HomeMy WebLinkAbout2016-06-14 - AGENDA REPORTS - LMD CONTR 14-00187 (2)Agenda Item: 6
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
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CITY MANAGER APPROVAL: 1 j=�
DATE: June 14, 2016
SUBJECT: EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE
DISTRICT (LMD) CONTRACT 14-00187 TO PROVIDE
LANDSCAPE MAINTENANCE SERVICES FOR ZONES 15 and 16.
DEPARTMENT: Administrative Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
Approve renewal option for landscape services under contract 14-00187 to Stay Green, Inc.
for landscape maintenance services encompassing Landscape Maintenance District (LMD)
Zones 15 and 16 in the amount of $119,846; include a Consumer Price Index (CPI) request
of 0.1%, equaling $120; and authorize a contingency amount of $23,970 for a total annual
amount not to exceed $143,936.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to two (2) additional annual renewal
options not to exceed the annual bid amounts, plus CPI adjustments.
BACKGROUND
In 2014, landscape maintenance services were competitively bid and awarded to Stay Green, Inc.
by action of the City Council to provide landscape maintenance services to the following two
LMD zones: Zone 15 (River Village) and Zone 16 (Valencia Industrial Center/Corporate Yard).
The term of the base contract was for two (2) years, plus three (3), one-year renewal options. As
this contract is nearing the completion of its two-year contract, staff is requesting City Council
approval to execute the first one-year renewal option.
Stay Green, Inc. continues to perform in a manner that meets the City of Santa Clarita's
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performance standards, as well as the established terms and specifications of their contracts. A
review of actual expenditures over the past two years supports maintaining the contingency
amount at its current level of $23,970.
Based on recent bid results for other LMD maintenance contracts, the pricing associated with the
renewal of this contract remains competitive within this service sector. Therefore, staff
recommends the City Council exercise the first renewal option for this contract for an amount
not to exceed $143,936.
ALTERNATIVE ACTIONS
1. Direct staff to re -bid the contracts.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. Sufficient LMD funds were appropriated by the City
Council as part of the Fiscal Year 2015-16 budget in the following accounts:
Zone 15 - 12533-5161.010, 12533-5141.001
Zone 16 - 12534-5161.010, 12534-5141.001
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