using AutoCAD and electronic files will be submitted to the City. • Construction specifications will be consistent with the City's format—the specifications will include the requirements of Caltrans funds. • The complete set of bid package, including construction cost estimate, will be prepared in Microsoft Word and an electronic copy will be submitted to the City. • An itemized bid schedule and cost estimates— including post -construction maintenance costs— and construction schedule will be prepared. The detailed quantity will be submitted to the City upon completion of the design and will consist of a sheet -by -sheet takeoff of the plans to account for all engineer estimated bid item quantities. • The City will receive an original complete set of plans, specifications, and estimate. The original plans will be plotted on Mylar. Construction specifications will be written to specifically address the project. • The City will receive an electronic copy of all documents developed during the contracted period with the City. Drawings will be developed on AutoCAD, and documents will be prepared. Subtask 3d and 3e Outputs: •80% PS&E •90% PS&E • Final PS&E Subtask 3k Real -Time Traffic Adaptive Algorithms and Performance Measurement System Kimley-Horn will develop the system requirements and specifications for the procurement of the recommended real-time traffic adaptive algorithms and performance measurement system to include the following: • Inventory of existing system(s) in the study area and at the TOC • System needs definition • Performance criteria • Functional requirements • Operational requirements • Hardware requirements • Communications alternatives • Warrantee(s) requirements Kimley-Horn will develop the system design for the procurement of the recommended real-time traffic adaptive algorithms and performance measurement system. It may include the following: • Base maps, if needed for detection and communication infrastructure • System Block Diagram • Plans, specifications, and estimates (PS&E) for the proposed system, including: 1. Vehicle detection and associated hardware 2. Field hardware Subtask 3f Output: •80% PS&E •90% PS&E • Final PS&E Task 4: Construction Management Support The Kimley-Horn team will provide the following services under this task: • Kimley-Horn's project manager will attend weekly scheduled construction site meetings throughout the contract duration and response to questions in the meeting • Review and respond to shop drawing submittal for conformity with the plans and specs • Review and respond to Request for Information (RFI) or Change Request (CR) from the City or Contractor within three working days from the time of notice Review design change request and prepare new design plans, if needed • Maintain a log of all changes (either clouded or clearly described) to approved plan set Assist City's project manager in reviewing and making recommendations to Contract Change Order—and in preparing a cost estimate for cost analysis of change order work • Kimley-Horn's project manager will perform the final walkthroughs for punch list items Prepare as -built drawings upon completion of the project and acquire the Contractor's daily red lined plans from the Contractor and their subcontractors. Final record drawing will need to be both in electronic files (CAD and PDF) and mylars. This task assumes a total of up to 92 hours. 77 -T \Y -NEWNALL R�A�N/(C/hH�fj�R, IV. Schedule Kimley-Horn uses a proactive management system, known as "cast-aheads," to detail every project's personnel needs and also to determine each staff person's availability. By continuously matching project needs with staff availability, our cast-aheads system is an accurate tool for keeping our projects on schedule. Based upon a review of our cast-aheads, we can assure you that the members selected for this team are available immediately to serve you and are in an excellent position to handle the workload required to complete the scope of work. This project will be a top priority for us, and our team members are committed to providing the highest level of responsiveness and performance the City has come to expect. Team Production Agencies Review City of Santa Clarita I TCIT81011.16 Kimley»)Horn 77 -T \Y -NEWNALL R�A�N/(C/hH�fj�R, VIII. Total Cost Description Task 1: Preliminary Investigation Subtask la: Field Review $105000.00 Subtask 1 b: Utility Coordination $25000.00 Task 2: Project Management $245000.00 Task 3: Design Subtask 3a: Perform "Before/After Travel Time" Studies $205000.00 Subtask 31d: Co -Operative Agreements $45000.00 Subtask 3c: Real -Time Automated Turning Movement Count Station Recommendations $125000.00 Subtask 3d: Adaptive Traffic Signal System Design $885000.00 Subtask 3e: Real -Time Automated Turning Movement Count Station Design $465000.00 Subtask 3f: Real -Time Adaptive Algorirhms and performance Measurement System $145000.00 Task 4: Construction Management Support As-Builts $75000.00 Construction Administration $8,000.00 Total Cost $2355000.00 Optional Additional Services to be added at City's request: • Create base plan with city -provided CADD file: $600 • Create base plan with city -provided PDF record drawing (no CADD file): $750 • Add adaptive Design to base file: $500 • Add real-time turning movement counting station Design to base file: $500 (Note: Costs reflect cost per intersection, assuming 2 intersections per sheet) City of Santa Clarita I TCIT81011.16 Kimley*Horn