HomeMy WebLinkAbout2016-04-12 - AGENDA REPORTS - LIBRARY SVCS CONTR RENEWAL (2)Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: April 12, 2016
SUBJECT: RENEW CONTRACT FOR LIBRARY SERVICES WITH LIBRARY
SYSTEMS & SERVICES, LLC
DEPARTMENT: Administrative Services
PRESENTER: Darren Hernandez
RECOMMENDED ACTION
Board of Library Trustees:
1) Award a five (5) year contract to Library Systems & Services, LLC (LSSI) for public library
management services, effective July 1, 2016, through June 30, 2021, in the annual amounts
not to exceed: $3,597,020 for Fiscal Year 2016-17; $3,668,960 for Fiscal Year 2017-18;
$3,742,340 for Fiscal Year 2018-19; $3,817,186 for Fiscal Year 2019-20; and $3,893,530 for
Fiscal Year 2020-21.
2) Authorize the City Manager or designee to execute all contracts and associated documents
for each Fiscal Year not to exceed the amounts herein above authorized, subject to City
Attorney approval.
BACKGROUND
The Santa Clarita Public Library (SCPL) officially opened its doors on July 1, 2011, with great
excitement and anticipation. At that time, SCPL consisted of the Canyon Country, Newhall, and
Valencia Libraries which encompassed 45,808 square feet. The following year, the Old Town
Newhall Library replaced the Newhall Library and began operations, thereby expanding the
SCPL to nearly 71,000 square feet.
Since 2011, many noticeable changes have transpired, including the expansion of Library hours,
an increase in the annual budget for books and materials, and the development of a partnership
with the Inland Library Network that provides access to over one million titles. Additionally, the
introduction of new programs for people of all ages, strong partnerships with organizations such
as the Newhall School District and the Santa Clarita Valley Historical Society, as well as close
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coordination with the City's Community Services division to attract volunteers, have increased
awareness, participation, and utility of the SCPL.
Customer service and performance of key metrics have all improved since the creation of the
Santa Clarita Public Library. The chart below illustrates some of the dramatic changes,
including the emergence of a well -programmed and well -attended suite of patron programs;
whereby the number of programs increased 213% while program attendance increased more than
135%. Some program examples include Summer Reading, which garners over 5,000
participants every year, and the One -Story, One -City initiative, which started in 2015 and is so
highly received by the community.
Other key metrics also increased over the past few years, including patron traffic by nearly 24%,
total materials holding by nearly 39%, circulation more than 41%, the use of public computers
by more than 51 %, and traffic to the website by nearly 110%. These statistics clearly show the
SCPL is heavily used by the community. Included with this staff report are the most recent
Annual Reports, which showcase the accomplishments of the SCPL.
Other noteworthy changes over the past five years include the selection of the City's second City
Librarian, Kelly Behle, who took over after Ed Kieczykowski retired in 2015. Mrs. Behle was a
LA County Public Library employee who was hired by LSSI when the City assumed Library
operations in 2011. She brings more than nine years of experience and has a Masters in Library
and Information Science.
In light of all the success SCPL has enjoyed over the past five years, City staff recommends a
new contract with LSSI for consideration by the City Council. This contract remains
substantially similar to the current five-year contract that expires on June 30, 2016. In doing its
due diligence, City staff obtained the following five-year pricing from LSSI:
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FY 11-12 FY 14-15
Patron Traffic
722,691
894,329
+23.75%
Total Materials Holding
354,893
493,168
+38.96%
Circulation
1,063,739
1 1,500,557
+41.06%
PC Reservations
142.636
1 216,173
+51.56%
Website Visits
293,413
614,268
+109.35%
Program Attendance
25,872
1 60.848
+ 135.19%
Number of Programs
773
2,420
+213.07%
Other key metrics also increased over the past few years, including patron traffic by nearly 24%,
total materials holding by nearly 39%, circulation more than 41%, the use of public computers
by more than 51 %, and traffic to the website by nearly 110%. These statistics clearly show the
SCPL is heavily used by the community. Included with this staff report are the most recent
Annual Reports, which showcase the accomplishments of the SCPL.
Other noteworthy changes over the past five years include the selection of the City's second City
Librarian, Kelly Behle, who took over after Ed Kieczykowski retired in 2015. Mrs. Behle was a
LA County Public Library employee who was hired by LSSI when the City assumed Library
operations in 2011. She brings more than nine years of experience and has a Masters in Library
and Information Science.
In light of all the success SCPL has enjoyed over the past five years, City staff recommends a
new contract with LSSI for consideration by the City Council. This contract remains
substantially similar to the current five-year contract that expires on June 30, 2016. In doing its
due diligence, City staff obtained the following five-year pricing from LSSI:
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The new contract includes a 2% annual escalator; while the current local inflation rate is 3.1 %.
Library staffing will remain equivalent to current levels with a minimum of 17.5 Librarians;
however, it provides staffing flexibility among Library Aides and Library Pages based on
evolving community needs and service levels. Lastly, while the total term of the new agreement
is for five years, the contract is structured as a one-year commitment, commencing on July 1,
2016, with four (4), one-year extensions at the City's option.
ALTERNATIVE ACTION
Do not award a contract to Library Systems and Services, LLC.
Other action as determined by City Council.
FISCAL IMPACT
Sufficient funds are available in the Public Library operating base budget and are contingent
upon Council appropriation of the funds in the annual budget each fiscal year.
ATTACHMENTS
Santa Clarita LSSI Contract
SCPL-Annual-Report-2013
SCPL-Annual-Report-2014
SCPL-Annual-Report-2015
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Operating
Budget
Period
Annualized
Monthly
July 1, 2016, to June 30, 2017
$3,597,020
$299,751.66
July 1, 2017, to June 30, 2018
$3,668,960
$305,746.70
July 1, 2018, to June 30, 2019
$3,742,340
$311,861.63
July 1, 2019, to June 30, 2020
$3,817,186
$318,098.86
July 1, 2020, to June 30, 2021
$3,893,530
$324,460.84
The new contract includes a 2% annual escalator; while the current local inflation rate is 3.1 %.
Library staffing will remain equivalent to current levels with a minimum of 17.5 Librarians;
however, it provides staffing flexibility among Library Aides and Library Pages based on
evolving community needs and service levels. Lastly, while the total term of the new agreement
is for five years, the contract is structured as a one-year commitment, commencing on July 1,
2016, with four (4), one-year extensions at the City's option.
ALTERNATIVE ACTION
Do not award a contract to Library Systems and Services, LLC.
Other action as determined by City Council.
FISCAL IMPACT
Sufficient funds are available in the Public Library operating base budget and are contingent
upon Council appropriation of the funds in the annual budget each fiscal year.
ATTACHMENTS
Santa Clarita LSSI Contract
SCPL-Annual-Report-2013
SCPL-Annual-Report-2014
SCPL-Annual-Report-2015
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10.a
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
LIBRARY SYSTEMS AND SERVICES, LLC
This AGREEMENT ("Agreement") is entered into this day of 2016,
by and between the CITY OF SANTA CLARITA, a municipal corporation and general law city
("CITY") and Library Systems and Services, LLC, a Maryland limited liability company
("LSSI" or "CONSULTANT").
Recitals
A. CITY and CONSULTANT have entered into that certain Professional Services
Agreement Contract No 10-00428 effective October 1, 2010 ("Initial Agreement")
regarding the provision of services for the administration and operation of the Santa
Clarita libraries ("Library").
B. The Initial Agreement was amended by that certain First Amendment dated July 1, 2012,
that certain Second Amendment dated August 15, 2012, that certain Third Amendment
dated July 26, 2013, and that certain Fourth Amendment dated October 13, 2015. (The
Initial Agreement and the four amendments are collectively referred to as the "Original
Agreement.")
C. CITY and CONSULTANT desire to amend and restate the Original Agreement by this
Agreement, which as of the Effective Date will supersede the Original Agreement.
CONSIDERATION.
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A. As partial consideration, CONSULTANT agrees to perform the work listed in
the SCOPE OF SERVICES, below; and
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement; and
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed eighteen million, seven -hundred nineteen thousand, and thirty-six dollars
($18,719,036) for CONSULTANT's services during the term of this agreement
as provided for herein. CITY may modify this amount only as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which
is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
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materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished by
CITY, necessary or proper to perform and complete the work and provide the
professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies in meeting the requirements of this Agreement and CONSULTANT will have thirty
(30) days after such notification to cure any shortcomings to CITY's satisfaction. Costs
associated with curing the deficiencies will be borne by CONSULTANT.
4. PAYMENTS. CITY shall pay CONSULTANT each month the amounts set forth in
Exhibit "A."
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year, and this
Agreement will terminate at the end of such fiscal year.
6. ADDITIONAL WORK. If CONSULTANT believes work not within the Scope of
Services ("Additional Work") is needed to complete the Scope of Services, CONSULTANT will
provide the CITY with written notification that contains a specific description of the proposed
Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
Additional Work shall only commence upon written approval by the City Manager or his/her
designee.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed; and
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
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immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The initial term of this Agreement will be from July 1, 2016 (the "Effective
Date") to June 30, 2017. The City Manager may extend the term of this Agreement, subject to
Termination as stated in Section 15, on the same terms and conditions as in effect just before the
then -current end of the term, for up to four (4) successive periods of one (1) year each by
providing written notice to CONSULTANT no later than 120 days before the then -current end of
the term. If all of these extensions are exercised, the Agreement will end on June 30, 2021.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 22
of this Agreement; and
ii. Both parties have executed this Agreement.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the City Manager within forty-eight hours
(48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with
the Agreement's schedule. The City Manager will extend the completion time, when
appropriate, for the completion of the contracted services.
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY
with a Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by either party of any breach of any term, covenant, or condition
contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the
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same or any other term, covenant, or condition contained in this Agreement, whether of the same
or different character.
15. TERMINATION. Notwithstanding Section 8 of this Agreement:
A. CITY may terminate this Agreement with cause at any time after CONSULTANT
fails to cure such cause upon thirty (30) days prior written notice. Either Party
may terminate this Agreement without cause with one hundred eighty (180) days
written notice prior to end of CITY's fiscal year.
B. CONSULTANT may terminate this Agreement at any time for failure to make
payment when due or cause if CITY fails to make payment within ten (10) days
from due date or cure such cause upon thirty (30) days' prior written notice.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT'S own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by
CONSULTANT specifically for the CITY will, at CITY's option and upon final
payment to CONSULTANT, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT specifically for the CITY under
this Agreement are CITY's property upon CITY providing final payment due hereunder.
CONSULTANT may retain copies of said documents and materials as desired, but will deliver
all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk. Any electronic documents or files
provided to the CITY shall use Microsoft Office Suite application software for Windows or a
format pre -approved by CITY.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public entity without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
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18. INDEMNIFICATION.
A. CONSULTANT shall hold harmless, defend (with counsel reasonably acceptable
to CITY), and indemnify CITY and all of its officers, employees, servants,
agents and consultants, from any claim, demand, damage, liability, loss, cost or
expense, for any damage whatsoever, arising out of or in connection with any
personal injury, or property damage or failure to comply with laws as set forth in
Section 30 resulting from or in any way connected with the performance of this
Agreement by CONSULTANT, except such damage as is caused by the
negligence, omissions, or willful acts of CITY or others not under the control of
the CONSULTANT. CITY shall give prompt written notice to CONSULTANT
of any matter asserted by CITY to be covered by this provision.
B. CITY shall hold harmless, defend (with counsel reasonably acceptable to
CONSULTANT), and indemnify CONSULTANT and all of its officers,
employees, servants, agents and consultants, from any claim, demand, damage,
liability, loss, cost or expense, for any damage whatsoever, arising out of or in
connection with any personal injury or property damage or failure to comply
with laws as set forth in Section 30 resulting from or in any way connected with
the performance of this Agreement by CITY, except such damage as is caused by
the negligence, omissions or willful acts of CONSULTANT or others not under
the control of the CITY. CONSULTANT shall give prompt written notice to
CITY of any matter asserted by CONSULTANT to be covered by this provision.
C. CITY does not and shall not waive any rights that it may have against
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CONSULTANT by reason of this Section 18 because of the acceptance by CITY
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or the deposit with CITY of any insurance policy or certificate required pursuant
to this Agreement. This hold harmless and indemnification provision shall apply
regardless of whether or not said insurance policies are determined to be
applicable to the claim, demand, damage, liability, loss, cost, or expense
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described in this Section 18.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which it is performed. CONSULTANT will be free to contract for similar service to
be performed for other local governments or other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any
pension plan, insurance, bonus, or similar benefits CITY provides for its employees. Any
provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as
to the details of doing the work or to exercise a measure of control over the work means that
CONSULTANT will follow the direction of the CITY as to end results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
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all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings, and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times
this Agreement is effective, CONSULTANT will procure and maintain the
following types of insurance with coverage limits complying, at a minimum,
with the limits set forth below:
Type of Insurance Limits
Commercial general liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days' prior written notice to CITY.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 0106 92, including symbol 1 (Any Auto).
D. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as may be
reasonably required by CITY from time to time. Insurance must be placed with
insurers with a current A.M. Best Company Rating equivalent to at least a Rating
of "A:VII."
E. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain coverage at CONSULTANT'S
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement and, to the extent CONSULTANT does
not thereafter obtain such coverage within the notice and cure periods provided
herein, CITY may terminate this Agreement.
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F. Should CONSULTANT'S insurance required by this Agreement be cancelled at
any point prior to expiration of the policy, CONSULTANT must notify CITY
within 24 hours of receipt of notice of cancellation. Furthermore,
CONSULTANT must obtain replacement coverage that meets all contractual
requirements within 10 days of the prior insurer's issuance of notice of
cancellation. CONSULTANT must ensure that there is no lapse in coverage.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining, and a
description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Library Systems & Services, LLC
2600 Tower Oaks Blvd., Suite 510
Rockville, MD 20852
Attention: President
Tf to CITY -
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
Attention: City Manager
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT covenants that neither they nor any
officer or principal of their firm have any interests nor shall they acquire any interest, directly or
indirectly, which will conflict in any manner or degree with the performance of their services
hereunder. CONSULTANT further covenants that in the performance of this Agreement, they
shall employ no person having such interest as an officer, employee, agent, or subcontractor.
CONSULTANT further covenants that, other than in an employment relationship,
CONSULTANT has not contracted with nor is performing any services directly or indirectly,
with. the developer(s) and/or property owner(s) and/or firm(s) and/or partnerships and/or public
agency(ies), owning property and/or processing an entitlement application for property in CITY,
or any entity with which the CITY contracts now or within the past one (1) year, and further
covenants and agrees that CONSULTANT and/or its subcontractors shall provide no service or
enter into any contract with any developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) and/or public agency(ies), owning property and/or processing an entitlement
application for property in CITY, while under contract with CITY, and for a one (1) year time
period following termination of this Agreement. CONSULTANT will comply with all conflict
of interest laws and regulations including, without limitation, CITY's Conflict of Interest Code
(on file in the City Clerk's Office). CONSULTANT further covenants that it will make no
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political contributions to any political campaign or initiative affecting the Library or CITY, and
CITY covenants that it will not make such a request of CONSULTANT to do so. It is incumbent
upon the CONSULTANT or CONSULTING FIRM to notify the CITY pursuant to Section 25.
NOTICES of any staff changes relating to this Agreement.
A. In accomplishing the scope of services of this Agreement, all officers, employees
and/or agents of CONSULTANT(S), unless as indicated in Subsection B., will be
performing a very limited and closely supervised function, and, therefore, unlikely to
have a conflict of interest arise. No disclosures are required for any officers,
employees, and/or agents of CONSULTANT, except as indicated in Subsection B.
Initials of CONSULTANT
B. In accomplishing the scope of services of this Agreement, CONSULTANT(S) will be
performing a specialized or general service for the CITY, and there is substantial
likelihood that the CONSULTANT's work product will be presented, either written
or orally, for the purpose of influencing a governmental decision. As a result, the
following CONSULTANT(S) shall be subject to the Disclosure Category "1" of the
CITY's Conflict of Interest Code:
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
28. THIRD -PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action involving
this Agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. Each Party agrees to comply with all federal, state, and
local laws applicable to this Agreement. This obligation includes, but is not limited to,
compliance with the requirements of the California Public Records Act and the right to privacy
of library patrons with respect to the confidentiality and non -disclosure of registration,
identification data, borrowing history, circulation records, electronic database information,
computer usage, computer searches, or other records relating to library patrons. CONSULTANT
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shall limit access to such records to those persons acting within the scope of their duties within
the administration of the Santa Clarita library facilities.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire
understanding of the parties. There are no other understandings, terms, or other agreements
expressed or implied, oral, or written. There is one (1) Exhibit to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for
or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
35. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered into in
connection with this Agreement will be considered signed when the signature of a party is
delivered by facsimile transmission. Such facsimile signature will be treated in all respects as
having the same effect as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority,
the natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness, and
capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service experience,
completion ability, personnel, current workload, experience in dealing with private consultants,
and experience in dealing with public agencies all suggest that CONSULTANT is capable of
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performing the proposed contract and has a demonstrated capacity to deal fairly and effectively
with and to satisfy a public CITY.
40. PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively
supports the Immigration and Nationality Act (INA), which includes provisions addressing
employment eligibility, employment verification, and nondiscrimination. Under the INA,
employers may hire only persons who may legally work in the United States (i.e., citizens and
nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the
identity and employment eligibility of anyone to be hired, which includes completing the y
Employment Eligibility Verification Form (I-9). The CONSULTANT shall establish appropriate -J
procedures and controls so no services or products under the Contract Documents will be v
performed or manufactured by any worker who is not legally eligible to perform such services or
employment. W
41. CITY'S OBLIGATIONS.
A. Facilities, etc. CITY shall make available to CONSULTANT, without charge,
solely for CONSULTANTS use in performing the services outlined within this
agreement, all properties, facilities, equipment, collections, supplies, records,
files and data used or useful in the operation of the Library that is in the CITY's
possession, custody or control as of the date hereof. CITY reserves all
ownership rights in such properties and CONSULTANT shall vacate or return
such properties to the CITY, ordinary wear and tear excepted, at the termination
or expiration of this Agreement.
B. Policies and guidelines. CITY shall be responsible for setting all policies that R
govern the operations of the Library and CONSULTANT agrees to adhere to set c
policies and guidelines.
v
42. LIMITATION OF LIABILITY. In no case shall either party be liable for any
damages, losses, costs, or expenses under or in connection with this Agreement, whether for
breach of contract, tort or otherwise in excess of an amount equal to the lesser of (a) the actual
damages suffered by the aggrieved party, or (b) the charges for the twelve (12) month period in
which such damages were allegedly incurred. However, the immediately preceding sentence
shall not apply to personal injury or property damage or damages arising out of a failure to
comply with laws as required by Section 30 caused by the negligence or willful misconduct of
CONSULTANT. In no case shall either party be liable for any punitive, exemplary, incidental,
loss of profit, consequential, indirect or special damages arising out of or in connection with this
Agreement. Notwithstanding any other provision in this Agreement, CONSULTANT shall have
no responsibility for any worker's compensation or any other claims or incidents or costs,
expenses or losses occurring prior to the date hereof.
43. WARRANTY. CONSULTANT warrants that it will perform hereunder with at least the
care, diligence, and expertise generally accepted in the library service industry. OTHER THAN
AS SET FORTH EXPRESSLY HEREIN, THERE ARE NO OTHER WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this contract the day and
year first hereinabove written.
FOR LSSI:
By:
Paul Colangelo, President
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
City Manager
Date:
ATTEST:
KEVIN TONOIAN, CITY CLERK
By:
City Clerk
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
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EXHIBIT "A"
City of Santa Clarita
Contract for Library Management and Operations
A. Scope of Services
LSSI will administer the operations of the CITY's public library facilities (collectively,
"Library"), including the accounting for, purchase of, and payment for payroll services and
goods and services from vendors for applicable utilities, supplies, operational expenditures and
Library Materials (as defined below) and Capital Items (as defined below) sufficient to operate
the Library in accordance with the policies and guidelines approved by the CITY.
LSSI shall provide, by and through its own employees or independent contractors ("LSSI Staff'
or "Library Staff'), any labor LSSI deems necessary for the operation of the Library. The cost of
the LSSI Staff shall be paid by LSSI and is included in the Operating Budget (as defined below).
LSSI shall have the sole and absolute right for setting Library Staff compensation and the sole
right to hire and/or terminate the employment of the Library Staff from time to time to perform
work under this Agreement. LSSI will provide the appropriate staffing levels to keep the Library
open to the public at least the following number of hours per week:
Canyon Country Jo Anne Darcy Library 63 hours
Newhall Library 63 hours
Valencia Library 63 hours
The hours of operation of the Canyon Country and Old Town Newhall Library branches will be
as follows:
Monday — Thursday
9 a.m. — 8 p.m.
Friday
10 a.m. — 6 p.m.
Saturday
10 a.m. — 5 p.m.
Sunday
1 p.m. — 5 p.m.
The hours of operation of the Valencia Library branch will be as follows:
Monday — Thursday
10 a.m. — 9 p.m.
Friday
10 a.m. — 6 p.m.
Saturday
10 a.m. — 5 p.m.
Sunday
1 p.m. — 5 p.m.
LSSI will update the written strategic plan ("Strategic Plan") for the Library, in cooperation with
the CITY, elected and appointed local officials, community stakeholders, and the Library Staff.
Using current professional standards and practice, the Strategic Plan will identify challenges and
opportunities for the Library Staff and corresponding strategic responses, including specific,
measurable goals and objectives. A new Strategic Plan must be developed at least 180 days prior
to the expiration of any current Strategic Plan.
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This Strategic Plan, when approved by the CITY, will help govern the direction and focus of the
fulfillment of the mission of providing effective and efficient Library service to meet the
personal, professional, and lifelong learning needs of the citizens served by the Library.
B. List of Services - LSSI will:
General - Under the general direction of the City Manager or his designee, administer all
aspects of the day-to-day operations of the Library, in accordance with generally
accepted practices and principles of the public library profession. Periodically review
program development, collections, and community development involvement activities,
ensuring that programming, services, and collections are in line with community needs.
Comply with all California laws and regulations pertaining to public library services,
including, but not limited to, the California Library Services Act. Represent the City of
Santa Clarita at relevant library meetings, including the annual California Library
Association State Librarians' Meeting.
2. Community Relations:
a. Develop and maintain effective working relationships with CITY staff, elected
officials, advisory boards, other appointed officials, and community groups such as
the Friends of the Library. A representative from LSSI should be present at all CITY
Council meetings on a routine basis and as requested.
b. Implement a marketing plan to promote all Library services to the residents of the
CITY, and effectively disseminate information, and promote use of the Library,
resources, and services.
c. Work cooperatively with Library support groups to coordinate Library -marketing
efforts.
3. Fiscal Responsibility:
a. Be responsible for the proper administration of the overall Library budget, of which
the contracted services are a part.
b. Collect and account for fines and fees, and remit same to the CITY. All revenues
resulting from Library operations and programs shall belong to the CITY.
c. Be the CITY's principal liaison with the State of California with respect to library
statistical reporting and funding matters.
d. Develop and maintain effective and efficient financial procedures.
e. Provide monthly and annual financial statements that detail the costs associated with
operation of each Library branch, including proportionate administrative costs.
f. Review all aspects of Library operation and service for efficiency and cost-
effectiveness, while making changes as appropriate.
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g. Lead preparation of annual financial statements for expenditures relating to the
operation of the Library. Retain necessary and relevant financial files, and submit to
financial audit of all agreement -related records upon request of the CITY, said audit
to be at CITY's expense.
h. Provide the CITY with annual audited financial statements of LSSI to demonstrate
fiscal soundness.
i. Explore supplemental Library funding opportunities, and apply for those which meet
the Library's objectives, including but not limited to application and administration
services for Federal E -Rate funding.
j. Continue to seek innovative means of adding value to the CITY at little or no
additional cost, including the research of, and application for, grants.
k. Make recommendations to the CITY on fine and fee schedules, and investigate and
recommend supplemental revenue sources.
1. All Library Staff responsible for handling cash receipts shall be trained in and adhere
to CITY cash handling procedures.
4. Management and Reporting:
a. Prepare and provide quarterly reports to the CITY, describing Library activities and
w
recommending changes in policies, procedures, and operations as necessary and
appropriate.
c
b. Prepare and provide monthly statistical and financial reports in a form acceptable to
a
the CITY on Library activities. Prepare and provide a comprehensive report relating
to Library services annually.
e
c. At least annually, survey and gather information from Library users for use in Library
planning and customer satisfaction.
d. LSSI's CITY Librarian will report to the City Manager or designee. City Librarian
will also serve as Library staff liaison to any Library Board of Trustees, Citizens
Public Library Advisory Committee, Friends of the Library, and/or other Library
support groups. City Librarian will also be responsible for the preparation and
administration of said related public meetings.
5. Staff Development and Coaching:
a. Provide orientation, training, and professional development of all Library Staff.
b. Provide leadership and guidance to maximize Library Staff effectiveness in Library
operations.
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6. Public Services:
a. Provide prompt, friendly, and accurate assistance in the use of the Library.
b. Provide prompt and accurate circulation, information, and reference services.
c. Provide requested material promptly.
d. Mirror and emulate the City of Santa Clarita Philosophy.
e. Mirror and emulate a dress code policy similar to that of the CITY.
7. Circulating and Reference Materials:
a. Review the Collection Development Plan on a regular basis to ensure it continues to
reflect community needs. Written recommendations for any Plan updates will be
made with deference to local input with final decisions on any updates reasonably
made by the CITY.
b. Provide in-depth collection development and management including utilizing
evidenced based selection tools to allocate the materials budget in relation to use
patterns, high interest areas, and community needs along with the analysis of the
relationship of print, non -print, and electronic resources in the Library's collection.
c. Provide ongoing and systematic evaluation and refresh of existing materials, and
recommend longer term collection growth in relation to the CITY's financial
resources.
8. Maintain a high quality and appropriate interlibrary loan program.
9. Programming — Provide high-quality, effective educational, recreational, and cultural
programs of interest to all age groups present in the community.
10. Facilities and Equipment
a. Work with Library Staff and CITY officials to ensure effective building maintenance
by promptly identifying and reporting problems with the facility.
b. Provide daily janitorial services in Library facilities.
c. The CITY will be responsible for major facility projects and upgrades concerning
Library buildings, grounds, building systems, utilities, landscaping, HVAC, lighting,
telecommunications, Internet access, and will be responsible for any capital
improvements at Library facilities.
d. The CITY will be responsible for providing routine maintenance, including
landscaping, phone, waste removal, recycling, pest control, fire extinguishers, alarms,
electricity, gas, water, and sewer services in Library facilities.
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e. CITY will be responsible for insuring the Library property, facilities, fixtures, and
furnishing against all perils and risk of loss.
f. CITY is responsible for providing any security services for the Library and
surrounding areas as may be desired by CITY.
g. CITY is responsible for setting all policies that govern the operations of the Library.
11. Systems:
a. Be responsible for providing and supporting the Library's Integrated Library System
(ILS) required to effectively operate the Library. The pricing schedule in Section E.
includes an adequate number of ILS seat licenses to effectively operate the City's
three branch libraries. If any new branch libraries or outlets are added in the future,
the costs for the additional ILS seat licenses required to support those locations are
not included in the pricing schedule.
b. Be responsible for acquisition and maintenance of any servers/hardware required for
the ILS.
c. Be responsible for coordinating with the CITY on any contingency plans or
alternative solutions for planned or unplanned circumstances when the ILS is
unavailable.
d. Be responsible for reporting system outages and problems proactively via the use of
the CITY's Helpdesk ticketing system.
e. Advise the CITY as to recommendations in the area of automation that would
enhance service and/or decrease overall operating costs. Technology professionals
from LSSI will meet with technology professionals from the CITY on a semi-annual
basis to discuss new technologies and opportunities to streamline library operations.
f. The CITY will provide and, when necessary, replace, all necessary software,
hardware and related peripherals, for use by Library Staff for Library operations only
and for the service of the general public. CITY will provide day-to-day maintenance
and servicing of said software, hardware, and related peripherals. The CITY will
provide, maintain, and service computer networks and the telephone system/network
and equipment.
g. Any equipment purchased by and belonging to LSSI and used for Library purposes
must be asset tagged. It is the responsibility of LSSI to label any of its equipment
accordingly. Any unlabeled equipment shall remain with the CITY.
12. Planning and Performance Monitoring:
a. Establish short- and long-term goals and objectives, to be approved by the CITY,
reflecting a course of action that continually improves Library service, and
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administrative procedures and policies that meet the changing requirements of the
City of Santa Clarita Public Library.
b. Provide core Public Library performance measurements, and compile monthly,
quarterly, and annual reports to the CITY regarding the same. California State
Library Public Library Statistics will be the minimum reported benchmark
measurements.
c. LSSI and the City Manager or his designee shall meet annually to review and
evaluate LSSI's performance during the term of this agreement.
C. Excluded Services
LSSI shall have no responsibility for administration, purchase or payment of, or any liability or
duty to defend claims for:
1. Any Capital Items, which shall mean any capital acquisitions, improvements, or
replacements of any of the properties, facilities, equipment, furniture, furnishings,
fixtures, or leasehold improvements of the Library.
2. Any amount of costs for unbudgeted repairs, maintenance, and/or upkeep of Capital
Items owned by the CITY.
3. Any patron accommodations or structural improvements regarding the Library facilities
required by the Americans with Disabilities Act (ADA) or any similar federal, state, or
local regulations.
D. Library Materials and Materials Handling Fee
The responsibility for adopting Library collection development policies will remain with the
CITY, and all Library Materials selections, in cooperation with the CITY, will be the
responsibility of Library Staff employed by LSSI. If and when requested by the CITY, LSSI
will, on behalf and for the benefit of the CITY, attempt to negotiate favorable discounts and
prices from Library suppliers for the purchase of all Library materials, which shall include
books, periodicals, newspapers, microfilms, electronic database subscriptions, standing orders,
audio and video materials and cases, automated reference services, binding, cataloging, and
processing costs (collectively, "Library Materials"). If and when requested to purchase Library
Materials by the CITY, LSSI will place orders with the suppliers and perform the accounting
functions related to those orders, including prompt payment of the invoices, and in accounting
for the cost of the Library Materials, LSSI shall include a fee of five percent (5%) of the cost of
the Library Materials ordered ("Materials Handling Fee").
(Continued on next page)
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E. Operating Budget, Charges and Payments
1. Operating Budget and Charges
Period
Charges ("Operating Budget")*
Annualized
Monthly
July 1, 2016 to June 30, 2017
$3,597,020
$299,751.66
July 1, 2017 to June 30, 2018
$3,668,960
$305,746.70
July 1, 2018 to June 30, 2019
$3,742,340
$311,861.63
July 1, 2019 to June 30, 2020
$3,817,186
$318,098.86
July 1, 2020 to June 30, 2021
$3,893,530
$324,460.84
* Library Materials is not included in the Operating Budget amounts indicated above. The CITY
will determine the amount to be budgeted for Library Materials on an annual basis, the total
amount of which will include sales tax, shipping, processing fees, and, if applicable, the
Materials Handling Fee. Payment by the CITY for Library Materials ordered and purchased by
LSSI for the Library shall be made only on a reimbursement basis following submission of an
invoice and documentation of expenditures.
Any increases in the minimum wage mandated by federal, state, or local governments are not
included in the above pricing schedule.
The Operating Budget is contingent on other existing contractual terms, obligations, and
responsibilities remaining the same, except as expressly noted herein.
2. Payments
LSSI shall invoice the CITY twice -monthly in advance on or before the 1st and 15th of each
month. CITY shall pay LSSI on a twice -monthly basis any invoiced reimbursables as described
in E.1, as well as a pro -rata share of the annualized "Operating Budget" amounts. Such payment
shall be made by the 15th and 301h of each month.
F. Staffing
1. LSSI will employ qualified Library Staff sufficient to provide services and programs
during all hours of Library operations and the necessary orientation and ongoing training
and professional development to the Library Staff.
2. All personnel employed to perform the services necessary to operate the Library and to
perform the other functions of LSSI shall be employees of LSSI, which shall pay all costs
related to their employment.
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3. LSSI's Library Staff will consist of fifty-four (54) Full Time Equivalent (FTE) positions.
The staffing allocation shall be as follows:
• One (1.0) City Librarian*
• Four (4.0) Senior Librarians (in Branch Manager and Supervisory Roles)**
• Twelve and One -Half (12.5) Librarians* * *
• Six and One -Half (6.5) Library Support Staff (including Circulation Supervisors,
Volunteer Program Coordinator, and Administrative Support)****
• Thirty (30) Library Assistants/Pages
* Desirable Experience and Education: Master's degree in Library Science, Library and
Information Science, or similar field from an ALA accredited college or university; six (6)
years of progressively responsible professional library experience, including two or more
years in a supervisory or lead capacity; or an equivalent combination of training and
experience. Appointment of an individual to this position shall be subject to the approval of
the City Manager or his designee.
** Desirable Experience and Education: Master's degree in Library Science, Library and
Information Science, or similar field from an ALA accredited college or university;. four (4)
years of progressively responsible professional library experience, including two or more
years in a supervisory or lead capacity; or an equivalent combination of training and
experience. Appointment of individuals to these positions shall be subject to the approval of
the City Manager or his designee.
* * * Desirable Experience and Education: Master's degree in Library Science, Library and
Information Science, or similar field from an ALA accredited college or university; or
completion of 36 quarter units in a library science curriculum leading to a Master's degree in
Library Science, Library and Information Science, or similar field from an ALA accredited
college or university; two (2) years of progressively responsible professional library
experience; or an equivalent combination of training and experience.
* * * * Desirable Experience and Education: Bachelor's degree or equivalent; two (2) years of
professional experience in library, research or related services; or an equivalent combination
of training and experience.
From time to time, actual staffing levels may fluctuate due to normal turnover and attrition.
LSSI agrees it will make a good faith effort to recruit and select qualified employees to fill
vacancies within a reasonable period of time in order to maintain appropriate and necessary
staffing levels. In order to more effectively meet the evolving service needs of the
community, from time to time LSSI may create or abolish positions, combine positions,
reclassify positions, or modify the organizational structure of the Library Staff, provided the
CITY is given prior notice in writing of such changes.
4. Additional automation system and management support will be provided without
additional charge on an as -needed basis.
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5. The Library will be closed on Holidays observed by the CITY and other days agreed
upon in writing by the CITY and LSSI in December of each year for the subsequent
calendar year.
6. LSSI agrees to conduct background checks, to include a check for criminal and sex
offender history, for all employees working within the Library facilities or for the Library
in any capacity as part of its Library Staff. In addition, LSSI will comply with
established City processes and protocols for Library volunteers, including any required
background checks. The City will manage the annual budget and cover the costs of
volunteer background checks.
G. Special Conditions
LSSI may purchase goods for use in the administration and operation of the Library upon prior
written approval of the CITY. Title to all items purchased by LSSI on behalf of the CITY shall
at all times reside in the CITY. If LSSI furnishes any goods to the CITY pursuant to this
provision, LSSI will use good faith efforts to extend the manufacturer's warranty, if any, to the
CITY. All goods, services, and materials designated within this agreement are the responsibility
of LSSI to procure with approval by the CITY prior to purchase. There are no other warranties,
express or implied, including warranties of merchantability or fitness for particular purpose.
LSSI warrants that it will perform the Services shown in this exhibit (Exhibit A) with at least the
care, diligence, and expertise generally accepted in the library service profession.
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10.b
Table of Contents
Contents
Letter from the City Manager and City Librarian
Statistical Summary
Fiscal Year 2012-13 Highlights
Friends of Santa Clarita Public Library Highlights
Contact Information
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10.b
Pg. 01 Letter from the City Manager and City Librarian
Letter from the City Manager and City
Librarian
We are proud to present the Annual Report for the Santa Clarita Public Library for the year
ended June 30, 2013. Our journey continues as we complete our second year of operation
and provide library services and programs to benefit the Santa Clarita community.
One of our major highlights of the past year is the grand opening of the Old Town Newhall
Library on September 29, 2012. Over 4,000 members of the community attended the grand
opening and were able to tour the facility throughout the day. This new Library is a state-of-
the-art, 30,000 -square -foot facility with dedicated spaces for children, teens, and adults. In
addition to a variety of books, magazines and other media, the new Library provides public -use
computers, laptops for patron check-out, children's computers loaded with early learning
software, a technology center, community meeting room, reading lounge, study rooms, and a
Friends of the Library used -book store. This new Library also offers many special architectural
features and elements that acknowledge the community's history.
During Fiscal Year 2012-13, the Santa Clarita Public Library received 888,880 Library patron
visits to the Library branches, circulated 1,480,527 books and materials, welcomed 214,788
patrons who reserved and used the public computers, hosted 40,735 patrons at a library
program, filled 145,502 hold requests by patrons, issued 28,099 new Library cards, and had
42,013 patrons use the Library's free wireless internet (Wi-Fi) on their personal technology.
We invite you to review this Annual Report for additional highlights that made our Fiscal Year
2012-13 journey a remarkable year. We are grateful for the support of our customers,
volunteers, partners, advocates, and employees. It is an honor to provide the community with
quality Library services and programs; we look forward to continuing the journey.
Kenneth W. Striplin Ed Kieczykowski
City Manager City Librarian
Packet Pg. 207
Pg. 02
SANTA CLARITA PUBLIC LIBRARY STATISTICS
1\L I IVIL I I\Il.Ii
PATRON TRAFFIC
888,880
CIRCULATION
1,480,527
PC RESERVATION
214,788
HOLDS FILLED
145,502
PATRON TRAFFIC by Branch
Canyon Country
Old Town Newhall
Valencia
0 100,000 200,000 300,000 400,000
PC RESERVATION by Branch
Canyon Country
Old Town Newhall
Valencia
0
77,112
76,671
61,005
40,000 80,000
10.b
Statistical Summary
Packet Pg. 208
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RESERVATION
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214,788
145,502
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LAST YEAR 1
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722,691 t 23%
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1,063,739 t 39%
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142,636 : 51%
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CIRCULATION by Branch
Canyon Country 381,424
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Old Town NewhallBoo385,404
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Valencia 713,699
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Pg. 03
SANTA CLARITA PUBLIC LIBRARY STATISTICS
KEY METRICS
11,376
130%
PROGRAM ATTENDANCE 40,735
VOLUNTEER HOURS 11,376
WI -FI USERS 42,013
WEBSITE VISITS 353,792
PROGRAM ATTENDANCE by Branch
Canyon Country
Old Town Newhall
Valencia
0 5,000 10,000 15,000 20,000 25,000
WI -FI USERS by Branch
Canyon Country M 11,729
i
Old Town Newhall 17,986
Valencia 12,298
0 5,000 10,000 15,000 20,000
10.b
Statistical Summary
Canyon Country 3,804
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Valencia 3,768
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3,750 3,760 3,770 3,780 3,790 3,800 3,810
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WEBSITE VISITS by Year
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Old Town Newhall 3,804
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WEBSITE VISITS by Year
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2012 293,413
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2013 7 353,792
TOTAL 647,205
0 200,000 400,000 600,000 800,000
Packet Pg. 209
AM
10.b
FY 2012-13 Highlights
FY 2012-13 Highlights
July 2012
July 1, 2012 marked the Santa Clarita Public Library's first birthday. The one-year
anniversary was celebrated by patrons with special birthday activities.
The 2012 Summer Reading Program was a success! Themes for 2012 were: "Dream Big"
(children), "Own the Night" (Teens), and "Noir" (adults). This program was a huge success at
the Santa Clarita Public Library. The following is a breakdown of our 2012 Summer Reading
Program:
492 babies, toddlers, and preschoolers used early learning activity logs and earned weekly
r. f% gifts.
1,816 kindergarten — 6,h graders read and reviewed 5,371 books and received weekly gifts.
^� 171 teens read and reviewed 345 books.
145 adults read and reviewed 334 books.
5,184 people attended 67 events at the Libraries and outreach sites.
63 volunteers donated 1,223 hours.
$3,000 was donated for the Heifer International "Read to Feed' program, which funded gifts
of 9 goats, 63 flocks of chicks, and 22 beehives.
In partnership with teachers from the Saugus Union School District, a free Tutoring Program
with math and reading was offered at Canyon Country Library throughout July. This successful
program averaged 40 students participating in the free tutoring.
A new Library Catalog system was implemented in July 2012. The benefits to our Library
patrons from the new online Library catalog system include more user-friendly search options,
new notification options (text messaging), the ability to keep a list of all materials checked out,
a wish list to track titles of interest, search for materials within all 100 libraries in our borrowing
system, ability to create unique username and passwords, browse the catalog for items the
Library just ordered and place a hold on them, and use the Kids' Catalog with visual icons and
larger fonts, resulting in easier searches.
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FY 2012-13 Highlights
August 2012
After decades of service, the old Newhall Library closed its doors on August 23, 2012, for
relocation to the new Old Town Newhall Library.
The main focus of the Santa Clarita Public Library in August was the preparation of the
upcoming opening of the new 30,000 -square -foot Old Town Newhall Library, which included
planning and preparing for the transition from the old Newhall Library to the new Library.
As a part of the grand opening of the new Old Town Newhall Library, the Friends of Santa
Clarita Public Library offered community members the opportunity to be a part of the new
Library with sponsorship naming opportunities for areas in the new Library with all proceeds
going to the Friends of Santa Clarita Public Library.
September 2012
The Old Town Newhall Library Grand Opening was held on September 29 for the new
state-of—the-art, 30,000 -square -foot Library, with a grand opening ceremony and Street Fair on
Main Street. Approximately 4,000 people were in attendance to experience the new Library.
In celebration of the grand opening of the new Old Town Newhall Library, the following events
took place:
• The Old Town Newhall Library Gala Reception was held, which provided attendees
an opportunity to preview the new Library prior to the grand opening, enjoy dinner, and
benefit the Friends of Santa Clarita Public Library.
• All Santa Clarita educators were invited to preview the new Old Town Newhall Library
and learn about the valuable resources available to educators and students at an
Educators' Reception.
A City-wide art and poetry contest, entitled On the Wings of Books! was held for
youth from kindergarten to high school to celebrate the grand opening of the new
Library.
Packet Pg. 211
10.b
FY 2012-13 Highlights
September 2012 - continued
Autumn programming at the Santa Clarita Public Library began on September 4, with
regularly scheduled programs including: Baby and Toddler Storytime, School Readiness
Storytime, Bilingual Storytime, Read to a Dog, Elementary Storytime, Gaming, and Crafty Kids.
The Teen Advisory Board was established as a place for teens to have their voice be heard
on teen Library programs, as well as books, magazines, movies, exercise leadership, have an
impact on teen Library services, and meet teens from other schools.
A specialized Science in September Series focusing on biology took place in September.
The free science program covered concepts and principles such as the scientific method,
science measurement, microscopy, ecology, species preservation, and animal biology. The
sessions were taught by Dr. Joe Francis, a biologist and teacher at The Master's College.
October 2012
A specialized Art in October Series was provided to teens through free educational programs
covering the history of western art, renaissance art, and art history in Europe. The instructor
was Grant Horner, a professor at The Master's College and in Europe, as well as the author of
a bestseller titled, Meaning at the Movies.
The Santa Clarita Public Library was the recipient of a personal Cookbook Collection of over
1,000 titles, which were made available to Library patrons. The generous donation was made
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The new Mocha and More (a special book club for teens) was established with its monthly
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meetings held at the Valencia Barnes and Noble. Teens are able to participate in the book club
to read and discuss books throughout the year.
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opportunity for dads to bring their children to the Library. The dads and dudes read stories r
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10.b
FY 2012-13 Highlights
November 2012
The Santa Clarita Public Library held a variety of fun and successful events based on "The
Hobbit" theme, which began in November and culminated with the December release of the
movie The Hobbit. The November events included a book discussion which drew in people
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of all ages. Crowds also gathered at Valencia Library to hear Dr. Michael Ward of Oxford
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University explore the heroism of Bilbo Baggins (The Hobbit). Dr. Ward, a C.S. Lewis scholar
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from Oxford University, spoke to a standing -room -only audience.
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In celebration of the Native American History Month, Library patrons attended a special
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event featuring Rodney Howard, a Maricopa, who shared background information on Native
Americans and performed various dances. The teens also discussed Sherman Alexie's
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National Book Award -Winning The Absolutely True Diary of a Part -Time Indian, and adults and
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teens were welcomed to view the movie Smoke Signals.
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The Citizen's Public Library Advisory Committee (CPLAC), whose role is to advise the
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Santa Clarita Public Library on issues of local interest and concern for the benefit of the
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community and our Libraries, resumed meeting.
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The Santa Clarita Valley Literacy and Arts Festival was held at Old Town Newhall Library.
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This community festival provided a variety of activities for families including music, storytelling,
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poetry, story time, drama, art projects, digital animation, drawing, and story -time characters.
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The Santa Clarita Public Library's Hobbit -related programs and activities continued
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throughout December, which allowed Library patrons to engage in films, author, and book
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discussions including a Tolkien scholar, and also win tickets to a private screening of the new
movie "The Hobbit" at the Valencia Edwards Theater sponsored by the Friends of Santa Clarita
Public Library. The private screening included breakfast hosted by the Santa Clarita Sunrise
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Rotary and the Friends of the Library. The event was topped off with a visit from Gandalf the
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In celebration of the City of Santa Clarita's anniversary; the Santa Clarita Public Library
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partnered with the Historical Society to hold an event showcasing Santa Clarita Valley's
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Legendary Locals, telling tales of the colorful cast of characters found throughout the region's
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past and the "legendary locals" who still make history today
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FY 2012-13 Highlights
January 2013
Winter — Spring programming at the Santa Clarita Public Library began on January 14, with
regularly scheduled programs including: Baby and Toddler Storytime, School Readiness
Storytime, Bilingual Storytime, Pajama Storytime, Elementary Storytime, Storybook Character
Visits, Homework Help, Lego Club for Families, Read to a Dog, and Lego Robotics.
A partnership was established with The ARTree to provide free art classes to children at Old
Town Newhall Library on the first and second Friday of each month.
Technology Classes including eReader classes were available to the community. These free
classes were offered at all three branches and benefited patrons of all ages, especially those
that received a new eReader, iPad, and laptop during the holidays.
Old Town Newhall Library hosted a free four-week Art Series for children. The art workshops
included oil pastel drawings of Chinese zodiacs, paintings of traditional designs on Amate
paper, symbols from Eskimos, and Japanese fish rubbings on rice paper. A reception hosted
by the Friends of Santa Clarita Public Library culminated the Art Series to celebrate the young
artists and their artwork.
February 2013
A new Special -Needs Library Day Program for children with special needs was established
at Canyon Country Library. This new program provides the opportunity for children with special
needs and their families to use Canyon Country Library on specific Saturdays prior to opening
hours, followed by story and activity -time programs.
A new Film and Video Club was established for teens from February through May. The club
was led by a Cal Arts Film School graduate. Teens learned different film and video styles and
techniques as they created movie trailers for books. The trailers were premiered during the
Summer Reading Program.
The City of Santa Clarita conducted Environmental Workshops, at all three Library branches,
designed to educate students in kindergarten through 12'h grade on how to prevent pollution
and protect the environment.
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FY 2012-13 Highlights
March 2013
The Santa Clarita Public Library was a presence at many of the open houses at the junior
highs and high schools in the Wm. S. Hart School District, meeting and greeting patrons,
promoting databases, and issuing Library cards.
The Santa Clarita Public Library invited school-age girls to join NASA's Erika Podest and
Michela Munoz Fernandez first-ever NASA Google+ Hangout in Spanish. Earth Research
Scientist Podest and Principal Investigator and Systems Engineer Fernandez from NASA's Jet
Propulsion Laboratory in Pasadena, California, shared their stories to inspire girls to pursue
careers in science, technology, engineering, and math (STEM).
The STAR (Story -Telling and Reading) program was launched as a pilot program at the
Valencia Library. STAR is Santa Clarita Public Library's first intergenerational reading
program, geared towards giving individual children positive personal connections with adults
who will read to them on a regular basis. Because of the success of the STAR program, it will
be expanded to include Canyon Country Library and Old Town Newhall Library.
April 2013
Mayor Bob Kellar presented a Proclamation for National Library Week to the Santa Clarita
Public Library at the April 9 City Council Meeting.
In appreciation of all the Library volunteers, the Santa Clarita Public Library held a volunteer
recognition luncheon to thank the many Library volunteers who helped and made a difference
in our Libraries during the past year.
The Santa Clarita Public Library participated in the City's Earth Arbor Day with the Read for
Trees program, which encouraged readers of all ages to read and help the environment. For
every 100 books read, a tree was planted during the Earth Arbor Day Festival.
The Santa Clarita Public Library was engaged in the community at the Newhall School
carnival with a booth and provided students with information on Library services and programs,
and by attending numerous school open houses at various middle and high schools over the
past couple of months focusing on teen outreach.
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Canyon Country Library and Old Town Newhall Library hosted a free event with a variety of
activities celebrating EI Dia de los Ninos/Dia de los Libros for residents of all ages.
Packet Pg. 215
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10.b
FY 2012-13 Highlights
May 2013
The Canyon Country Library and Newhall Library held "May the 4th be with you" events
celebrating Star Wars Day. These popular events included crafts and activities centered on the
popular Star Wars books for readers of all ages.
The Santa Clarita Public Library partnered with the Santa Clarita Valley Latino Chamber of
Commerce who presented a free presentation to businesses. This program was designed to
help business owners to better understand and embrace the Latino marketplace.
During May, the Santa Clarita Public Library visited numerous local schools and publicized the
Summer Reading Program — Reading is so Delicious! to the community.
June 2013
Kicked off the 2013 Summer Reading Program — Reading is so Delicious! for readers of all
ages. The "Reading is So Delicious" program encourages Library patrons to explore food
through books. The summer reading program has special age-appropriate food -themed
programs planned through July for readers of all ages, including cooking classes, craft projects,
movie screenings, storytelling sessions, magicians, jugglers, and group discussions.
Throughout the year, children at the Santa Clarita Public Library received special children's
book characters visits during the children's book -reading program. Special visits were made
from characters such as Toot and Puddle, Mouse, Clifford, and Maisy, which brought the
children stories to life.
The Santa Clarita Public Library provided schools the opportunity to tour and visit the
Libraries to learn about the valuable resources available for students at the local Public
Libraries.
Throughout the year, teen and adult volunteers assisted the Santa Clarita Public Library in a
variety of programs and services serving 11,376 volunteer hours during the fiscal year.
This year, the Santa Clarita Public Library partnered with the Santa Clarita Valley Education
Foundation's Read With Me program, allowing the services to expand to off-site tutoring
within the Libraries. Tutors trained by the SCV Education Foundation meet their students in
the Libraries on a weekly basis.
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Pg. 11 Friends of Santa Clarita Public Library
Friends of Santa Clarita Public Library
The Friends of Santa Clarita Public Library (Friends) sponsored special programming such
as supporting the 2012 Summer Reading program with book bags and books for prizes. They
also sponsored prizes for the Library's Hobbit event and provided 1,000 commemorative
backpacks at Old Town Newhall Library Grand Opening. Eighteen Nooks were purchased for
a pilot early literacy program, and the Friends sponsored various holiday and special
programming throughout the year.
The Friends of Santa Clarita Public Library sponsored free Author Events and book signings
at the various Libraries throughout the Fiscal Year including the following authors:
- Ed Engoron, author, chef, chocolatier, award-winning Hollywood art director, and co-
founder of Chocolatique, with a book discussed and a chocolate tasting.
- Alan Brennert, a New York Times best-selling author.
- New York Times best-selling author Dustin Thomason with his newest novel 12.21.
- Tess Rafferty, a comedy writer and new author, with her new memoir, `Recipes for
Disaster," which includes recipes, life tips, and an approach to culinary excellence.
- Attica Locke, an award-winning author and successful screenwriter, spoke on her first
two books, "Black Water Rising" and ''The Cutting Season."
- Christopher Reich, known for his high-octane espionage thrillers and a New York
Times Best Selling Author.
- Laurel Corona, a historical fiction author with her new novel, "Finding Emilie."
- Hank Phillippi Ryan, is an investigative reporter for Boston's NBC affiliate, and has won
30 Emmys and12 Edward R. Murrow awards. Ryan is also an award winning author,
her newest thriller "The Other Woman" is her latest award winning novel.
The Friends of Santa Clarita Public Library held their First Anniversary on December 6, 2012,
and finished the fiscal year with a membership of 130 Friends and a 30 member Board.
Through a variety of fundraising activities, including Old Town Newhall Library naming rights,
three used -book stores located in each of the Libraries, and used -book auctions and bag sales
y The Friends of Santa Clarita Public Library raised $43,852, which is used to support Library
materials and activities.
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Pg. 12
Contact Information
By Phone
Canyon Country Jo Anne Darcy Library
18601 Soledad Canyon Road
Santa Clarita, CA 91351
(661) 251-2720
Old Town Newhall Library
24500 Main Street
Santa Clarita, CA 91321
(661) 259-0750
Valencia Library
23743 W. Valencia Boulevard
Santa Clarita, CA 91355
(661) 259-8942
By Email
Ed Kieczykowski
City Librarian
ekieczvkowski cni.santaclaritalibrarv.com
Carla Mason
Canyon Country Library Branch Manager
cmason(c santaclaritalibrarv.com
Erin Christmas
Old Town Newhall Library Branch Manager
echristmas(o)santaclaritalibrary.com
Nancy Kerr
Valencia Library Branch Manager
nkerr(a)-santaclaritalibrary.com
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Contact Information
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City of
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www.santaclaritalibrary.com
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Ciry of
SANTA CLARITA
PUBLIC LIBRARY
Annual Report
Fiscal Year 2013-2014
Contents
Letter from the City Manager and City Librarian
Statistical Summary
Fiscal Year 2013-14 Highlights
Friends of Santa Clarita Public Library Highlights
Citizens Public Library Advisory Committee Highlights
Contact Information
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Table of Contents
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Pg. 01 Letter from the City Manager and City Librarian
Letter from the City Manager and City Librarian
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It is an exciting time at the Santa Clarita Public Library as we completed our third year of w
operation. We are proud that in three years of service the Santa Clarita Public Library has v
become a vibrant, well utilized Library system that serves the needs of our community.
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In Fiscal Year 2013-14 we celebrated the one year anniversary of the Old Town Newhall
Library with impressive success! In its first year of operation the Old Town Newhall Library
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hosted 383,851 patrons, issued 17,716 new Library cards, circulated 485,277 books and Z
materials, had 102,653 patrons use a public computer, and received 23,499 patrons at their 0
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Library programs. The Santa Clarita Public Library also focused on serving as a resource to
our schools and community on the Common Core State Standards and is pleased that Santa
Clarita Public Library professional staff are making presentations and leading the way for other z
California libraries on Common Core State Standards and public libraries. 0
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In Fiscal Year 2013-14, the Santa Clarita Public Library received 908,200 Library patron visits, Z
circulated 1,502,338 books and materials, and filled 178,445 hold requests made by patrons. X
We hosted 2,008 programs and welcomed 55,009 patrons of all ages at a Library program.
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Additionally, we provided 238,017 patrons the use of public computers and 55,653 patrons
used the Library's free wireless internet (Wi-Fi) on their personal technology. Finally, we v
issued 18,980 new Library cards and received 344,315 visits to the Library's website. N
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This Annual Report provides an overview of some of the highlights of Fiscal Year 2013-14, We C
appreciate the commitment of the Friends of Santa Clarita Public Library, the Citizens Public
Library Advisory Committee, and the support of our customers, volunteers, partners,
advocates, and employees. We look forward to continuing to provide the community with
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quality Library services and programs. a.
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Kenneth W Striplin BEd Kieczykowski
City Manager City Librarian Q
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Pg. 02 Statistical Summary
SANTA CLARITA PUBLIC LIBRARY STATISTICS
KEY METRICS
FY 2013-14
FY 2011-12
FY 2012-13
908,200
i 26
2%
1,502,338
t 41'%
1%
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PATRON TRAFFIC
908,200
888,880
♦
2%
722,691
♦
26%
CIRCULATION
1,502;338
1,480,527
♦
1%
1,063,739
♦
41%
PC RESERVATION
238,017
214,788
♦
11%
142,636
♦
67%
HOLDS FILLED
178,445
145,502
♦
23%
109,279
♦
63%
PATRON TRAFFIC by Branc
Canyon Country
Old Town Newhall
Valencia
0 100,000 200,000
PC RESERVATION by Branch
Canyon Country
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258.779 Canyon Country
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359.543 Old Town Newhall E
289.878 Valencia
300,000 400,000 0
- 81.459 Canyon Country I
Old Town Newhall 100.085
Valet -■ 58,473
0 40AW 80,000 120,000
CIRCULATION by Branch
HOLD
370,036
47.570
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Valencia MML-- 84,847
0 20,000 40,000 80,000 80,000 100,000
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431,352
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200.000 400,000 600,000
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Valencia MML-- 84,847
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Pg. 03
SANTA CLARITA PUBLIC LIBRARY STATISTICS
KEY METRICS
56,009
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35%
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Statistical Summary
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184°
32%
WEBSITE
VISITS
PROGRAM ATTENDANCE
17,503
40,735
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35%
254%
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11,376
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WEBSITE
VISITS
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55,009
40,735
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25,872
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VOLUNTEER HOURS
17,508
11,376
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54%
4,940
*
254%
WIFI USERS
55,653
42,013
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32%
19,584
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184%
WEBSITE VISITS
344,315
353,792
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293,413
♦
17%
PROGRAM ATTENDANCE by Branch
Canyon Country 14,604
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{ Old Town Newhall 25,832
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Valet 14,573
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0 5,000 10,000 15,000 20,000 25,000 30,000
Canyon Country
Old Town Newhall
Valencia
WI -FI USERS by Branch
14.509
26.488
14,656
0 5,000 10,000 15,000 20,000 25,000 30,000
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VOLUNTEER HOURS by Branch W
0 100,000 200,000 300,000 400,000
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Canyon Country 6,328
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2013 353,792
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2014 344.315
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Pg. 04 FY 2013-14 Highlights
FY 2013-14 Highlights
July 2013
The 2013 Summer Reading Program, "Reading is S00000 Delicious" was a huge success at
the Santa Clarita Public Library, with large increases in registration compared to the 2012
Summer Reading Program. The following is a breakdown of the 2013 Summer Reading
Program statistics:
574 babies, toddlers, and preschoolers used early learning activity logs (17% increase
from 2012).
3,587 kindergarten — 6`h graders read and reviewed 12,822 books (98% increase in
registration from 2012).
783 teens read and reviewed 1,145 books (358% increase in registration from 2012).
919 adults read and reviewed 1,044 books (533% increase in registration from 2012).
751 kids and teens completed the California State Library "5 Book Challenge".
5,892 people attended 108 library events.
164 volunteers donated 3,693 hours.
$3,100 was donated for the Heifer International "Read to Feed" program which funded
gifts of 3 water buffalo, 9 llamas, and 51 flocks of ducks.
$15,000 was donated to the Summer Reading Program by the Friends of Santa Clarity
Public Library which paid for many programs and performers.
10 public school visits were made to promote Summer Reading.
Santa Clarita Public Library launched a new Teen Space website during July 2013. The
website features content inspired by the Library's Teen Advisory Board and provides
information on Library events, homework help, music, books, and helpful links.
The Old Town Newhall Library Gallery featured a new art exhibit "Cecily Willis: Santa Clarita
in Watercolor," which featured paintings of various landmarks and iconic building of the
Newhall area. A reception celebrating the exhibit was held on July 10, with attendance from th
City Council, Arts Commission and the public
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FY 2013-14 Highlights
August 2013
Santa Clarita Public Library resumed the Homework Helpers program at all three Library
branches to assist Elementary students with their homework. The Valencia Library also hosted
free tutoring for teens. Library volunteers provided the tutoring, which lasted the entire school w
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Library patrons were invited to attend a free event, "How to Use Public Transportation". }
Santa Clarita Public Library staff educated the public on the available public transit services in Q
Santa Clarita, and how to utilize the transit system in time and cost-efficient ways. m
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Autumn programming at the Santa Clarita Public Library began on September 16, with
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regularly scheduled programs including: Baby and Toddler Storytime, Just for 2's and 3's, 0
School Readiness Storytime, Bilingual Storytime, Elementary Storytime, Pajama Storytime,
Special Needs Storytime, Dudes and Dads, Read to a Dog, LEGO Robotics, and Science Z
Club. w
Santa Clarita Public Library kicked off a Watercolor Class for adults and seniors. The v
ten -week program held at the Canyon Country branch was very popular and reached
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The 2nd Annual Science in September series took place at the Valencia Branch. Its theme Q
was "Wild -Life! Predators, Parasites and Partners," and the free classes were taught by Dr. Jo(
Francis of Master's College and included a shark dissection, training on microscopes, ra
observation sketches, and reading specimen and microscopy images. _
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September 29, 2013 marked the one-year anniversary of the opening of Old Town Newhal a-
Library. During its first year in operation, Old Town Newhall Library had 383,851 patron visits,
issued 17.716 Library Cards, circulated 485,277 books and materials, filled 41,977 holds, had
102,653 patrons reserve and use public computers, had 24,175 patrons use the free Wi-Fi, an( E
welcomed 23,499 patrons to Library programs. The one year anniversary was commemoratec
with a 1s` Birthday Celebration for the library patrons, which included a magic and comedy a
show, special raffle drawing, birthday cake, birthday story time read by Councilmembers, and
birthday crafts and activities.
Packet Pg. 225
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Pg. 06 FY 2013-14 Highlights
October 2013
Santa Clarita Public Library participated in Teen Read Week 2013, which is a national
adolescent literacy initiative. The 2013 theme was "Seek the Unknown @ Your Library" and �
events included viewing a science -fiction movie, creating glowing galaxies in a jar, and Dr. w
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Superhero Day was held at the Valencia Branch for children in kindergarten — third grade. U)
Children came dressed in superhero capes and costumes, and participated in superhero
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storytime, a superhero obstacle course and had fun demolishing a fake city, and checking out m
superhero books. Superhero Day was offered at other branches throughout the year.
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The Newhall Library Branch hosted the "Old Town Writers — New Ideas," program for adult u_
and senior writers. On Tuesday evenings throughout the year, they wrote and brought their Q
latest written work for a two-hour power critique session to share ideas and constructive
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November 2013 W
The Valencia Library parking lot expansion was opened on November 14, adding 27
additional parking spaces, irrigation, and landscape enhancements.
In celebration of National Novel -Writing Month, the three Library branches reserved quiet N
Study Rooms throughout each week of November for aspiring adult writers to "write a novel in to
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Celebrated History Month at the Libraries with special programs for History Awareness Q
month, including Native American dances, movie screenings, and educational discussions
This month marked the launch of the Library's first e -newsletter which featured upcoming
Library holiday programming.
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FY 2013-14 Highlights
December 2013
A Finals Caf6 program was held at each branch in coordination with the William S. Hart Union
High School District finals schedule. This new program was very successful with quiet study
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rooms and snacks available at each branch for high school students studying for finals.
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The Old Town Newhall Library opened a technology "petting zoo" titled "Nooks, Kindles, anc
More!" The display features a variety of digital devices so patrons can learn to download and
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read electronic -books and other digital content.
The City of Santa Clarita partnered with the Santa Clarita Valley Education Foundation to host
the seventh annual Literacy and Arts Festival held at the Old Town Newhall Library, featurinc
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storytimes, crafts, games, art journals created by teens at the Library, and stage entertainment
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Annual Gingerbread House Contest for the "teen" category, by recreating the candy house
from the Harry Potter series.
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Santa Clarita Sunrise Rotary.
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The Polar Express Trolley took place in Newhall, with the Santa Clarita Hometown Trolley
transporting families down Main Street while a Children's Librarian read Polar Express to
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Storytime, Pajama Storytime, Elementary Storytime, Storybook Character Visits, Homework
Help, Lego Club for Families, Read to a Dog, and Lego Robotics.
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During January 2014, SCPL surpassed 100,000 Overdrive downloads since SCPL began
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using the online marketplace for digital eBooks, audiobooks, and music in July 2011. During
January Library patrons also set a record -high of 6,000 Overdrive downloads in one month.
A new Conversational English Program to teach non-English speaking community member;
began in January. A community member and volunteer taught the class twice a week and it
continued throughout the year.
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Pg. 08 FY 2013-14 Highlights
February 2014
Santa Clarita Public Library offered its first adult special -needs program, including various
storytimes and activities. The Canyon Country branch held an Adaptive Adult ReadingCO
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Program once a week during February to target the literacy needs of disabled adults. Due to
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its success, the program was continued at the Canyon Country branch on a monthly basis.
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Valencia Library hosted a Family Education Classes and Workshops series. The free
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educational classes varied in topics and featured doctors, therapists, counselors, and family
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educators to help educate the public.
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SCPL offered a variety of computer classes for adults. The classes included computer basic:
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such as Windows 7, Google Accounts, and Google Documents, as well as Career Workshop
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classes for those learning to utilize online databases for job searching, resume building, and
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interview coaching.
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The City of Santa Clarita and Santa Clarita Valley International program hosted the Sister
Cities International's 2013 Young Artists and Authors Exhibit at Valencia Library, featuring
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the essay of a Valencia High School student who was the National Grand Prize winner and the
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artwork from a student in Santa Clarita's Sister City in the Philippines who was an international
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finalist.
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The SCPL hosted Gary Soto, who has written poems, short stories, novels, and nonfiction for
all ages as part of a special program. This successful program was the first off-site author
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event, which took place at the Savia auditorium in Newhall and had 206 attendees. It was
funded through a partnership with the City's Cultural Landscape Initiative and the Friends of
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Santa Clarita Public Library attended open houses at several elementary schools, junior high
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schools, and high schools throughout all the K-12 school districts in the Santa Clarita Valley,
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promoting library use and issuing library cards.
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Valencia Library offered the viewing of the educational film, "Be Safe: The Movie", to a full
room with sheriff deputies and adaptive needs teens and their caregivers. The movie educate!
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adaptive needs teens on how to interact with law enforcement.
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'Read Across America Day' at the Santa Clarita Public Libraries was celebrated by reading
books of one of the most cherished authors, Dr. Seuss, along with Seuss-themed activities.
Read Across America Day is a national program designed to celebrate reading.
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Pg. 09 FY 2013-14 Highlights
April 2014
The 3 d annual Dia de los Ninos/Dia de los Libros event was sponsored by the City of Santa
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Clarita's Cultural Landscape Initiative and the Friends of the Library. Children and their
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families met at the Canyon Country branch to get free books, visit with storybook character Cal
in the Hat, learn to paint, and listen to storytimes with an international storyteller.
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Teens and their families gathered at the Newhall branch to view artwork in the 2014 Sister
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Cities Young Authors and Artists Showcase exhibit. SCV Teens submitted essays,
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artwork, and poems to interpret this year's theme, "Connect Globally. Thrive Locally " This
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year's exhibit had the highest participation with 57 essays, 35 art pieces, and 5 poems.
A volunteer recognition event was held to recognize SCPL's dedicated volunteers. The
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event was themed, "Our Volunteers are Superheroes!", and 75 volunteers were recognized, 4
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awarded the Volunteer Award of Excellence, and 15 presented the Presidential Service Award
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instruction is provided at this successful program where children learn and enjoy open chess
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During May, staff prepared for the 2014 Summer Reading Program by visiting local schools
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and spoke to 3,111 Kindergarten — 12`h grade students to spread the word about the upcominc
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Summer Reading Program.
The Old Town Newhall Library featured the workshop, "Accessing Capital as a Small
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Business," for small business owners learning to raise capital. Representatives from local
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banks provided their professional advice to Santa Clarita community members.
In partnership with Best Buy, SCPL hosted the Geek Squad, Best Buy's technology team.
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The Geek Squad brought a variety of electronic devices to provide hands-on training to Library
patron of all ages.
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Wilder who shared his insight and experience from the past.
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Pg. 10 FY 2013-14 Highlights
June 2014
The 2014 Summer Reading Program — "Paws to Read" began during June and offered
animal -themed storytimes, movies, activities, pet -adoptions, and bookmark contests. For the
first time, Santa Clarita Public Library held special Summer Reading Program events at various
locations around town to accommodate for the growing number of participants. The special
off-site events during June included a juggling performance by Juggler David Cousin, who
performed for 363 Library patrons at Hart High School Auditorium, and a performance by
Buster Balloon, who entertained 524 attendees at the West Ranch High School Auditorium.
SCPL was chosen to hold an exhibit at the Diversity Fair, a portion of the national American
Library Association Annual Conference to showcase Santa Clarita's Cultural Landscape
Program — Outreach to English Language Learners, which included an author visit from
Mexican -American author, Gary Soto.
Throughout the year, the Teen Advisory Board (TAB) continued to meet once a month
providing local teens the opportunity to contribute ideas and enthusiasm to their local library
branches. The TAB provides the community with their book recommendations and reviews by
updating their Goodreads account, an online book review site. The TAB also provides input fol
the Santa Clarita Public Library teen webpage.
Children at the Santa Clarita Public Library received special children's book characters visits
during the children's book -reading programs. Special visits were made on a quarterly basis
from characters such as Skippyjon Jones and Cat in the Hat due to the successful partnership
with Barnes and Noble Valencia.
Teen and adult volunteers assisted the Santa Clarita Public Library in a variety of programs
and services serving 17,508 volunteer hours in Fiscal Year 2013-14 (54% increase from
volunteer hours during Fiscal Year 2012-13).
The Homework Help program continued to meet throughout the year, and SCPL volunteers
assisted a total of 4,153 students with homework during Fiscal Year 13-14.
Throughout the year, the teen book club Mocha and More, met at Barnes and Noble Valencia
to discuss various young adult books.
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Pg. 11 Friends of Santa Clarita Public Library
Friends of Santa Clarita Public Library
The Friends of Santa Clarita Public Library sponsored free Author Events and book signings
at the three Libraries throughout the Fiscal Year including the following authors.
Friendsof
SANTA (LARIT
- Marcia Clark, a high—profile prosecutor and best-selling author who has written Guilt
By Association, Guilt by Degrees, and her newest book, Killer Ambition.
- Jim Gavin, a first time novelist with his book of short stories titled Middle Men. Gavin's
short fiction pieces have been published in The New Yorker, The Paris Review. and
Zoetrope.
- Peggy Hesketh, a journalist and full-time teacher at the University of California, Irvine.
- New York Times Best Selling Author Christina Schwarz, who has written mystery,
satire, and drama novels.
- National Best Selling Author Erica Bauermeister, with her novel Joy for Beginners,
which was a Library Journal Best Book of the Year.
- Jamie Ford, a New York Times and international best-selling author. This was the
Friends' first fundraising author event; a private reception and meet -and -greet with
Jamie Ford took place before the free public author event began.
- Alan Brennert, with his novel "Palisades Park," a historical fiction tale about a family
and their lives within the legendary Palisades Amusement Park in New Jersey.
- Margaret Dilloway, whose novel "The Care and Handling of Roses and Thorns" won
the American Library Association's Literary Tastes Award for Best Women's Fiction in
2013.
- New York Times Best -Selling Author Teresa Rhyne, with her non-fiction account of
battles with cancer in "The Dog Lived (and so will 1)".
The Friends offered their First Annual Gingerbread House Contest during December 2014
It was open to all ages, and the entirely edible creations were judged on imagination, design,
and construction and display at Valencia Library.
The Friends hosted the First Annual Local Authors Celebration during January 2014.
Almost three dozen local authors from a variety of genres met at Canyon Country Library and
offered panel discussions, book displays, book signings, and copies available for purchase.
The First Annual Antique Appraisal Day at the SCPL was held in February at the Newhall
Library and was a great success!
Through a variety of fundraising activities, including three used -book stores located in each o!
the Libraries, and used -book auctions and bag sales The Friends of Santa Clarita Public
Library raised $55,000, which is used to support Library materials and activities.
Packet Pg. 231
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Pg. 12 Citizens Public Library Advisory Committee
Citizens Public Library Advisory Committee
The role of the Citizens Public Library Advisory Committee (CPLAC) is to advise the Santa
Clarita Public Library on issues of local interest and concern for the benefit of the community
and Santa Clarita Public Libraries. These issues may include, but are not limited to, policy
matters, collections, services, and facilities.
The Library advisory members are committed to increase community awareness of the Santa
Clarita Public Library and through their observations and suggestions they advise the City
Librarian about what the Library is doing well, and what needs improvement.
The CPLAC holds quarterly meetings and in Fiscal Year 2013-14 they met as follows
D August 2013 — Reviewed and discussed the Library Annual Report and fiscal year
2012-13 statistics, Library budget for fiscal year 2013-14, summer reading program
statistics for 2013, new youth services librarians, literacy, and toured the Valencia
Library.
D November 2013 — Reviewed and discussed Friends of Santa Clarita Public Library,
Library patronage maps, monthly and year to date Library statistics, and received
report and discussed the tours taken of four public Libraries in Southern California.
D April 2014 — Reviewed and discussed Library statistics, literacy program including the
Eureka Institute grant, common core state standards and the Library's role in common N
core, and received presentations on two Library databases (JobNow and Ancestry) c
which offered free to Library cardholders. d
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D June 2014 — reviewed and discussed Library statistics, Library budget for fiscal year
2014-15, California state "Books 4U" grant, Library marketing efforts, report on CPLAC
priority topics, and received an update on Library needs and plans which included the a
Library strategic service plan, needs assessment for the proposed new Library in Ja
Saugus, and the upcoming Library facility master plan. y
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A focus of the Citizens Public Library Advisory Committee in fiscal year 2014-15 will be the
participation with the Santa Clarita Public Library on the development of a new Library E
Strategic Service Plan, and participation with the City of Santa Clarita and the Santa Clanta
Public Library in the needs assessment for the proposed Saugus Library. Q
Packet Pg. 232
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Pg. 13 Contact Information
Contact Information
By Phone
Canyon Country Jo Anne Darcy Library
18601 Soledad Canyon Road
Santa Clarita, CA 91351
(661) 259-0750
Old Town Newhall Library
24500 Main Street
Santa Clarita, CA 91321
(661) 259-0750
Valencia Library
23743 W. Valencia Boulevard
Santa Clarita, CA 91355
(661) 259-0750
By Email
Ed Kieczykowski
City Librarian
ekieczvkowski(a-)santaclaritalibrarv.com
Carla Mason
Canyon Country Library Branch Manager
cmasona..santaclaritalibra rv.com
Erin Christmas
Old Town Newhall Library Branch Manager
echristmas(cD-santaclarital ibrary. com
Nancy Kerr
Valencia Library Branch Manager
nkerr(a)_santaciaritalibrary.com
Friends of Santa Clarita Public Library
friends(cD-santaclaritalibrary. com
Citizens Public Library Advisory Committee
CPLAC(c)-santa-clarita.com
Santa Clarita Public Library Annual Report Fiscal Year 2013-14
Prepared by: Elena Galvez, Management Analyst, City of Santa Clarita
Veronica Mercer, Administrative Intern, City of Santa Clarita
SAMA CLARITA
PUBLIC LIBRARY
www.santaclaritalibrary.cor
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Table of Contents
Letter from the City Manager and City Librarian
Statistical Summary
Fiscal Year 2014-15 Highlights
Friends of Santa Clarita Public Library Highlights
Citizens Public Library Advisory Committee Highlights
Contact Information
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Letter from the City Manager and City Librarian
The Santa Clarita Public Library (SCPL) just completed its fourth year of operation. We are
very proud of the many accomplishments that have been made in such a short time servicing
the library needs of our communities. SCPL has become a destination for people of all ages.
Whether it is to read, search for a job, participate in storytime, or download an e -book from the
comfort of their own home, it's clear the residents of our great City are keeping our Libraries
busy!
In Fiscal Year 2014-15, the Santa Clarita Public Library received 894,329 Library patron visits,
circulated 1,500,557 books and materials, issued 15,810 new Library cards, and filled 150,450
hold requests made by patrons. We hosted 2,420 programs and welcomed 60,848 patrons of
all ages at a Library program. Additionally, we provided 216,173 patrons the use of public
computers, and 61,400 patrons used the Library's free Wi-Fi service on their personal devices.
Finally, visits to the Library's website increased by nearly 80 percent to 614,268 visits.
In today's technology -driven world, libraries provide a unique space for face-to-face cultural
and community building. More than just a building with books, libraries provide visitors with
resources to help them learn, explore, and connect.
With the celebration of SCPL's success and a look towards the future, the need for a new
Library facility in Saugus was identified. Over the past several months, an extensive and c
engaging needs assessment was conducted, specific to the Saugus community, to solicit
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community feedback, share ideas, and understand what a future Library in the Saugus
community might look like. The Saugus Library Center is identified as one of several projects
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and initiatives on the Santa Clarita 2020 plan, which you can review by visiting
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www.santaclarita2020.com .
This Annual Report provides an overview of some of the highlights of Fiscal Year 2014-15. We
appreciate the commitment of the Friends of Santa Clarita Public Library, the Citizens Public
Library Advisory Committee, and the support of our customers, volunteers, partners,
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advocates, and employees. We look forward to continuing to provide the community with
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quality Library services and programs.
Kenneth W. Striplin Kelly Behle
City Manager City Librarian
Packet Pg. 236
ANNUAL STATISTICAL REPORT
SANTA CLARITA PUBLIC LIBRARY STATISTICS
KEY METRICS - ALL LIBRARIES
FY 2014-15 111.500,55711 894,329
METRICS BY BRANCH - FISCAL YEAR 201415
Valencia
Old Town Newhall
Canyon Country
Total
CIRCULATION
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PUBLIC COMPUTER RESERVATIONS
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Old Town Newhall 93 335 Old Town Newhall
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Canyon Country 69.732 Canyon Country
Total 216.173 Total
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ANNUAL STATISTICAL REPORT
SANTA CLARITA PUBLIC LIBRARY STATISTICS
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METRICS - ALL LIEiRARIES
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STATISTICS
WIF1 USERS
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614,268
61,400
60,848
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FY 2014-15 Highlights
July 2014
The 2014 Summer Reading Program,
"Paws to Read," included dog -themed
activities for school-age children, ceramics
decorating for teens, and craft sessions for
adults and seniors. The following is a
breakdown of the 2014 Summer Reading Program statistics:
615 babies, toddlers, and preschoolers used early learning activity logs.
2,864 kindergarten — 6th graders read and reviewed 8,384 books.
621 teens read and reviewed 650 books.
860 adults read and reviewed 667 books.
431 kids and teens completed the California State Library "5 Book Challenge."
9,880 people attended 161 Library events (68% increase in attendance from 2013).
1,849 attendees gathered for 4 special off-site events which took place at various
locations around the City.
132 volunteers donated 3,867 hours.
$24,500 was donated to the Summer Reading Program by the Friends of the Santa
Clarita Public Library, which paid for many programs and performers.
27 public school visits were made to promote Summer Reading.
Santa Clarita Public Library launched a new Kids' Space website. Students and educators
can find information on reading programs and lists, databases and websites for help with
homework, blogs, games, and upcoming events at each Library branch
[kids. santaclaritalibrary.com].
Santa Clarita Public Library expanded the main digital collection website housing eBooks
and audiobooks to also include separate sites for children and teen digital materials. The new
sites filter the overall digital collection to provide Children's and Young Adult content in a safe
and easy search for young Library patrons.
Packet Pg. 239
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August 2014
The Friends of Santa Clarita Public Library hosted first-time author, Yangsze Choo, who
spoke about her highly acclaimed novel, The Ghost Bride, which has been recognized as
Oprah.com's "Book of the Week," Indie Next List pick, Good Housekeeping August Book Pick,
Glamour Magazine Beach Read, The Bookseller Editor's Pick, and Library Journal Barbara's
Pick.
During August, the Santa Clarita Public Library offered many programs, from health classes
to senior classes. The Valencia branch hosted three different health classes where Library
patrons learned about health via print and electronic resources. In addition, Senior Citizens
participated in BABE Book Club and learned computer basics at hands-on computer training
classes at the Newhall Library.
September 2014
The Update Report for the Santa Clarita Public Library Strategic Service Plan Fiscal Years
2011-14 was completed. This report identifies the recommended service priorities and goals for
Fiscal Year 2011-14, along with highlights of some of the activities, programs, and services
which were implemented by the Santa Clarita Public Library over the past three years to meet
these strategic priorities and goals.
work Help Parent Edition kicked -off at the Newhall Library in September and is a
rary Services and Technology Act (LSTA) grant -funded program by the California
State Library as a part of the Eureka! Leadership Institute. This program was a
three-part, 10 -week course for Spanish-speaking parents to learn about computers,
English, and parenting skills to increase parental involvement with homework help at
home. At the conclusion of the three -class series, 58% of parents had read to their
children three or more times per week, 79% of parents assisted their child with
homework three or more times per week, and 95% of parents checked their child's
homework three or more times per week.
The 3rd Annual Science in September occurred at all three Library branches,
aturing science -focused programs and activities for all age groups. Joe Francis, Ph.D.
allular Microbiology, taught classes that explored the physics of biology. "Diggin' for
rs" provided opportunities to dig for dinosaur bones and look at some real fossils.
Families were also invited to attend a three -session Curiosity Course that allowed families to
work together to complete different "complex" engineering challenges. Margaret Vinci, Caltech
Administrator, presented a free earthquake seminar that gave residents a better understanding
of different magnitudes, threats, and warning systems that occur from natural disasters.
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October 2014
The Santa Clarita Public Library participated in this year's Kid Expo on October 12. Kid Expo
was a day of fun for children and adults presented by the Child and Family Center. The Library
booth included teen volunteers helping at the Expo and was popular with kids and adults
learning about the services provided at the Santa Clarita Public Library.
In honor of National Friends of Library Week, the
Friends of Santa Clarita Public Library were
acknowledged by the City Council for their efforts
and volunteer service supporting the Santa Clarita
Public Library at the City Council meeting on
October 14. The Mayor also proclaimed
October 19-25 as Friends of Library Week.
November 2014
The Old Town Newhall Library featured artwork of students from College of the Canyons
(COC) for the California Dreaming Art Exhibit. COC 2D illustration students from the
college's Multimedia Design Department explored the idea of the California dream in a variety
of drawing styles that use digital as well as traditional methods.
igh a partnership between the City, Santa Clarita Valley Education Foundation,
id California Credit Union, the 8th Annual Literacy and Arts Festival was held at
the Old Town Newhall Library. This festival provided entertainment, education,
and activities to encourage, promote, and expose the importance of literacy
and the arts to all ages. Activities included storybook characters, storytellers,
performers, music to enjoy and instruments to explore, booths, exhibits, a
book -swap area, and interactive demos emphasizing the arts and literature.
fhe Citizens Public Library Advisory Committee (CPLAC) held their last
sting of 2014 on November 13. The agenda included a review of Library statistics;
_..._....g report on Library programs, services, and events; presentation of digital reader's
advisory resources; and an update report on the Library Strategic Plan community focus
meetings.
The Santa Clarita Public Library was on the agenda for the November 13, Arts Commission
meeting. Library staff presented an overview of the programs and services offered at the three
branches of the Santa Clarita Public Library featuring art, culture, and literature programs.
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December 2014
All the community meetings on the new Library Strategic Plan and the online survey
requesting public feedback were finalized in November. The Santa Clarita Public Library
continued its work on the development of the new "draft" three-year strategic plan to advance
and expand the programs and services at all three branches from 2015-2018.
The second annual Gingerbread House Contest hosted by the Friends of Library was held
for participants of all ages at the Valencia Library. Gingerbread programs included a cookie -
decorating event for kids and gingerbread -house workshops for all patrons.
)ation of the release of The Hobbit. The Battle of the Five Armies, all three branches
:red free programs, movie screenings, and literary discussions including: a hobbit
Scavenger hunt in each Library branch, a special presentation by Tolkien expert,
Cliff Broadway, who presented "The Hobbit — Then and Now," a review of all
adaptations of The Hobbit story, and Professor Diana Glyer's presentation on
J.R.R. Tolkien's friendship with C.S. Lewis and how their relationship influenced
the books.
-he culmination was a private screening of the movie, The Hobbit: The Battle of the
Armies, attended by over 200 Library patrons who won tickets by participating in
_ ial Hobbit activities.
January 2015
Winter/Spring programming at the Santa Clarita Public Library began on January 12, with
programs including: Baby and Toddler Storytime, School Readiness Storytime, Just for 2s and
3s Storytime, Bilingual Storytime, Pajama Storytime, Homework Help, Lego Days, Bring Your
Own Device, Read to Dogs, and Science Club.
Our community was able to meet and interact with 50 local authors who were available to chat
and sign books during the Celebration of Local Authors at Old Town Newhall Library. There
were also great discussions, children's stories, and poetry readings enjoyed by 500 patrons.
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FY 2014-15 Highlights Pte• $
February 2015
On February 7, the Old Town Newhall Library hosted the 2"d Annual Antique Appraisal day.
Library patrons had an opportunity to bring their collectible/antique to get an
appraisal from an experienced and expert appraiser. All proceeds from this
`, event benefited the Friends of the Library. This event was a huge success,
with the line wrapping around the building!
On February 22, the Valencia Library hosted a Chinese Lunar New -Year
Celebration. Four hundred patrons enjoyed a thrilling line-up of lion
1111 dancers, Chinese musicians and singers, a Chinese folktale storyteller,
crafts and more. This event was sponsored by Friends of the Library and the City
of Santa Clarita Cultural Landscape funding.
March 2015
The Libraries engaged Santa Clarita residents of all ages in One Story, One City, a City-wide
discussion about one story - In the Heart of the Sea, by Nathaniel Philbrick. Many exciting, free
programs were offered throughout the month by all three Library branches:
Long Beach "Aquarium on Wheels" was a very exciting and popular event that took
at the Westfield Valencia Town Center. Patrons had the opportunity to
.perience the wonders of the sea at the traveling exhibit with live tide -pool
creatures.
A Visit with Gianna Marino took place at the Canyon Country and Valencia
Libraries. She is the award-winning author of Following Papa's Song. Children
had the chance to meet this children's book author and illustrator and listen to
her read from her work.
ngineering Aboard Wooden Whaling Ships offered hands-on demonstrations
engineering basics needed to crew a wooden whaling ship in the 1800s.
Families experimented by raising and lowering sails, yards and spars, and work with pulleys
and block and tackle.
In preparation for the City of Santa Clarita's Earth Arbor Day, the Libraries held a special event
tied to the "Make Time for the Earth" theme. From March 28-30, the three Library branches
hosted, "Recycle It Into Art!" which allowed families to make an art piece of recycled
materials that the Libraries supplied. All the finished works were entered in the City's Earth
Arbor Day Recycled Work of Art Contest, held at the Earth Arbor Day Festival.
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FY 201415 Highlights Pte. 9
April 2015
In addition to the exciting events the Cowboy Festival offered this year, the Santa Clarita
Public Libraries hosted some fun events to keep up the cowboy theme throughout the City. The
Valencia Library held a Cowboy and Cowgirl Day for families. The Newhall Library held a
�ed poetry craft event for adults and a Cowboy Adventuring program for
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he Canyon Country Library hosted a family festival celebrating the 4th
Annual Dia de Los Ninos/Dia de los Libros (Childrens Day/Book Day).
The event featured Nathalia Palis, a bilingual children's music singer
songwriter, American dancing, crafts, storytelling, and face painting. This
international event emphasized literacy for children of all cultural
backgrounds by celebrating children, reading, and families.
Fhe City of Santa Clarita was awarded a Leadership in Energy and
dronmental Design (LEED) Gold certificate for the Old Town Newhall
efficient and sustainable features. Designed to use one-third less energy
than a typical library, the building was singled out for its "cutting-edge design practices."
Library staff outreached to the community in April by attending five Hart District open houses
and speaking to over 400 people about the programs and services offered by the Santa Clarita
Public Library. The Library also staffed a booth at the Earth/Arbor Day Festival and interacted
with approximately 350 people, visited Santa Clarita Valley International School to talk about
the Library's databases and online web research to approximately 50 students, and attended
the LA County Resources Fair in Newhall to share information c
Library's programs and services.
May 2015
The Santa Clarita Public Library and the California Youth
Chess League partnered to present a chess competition at
the Valencia Library.
At the Old Town Newhall Library, Friends of the Library hosted
Cozy Dinner with Cozy Crime Authors. The panel of cozy
crime and mystery authors, Connie Archer, Betty Hechtman, Su
Ann Jaffarian, and Diane Vallere discussed their books.
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June 2015
The 2015 Summer Reading Program, "Read to the Rhythm," began on June 8
and continued into the end of July. For this event, 4,000 people registered, a
significant increase in the adult signups compared to last year. In addition to the
music -themed programs and activities, the Santa Clarita Public Library (SCPL)
hosted a special off-site Summer Reading Program event. Wild Wonders presents
Jungle Boogie occurred at Golden Valley High School on June 22. Attendees
experienced the unique sights and sounds of the rainforest and its inhabitants and
learned about the rhythm of this very special ecosystem. Another special program
included in the Summer Reading Program was a 45 -minute presentation of great
music by a quartet from the Santa Clarita Philharmonic.
In June, 11 staff members from the SCPL attended the American Library
Association Annual Conference in San Francisco, a national conference for
various types of libraries. It was attended by 12,000 librarians, and they learned
about "Transforming Our Libraries" though meeting with vendors, authors, and
publishers, as well as attending programs and conferences.
The Library collaborated with the Community Services Division of the City of Santa Clarita, the
City's Youth Advisory Committee (YAC), and the SCV Senior Center on an Intergenerational
Project. Teens from YAC, teen Library volunteers, and Teen Advisory Board (TAB) members,
interviewed and filmed seniors at the center and compiled the information into life stories.
Karen Cruze, the Library's Community Outreach Coordinator, lead the teens in compiling these
fascinating oral histories. Phase one of the project began with six people interviewed in June
and continued with interviews scheduled through July and August.
The Santa Clarita Public Library added two new services that enhance the Library customer
experience with digital magazines and streaming video: Flipster and Overdrive. Patrons can
enjoy magazines and videos from anywhere and at any time by just using their Library card.
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Friends of Santa Cla'rita Public Library PG. 1 1
Friends of Santa Clarita Public Library
ends of Santa Clarita Public Library continued to grow membership and
)orted the Library by fundraising and presenting various programs and
lents. The Friends of the Library also operate the used -book stores in each
Library branch with 100% volunteer support and hold special bag sales and
book auctions throughout the year and raised $47,314 in Fiscal Year 2014-
15. They also financially sponsored several large Library events such as:
Summer Reading Program
One City, One Story
Chinese Lunar New Year Celebration
The Hobbit programming and movie event
mber, the 2nd Annual Gingerbread House Contest returned, and entries
muic mcm, uuubled for this event. January welcomed back the 2"d Annual Local Author
Celebration with 50 authors participating. In February, the popular 2"d Annual Antique
Appraisal Day returned at the Newhall Library.
In 2014, the Friends hosted many popular authors including New York Times best-selling
author, W. Bruce Cameron, in support of the Summer Reading Program theme, "Paws to
Read." In August, award-winning author, Yangsze Choo, "The Ghost Bride," participated in an
author program at the Canyon Country Library. High-octane New York Times best-selling
thriller author, Greg Hurwitz, concluded his nation-wide tour of his newest novel with an author
event at the Valencia Library in September. The last author program for 2014 welcomed
"Freud's Mistress" authors, Karen Mack and Jennifer Kaufman, at the Valencia Library.
The Friends hosted A Cozy Dinner with Cozy Crime and Mystery Authors for the first time
The panel featured best-selling authors Connie Archer, Sue Ann Jaffarian, Diane Vallere, and
Betty Hechtman who were joined by Entertainment Weekly's author and SCV resident,
Anthony Breznican, who served as the moderator.
The Friends of Santa Clarita Public Library were recognized for their support of the Library at
the October 2014 City Council Meeting.
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Citizens Public Library Advisory Committee Pte• 12
Citizens Public Library Advisory Committee
The role of the Citizens Public Library Advisory Committee (CPLAC) is to advise the Santa
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Clarita Public Library on issues of local interest and concern for the benefit of the community
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and Santa Clarita Public Libraries. These issues may include, but are not limited to, policy
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matters, collections, services, and facilities.
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The Library advisory members are committed to increase community awareness of the Santa
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Clarita Public Library, and through their observations and suggestions, advise the City
Librarian about what the Library is doing well and what needs improvement.
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The CPLAC holds quarterly meetings, and in Fiscal Year 2014-15 they met as follows:
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> August 2014 - Reviewed and discussed the Library Fiscal Year 2013-14 statistics, held
a presentation on biography and scholastic databases, and provided an update on
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Library Plans and Needs Assessment.
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> September 2014 — Held a special meeting to welcome and introduce the Saugus
Action Committee (SAC), as well as Linda Demmers, the City's Library Consultant.
This meeting served as a visioning session to discuss the SCPL Strategic Plan, Facility
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Master Plan, and Needs Assessment for the proposed Saugus Library.
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November 2014 — Reviewed and discussed Library statistics, overview on upcoming
events including The Hobbit and One Book One Story, and received an update on the
new Library Strategic Plan.
February 2015 — Reviewed and discussed Library statistics, overview on upcoming
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events including Chinese New Year, database presentations, and received an update
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on the new SCPL Strategic Plan, Facility Master Plan, and Needs Assessment for the
proposed Saugus Library.
May 2015 — Introduced Kelly Behle as the new City Librarian, discussed Library
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statistics and the new "Read to the Rhythm" Summer Reading Program, and had a
presentation from Linda Demmers on the feedback received to date from members of
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the community on the proposed Saugus Library.
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A focus of the CPLAC in Fiscal Year 2015-16 will be to continue their participation with the
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Santa Clarita Public Library on planning efforts related to the proposed Saugus Library.
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Contact Information Pte. i3
Contact Information
Online
WWW.SANTACLARITALIBRARY.COM
By Phone
(661) 259-0750
In Person
Canyon Country Jo Anne Darcy Library
18601 Soledad Canyon Road
Santa Clarita, CA 91351
Old Town Newhall Library
24500 Main Street
Santa Clarita, CA 91321
Valencia Library
23743 W. Valencia Boulevard
Santa Clarita, CA 91355
By Email
Kelly Behle
City Librarian
kbehle(a.santaclaritalibrary.com
Gina Roberson
Valencia Library Branch Manager
groberson(a.santaclaritalibrary.com
Erin Christmas Maria Manigbas
Old Town Newhall Library Branch Manager Canyon Country Library Branch Manager
echristmas(b,santaclaritalibrarv.com mmanigbas(a)santaclaritalibrarv.com
Friends of Santa Clarita Public Library Citizens Public Library Advisory Committee
friends(a�santaclaritalibrary.com CPLAC(a)-santa-clarita.com
Santa Clarita Public Library Annual Report Fiscal Year 2014-15
Prepared by: Benny Ives, Interim Management Analyst, City of Santa Clarita
Rebecca Bernstorff, Administrative Intern, ON of Santa Clarita
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