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HomeMy WebLinkAbout2016-05-24 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES / AND PARKING AUTHORITY JOINT REGULAR MEETING Tuesday, May 24, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Michael Glasgow, Graduate of the United States Military Academy at West Point Deputy Keith Greene, Crime Impact Team PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 10, 2016, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council and Parking Authority approve the minutes of the May 10, 2016, Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. SPECIAL DISTRICTS' ADMINISTRATION FACILITY ROOF, PROJECT M2005 - AWARD CONSTRUCTION CONTRACT - This project will replace the Santa Clarita Special Districts' Administration Facility's aged and deteriorated roof, repair the recessed rain gutters, and encompasses a 25 -year warranty designed to meet Title 24 Building Energy Efficiency Standards. Page 3 RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Santa Clarita Special Districts' Administration Facility Roof, Project M2005. 2. Award the construction contract to Brazos Urethane, Inc., in the amount of $103,880, and authorize a contingency in the amount of $15,582, for atotal contract amount not to exceed $119,462. 3. Appropriate the amount of $65,000 from the Landscape Maintenance District (357) fund balance to the Santa Clarita Special Districts' Roof expenditure account M2005357-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. APPROVAL OF PARCEL MAP AND ACCEPTANCE OF OFFER OF DEDICATION FOR PARCEL MAP NO. 60698 (14TH STREET AND CHESTNUT STREET) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map for Parcel Map No. 60698 (14th Street and Chestnut Street). This map consists of two parcels. The site is not developed and no new development is proposed at this time. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 60698. 2. Accept on behalf of the public: the offer of dedication and grant of the easement for public use and road purposes. 3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 60698, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for Parcel Map No. 60698, which embodies the approval of said map and the acceptance of the dedication shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 60698, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. Page 4 6. ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS - The City of Santa Clarita's residential and commercial solid waste services are provided by USA Waste of California, Inc. (DBA Waste Management), and Burrtec Waste Industries, Inc. Per the approved Franchise Agreements, franchised solid waste haulers may submit a request for a rate adjustments by April 1. RECOMMENDED ACTION: City Council: 1. Adopt a resolution approving the Fifth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (DBA Waste Management), for residential solid waste management services, allowing an adjustment in their multifamily residential rates by 3.88 percent based on the formula outlined in their Residential Franchise Agreement and single-family residential standard service rates based on Section 6.5.2, Santa Clarita Valley Rate Cap, as outlined in the Residential Franchise Agreement subject to City Attorney approval. 2. Adopt a resolution approving the Fourth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for the addition of commercial organic waste recycling services and for commercial solid waste management services, allowing an adjustment in rates by 1.45 percent based on the formula outlined in their Commercial Franchise Agreement subject to City Attorney approval. VISTA CANYON MULTI -MODAL CENTER (METROLINK STATION), PROJECT T3020 - AWARD CONCEPTUAL DESIGN CONTRACT - This action will fund the conceptual design of the City's Vista Canyon Multi -Modal Center (Metrolink Station) project with the option to award the full project design of the station. This station, together with the bus transfer station in the Vista Canyon development will ultimately provide enhanced transit service to the east side of the Santa Clarita Valley. This project consists of a center track platform, a grade -separated pedestrian crossing, railroad track design, new railroad bridge, sound walls, and amenities such as canopies, lighting, benches, security system, and landscaping, along with the plans necessary to abandon the current Via Princessa Station. RECOMMENDED ACTION: City Council: 1. Award the conceptual design contract to RailPros for the Vista Canyon Multi -Modal Center (Metrolink Station), Project T3020, in the amount of $876,740 and authorize a contingency in the amount of $87,675 for a contract amount not to exceed $964,415. Page 5 2. Execute a design services contract with the Southern California Regional Rail Authority (operating as Metrolink) in the amount of $752,000 for project management, design review, permit processing, flagman service, and signal, communication and Positive Train Control system design services for the station and track work. 3. Increase Measure R Grant revenues in account 700-4426.004 by $250,000, and increase Miscellaneous Federal Transit Grant revenues in account 700-4424.009 by $1,009,132; appropriate Transit Grant (700) funds in the amount of $959,132 to expenditure account T3020700-5161.001; and appropriate Prop A Local Return (261) funds in the amount of $302,283 to expenditure account T3020261-5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute an extended engineering design services contract for the completion of the plans, specification, and estimates for design of the Vista Canyon Multi -Modal Center contract not to exceed $2,690,250, including contingency and one-year price escalation at two percent of the extended contract amount, contingent upon the appropriation of funds by the City Council, and execute all documents subject to City Attorney approval. 8. SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2016-17 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2016-17. RECOMMENDED ACTION: City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2016-17." 9. AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES - Consideration of award auditing services contract for Fiscal Years 2015-16, 2016-17, and 2017-18. RECOMMENDED ACTION: City Council: 1. Award athree-year contract for Auditing Services to Vavrinek, Trine, Day & Co., LLP for $341,235, with an option for two one-year renewals not to exceed the annual bid amount, plus Consumer Price Index adjustments. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Authorize the City Manager to Page 6 execute up to two annual renewal options not to exceed $116,525 during each fiscal year. 10. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS -This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Adopt Resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2016-17 for the Landscape Maintenance Districts, Drainage Benefit Assessment Areas, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District (Special Districts). 2. Adopt Resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 28, 2016. 3. Adopt the annual report for the Tourism Marketing District (TMD) and a Resolution of Intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District, and set a public hearing for June 28, 2016. 11. ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPE MAINTENANCE DISTRICT Tl, ZONES T23 AND T23A - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Landscape Maintenance District T1, Zones T23 and T23A. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments for Fiscal Year 2016-17 for Landscape Maintenance District T1, Zones T23 and T23A. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve Engineer's Report, and set a public hearing for June 28, 2016. Page 7 12. CHECK REGISTER NO. 10 FOR THE PERIOD 4/15/16 THROUGH 4/28/16 AND 5/05/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 4/18/16 THROUGH 4/29/16. - Check Register No. 10 for the Period 4/15/16 through 4/28/16 and 5/05/16. Electronic Funds Transfers for the Period 4/18/16 through 4/29/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. PUBLIC HEARINGS 13. URGENCY ORDINANCE: EXTENSION OF A MORATORIUM FOR CERTAIN RETAIL USES ON MAIN STREET - Consideration of an Urgency Ordinance of the City Council of the City of Santa Clarita, California, extending a moratorium on all new retail uses in the Urban Center zone of the Old Town Newhall Specific Plan (Main Street area), except those specifically related to the establishment and support of an Arts and Entertainment District, for a period of 10 months and 15 days. RECOMMENDED ACTION: City Council adopt an Urgency Ordinance entitled "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, EXTENDING A MORATORIUM ON ALL NEW RETAIL USES IN THE URBAN CENTER ZONE OF THE OLD TOWN NEWHALL SPECIFIC PLAN (MAIN STREET AREA), EXCEPT THOSE SPECIFICALLY RELATED TO THE ESTABLISHMENT AND SUPPORT OF AN ARTS AND ENTERTAINMENT DISTRICT" for a period of 10 months and 15 days. NEW BUSINESS 14. MEMORIAL WALL PROPOSAL - Proposal by the Santa Clarita Valley Veterans Memorial Committee for a memorial feature. RECOMMENDED ACTION: Per the Veterans Historical Plaza Special Use Facility Policy, the Parks, Recreation, and Community Services Commission recommended the proposed Memorial Wall project be forwarded to City Council with the comment that the City Council should work with stakeholders to determine the specific location within the Veterans Historical Plaza or if the Veterans Historical Plaza itself is an appropriate location for this memorial. Page 8 15. MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF SANTA CLARITA FOR THE NEW SANTA CLARITA VALLEY SHERIFF'S STATION - The Memorandum of Understanding (MOU) would provide for joint funding by the County of Los Angeles and the City of Santa Clarita for the construction of a new, centrally located, two-story 44,339 Sheriff's station, to be located in the City of Santa Clarita on City -owned property on Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager or designee to sign a Memorandum of Understanding between the County of Los Angeles and the City of Santa Clarita for the new Santa Clarita Valley Sheriff's Station. 2. Amend the budget for Fiscal Year 2015-16 to appropriate $6 million to Capital Project F3023 as follows: $4,500,000 from the Facilities Fund (Fund 723) to expenditure account F3023723-5161.001; $1,000,000 from Law Enforcement Facilities Impact Fees (Fund 306) to expenditure account F3023306-5161.001; $138,950 from State Drug Forfeitures (Fund 259) to expenditure account F3023259-5161.001; and $361,050 from Federal Drug Forfeitures (Fund 229) to expenditure account F3023229-5161.001. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT — In memory of John Nuzzi FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 14, 2016, at 6:00 p.m. the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 9 CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 19, 2016, the foregoing agenda"wasposted at City Hall. Kevin Tonoiln City Clerk Santa Claritat California Page 10