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HomeMy WebLinkAbout2016-06-14 - AGENDA REPORTS - JOINT REGULAR MTG MINS (2)Tuesday, May 24, 2016 CITY OF SANTA CLARITA City Council Joint Regular Meeting — Minutes — 6:00 PM INVOCATION Councilmember Weste delivered the invocation. 0 City Council Chambers CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees/Parking Authority at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Jim Hogan led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Councilmember McLean commented regarding an amendment to the Minutes of the May 10, 2016, Joint Regular Meeting. APPROVAL OF AGENDA Motion by Weste, second by Acosta to approve the agenda, pulling items 4, 6, 7, and 10 for public comment, and item 11 for a separate vote. Hearing no objections, it was so ordered. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar Packet Pg. 14 U 0 RECOGNITIONS Mayor Kellar and Council recognized Michael Glasgow, a graduate of the United States Military Academy at West Point, and presented him with a certificate. Councilmember Boydston and Council recognized Deputy Keith Greene of the Santa Clarita Sheriffs Department Crime Impact Team and presented him with a certificate. PUBLIC PARTICIPATION Addressing the Council was Steve Petzold, regarding Measure E; Brian Jensen regarding coyotes along the bike trail and the possibility for additional fencing; and Elaine Ballace regarding the Mobilehome Ordinance. R a c STAFF COMMENTS w R v City Manager Ken Striplin acknowledged Mr. Jensen's comments, commented that Santa Clarita Y is a community which includes wildlife, indicating the City lists resources on its website for how c residents can co -exist with surrounding wildlife and stated staff would meet with Mr. Jensen to U evaluate trail fencing. 2 n COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste commented on a hearing held by the House of Representatives concerning House of Representatives (HR) Bill 5244, sponsored by Congressmen Steve Knight. HR 5244 relates to the St. Francis Dam and the possibility of it becoming a National Memorial Monument, honoring the victims of the March 12, 1928 dam failure; commented regarding the William S. Hart Park free movie series this summer, beginning with Star Wars: The Force Awakens on June 17; and mentioned the special re -dedication of the Duane R. Harte Park at River Village. Councilmember McLean commented regarding transportation issues and her attendance at Metro meetings to advocate for the appropriate funding for the City's transportation needs; reported that she will be attending the San Fernando Valley Council of Governments meeting, representing w Santa Clarita as a member of the board of directors; commented regarding her upcoming attendance at a Los Anrles Metro Board Meeting; invited residents to attend the Santa Clarita Valley Senior Center 4 Annual "Touch A Truck" event that will be held at Central Park on June 18, indicating all funds raised at the event will benefit programs at the Senior Center; and commented regarding White Ribbon Week in honor of teens who have lost their lives in traffic related -accidents. Mayor Pro Tem Acosta commented regarding the re -dedication of the Duane R. Harte Park at River Village; reported his attendance at the 5th Anniversary Celebration of the Community Gardens at Central Park; commented regarding the City pools opening for the summer season on June 11, and referred residents to the Seasons catalog for more information on pool schedules and activities. Page 2 Packet Pg. 15 Councilmember Boydston requested Council concurrence regarding an initiative for homelessness being placed on a future agenda for discussion; Council commented regarding the work the City currently undertakes regarding homelessness and deferred agendizing this matter. Mayor Kellar commented regarding the new Hometown Heroes Military Banner Program, indicating the cost to participate in this program has decreased due to private sponsors; and commented that the meeting would be adjourned in memory of John Nuzzi. CONSENT CALENDAR ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 10, 2016, Special Meeting. ITEM 2 APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council / Board of Library Trustees / Successor Agency / Parking Authority approve the minutes of the May 10, 2016, Joint Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 0 U Page 3 Packet Pg. 16 2 ITEM 4 SPECIAL DISTRICTS' ADMINISTRATION FACILITY ROOF, PROJECT M2005 - AWARD CONSTRUCTION CONTRACT This project will replace the aged and deteriorated roof of the Santa Clarita Business Incubator and Special Districts' offices, repair the recessed rain gutters, and encompasses a 25 -year warranty designed to meet Title 24 Building Energy Efficiency Standards. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Special Districts' Administration Facility Roof, Project M2005. 2. Award the construction contract to Brazos Urethane, Inc., in the amount of $103,880, and authorize a contingency in the amount of $15,582, for a total contract amount not to exceed $119,462. 3. Appropriate the amount of $65,000 from the Landscape Maintenance District (357) fund balance to the Special Districts' Administration Facility Roof expenditure account M2005357-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin indicated there is a cost allocation formula applied to the Landscape Maintenance Districts (LMD) and that the non -Special Districts functions of the Business Incubator pay a lease payment for their use of the building; and indicated residents and Homeowner's Associations within each LMD are actively involved in the financial management of their benefit area. Councilmember Boydston inquired and City Manager Ken Striplin clarified that the cost of the roof is not divided between the different functions using the building and indicated the tenants of the Business Incubator pay a lease based on the square footage of their occupancy. 0 U C ITEM 5 APPROVAL OF PARCEL MAP AND ACCEPTANCE OF OFFER OF DEDICATION FOR PARCEL MAP NO. 60698 (14TH STREET AND CHESTNUT STREET) Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map for Parcel Map No. 60698 (14th Street and Chestnut Street). This map consists of two parcels. The site is not developed and no new development is proposed at this time. Page 4 Packet Pg. 17 RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 60698. 2. Accept on behalf of the public: the offer of dedication and grant of the easement for public use and road purposes. 3. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 0 R 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 60698, which indicates all special assessments levied by the City of Santa Clarita are paid. U c w m 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for c Parcel Map No. 60698, which embodies the approval of said map and the acceptance of the �? dedication shown thereon. 2 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 60698, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. z w ITEM 6 C m ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS E The City of Santa Clarita's residential and commercial solid waste services are provided by USA Waste of California, Inc. (DBA Waste Management), and Burrtec Waste Industries, Inc. Per the approved Franchise Agreements, franchised solid waste haulers may submit a request for a rate ;9 adjustments by April 1. w v RECOMMENDED ACTION: City Council: 1. Adopt Resolution No. 16-18, approving the Fifth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (DBA Waste Management), for residential solid waste management services, allowing an adjustment in their multifamily residential rates by 3.88 percent based on the formula outlined in their Residential Franchise Agreement and single-family residential standard service rates based on Section 6.5.2, Santa Clarita Valley Rate Cap, as outlined in the Residential Franchise Agreement subject to City Attorney approval. 2. Adopt Resolution No. 16-19, approving the Fourth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for Page 5 Packet Pg. 18 the addition of commercial organic waste recycling services and for commercial solid waste management services, allowing an adjustment in rates by 1.45 percent based on the formula outlined in their Commercial Franchise Agreement subject to City Attorney approval. Addressing the Council on this item was Cam Noltemeyer. City Manager Ken Striplin commented on the City Council's leadership to purchase Elsmere Canyon, placing it into public ownership to ensure that it would not become a landfill; indicated that City staff has worked closely with Waste Management and Burrtec, and reported that the waste diversion rate is approximately 70%. ITEM 7 VISTA CANYON MULTI -MODAL CENTER (METROLINK STATION), PROJECT T3020 - AWARD CONCEPTUAL DESIGN CONTRACT This action will fund the conceptual design of the City's Vista Canyon Multi -Modal Center (Metrolink Station) project with the option to award the full project design of the station. This station, together with the bus transfer station in the Vista Canyon development will ultimately provide enhanced transit service to the east side of the Santa Clarita Valley. This project consists of a center track platform, a grade -separated pedestrian crossing, railroad track design, new railroad bridge, sound walls, and amenities such as canopies, lighting, benches, security system, and landscaping. RECOMMENDED ACTION: City Council: 1. Award the conceptual design contract to RailPros for the Vista Canyon Multi -Modal Center (Metrolink Station), Project T3020, in the amount of $876,740 and authorize a contingency in the amount of $87,675 for a contract amount not to exceed $964,415. 2. Execute a design services contract with the Southern California Regional Rail Authority (operating as Metrolink) in the amount of $752,000 for project management, design review, permit processing, flagman service, and signal, communication and Positive Train Control system design services for the station and track work. 3. Increase Measure R Grant revenues in account 700-4426.004 by $250,000, and increase Miscellaneous Federal Transit Grant revenues in account 700-4424.009 by $1,009,132; appropriate Transit Grant (700) funds in the amount of $959,132 to expenditure account T3020700-5161.001; and appropriate Prop A Local Return (26 1) funds in the amount of $302,283 to expenditure account T3020261-5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute an extended engineering design services contract for the completion of the plans, specification, and estimates for design of the Vista Canyon Multi -Modal Center contract not to exceed $2,690,250, including contingency and one-year price escalation at two percent of the extended contract amount, contingent upon the appropriation of funds by the City Council, 0 U Page 6 Packet Pg. 19 2 0 and execute all documents subject to City Attorney approval. Addressing the Council on this item was Cam Noltemeyer. Councilmember Boydston inquired and City Manager Ken Striplin indicated there are federal and state grants related to transportation, and 15% of the proceeds of the bonds issued by the Vista Canyon Communities Facilities District will be contributed to the development of the station. ITEM 8 SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE R ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2016-17 R Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal U Y Year 2016-17. w m c RECOMMENDED ACTION: 0 v City Council conduct second reading and adopt Ordinance 16-08 entitled, "AN ORDINANCE a OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, 0 DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2016-17." 0 N ITEM 9 AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES Award auditing services contract for Fiscal Years 2015-16, 2016-17, and 2017-18. RECOMMENDED ACTION: c City Council: v c 1. Award a three-year contract for Auditing Services to Vavrinek, Trine, Day & Co., LLP for ;9 $341,235, with an option for two one-year renewals not to exceed the annual bid amount, w plus Consumer Price Index adjustments. m w 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Authorize the City Manager to execute up to two annual g renewal options not to exceed $116,525 during each fiscal year. ITEM 10 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. Page 7 Packet Pg. 20 0 RECOMMENDED ACTION: City Council: 1. Adopt Resolution Nos. 16-20, 16-22, 16-24, and 16-26 initiating proceedings for the levy and collection of assessments for Fiscal Year 2016-17 for the Landscape Maintenance Districts, Drainage Benefit Assessment Areas, Streetlight Maintenance District, and the Golden Valley Ranch Open Space Maintenance District (Special Districts). 2. Adopt Resolution Nos. 16-21, 16-23, 16-25, and 16-27 declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 28, 2016. R a c 3. Adopt the annual report for the Tourism Marketing District (TMD) and a Resolution No. 16- R 28 to continue a business improvement area in the City of Santa Clarita to be designated as r the Tourism Marketing District, and set a public hearing for June 28, 2016. c 0 Addressing the Council on this item was Alan Ferdman. �? EL City Manager Ken Striplin indicated the City has fully complied with the requirements of o Proposition 218. m r 0 N Item 11 was moved to Items Pulled for a Separate Vote N a R ITEM 12 `o CHECK REGISTER NO. 10 FOR THE PERIOD 4/15/16 THROUGH 4/28/16 AND w Y 5/05/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 4/18/16 THROUGH 'c 4/29/16. Check Register No. 10 for the Period 4/15/16 through 4/28/16 and 5/05/16. $ Electronic Funds Transfers for the Period 4/18/16 through 4/29/16. r CL w RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. a� Y C ITEMS PULLED FOR SEPARATE VOTE ITEM 11 ANNUAL LEVY OF ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICT Tl, ZONES T23 AND T23A This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Landscape Maintenance District T1, Zones T23 and T23A. Page 8 Packet Pg. 21 RECOMMENDED ACTION: City Council: 1. Adopt Resolution No. 16-29 initiating proceedings for the levy and collection of assessments for Fiscal Year 2016-17 for Landscape Maintenance District T1, Zones T23 and T23A. 2. Adopt Resolution No. 16-30 declaring the City's intention to levy assessments, preliminarily approve Engineer's Report, and set a public hearing for June 28, 2016. Councilmember Weste recused herself from participating on this item due to ownership of property within Landscape Maintenance District Zones T23 and T23A. Councilmember Boydston inquired regarding the Fair Oaks Park assessment. City Manager Ken Striplin commented that the Fair Oaks Ranch Landscape Maintenance District (LMD) had a fund balance when it was transferred from Los Angeles County and the City has zeroed out the annual levy in order to pay down this balance to an appropriate amount. Councilmember Boydston inquired and City Manager Striplin provided an overview of the previous fine imposed upon the community of Shangri-La by the Los Angeles Regional Water Quality Control Board relating to the pumping of natural ground water into the river. RESULT: APPROVED [4 TO 01 MOVER: Marsha McLean, Councilmember SECONDER: TimBen Boydston, Councilmember AYES: Acosta, Boydston, McLean, Kellar RECUSED: Weste PUBLIC HEARINGS ITEM 13 URGENCY ORDINANCE: EXTENSION OF A MORATORIUM FOR CERTAIN RETAIL USES ON MAIN STREET Consideration of an Urgency Ordinance of the City Council of the City of Santa Clarita, California, extending a moratorium on all new retail uses in the Urban Center zone of the Old Town Newhall Specific Plan (Main Street area), except those specifically related to the establishment and support of an Arts and Entertainment District, for a period of 10 months and 15 days. RECOMMENDED ACTION: Adopt Ordinance 16-09 entitled "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, EXTENDING A MORATORIUM ON ALL NEW RETAIL USES IN THE URBAN CENTER ZONE OF THE OLD TOWN NEWHALL SPECIFIC PLAN (MAIN STREET AREA), EXCEPT THOSE SPECIFICALLY RELATED TO THE ESTABLISHMENT AND SUPPORT OF AN ARTS AND ENTERTAINMENT DISTRICT" for a period of 10 months and 15 days. 0 U Page 9 Packet Pg. 22 2 Mayor Kellar opened the public hearing. City Clerk Kevin Tonoian reported that all notices required by law have been provided. Councilmember Boydston recused himself from participating on this item due to non - determination from the Fair Political Practices Commission (FPPC) regarding his potential conflict of interest and the randomized rehabilitation process from the May 10, 2016 Joint Regular Meeting that allowed Councilmember Weste to participate, leading to the recusal of Councilmember Boydston. City Attorney Joe Montes provided the staff presentation. There were no requests to speak. Mayor Kellar closed the public hearing. RESULT: APPROVED [4 TO 01 MOVER: Dante Acosta, Mayor Pro Tem SECONDER: Laurene Weste, Councilmember AYES: Acosta, Weste, McLean, Kellar RECUSED: Boydston NEW BUSINESS ITEM 14 MEMORIAL WALL PROPOSAL Proposal by the Santa Clarita Valley Veterans Memorial Committee for a memorial feature. RECOMMENDED ACTION: Per the Veterans Historical Plaza Special Use Facility Policy, the Parks, Recreation, and Community Services Commission recommended the proposed Memorial Wall project be forwarded to City Council with the comment that the City Council should work with stakeholders to determine the specific location within the Veterans Historical Plaza or if the Veterans Historical Plaza itself is an appropriate location for this memorial. Rick Gould, Director of Parks, Recreation, and Community Services presented the item to the City Council. Addressing the Council on this item was Cam Noltemeyer; Chuck Morris; Sharon Ventrice; Dick Jeffrey; Max Morgan; Bill Reynolds; Brian Baker; Jim and Pam Hogan; RJ Kelley; Julie Olsen; Brett Walter; Leon Worden; Randy Phillips; and Bob Slocum. Three written comment cards were received. The City Council made comments regarding the significance of the Veterans Historical Plaza, the number of ways the City currently honors its veterans, the need for thoughtful planning for 0 U Page 10 Packet Pg. 23 2 0 the design, quality and potential location of a memorial. Mayor Kellar made a motion for staff to review the Veterans Historical Plaza, identify an appropriate area for a memorial on the periphery of the existing developed Plaza, to come back with a recommendation for an exact location where to place it, and that the City not be held responsible for any of the cost associated with building it; Councilmember Boydston seconded this motion. Following additional discussion by Council, Mayor Kellar withdrew his motion. Councilmember Weste offered a substitute motion to request staff to return to Council with a design or some designs that meet the quality and guidelines of that Plaza, in an appropriate R location both in material and size that is befitting the honor to our lost veterans; that it Laurene Weste, Councilmember incorporate QR Codes to share stories for families; that materials be very carefully looked at Dante Acosta, Mayor Pro Tem both for quality and for ease of care and resistance to graffiti; that the Council see some different ti looking applications from which to choose from; that this come back to Council as soon as it v can; and authorize staff to expend the necessary funds to accomplish the planning and design on c such concepts so the City Council can vote on the exact final design. U Mayor Pro Tem Acosta thanked all who spoke before the Council, indicated his desire to review the final memorial design prior to approval, and seconded Councilmember Weste's motion consistent with the proposed parameters. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar story 44,339 Sheriffs station, to be located in the City of Santa Clarita on City -owned property on Golden Valley Road. 2 RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager or designee to sign a Memorandum of Understanding between the County of Los Angeles and the City of Santa Clarita for the new Santa Clarita Valley Sheriffs Station. 2. Amend the budget for Fiscal Year 2015-16 to appropriate $6 million to Capital Project F3023 as follows: $4,500,000 from the Facilities Fund (Fund 723) to expenditure account F3023723-5161.001; $1,000,000 from Law Enforcement Facilities Impact Fees Page 11 Packet Pg. 24 ITEM 15 MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF LOS R ANGELES AND THE CITY OF SANTA CLARITA FOR THE NEW SANTA CLARITA Y w VALLEY SHERIFF'S STATION v The Memorandum of Understanding (MOU) would provide for j oint funding by the County of Los Angeles and the City of Santa Clarita for the construction of a new, centrally located, two- story 44,339 Sheriffs station, to be located in the City of Santa Clarita on City -owned property on Golden Valley Road. 2 RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager or designee to sign a Memorandum of Understanding between the County of Los Angeles and the City of Santa Clarita for the new Santa Clarita Valley Sheriffs Station. 2. Amend the budget for Fiscal Year 2015-16 to appropriate $6 million to Capital Project F3023 as follows: $4,500,000 from the Facilities Fund (Fund 723) to expenditure account F3023723-5161.001; $1,000,000 from Law Enforcement Facilities Impact Fees Page 11 Packet Pg. 24 (Fund 306) to expenditure account F3023306-5161.001; $138,950 from State Drug Forfeitures (Fund 259) to expenditure account F3023259-5161.001; and $361,050 from Federal Drug Forfeitures (Fund 229) to expenditure account F3023229-5161.001. This item was heard after the Consent Calendar. City Manager Striplin provided the presentation. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented regarding the central location of the proposed station; and indicated the operation of two full-service stations would be cost prohibitive at this time. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar PUBLIC PARTICIPATION Addressing the Council was Douglas Fraser, regarding upcoming Manufactured Home Panel meetings. Councilmember Boydston inquired regarding mobilehome ownership and signature validation. City Attorney Joseph Montes indicated that the Mobilehome Ordinance requires a mobilehome owner to sign a petition, and that the Manufactured Home Panel makes further determination of ownership as needed based on presented evidence. 0 U ui v ADJOURNMENT R Y Mayor Kellar adjourned the meeting in memory of John Nuzzi at 9:00 p.m. w v v m w Y ATTEST: CITY CLERK MAYOR Page 12 Packet Pg. 25 C