HomeMy WebLinkAbout2016-06-28 - AGENDA REPORTS - LMD T-46 T-47 7 19 (2)This extension allowed staff time to review the bids to develop a new set of maintenance
specifications before rebidding. New specifications include modifying the landscape services
from hourly to performance based. In addition, two adjacent zones, LMD Zone 7 (Creekside)
and LMD Zone 19 (Bridgeport), were added to the new bid. By doing so, landscape service
providers have the ability to achieve economies of scales and offer lower overall costs.
Bid number LMD-15-16-24 for landscape services of four LMD Zones: T-46 (Northbridge), T-
47 (Northpark), Zone 7 (Creekside), and Zone 19 (Bridgeport), inclusive of the above described
adjustments, was published and circulated via the PlanetBids system on April 18, 2016. It was
sent to 497 vendors (including the Santa Clarita Valley Chamber of Commerce and the Valley
Industrial Association), and was downloaded by 21 companies. Five (5) companies responded to
the bid.
To improve maintenance standards and enforce contractor accountability, LMD-15-16-24
encompasses an updated scope of work that provides staff with the ability to impose payment
reductions on the contractor when maintenance schedules are not met or poor performance is
documented.
Bids were opened on May 18, 2016, and the results are shown below:
BID
COMPANY
LOCATION
BID AMOUNT
Recommended
Bid 1
Stay Green Inc.
Santa Clarita, CA
$ 448,020
Bid 2
Venco Western
Oxnard, CA
$ 534,876
Bid 3
Oakridge Landscape
Santa Clarita, CA
$ 601,320
Bid 4
Bright View
San Fernando, CA
$ 919,404
Bid 5
American Heritage
Canoga Park, CA
$1,305,360
A thorough evaluation of bids determined the proposal submitted by Stay Green Inc. to be the
lowest, most responsive and responsible bid for annual landscape maintenance services for
aforementioned zones. Subsequently, Special Districts staff verified that Stay Green Inc.'s
professional services meet the City's high standards.
In the event of unscheduled expenditures, staff is requesting authorization to increase the total
potential value of Stay Green Inc.'s annual base contract by a contingency amount of $90,000.
Hourly costs for unscheduled services are capped through the bid specifications and do not
represent any guarantee of compensation under the terms of the recommended contract.
By authorizing contract expenditure authority beyond the base bid amounts, the City Council is
taking action to ensure that LMD revenues generated by property owners are utilized in the most
cost-effective manner. The City retains the discretion to authorize and compensate the contractor
for additional work once it has been reviewed by field monitors and approved by the LMD
Administrator.
Page 2
Packet Pg. 198
ALTERNATIVE ACTION
1. Do not award contract to Stay Green Inc.
2. Other action as determined by the City Council
FISCAL IMPACT
There is no impact to the General Fund. Funds are available in the following accounts as part of
the proposed FY2016-17 budget and are contingent upon appropriation by City Council:
Zone T-46 - 12520-5161.010, 12520-5141.001
Zone T-47 - 12521-5161.010, 12521-5141.001
Zone 7 - 12529-5161.010, 12529-5141.001
Zone 19 - 12539-5161.010, 12539-5141.001
ATTACHMENTS
Stay Green Inc. Bid Response LMD 15-16-24 (Available in the City Clerk's Reading File)
Page 3
Packet Pg. 199
FOR PUBLICATION Tuesday, April 18, 2016
NOTICE INVITING BIDS
Bids must be received electronically before 11:00 AM on Wednesday, May 18, 2016,
by the Purchasing Agent of the City of Santa Clarita. Specifications for this electronic
bid may be viewed at:
http://www.planetbids.com/portal/i)ortal.cfm?Companv]D=l 6840#
LMD-15-16-24
ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE DISTRICT
ZONES T46 VALENCIA NORTHBRIDGE (RLC 3.4 ACRE PARK), T47 VALENCIA
NORTHPARK, AND ZONE 7 CREEKSIDE (Zone 7" Heritage Park Slope — Potential
Site), AND ZONE 19 BRIDGEPORT
Please refer to specifications for complete details and bid requirements. There will be a pre-bid
meeting on Tuesday, April 26, 2016 at 8:30 AM at City Hall, 23920 Valencia Blvd. in the Council
Chambers to review the bid. While the meeting is not mandatory, it is strongly encouraged for all
interested contractors to attend. This is the one and only meeting that will be scheduled for this bid.
• In accordance with the provisions of California Public Contract Code Section 3300, the successful
bidder shall submit proof of a Slate Contractor's License, C-27 with bid response. Failure to
possess the specified license shall render the bid as non-responsive and shall act as a bar to
award the contract to any bidder not possessing said license at the time of award. As provided
for in Section 22300 of the California Public Contract Code, the Contractor may substitute
securities for monies withheld by the City to ensure performance under the contract.
This contract is subject to the Stale prevailing wage requirements of the California Labor Code including
Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of the Labor Code, the general
prevailing wage rates in the county, or counties, in which the work is to be done have been determined by
the Director of the California Department of Industrial Relations. These wages are set forth in the
General Prevailing Wage Rates for this project, available from the California Department of Industrial
Relations' Internet web site at http://www.dir.ca.00v/dlsr/owd. Future effective general prevailing wage
rates which have been predetermined and are on file with the California Department of Industrial
Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing
rate of per diem wages shall be posted at the job site.
Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor
Compliance Program, approved by the DIR for projects with a Bid Advertise Date of November 20, 2003
or later, and which will become part of the conformed documents. All pertinent California statutes and
regulations, including, but not limited to those referred to In the City's Labor Compliance Program, are
incorporated herein by reference as though set forth in their entirety. Additionally, the Contractor is
responsible for obtaining a current edition of all California statutes and regulations and adhering to the
latest editions of such. Contractor shall submit certified copy of all Certified Payroll Records (CPRs) with
the progress payment on at least monthly basis to the City. The specifications in this notice shall be
considered a part of any contract made pursuant thereto.
This bid is subject to SB 854. See bidder instructions for details.
Purchasing
(661)250-3737
TABLE OF CONTENTS
ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE DISTRICT
ZONES T46 VALENCIA NORTHBRIDGE (RLC 3.4 ACRE PARK), T47 VALENCIA
NORTHPARK, AND ZONE 7 CREEKSIDE (Zone 7* Heritage Park Slope — Potential Site),
AND ZONE 19 BRIDGEPORT
Bid # LMD-15-16-24
Section............................................................................................................ Page
InvitationFor Bid................................................................................................................... 1
Table of Contents.
Instructions to Bidders .............................
Administrative Specifications ...................
General Requirements ............................
Proposal Guarantee (Bid Bond) ..............
Faithful Performance Bond ......................
Contract Agreement (Sample Only) ........
Bid Schedule ...........................................
Designation of Subcontractors ................
References .............................................
Document Checklist......................................................................
Exhibits: A, B1 - B3, C1 - C7, D and E
APPENDIX A — Labor Compliance Program (separate document)
........................... 38
........................... 39
........................... 47
........................... 51
........................... 53
..................... 54
Bid # LIVID -1 5-16-24 2
BID INSTRUCTIONS
Submittina Proposals. (a) The bid response must be ELECTRONICALLY submitted on this
form and include the notice, Request for Bid Schedule, and all forms or information
Included in or required by Section C, Specifications, (attachments accepted) (b) All
documentation of unit pricing or other cost breakdowns as outlined in this bid must be
submitted to support the total bid price. (c) Proposals/corrections received after the
closing time will not be accepted. The City will not be responsible for bids not properly or
timely, uploaded. Upon award, all submissions become a matter of public record.
2. Currency. All references to dollar amounts in this solicitation and in vendor's response refer to
United States currency. Payments will be made in Unite States Currency.
3. Alternatives. Any changes or alternatives must be set forth in a letter attached to this bid. The
City has the option of accepting or rejecting any alternative bid.
4. Environmentally Preferable Purchasing. The City of Santa Clarita, being fully aware of the limited
nature of our resources and the leadership role government agencies have, supports the
Environmentally Preferable Purchasing (EPP) program with Resolution 05-103. With changes in
technology and industries occurring rapidly it is frequently difficult to be aware of the latest
innovations. Therefore, it is the intent of the City of Santa Clarita to seek out those products
which result in less energy usage, least impact on natural resources and greatest reuse of post-
industrial and post -consumer material. Bidders are strongly encouraged to offer products and
services meeting these criteria and point out those specific aspects or features in their bid. In
accordance with Public Contract Code 22152 bidders are required to certify in writing the
minimum, if not exact, percentage of postconsumer materials in the products, materials, goods, or
supplies, offered or sold.
5. Failure to Submit Bid. Your name may be removed from the mailing list if the City receives no
response to this bid.
6. Resection. The City reserves the right to reject any or all bids and to waive any Informality in any
bid. The City may reject the bid of any bidder who has previously failed to perform properly, or
complete on time, contracts of a similar nature, or to reject the bid of a bidder who is not in a
position to perform such a contract satisfactorily. The City may reject the bid of any bidder who is
in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita.
7. Addenda. The City will not accept responsibility for incomplete packages or missing addenda. It
is the bidder's responsibility to contact the project manager, for public projects, or Purchasing
prior to submission of the bid to make certain the package is complete and all required addenda
are included. This information will be available from the City's website. Bidders are cautioned
against relying on verbal information in the preparation of bid responses. All official information
and guidance will be provided as part of this solicitation or written addenda.
8. Awards. The City will award in accordance with S.C.M.C. § 3.12.205 (Support of Santa Clarita
Businesses) unless Part C identifies this bid as a multiple criteria bid or this bid is for public
works, professional services or is federally funded. Qualifications of responsibility will be in
accordance with the S.C.M.C. Lowest cost is the lowest total cost to the City to acquire the
goods and/or services resulting from this solicitation. The City may make an award based on
partial items unless the bid submitted is marked "All or none." Where detailed specifications
and/or standards are provided the City considers them to be material and may accept or reject
deviations. The results of the bid will be posted on the City's website at www.santa-
clarita.com/purchasing, normally within 24 hours.
9. Cooperative Bidding. Other public agencies may be extended the opportunity to purchase off this
bid with the agreement of the successful vendor(s) and the City of Santa Clarita. The lack of
exception to this clause in vendor's response will be considered agreement. However, the City of
Santa Clarita is not an agent of, partner to or representative of these outside agencies and is not
Bid # LMD-15-16-24 3
obligated or liable for any action or debts that may arise out of such independently negotiated
"piggy -back" procurements.
10. Amendments. Any and all changes to this contract must be made in writing and agreed to by the
City. Performance by the contractor will be considered agreement with the terms of this contract.
11. Taxes. Charges and Extras. (a) Bidder must show as a separate item California State Sales
and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for transportation,
containers, packing, etc. will not be paid unless specified in bid. Contractor/vendor agrees to
cooperate with the City in all matters of local taxation.
12. Payment. (a) Bidder shall state payment terms offered. (b) Payment will be made on the pay
period after receipt and acceptance of goods and/or services and upon using department
confirmation of such acceptance.
13. Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be
received hereunder, is binding upon the City unless the City gave written consent before such
assignment.
14. Sub contractors. For all public projects, the Bidder must list any subcontractors that will be used,
the work to be performed by them, and total number of hours or percentage of time they will
spend on the project.
15. Prevailing wage. For all public works, the Bidder is required to bid prevailing wage. For the
purposes of this paragraph, public works includes maintenance. The City of Santa Clarita Labor
Compliance Program is included herein as an informative reference for the successful bidder. It
does not require any completion prior to contract award but should be reviewed for all necessary
provisions and requirements.
16. Protection of Resident Workers. The City of Santa Clarita actively supports the Immigration and
Nationality Act (INA) which Includes provisions addressing employment eligibility, employment
verification, and nondiscrimination. Under the INA, employers may hire only persons who may
legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to
work in the U.S. The employer must verify the identity and employment eligibility of anyone to be
hired, which includes completing the Employment Eligibility Verification Form (1-9). The
Contractor shall establish appropriate procedures and controls so no services or products under
the Contract Documents will be performed or manufactured by any worker who is not legally
eligible to perform such services or employment.
17. Indemnification. The bidder is required to indemnify and hold the City harmless from and against
any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of any agreement entered into between the parties. Should the City be
named in any suit, or should any claim be brought against it by suit or otherwise, whether the
same be groundless or not, arising out of this Agreement, or its performance, the bidder must
defend the City (at the City's request and with counsel satisfactory to the City) and indemnify the
City for any judgment rendered against it or any sums paid out in settlement or otherwise.
18. Bonds. When deemed necessary by the City, bid bonds shall be furnished by all bidders in the
amount of at least 10% of the total value of the bid OR 10 % of the value of the 1" year of service
for service bids, to guarantee that bidders will enter into contract to furnish goods or services
at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to
operate in the stale of California. Likewise, a Performance Bond and/or Material and Labor
bonds shall be required of the successful bidder when stated in the specification (cash deposit,
certified or cashier's check or money order may be substituted in lieu of either bond).
Original Bond or Cashier's Check MUST be received AT CITY HALL, 23920 Valencia Blvd.,
Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words "BID BOND
FOR" and the bid #, "NO LATER THAN the bid due date and time, for the vendor to be
considered responsive.
Bid # LIVID -1 5-16-24
19. Insurance. For contracts involving services the City requires insurance. Proof of insurance shall
be provided by using an ACORD certificate of insurance and shall be provided prior to contract
signing. Insurance shall be "Primary and Non -Contributory" and must name the "City of Santa
Clarita" as an additional insured. The certificate shall list coverage for General Liability (limit of
$1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000 aggregate), Auto Liability (limit
of $1,000,000), and Worker's Compensation (statutory requirement). For professional services,
Professional Liability with a limit of $1,000,000 may also be required. Insurance shall not be
cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Specific insurance requirements will be set forth in any contract awarded to a bidder.
20. On -Site Inspection. When deemed necessary by the City, an on-site inspection date and time will
be so designated. Bidder is responsible for inspecting and understanding the total scope of the
projects (i.e., specifications, quality, and quantity of work to be performed.)
21. Specifications. Materials differing from staled specifications may be considered, provided such
differences are clearly noted and described, and provided further that such articles are
considered by a City official to be in all essential respects in compliance with the specifications.
22. Brand Names. The use of the name of a manufacturer, or any specific brand or make, in
describing any item contained in the proposal does not restrict bidders to the manufacturer or
specific article, this means is being used simply to indicate a quality and utility of the article
desired; but the goods on which bids are submitted must in all cases be equal In quality and utility
to those referred to. This exception applies solely to the material items in question and does not
supercede any other specifications or requirements cited. Documentation of equivalency must be
submitted with the bid. At a minimum the documentation must demonstrate equivalency in form,
fit, function, quality, performance and all other stated requirements. The City is final determiner of
equivalency. Exception is made on those items wherein identical supply has been determined a
necessity and the notation NO SUBSTITUTE has been used in the specification section.
23. Price Reductions. If at any time during the life of this contract, the successful bidder reduces his
price or prices to others purchasing approximately the same quantities as contemplated by this
contract, the Contract prices must be reduced accordingly, and the contractor/vendor will
immediately notify the Purchasing Agent, City of Santa Clarita.
24. Contract Pricinc. Except as otherwise provided, prices must remain consistent through the term
of this contract. The City does not pay "surcharges" of any type unless identified in the response
to this bid. All costs will be included in the pricing provided to the City.
25. Non -Appropriation of Funds. The City's obligation is payable only and solely from funds
appropriated for the purpose of this agreement. All funds for payment after June 30 of the current
fiscal year are subject to City's legislative appropriation for this purpose. In the event the
governing body appropriating funds does not allocate sufficient funds for the next succeeding
fiscal years payments. Then the affected deliveries/services may be (1) terminated without
penalty in their entirety, or (2) reduced in accordance with available funding as deemed
necessary by the City. The City shall notify the Contractor in writing of any such non -allocation of
funds at the earliest possible date.
26. Default. In case of default by the vendor of any of the conditions of this bid or contract resulting
from this bid, the vendor agrees that the City may procure the articles or services from other
sources and may deduct from the unpaid balance due the vendor, or collect against the bond or
surety, or may invoice the vendor for excess costs so paid, and prices paid by the City shall be
considered the prevailing market price at the time such purchase is made.
27. Termination. The City may terminate any service or contract with or without cause either verbally
or in writing at any time without penalty.
Bid # LMD-15-16-24
28. Safety. Contractor agrees to comply with the provisions of the Occupational Safety and Health
Act of 1970 (or latest revision), the State of California Safety Orders, and regulations issued
thereunder, and certifies that all items furnished under this bid will conform and comply with the
indemnity and hold harmless clause for all damages assessed against buyer as a result of
suppliers failure to comply with the Act and the standards issued thereunder and for the failure of
the items furnished under this order to so comply.
29. Gratuities. The City may, by written notice to the Contractor, terminate the right of the Contractor
to proceed under this agreement, if it is found that gratuities in the form of entertainment, gifts, or
otherwise were offered or given by the Contractor, or any agent or representative of the
Contractor, to any officer or employee of the City with a view toward securing an agreement or
securing favorable treatment with respect to the award or amending, or the making of any
determinations with respect to the performance of such agreement; provided, that the existence
of the facts upon which the City makes findings shall be in issue and may be reviewed in any
competent court. In the event of such termination, the City shall be entitled to pursue the same
remedies against the Contractor as the City could pursue in the event of default by the
Contractor.
30. Invoices. Invoices will be forwarded to
City of Santa Clarita
Special Districts
23920 Valencia Blvd. Ste. 295
Santa Clarila, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the
terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever
is later.
31. Bid Questions. Questions must be submitted electronically to:
http://www. planetbids.com/portal/portal.cfm?Comr)any]D=1 6840#
The last day for questions will be 5:00 PM, April 11,2016.
32. SB 854 —
No contractor or subcontractor may be listed on a bid proposal for a public works project
(submitted on or after March 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement
forbid purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works
project (awarded on or after April 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
33. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be
renewed annually, up to two times, in accordance with the terms of the contract. If not otherwise
stated, the contract may be renewed if the new pricing of the contract does not change more than
the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -
Riverside -Orange county area and prevailing wage rates, if applicable. Price adjustments may be
increases or decreases as appropriate and must be requested at least 90 days prior to the
expiration/renewal of the contract. The index level for the month preceding the month of
solicitation advertisement will become the beginning index. The price adjustment limit will be the
percentage change based on the difference between the beginning level or the adjustment level
last used and the index level for the period 90 days prior to the expiration of the contract. If not
renewed prior to the anniversary date, the contract may continue on a month to month basis until
renewed or awarded to a new contractor.
Bid # LMD-15-16-24 R
C. ADMINISTRATIVE SPECIFICATIONS
Introduction
The City of Santa Clarita, Landscape Maintenance Districts (LMD) is soliciting sealed bids from
qualified landscape companies for landscape maintenance of two of the City's LMD Zones.
These zones will be arranged into groups or be awarded as separate contracts. The breakdown
is as follows; LMD Zone T46 Valencia Northbridge (3.4 Acre Real Life Church Park), LMD
Zone T47 Valencia Northpark, Zone 7 Creekside (Zone 7' Heritage Park Slope — Potential
Site) and Zone 19 Bridgeport. This contract shall run for two (2) years with the option for three
(3) additional one (1) year renewals. Special Districts reserves the right to award this contract
either as one (1) combined contract or four (5) separate contracts.
There will be a pre-bid meeting on Tuesday, April 26, 2016 at 8:30 AM at City Hall, 23920
Valencia Blvd. in the Council Chambers to review the bid. While the meeting is not mandatory, it
is strongly encouraged for all interested contractors to attend. This is the one and only
meeting that will be scheduled for this bid.
For Zone T46
The City requires the landscape contractor to include all labor and equipment for an all-inclusive
contract for landscape maintenance for approximately 152.5 landscaped acres:
Standard
Minimum one Irrigation specialist (CLIA trained) 40 hours/week
One (1) full time working crew foreman (completely dedicated to this contract) 40 hours/week
Total weekly labor minimum hours 240 hours/week
Add Alternate Crew Size
Minimum one irrigation specialist (CLIA trained) 40 hours/week
One (1) full time working crew foreman (completely dedicated to this contract) 40 hours/week
Total weekly labor minimum hours 280 hours/week
Zone T46 Valencia Northbridge landscape maintenance bid shall be all inclusive for labor hours
and equipment, meaning: Contractor shall at his cost provide all the labor and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. Including
and not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and
groundcover planting, spreading mulch (approx. 5,000 cubic yards), all fuel modification and
weed abatement, fertilizer application, chemical applications for weed abatement, litter pickup,
Boggle litter removal, trash bags removal and replacement, turf aerification, turf
renovation/verticutting, turf over -seeding, micro-nutrients/soil amendments, minor concrete
grinding (approx. 80 linear feet), vinyl, wood and concrete fence repair and installation (approx..
100 linear feet). All supplies and parts will be paid by the LMD at the Contractor's price plus a
maximum markup of 15%.
For Zone T47
The City requires the landscape contractor to include all labor and equipment for an all-inclusive
contract for landscape maintenance for approximately 87 landscaped acres:
Standard Performance Base
The Zone T47 Valencia Northpark landscape maintenance bid shall be all inclusive for labor
hours and equipment, meaning: Contractor shall at his cost provide all the labor and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. Including
and not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and
Bid # LMD-15.16-24 7
groundcover planting, spreading mulch (approx. 3,000 cubic yards), all fuel modification and
weed abatement, fertilizer application, chemical applications for weed abatement, litter pickup,
doggie litter removal, trash bags removal and replacement, turf aerification, turf
renovation/verticutting, turf over -seeding, micro-nutrients/soil amendments, All supplies and parts
will be paid by the LMD at the Contractors price plus a maximum markup of 15%.
For Zone 7
The City requires the landscape contractor to include all labor and equipment for an all-inclusive
contract for landscape maintenance for approximately 25 landscaped acres:
Standard Performance Base
The Zone 7 Valencia Creekside landscape maintenance bid shall be all inclusive for labor hours
and equipment, meaning: Contractor shall at his cost provide all the labor and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. Including
and not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and
groundcover planting, spreading mulch (approx. 5,000 cubic yards), all fuel modification and
weed abatement, fertilizer application, chemical applications for weed abatement, litter pickup,
doggie litter removal, trash bags removal and replacement, turf aerification, turf
renovation/verticutting, turf over -seeding, and micro-nutrients/soil amendments. All supplies and
parts will be paid by the LMD at the Contractor's price plus a maximum markup of 15%.
' Heritage Park Slope is a potential site that may or may not be Included as part of
this contract. It is included as part of this bid and is a separate item on the Bid
Schedule but this area is not guaranteed work. (Approximately 5 Acres)
For Zone 19
The City requires the landscape contractor to include all labor and equipment for an all-inclusive
contract for landscape maintenance for approximately 6 landscaped acres:
Standard Performance Base
The Zone 19 Valencia Northbridge landscape maintenance bid shall be all inclusive for labor
hours and equipment, meaning: Contractor shall at his cost provide all the labor and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. Including
and not limited to irrigation repairs minor and major, annual color replacement, shrub, tree, and
groundcover planting, spreading mulch (approx. 5,000 cubic yards), all fuel modification and
weed abatement, fertilizer application, chemical applications for weed abatement, litter pickup,
doggie litter removal, trash bags removal and replacement, turf aerification, turf
renovation/verticutting, turf over -seeding, micro-nutrients/soil amendments, All supplies and parts
will be paid by the LMD at the Contractor's price plus a maximum markup of 15%.
In keeping with State mandated diversion requirements, the LMD strives to exceed diversion
obligations to keep greenwaste from the landfills. The Contractor shall mulch and use on site 95%
of the greenwaste generated by referenced LMD Zone. Contractor requirements for this program
shall include a Vermeer 1500 chipper or equivalent for use on-site at a minimum of twice per
week. The contractor shall report the total tons of green waste generated and the number of tons
diverted from the landfill annually to the City's Environmental Services Office. The goal will be
95% diversion from this site.
The Contractor shall have a minimum of five years' experience in landscape maintenance
for areas fifty (50) acres or larger including but not limited to acceptable references, of
previous and/or current work for the City of Santa Clarke (See References Sheets) The
contractor shall have water management and auditing personnel, (CLIA — Certified Landscape
Irrigation Auditor). The Contractor will be required to communicate work requests back and forth
to LMD through desktop computer, hand held device, or laptop. The Contractor is encouraged to
provide copies of awards, and recognitions received for landscaped maintenance excellence.
Bid # LMD-15.16.24 8
Refer to the following specifications for requirements at each location. The General Specification
section includes general and special conditions that shall apply to all jobsite locations. Also
included in this section are the Scope of Work instructions which more clearly define the services,
scheduling, or special circumstances for each location to be serviced.
The work required in this bid requires the payment of prevailing wages. Pursuant to Section 1773
of the Labor Code, the general prevailing wage rales in the county, or counties, in which the work
is to be done have been determined by the Director of the California Department of Industrial
Relations. These wages are set forth in the General Prevailing Wage Rates for this project,
available from the California Department of Industrial Relations' Internet web site at
htto://www.dir.ca.gov/dlsr/PWD. Future effective general prevailing wage rates which have been
predetermined and are on file with the California Department of Industrial Relations are
referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of
per diem wages shall be posted at the job site.
Contractor shall further adhere to the requirements contained in the City of Santa Clarita's Labor
Compliance Program, approved by the DIR for projects, and which will become part of the
conformed documents. All pertinent California statutes and regulations, including, but not limited
to those referred to in the City's Labor Compliance Program, are incorporated herein at Appendix
A by reference as though set forth in their entirety. Additionally, the Contractor Is responsible for
obtaining a current edition of all applicable Federal and California statutes and regulations and
adhering to the latest editions of such. Contractor shall submit certified copy of all Certified
Payroll Records (CPRS) with the progress payment on at least monthly basis to the City.
Bid # LMD-15-16-24
1. GENERAL REQUIREMENTS
1.01 The City of Santa Clarita is soliciting sealed bids from qualified landscape maintenance
companies for the ALL INCLUSIVE LABOR AND EQUIPMENT under the terms of this bid, to
provide for maintenance of landscaped paseos, parkways, parks, medians and various other
locations throughout the City of Santa Clarita.
The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.
Irrigation Specialist, and Foreman required to perform the landscaping maintenance as set forth
in these specifications all inclusive labor and equipment. This includes labor for irrigation
repairs, which should include material costs only. In keeping with the highest standards of
quality and performance maintenance of plant material, hardscape (i.e.: sweeping or blowing
down concrete and/or crack weed abatement) and irrigation systems repairs. Maintenance of
plant material shall include, but not be limited to: mowing, weed abatement for fire clearance/fuel
mod (100 feet from structures), trimming, edging, hand pruning, fertilization, and aeration,
application of pre -emergent herbicides, weed control, minor tree lifting, dethatching, plant
replacements, and cleanup of drainage systems. At a minimum the contractor shall supply the
equipment listed on Exhibit A All mulch brought in by the LIVID will be disbursed by the contractor
on site to control weed growth. It is the intent of these specifications to provide plant material
maintenance methods to keep all areas weed free and in a state of good plant health.
The Landscape Maintenance District (hereinafter defined as the LIVID) covered by this Agreement
shall be maintained at a crisp, clean level of appearance at California Landscape Contractors
Association (CLCA) Industry standards and all work shall be performed in a professional,
workmanlike manner using quality equipment and materials. Said areas shall be maintained to
provide the manpower necessary at the level of services provided for in these specifications at all
times. A weekly Landscape Contractor Performance Form (Refer to Exhibit D and Section
31 Performance Reports) will be completed by the assigned LIVID Contract Monitor
documenting the performance of the contractor for each zone of said contract.
1.02 City of Santa Clarita Landscape Maintenance District (LIVID) administration staff,
consisting of the Landscape Maintenance Specialist, Project Development Coordinator, Special
Districts Administrator, Technology Services Manager or the Deputy City Manager or his qualified
representative, shall herein be described as 'Special Districts.'
1.03 Contractor shall under the terms of this agreement provide the labor, materials, and
equipment necessary for the provision of grounds, irrigation and landscape maintenance
services.
The premises shall be maintained with nothina but the highest of industry standards at no
less than the frequencies set forth herein.
1.04 Contractor is hereby hired and paid to render and provide all Inclusive labor and
equipment for landscape, grounds and irrigation maintenance services including, but not limited to
a. Turf mowing;
b. Edging;
c. 85% hand pruning and 15% mechanical;
d. Over -seeding;
e. Reseeding
f. Fertilization;
g. Aeration;
h. Verticutting;
i. Top dressing;
j. Irrigation; minor and major repairs
k. Hand watering;
Bid # LIVID -1 5-16-24 10
I. Bleeding of valves necessary during emergencies when automatic systems are not
functioning;
m. Pruning shrubs and trees;
n. Trimming and renovation of turf, shrub areas, and ground cover;
o. Disease control;
p. Tree maintenance; structural pruning per ANSI. Best Management Practices;
q. Maintenance of irrigation systems;
r. Mulching (City provided mulch); will be disbursed by the contractor at their
expense;
s. Manual weed abatement;
I. Chemical weed control;
u. Maintenance of fire protection / fuel modification of slope areas;
v. Marking underground irrigation lines and other LIVID equipment upon Dig Alert
notification;
w. Artificial turf maintenance;
x. Traffic control per (Watch manual) while working in the public right of way for
medians and parkways;
y. Litter pickup, doggie litter removal, trash bags removed and replaced from containers
(City provided doggie and trash bags);
z. Tennis court blowing and washing;
aa. Irrigation Specialist, Irrigation Assistant, Laborers and Foreman at as required.
bb. Hardscape (Le.: sweeping or blowing down concrete and/or crack weed abatement
on paseos, sidewalks, curb & gutter, and public right-of-ways);
cc. Minor grounding of concrete sidewalks, paseo trails, and other LIVID maintained
walkways. (Must comply with BMP's for dust management and control)
dd. Minor repairs and installation of concrete, vinyl and wood split rail fence maintained
by the LIVID. (Does not apply to Zone T47, Zone 7 and Zone 19)
The landscape areas include: irrigated and landscaped areas; fire protection slopes and natural
areas; paseos, shrubs; trees; ground cover and turf which may be irrigated by electrically
controlled automatic or manual systems.
1.05 Contractor shall not work or perform any operations, particularly during periods of
inclement weather, which may cause unsafe working conditions or destroy/damage ground cover,
turf areas or planting areas.
1.06 Contractor recognizes that during the course of this Agreement other activities and
operations may be conducted by other contracted parties. These activities may include, but not
be limited to:
a. Landscape refurbishment; shrub, turf, and ground cover installation;
b. Irrigation system refurbishment or repair;
C. Construction and/or storm related operations;
d. Emergency response operations;
e. Electrical repairs;
f. Tree Trimming (above 12ft) / Tree planting / Tree counting;
g. Concrete removal and replacement, block wall and brick repairs;
h. Fence installation and repairs, wood, vinyl, wrought iron, and crate rail;
I. Artificial turf installation;
j. Integrated pest management / Chemical applications to trees;
k. Streetscape furniture cleaning and pressure washing of walkways and
appurtenances.
Bid # LMD-15.16-24 11
Contractor may be required to modify or curtail specific tasks and operations within their
maintenance contract.
1.07 When notified of landscape or irrigation emergency during the hours and days of
maintenance service as identified in Section 9, the contractor shall respond by phone or radio to
the Landscape Maintenance District Monitor and/or Special Districts Office within fifteen (15)
minutes of notification. When notified of an emergency outside of the normal hours and days of
maintenance service, the contractor has thirty minutes to respond by phone to the Landscape
Maintenance District Monitor, and or Special Districts. If personnel and equipment are necessary
for the emergency, the contractor must have these resources available within 2 hours. Upon
arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate all
unsafe conditions which would adversely affect the health, safety, or welfare of the public. See
section 11.02 for consequences for failure to comply.
1.08 Contractor shall clearly identify and equip each vehicle used within the City of
Santa Clarita with decals on the exterior right and left front door panels identifying the
Contractor's name, and phone number. Contractor shall require each employee to adhere
to basic public works standards of working attire. These are basically: uniforms
(matching pants and shirts), proper shoes, safety vests and other gear required by State
Safety Regulations (OSHA), and Proper wearing of the clothing. Shirts shall be buttoned
and worn at all times.
1.09 Contractor and employees shall at all limes dress in a company uniform that identifies
their employer and exhibit good customer service to City staff, City contracted staff, residents,
and others throughout term of this contract. All communication will be professional in manner
between all parties. The Landscape Maintenance Districts may employ consulting Landscape
Maintenance Monitor. These consultant monitors will be treated the same as other Special
District staff. Inappropriate communication and service may be cause for contract
termination.
1.10 The contractor is required to have a minimum of five (5) years experience in the
landscape maintenance field. The contractor is required to have experience in the maintenance of
landscaped areas of fifty (50) acres or larger and median and parkways maintenance in size of
two (2) linear mile or larger. Vendor is to provide five (5) references with a similar scope & type of
work within the bid response.
1.11 Contractor's employees or representative shall be thoroughly trained and experienced in
the computer based central operating systems of Weather -Trak irrigation control systems and
equipment. The contractor shall make available employees or representatives for system training
at no cost to the City. (See Section 22)
1.12 Contractor shall provide cellular and/or radio communication to each crew foreman
and have the ability to communicate to City Monitors and Special Districts representatives via
cell phone.
1.13 The contractor, and or subcontractors, must possess the following licenses at time of bid
submission; C-27. The contractor or subcontractor must identify a staff member certified or
licensed as a qualified applicator through the California Department of Pesticide Regulation. The
contractor shall (when required) have an Arborist Identified by the International Society of
Arboriculture (ISA) / or have a contract with a Certified Arborist on a need basis. The contractor
must identify a staff member who is a certified landscape irrigation auditor (CLIA). The bidder
will submit copies of the licenses, and certificates or subcontractor Information sheets, Indicating
licenses held with bid submission.
Bid # LMD-15-16-24 12
1.14 The contractor will be required to obtain and pay for any permits that may be required for
the performance of any tasks under this contract with the exception of oak tree permits.
1.15 Contractor and employees are required to complete and pass, by start date of
contract, a SCRRA Third Party Construction and Utility Workers Safety Training Program if
the LMD Zone up for bid Includes a SCRRA right of way.
2. LANDSCAPED AREAS TO BE MAINTAINED
2.01 The LMD areas to be maintained under the provisions of this Agreement are specifically
identified in Exhibits B and C. (Inventory Lists and Area Maps).
2.02 Contractor must acknowledge personal inspection of the Zone's irrigation system, turf,
and planter areas and evaluate the extent to which the physical condition thereof will affect the
services to be provided. Contractor accepts the premises in their present physical condition, and
agrees to make no demands upon LMD for any improvements or alterations to irrigation, turf, and
landscaped areas thereof.
2.03 Estimated square footages are provided by LMD for all areas to be maintained on the
attached Exhibit B (Inventory Lists). However, it is the responsibility of Contractor to verify by
inspection and observe the various area characteristics.
3. CERTIFICATIONS/REPORTS/RECORDS
3.01 Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing
Wage Certification Report which shall be made available to LMD concurrent with the monthly
invoicing. Contractor shall provide the required information in a form acceptable to Special
Districts. The City is requesting that one monthly bill be submitted by the contractor to Special
Districts for the maintenance. The monthly payment will not be made until such report is received
and approved by Special Districts. Vendor to provide sample of monthly bill with bid response.
3.02 Daily Staff Attendance Report: Contractor shall complete a Daily Staff Attendance
Report which shall be made available to Special Districts upon request. This report shall include
the date, names and titles of all on-site staff working on in the Zone each day. The monthly
payment will not be made until such report is received by Special Districts upon request.
3.03 Maintenance Function Report: Contractor shall maintain and keep current a report that
records when all Periodic, Seasonal, and Additional Work maintenance functions performed by
Contractor's personnel were completed. Said report shall be in a form and content acceptable to
Special Districts and will be made available to Special Districts upon request. The monthly
payment may not be made if such report is requested and not made available or is in a form that
is unacceptable to Special Districts.
3.04 Certification of Specially Type Maintenance: When applicable, Contractor shall include
with the monthly invoice those specialty type maintenance items completed. The following
information shall include but not be limited to:
a. Quantity and complete description of all commercial and organic fertilizer(s) used.
b. Quantity and label description of all grass seed used.
c. Quantity and complete description of all soil amendments used.
d. A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a
licensed California Pest Control Operator for all chemical, disease and pest control
work performed. The report shall be accompanied by a listing of each material used,
Bid # LMD-1516-24 13
quantity used, and the location of use, the date used, the applicators name and the
license number.
3.05 Company Financial Records: The contractor may be required to supply the City with their
financial records through a reputable Independent auditor, such as Dunn & Bradstreet.
3.06 Violation Records: The awarded contractor shall not have two (2) or more Cal-Osha
sustained complaints or four (4) or more California State Contractor Board sustained complaints
within the past four (4) years. A bid response from the awarded vendor that does not meet these
requirements may be considered a non-responsive bid, and the City of Santa Clarita will proceed
to the next lowest bidder. Information must be supplied upon request.
4. ADDITIONAL WORK
4.01 Special Districts may arrange for additional Contractor personnel to cover additional work
needed due to extraordinary incidents such as vandalism, Acts of Nature or third party negligence
for which Contractor will be compensated. Regularly occurring "bad weather" is not considered
an Act of Nature for the purposes of this contract.
4.02 Prior to performing any extra work, Contractor shall Prepare and submit a written
description of the work with an estimate including the hours and skill level of labor (when labor is
applicable) and a list of materials. No work shall commence without the written authorization from
Special Districts. Costs for additional work shall not exceed the labor rale identified on the
Additional Pricing Sheet #1. For material it shall be Contractor's cost plus no more than 15%.
The contractor will maintain and submit copies of invoices to demonstrate the contractors cost.
4.03 When a condition exists wherein there is imminent danger of injury to the public or
damage to property, Special Districts may verbally authorize the work to be performed upon
receiving a verbal estimate from Contractor. However, within 24 hours after receiving such verbal
authorization, Contractor shall submit a proposal to be approved by Special Districts. In such
case the proposal shall be approved and signed by an authorized representative of LMD.
Approved proposal shall be submitted with the corresponding invoice.
4.04 All extra work shall commence on the specified date established, and Contractor shall
proceed diligently to complete said work within the time allotted. All invoices submitted by
Contractor for extra work shall include a detailed itemization of labor and/or materials.
4.05 All invoices submitted by the contractor for extra work shall include a detailed itemization
and actual time of labor (when labor is applicable) and/or materials and specific zone(s), and
location identified. Actual time of labor (when labor is applicable) must be charged. No
minimum -hour time forjobs/repairs may be set except for after -hour emergencies. All invoices for
extra work and items must be submitted biweekly to Special Districts.
5.01 All such repairs or replacements shall be completed within the following time limits or be
subject to payment adjustments (See Section 10)
a. Irrigation damage shall be repaired or replaced within one (1) watering cycle.
b. All damages to shrubs, trees, turf, or ground cover shall be repaired or replaced
within five (5) working days or sooner as directed by Special Districts.
c. All concrete walkway, block walls, light poles, or any appurtenances, shall be
repaired within five (5) working days or sooner as directed by Special Districts.
Bid # LMD-15-16-24 14
5.02 All repairs or replacements including but not limited to the following, shall be completed in
accordance with the following maintenance practices or be to payment adjustments. See
Section 10.
a. Trees Minor damage such as bark lost from impact of mowing equipment shall
be remedied by a qualified tree surgeon or arborist. If damage results in loss of a
tree, the damaged tree shall be removed and replaced at Contractor's expense to
comply with the specific instructions of Special Districts.
b. Shrubs Minor damage may be corrected by appropriate pruning as required in
Section 18, "Shrub and Ground Cover Care," of the Specifications. Major damage
shall be corrected by removal of the damaged shrub and replacement to comply with
the provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications.
c. Chemicals Any damage resulting from chemical operations, either spray -drift or
lateral -leaching shall be corrected in accordance with the aforementioned
maintenance practices. Any soil damaged from chemical application shall be
reconditioned or replaced.
6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.01 Should any misunderstanding arise, Special Districts will interpret this Agreement. If the
Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with the
work in accordance with Special District's interpretation. Within 30 days after receipt of the
interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel
as provided hereinafter. The written request shall outline in detail the area of dispute.
6.02 The Disputes Review Panel will be appointed by Special Districts and will be composed
of not less than three (3) Qualified personnel or representatives having experience in the
administration of grounds maintenance contracts. The panel will convene within one (1) week of
appointment in order to hear all matters related to the dispute. The hearing will be informal and
formal rules of evidence will not apply. The Panel will submit its recommendation to Special
Districts for consideration, within one (1) week following the conclusion of the hearing. Special
Districts shall render an interpretation based upon review of the Panel's recommendation. Special
Districts' decision shall be final.
OFFICE OF INQUIRIES AND COMPLAINTS
7.01 Contractor shall at all times, have some responsible person(s) employed by the
Contractor to take the necessary action regarding all inquiries and complaints that may be
received from the Homeowners Associations, property owners, and tenants within said LIVID or
from Special Districts personnel, representatives or patrons using the facility. This person(s) shall
be reachable 24 hours per day. An answering service shall be considered an acceptable
substitute to full time coverage, provided Contractor is advised of any complaint within one (1)
hour of receipt of such complaint by the answering service. Neither answering machines nor
voicemail are acceptable. The telephone of said Contractor shall be on the exchange or
exchanges of said District(s) or a toll-free number, and in no case shall the people of said
District(s) be required to pay a loll charge to telephone said Contractor. During normal working
hours, Contractor's Foreman or an employee of Contractor, at the supervisory level, who is
responsible for providing maintenance services, shall be available for notification by telephone or
radio communication.
7.02 Whenever immediate action is required to prevent impending injury, death, or property
damage to the LIVID being maintained, Special Districts may authorize such action to be taken by
a third -party work force and shall charge the cost thereof as determined by the Administrator,
Bid # LMD-15-16.24 15
against the Contractor, or may deduct such cost from an amount due to Contractor from Special
Districts.
7.03 Contractor shall maintain a written log of all complaints, the date and time thereof, and
the action taken pursuant thereto or the reason for non -action. The log of complaints shall be
available for inspection by Special Districts at all reasonable limes.
7.04 All complaints shall be addressed as soon as possible after notification; but in all cases
within 24 hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24
hours, Special Districts shall be notified immediately of the reason for not resolving the complaint
followed by a written report to Special Districts within five (5) days. If the complaints are not
resolved within the time specified or to the satisfaction of Special Districts, Special Districts,
Special Districts may correct the specific complaint and the total cost incurred will be deducted
from the payments owing to the Contractor from Special Districts.
8. SAFETY
8.01 Contractor agrees to perform all work outlined in this Agreement in such a manner as to
meet all California Landscape Industry Standards for safe practices during the maintenance
operation for medians and parkways and to safely maintain stored equipment, machines, and
materials or other hazards consequential or related to the work; and agrees additionally to accept
the sole responsibility for complying with all local, City, Stale or other legal requirements including
but not limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A.
Safety Orders at all times so as to protect all persons, including Contractor's employees, agents
of the City, vendors, members of the public or others from foreseeable injury, or damage to their
property. Contractor shall inspect all potential hazards at the LMD areas covered by this
Agreement and keep a log Indicating date inspected and action taken.
8.02 It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders
any portion of the LMD premises unsafe, as well as any unsafe practices occurring thereon.
Special Districts shall be notified immediately of any unsafe condition that requires major
correction. Contractor shall be responsible for making minor corrections including, but not limited
to:
a. filling holes in turf areas and paving;
b. using barricades, signs, caution tape or traffic cones to alert patrons of the existence
of hazards;
c. replace valve box covers so as to protect members of the public or others from injury.
During hours of operations, Contractor shall obtain emergency medical care for any
member of the public who is in need thereof, because of illness or injury occurring on
the premises. Contractor shall cooperate fully with the City in the investigation of any
accidental injury or death occurring on the premises, including a complete written
report thereof to Special Districts within five (5) days following the occurrence.
8.03 Under the circumstance that landscape maintenance work be performed in a Caltrans
right of way; including but not limited to freeway onramps and offramps; the contractor shall
adhere to the safety requirements in the Caltrans Maintenance Manual/Protection of Workers at,
http://www.dot.ca.gov/hp/maint/manual/Chao 8 T9-T17.pdf
9. HOURS AND DAYS OF MAINTENANCE SERVICES
9.01 The hours of maintenance service shall be 7:00 a.m. to 3:30 p.m. on those days
maintenance is to be provided pursuant to the work schedule approved in advance by Special
Districts. No work will be performed on City Legal Holidays unless authorized by Special Districts
Administration in advance. Blowers, lawnmowers, chainsaws or other mechanical equipment with
Bid # LMD-15-16-24 16
a decibel level above 65 decibels cannot be used before 7:00 a.m., Monday through Friday within
the City of Santa Clarita.
9.02 Contractor shall provide the sufficient on-site staffing to perform the required
maintenance to meet require landscape maintenance specifications and California Industry
Standards under the agreement between Mondays through Fridays.
9.03 Per State of California Labor Code, Contractor is directed to the following prescribed
requirement with respect to the hours of employment. A legal day's work shall constitute eight (8)
hours of labor under this Agreement, and said Contractor shall not require or permit any laborer,
worker or mechanic, or any subcontractor employed by him to perform any of the work described
herein to labor more than 8 hours during any one day or more than 40 hours during any one
calendar week, except as authorized by Labor Code Section 1815, under penalty of paying to the
City the sum of $25 for each laborer, worker, or mechanic employed in the execution of said
Agreement by him, or any subcontractor under him, upon any of the work included in said
Agreement for each calendar day during which such laborer, worker or mechanic is required or
permitted to labor more than 8 hours in any one calendar day or 40 hours in any one calendar
week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of the
Stale of California.
10. MAINTENANCE SCHEDULES
10.01 Contractor shall, within three (3) days after the after submitting from the City a "Notice to
Proceed" submit an activity and premises work schedule to Special Districts for review and
approval. Said work schedule shall be set and submitted on a weekly rotational basis, identifying
and delineating the time frames for the required functions by the day of the week, morning, and
afternoon. Rotational requirements for each Zone are to be approved by Special Districts upon
review of the work schedule. A sample schedule is attached as Exhibit E.
10.02 The contractor shall establish a work schedule with a minimum of 152 hours plus once a
week mowing (bi-weekly December — February), which corresponds to the City -defined minimum
manpower and equipment resources requirements. The contractor has also been provided the
opportunity and procedure for adjusting requirements. The Contractor has also been provided the
opportunity to procedure for adjusting schedules to meet special circumstances and inclement
weather.
10.03 Contractor shall submit revised schedules when actual Performance differs substantially
from planned Performance. Said revisions shall be submitted to Special Districts for review, and
if appropriate, approval, within three (3) working days prior to scheduled time for the work. A
written copy of the current and City approved schedule must be kept in the site foreman's vehicle
at all times and be available upon request of the City or the City's landscape monitor.
10.04 Contractor shall notify Special Districts, in writing, at least two (2) weeks prior to the date
and time of all maintenance operations.
a. Fertilization;
b. Turf Aerification;
C. Turf RenovationNerticutting;
d. Turf Reseeding;
e. Micro-Nutrients/Soil Amendments;
f. Spraying of Trees, Shrubs or Turf;
g. Aesthetic Tree and Shrubbery Pruning;
h. Preventative disease control;
I. Seasonal color. Transplanting small and medium sized plants;
Bid # LMD-15-16-24 17
j. Lane closures for median or parkway maintenance prior notification is required;
k. Fire Drotection of the natural slopes area maintenance. Contractor at his cost
or structures requirements Pursuant to County fire code.
These slope areas are hillside areas and are designed to meet the Los Angeles County
Ordinances for fire retardation. These areas generally occur in sloping terrain with gradients
ranging 10 percent to 100 percent. Slopes are either manufactured or natural. The natural slopes
have been brushed to remove certain plant materials. Manufactured slopes have been
hydromulched or planted in accordance with applicable County Ordinances. Use of these areas
by the residents should be minimal.
Contractor shall perform, under the terms of this agreement, the following services for the
maintenance of the natural slopes, which requires that the weeds and native brush be:
(1) Clipped to a height of 2 to 4 inches for a distance of at least 100 feet
from a dwelling or structure and all debris removed from the site.
(2) Dead wood from woody plants shall be trimmed when the area is
brushed. Apply water within the cleared zone only as needed during fire
season to maintain sufficient moisture content for sustenance of the
plants and to inhibit combustion. Remove all debris from this operation
off the LIVID property. Weeding shall commence immediately following
the rainy season once the growth of weeds has reached a maximum of
12 inches in height or
(3) When the County Fire Marshall has determined that a fire hazard
condition exists. The required weeding shall be completed as soon as
possible following its commencement and shall be completed throughout
an LIVID within a maximum period of 30 days.
(4) Contractor shall be responsible for maintaining the brushed slope areas
throughout the year in accordance with the above -identified height of
weeds, dead wood removal and distance from dwellings or structures
requirements. This may require that certain areas will need additional
brushing as directed by the County Fire Marshall. If the Fire Marshall
determines additional brushing is necessary the contractor will be paid
additional compensation at the rate specified in the form of bid.
Contractor at his expense shall remove weeds to a distance of 30 feet
measured from any sidewalk adjacent to a fire protection area twice a
year.
Where reference is made to weeding, brushing, or clearing within 100 feet of a
structure, it is intended that the space between the structure and the private
property line is the responsibility of the owner of the property except where
Special Districts has accepted an easement to maintain a portion of the private
lot. As an example, assume a private residential lot has a depth of 100 feet, the
rear or side of which abuts a fire protection slope. Assume that the structure is
set back 20 feet from the property line abutting this slope. The Contractor's
responsibility is within the portion or balance of the 100 feet outside of the private
property boundary, or, in this case, 80 feet. However, Special Districts is
responsible for those areas where an easement has been accepted by Special
Districts over a portion of a private lot. Consult with Special Districts for any
questions regarding these areas.
The maintenance of the manufactured slopes requires that the planted slopes be
weeded on a regular basis throughout the year. Planted slopes which were not
hydroseeded shall be kept weed free at all limes and the use of chemicals is
permitted. Planted slopes that were hydroseeded require weed removal by hand
Bid # LMD-15.16-24 18
as the use of chemicals is not permitted. The removal of weeds by hand shall be
performed each month from March through November during the term of the
maintenance contract. Contractor shall program the irrigation system to deliver
sufficient moisture within the root zone of trees and shrubs to sustain growth.
Contractor shall be responsible for any damage to slope areas caused by
excessive watering practices or to plant material caused by lack of water. Plants
and trees shall be fertilized in accordance with the requirements of Sections 18
and 19 of these Specifications
I. Other Items as Determined by Special Districts.
Failure to complete the work as scheduled or as specified herein will result in the following
actions:
The sum of two hundred fifty dollars ($250) per day will be deducted and forefeiled from
payment to the Contractor for each instance where an item of work is not completed In
accordance with the schedule or specifications.
Deficiencies: An additional amount equal to the cost incurred by completion of the work
by an alternate source, whether it be City forces or separate private contractor, even if it
exceeds the contract unit price, will be deducted from the Contractor's invoice.
These actions shall not be construed as penalty but as adjustment of payment to the
Contractor for only the actual work performed or as the cost to the City for inspection and
other related costs from the failure by the Contractor to complete the work according to
the schedule or specifications.
10.06 Contractor shall provide a weekly schedule addressing CRM's or punchlist items that need
to be completed for City reference and tracking.
11. CONTRACTOR'S STAFF
11.01 Contractor shall provide the specified number of Personnel to satisfy daily and/or weekly
requirements for high quality landscape maintenance. Contractor's staff MUST be employees of
the contractor except subcontractors identified in the response to this bid. Contractor must
perform all work in accordance with the specifications set forth herein. Contractor's employees,
whether assigned to any one Zone or as part of a crew serving any number of Zones shall include
at least one individual crew foreman who speaks and comprehends the English language.
ZONE T46, (RLC 3.4 ACRE PARK),
Standard
Minimum one irrigation specialist (CLIA trained) 40 hours/week
One (1) full time working crew foreman (completely dedicated to this contract) 40 hours/week
weekly labor minimum hours 240 hours/week
Alternate Crew Size
Minimum one irrigation specialist (CLIA trained) 40 hours/week
One (1) full time working crew foreman (completely dedicated to this contract) 40 hours/week
Minimum crew of five (5) 200 hours/week
Total weekly labor minimum hours 280 hours/week
ZONE T47 and ZONE 7 (Zone 7' Heritage Park Slope— Potential Site)
Standard Performance Based
A separate mow crew (not to include regular crew members) is required.
Should the Contractor fail to maintain the specified number of personnel needed to meet the high
Bid # LMD-15-16-24 19
standards of the City of Santa Clarita (Refer to Section 1 General Requirements), monthly
payment to Contractor will be adjusted based upon one of the following or a combination of the
daily hourly rate of the personnel not present, any work not completed resulting in a deficiency,
and administrative time. Special Districts may at any time issue a designated cure date not to
exceed 30 days to resolve any deficiency and personnel issues that require immediate attention.
11.02 Special Districts may at anytime give Contractor written notice to the effect that the
conduct or action of a designated employee of Contractor is, in the reasonable belief of Special
Districts Staff, detrimental to the interest of the public using the premises, Contractor shall meet
with representatives of Special Districts to consider the appropriate course of action with respect
to such matter and Contractor shall take reasonable measures under the circumstances to assure
Special Districts that the conduct and activities of Contractor's employees will not be detrimental
to the interest of the public patronizing the LMD covered under this Agreement.
12. SIGNS/IMPROVEMENTS
12.01 Contractor shall not post signs or advertising matter upon the premises or improvements
thereon, unless prior approval therefore is obtained from LMD Special Districts.
13. UTILITIES
13.01 Special Districts shall pay for all utilities associated with the maintenance of the LMDs.
However, water usage shall not exceed the amount required to comply with irrigation schedules
established by the Contractor and approved by Special Districts. Contractor will be required to
manage the scheduling of the controllers. Contractor shall pay for all excessive utility usage due
to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in the
frequency of irrigation. These activities may include, but are not limited to watering during a rain
storm and/or watering the day after rain and/or watering during a special event. The excess cost
will be determined by comparing current usage with historical usage for the same time period.
The excess to be deducted from payments to Contractor from Special Districts will be presented
to Contractor by Special Districts prior to actual deduction to allow for explanations.
14. NON-INTERFERENCE
14.01 Contractor shall not interfere with the public use of the LMD areas covered under this
Agreement, and shall conduct its operations as to offer the least possible obstruction and
inconvenience to the public or disruption to the peace and quiet of the area within which the
services are performed.
15. USE OF CHEMICALS
15.01 At the contractor's expense, one maintenance worker called for in these specifications
shall apply chemicals such as herbicides and pre -emergents. The City of Santa Clarita will pay
the contractor's price for the chemicals plus no more than a 15% mark up. All work involving the
use of chemicals shall be in compliance with all Federal, State, and local laws and will be
accomplished by a Certified Applicator under the direction of a Licensed Pest Advisor. Contractor,
in complying with the California Food and Agricultural Code, shall provide a copy of a valid Pest
Control Operator's License and valid Pest Control Advisor's License, or a copy of said licenses
from a sub -contractor to Special Districts prior to using chemicals within the area.
15.02 A listing of proposed chemicals to be used including; commercial name, application rates,
and type of usage shall be submitted to Special Districts for approval. The listing will be
accompanied by copies of Material Safety Data Sheets (MSDS) for all chemicals that may be
used in binder or booklet form. No work shall begin until written approval of use is obtained from
Bid # LMD-15.16-24 20
Special Districts. The contractor shall consider the effects chemical application has on the
environment. The contractor shall use the least toxic chemicals in the lowest quantity that will be
effective in achieving the needed result.
15.03 Chemicals shall only be applied by those persons possessing the training in chemical
application or a valid California Applicator's Certificate. Application shall be in strict accordance
with all governing regulations.
15.04 Records of all operations stating dates, limes, methods of application, chemical
formulations, applicators names and weather conditions shall be made and retained in an active
file for a minimum of three (3) years. Contractor shall provide a chemical use report and a copy
of the PCA recommendation to Special Districts for each application (site specific) made during
each month. This shall be in addition to the copy of the usage summary that is provided to the
Agricultural Commissioner.
15.05 All chemicals requiring a special permit for use must be registered with the County
Agricultural Commissioner's Office and a permit obtained with a copy to Special Districts.
15.06 All regulations and safety precautions listed in the "Pesticide Information and Safety
Manual' published by the University of California shall be adhered to.
15.07 Chemicals shall be applied when air currents are still; preventing drifting onto adjacent
property and preventing any toxic exposure to persons whether or not they are in or near the area
of application.
16. STORAGE FACILITIES
16.01 Special Districts shall not provide any storage facilities for the Contractor. Any
Contractors storage facilities must be located outside of the boundaries of the Zone for which
landscape maintenance services are performed, unless Special Districts determines it would be
in the best interests of Special Districts to waive this restriction.
17. TURF CARE
17.01 Contractor shall perform the following services under the terms of this agreement;
a. Mowing: Turf to be mowed with by a separate mow crew (not to include regular
crew member hours). Adequately sharpened rotary or reel type mower equipped with
rollers must be used, to ensure a smooth surface appearance without scalping.
(1) All warm season grasses (Bermuda and St. Augustine) to be cut at 1/2
Inch through 1 inch height throughout the year. Subject to change.
(2) All cool season grasses (Blue Grass and Fescues) to be cut at 1 '/2 inch
and 2'/: inches during April through November, and at 2 inches during
December to March of each year. Subject to change.
(3) The mowing heights may be adjusted by Special Districts during periods
of renovation.
(4) Unless mulching mowers are used; all grass clippings will be collected
and removed from the site on the same day the area is mowed. All
clipping removed to be properly disposed of in green waste containers
only.
(5) A mowing schedule will be established and maintained. This
schedule will provide that all areas will be mowed not less than once a
week during the summer, and once every two weeks during the winter.
Bid # LIVID -1 5-16-24 21
This schedule will be submitted to Special Districts for approval. Refer to
items 1 and 2 in this section for turf length ranges.
b. Edging: With each mowing, the edge of the grass along sidewalks, curbs, shrub,
flower beds, and walls shall be trimmed to a neat and uniform line. Where trees and
shrubs occur in turf areas, all grass shall be removed 14 to 24 inches from the trunks
of trees and away from the drip line of shrubs by use of power scythe, approved
chemicals, or small mowers as required. Trim around all sprinkler heads as
necessary in order to provide maximum water coverage. Edging will be done
concurrent with each mowing.
(1)
The edge of the turf shall be trimmed around value boxes, meter boxes,
backflow devices, or any structures located within the turf areas.
(2)
All turf edges are to be maintained to prevent grass invasion into
adjacent shrub, flower, and ground cover bed areas.
(3)
All clippings shall be removed from site the same day area is edged.
(4)
After mowing and edging is completed, all adjacent walkways are to be
swept clean by power blower or broom.
(5)
Newly planted trees in lawn areas shall have tree guards installed if
necessary to avoid damage.
(6)
Trees in lawn areas shall have a minimum of 36 to 48 inches mulched
clearance where applicable.
(7)
All shrubs and plant material shall be maintained as necessary to avoid
contact and interference with the trees trunk and canopy.
c. Weed Control: Control turf weeds as needed. Hand removal of noxious weeds or
grasses will be required as necessary. All mulch brought in by the LIVID will be
disbursed
by the contractor on site to control weed growth.
d. Insect/Disease Control: Eliminate all insect or disease affecting turf areas as they
occur.
e. Aerating: Aerate all turf areas two (2) times annually, once In the spring and once in
the fall prior to the over -seeding operations. Aerate all turf by using Mrinch tines,
removing 2 -inch cores of soil with an aerator machine at not more than 6 -inch
spacing once over. Special Districts Is to be notified at least two (2) weeks prior to
the exact date of aerating.
f. Thatch Removal: Verticut all turf areas two (2) times annually, once in the spring and
once in the fall prior to the over -seeding operations. Equipment will consist of
standard renovating or vertical mowing types. Special Districts is to be notified at
least two (2) weeks prior to the exact date of renovation. Hauling costs and dumping
fees are included in the contract and are to be performed at the contractor's sole
expense.
g. Too Dressing: Top dress all turf areas two (2) times annually, once in the spring and
once in the fall after seeding. The City of Santa Clarita will pay the contractors price
for the top dressing plus no more than a 15% mark up. The contractor shall provide
the labor to apply the top dress.
h. Fertilization: Turf shall be fertilized with a turf type commercial fertilizer at a minimum
of four (4) times a year. All fertilizer used shall be granular. Fertilizer type can be
suggested by Contractor, determined by soil analysis or at the direction of Special
Districts. All turf areas fertilized shall be thoroughly irrigated immediately following
fertilization. Fertilizer applications must be approved by Special Districts prior to
application. The City of Santa Clarita will pay the contractors price for the fertilizer
plus no more than a 15% mark up. The contractor shall provide the labor to apply the
fertilizer.
Bid # LMD-15-16-24 22
Turf Reseeding: Contractor shall twice each year, once in the fall and once in the
spring, overseed all turf areas after verticutting (dethalching), aerification and
overseed all bare spots, as needed, throughout the remainder of the year to re-
establish turf to an acceptable quality. When Contractor reseeds turf, they will aerify,
verticut, seed and top dress (spread evenly over the entire area to a uniform depth of
%-inch) in this sequence. Special Districts may require the use of sod when deemed
necessary. Contractor shall be entitled to additional compensation, (extra) for the cost
of the sod only, provided that the loss of turf was not due to the negligence of
Contractor. The City of Santa Clarke will pay the contractors price for the seed plus no
more than a 15% mark up. The contractor shall provide the labor to aoply the seed.
Over seeding shall be sown at a rete of 6 pounds per 1,000 square feet and
reseeding of bare areas shall be sown at a rate 8 pounds per 1,000 square feet.
The seed used in over seeding or new turf establishment shall be approved by
LMD staff prior to installation. Typically, Fescue and Fescue blends are
required.
j. Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6
inches in the late winter to early spring before growth resumes.
18. SHRUB AND GROUND COVER CARE
18.01 Contractor shall perform at his sole expense under the terms of this agreement the
following services:
a. Pruning: Manually select prune shrubbery throughout the year to encourage healthy
growth habits, and to encourage growth to the natural shape of the plant according to
its species and appearance with the exception of roses, which shall be pruned no
later than January. All shrubs shall be free of dead wood, weak, diseased, Insect
infested and damaged limbs at all times. Remove all clippings the same day
shrubbery is pruned. Pruning is not done during flowering, during new growth
emerging or during the hottest time of the year (July -August) unless directed by
Special Districts. No balls, squares or unusual shapes are permitted under this bid.
All natural selective pruning is required following the natural habit of the particular
plant.
b. Trimming: Restrict growth of shrubbery and ground cover to areas behind curbs and
walkways, and within planter beds by trimming, as necessary, or upon notice by
Special Districts. Trim to allow clearance and access to fire and utility equipment per
their respective Agency guidelines. All trimming practices are subject to change as
directed by Special Districts.
c. Renovation: Renovate ground covers according to prescribed practices in the
industry as needed to maintain a healthy vigorous appearance and growth rate.
When ground covers and perennials have grown where they completely fill the space
in which they were planted and have started to deteriorate, i.e., less flowering, dying
out, smaller plants, they shall be renovated. (Renovation shall include removing said
plants, amending the soil, dividing plants as necessary and replanting to maintain a
healthy, vigorous appearance and growth rate.)
d. Disease and Insect Control: Maintain free of disease and insects and treat when
needed pursuant to Section 20.
e. Weed Control: All ground cover and shrub beds are to be kept weed free at all times.
Methods for control shall incorporate the following:
(1) Mulch application to 3" laver maximum (approx. 5,000 cubic yards
annually)
(2) Hand removal — (weeds over 2" inches in height, 4" inches in diameter)
(3) Cultivation of the soil — by use of standard industry tools.
(4) Chemical eradication using non -residual herbicides
Bid # LMD-15-16-24 23
f. Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or
dead shrubs and ground covers whose damage was a natural condition/causes, will
be replaced under the terms of "additional work" as described in Section 4 of this bid
document. All shrubs shall be guaranteed to live and remain in healthy condition for
no less than ninety (90) days from the date of acceptance of the job by the Special
Districts Administrator or qualified representative.
g. Fertilization: Apply balanced fertilizer two (2) times per year to provide a healthy
color in all plants with foliar feedings if applicable. The fertilizer shall be applied once
during the months of March or April and once during the months of September or
October. Contractor will cultivate around plants where needed. Fertilizer shall be
appropriate for plant type and season (time of year) and approved by LMD staff prior
to Installation. The Contractor shall provide the Director with a fertilization schedule,
with two (2) weeks notification prior to the proposed fertilization.
h. Irrigation: Irrigate, including hand watering and bleeding of valves, in emergency
situations where automatic systems are not functioning as required to maintain
adequate growth rale and appearance. Section 17, Paragraph g, concerning
irrigation practices shall apply to shrubs and ground covers.
I. Diversion requirements: In keeping with State mandated requirements, the LMD
strives to exceed diversion obligations to keep green waste from the landfills. The
Contractor shall mulch and use on site 95% of the green waste generated by above
referenced zones. Contractor requirements for this program shall include a Vermeer
1500 chipper or equivalent for use on site at a minimum of twice per week.
j. Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2 -
inch layer of mulch under all trees, shrubs and groundcovers and a minimum 3 -inch
layer in all open areas is strongly encouraged. Mulch purchased by the LMD will be
disbursed with the above soeciflcations by the contractor who will Drovide the labor at
his expense.
k. Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6
inches in the late winter to early spring before growth resumes.
19. TREE CARE
19.01 Contractor under the terms of this agreement shall perform the following services:
Bid # LMD-15-16.24
a. Tree Maintenance
(1) The first 12' (feet) of all trees be maintained free of all dead, diseased
and damaged branches back to the point of breaking as per contract.
Wound dressings are never used on any tree pruning cuts.
(2) Maintain an 8 -foot clearance for branches overhanging walks, 8 -foot for
public sidewalks.
(3) Report Insects and tree diseases to Special Districts Inspector.
(4) Stake and support all replacement trees and replace stakes which have
been broken or damaged on existing trees.
(5) Tree stakes shall be pentachloraphena treated pole pine, not less than 8
feet in length for 5 gallon size trees and not less than 10 feet for 15
gallon trees sizes (two per tree), no galvanized stakes.
(6) Commercially available tree rubber ties are to be used unless there is a
need for guy wires. All trees tied in two locations — top and bottom.
Stakes will not be placed closer than 12 inches from the top tie on the
tree trunk.
(7) Stakes and ties will be placed so no chafing of bark occurs and shall be
checked frequently and retied to prevent girdling.
24
(8) Broken branches are to be removed immediately whether they are in the
tree or on the ground.
(9) Trees located in turf lawn and ground cover areas shall have a minimum
of 36-48 inch diameter maintained mulched clearance where applicable.
(10) All shrubs and plant material shall be maintained as needed to avoid
contact and interference with the trees trunk and canopy.
(11) Irrigated and non -irrigated tree wells located within an LIVID maintained
area shall be kept clear of all weeds, trash and debris.
b. Fertilization: Apply fertilizer within drip line at least once per year (during the months
of March or April) to provide a healthy color in all plants. Fertilizer should, at the
direction of LIVID, be a balanced organic 10-6-4 ratio with trace element. Contractor
shall provide Special Districts with two (2) weeks notification prior to the fertilizer
application.
c. Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior
to commencement of work by Contractor.
d. Tree Replacement: All trees permanently damaged as a result of action or inaction
by the contractor will be replaced as provided for under Section 5 with the identical
species of tree existing previously, unless otherwise notified in writing by Special
Districts. The need for and the size of replacement will be determined by Special
Districts at the monthly maintenance inspection meeting or upon written notification.
Size of the replacement shall be of a like size. Substitutions will require prior written
approval by Special Districts. Original plans and specifications should be consulted
to insure correct identification of species. Upon notification, all newly planted
guarantee healthy establishment for a period of 90 days. If the landscape
contractor plants additional trees it will be considered "extra work cost."
e. Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by
use of "Maintain," "Florel" or other approved product/method. Two (2) applications
shall be required 7-10 days apart. The first application shall be applied when Y: to'/.
of the olive blooms are open (sometime between April 1 and May 10). Both spray
applications shall be put on using a power sprayer with a minimum of 150 p.s.l.
pressure. The Landscape Maintenance District's Tree Maintenance contractor will
provide most of the chemical applications to trees. If the landscape contractor
provides this service it will be considered "extra work cost".
I. Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to
consist of spray application between October 1 and mid-November. Post treatment
to consist of pruning out dead wood, sterilizing pruning tools after each cut.
Preventative Fireblight treatment for Plalanus to consist of two applications and
possibly a third application, depending on the effectiveness of the previous
application. The first application shall occur in February, during the budding stage.
The second treatment shall occur in March, during the juvenile growth stage of the
leaf. The third application shall occur in April if there is evidence of blight after
mature growth of leaf. Materials used shall be of an approved type by the County
Agriculture Department. If the landscape contractor provides this service it will be
considered "extra work cost".
g. Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be
done by the Landscape Maintenance Tree Maintenance contractor. All other cuts on
Oak Trees shall be made to ISA standards with an Oak Tree Pruning Permit per City
Municipal Code by the landscape contractor or their subcontractor. Special Districts
will procure Oak Tree Permits once work is approved.
h. Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the
standards established by the International Society of Arboriculture (ISA) and ANSI
Bid # LIVID -1 5-16-24 25
300 Best Management pruning practices.
20. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.)
20.01 Special Districts will provide the materials (Biological insects) necessary for integrated
pest management (IPM) and contractor at his under the terms of this agreement will provide the
labor.
a. Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest
management strategy that focuses on long-term prevention or suppression of pest
problems with minimum impact on human health, the environment, and non -target
organisms. Preferred pest management techniques include encouraging naturally
occurring biological control; using alternate plant species or varieties that resist pests;
selecting pesticides with a lower toxicity to humans or non -target organisms; adopting
cultivating, pruning, fertilizing, or irrigation practices that reduce pest problems; and
changing the habitat to make it incompatible with pest development. Pesticides are
used as a last resort when careful monitoring indicates that they are needed
according to pre -established guidelines. When treatments are necessary, the least
toxic and most target -specific pesticides are chosen. Implementing an integrated
pest management program requires a thorough understanding of pests, their life
histories, environmental requirements, and natural enemies, as well as establishment
of a regular, systematic program for surveying pests, their damage, and other
evidence of their presence. IPM has been mandated on Federal property since 1996
by Section 136r_1 of Title 7, United States Code, and is cited in Title 41 of the Code
of Federal Regulations (102-74.35) as a required service for agencies subject to the
authority of the General Services Administration. The Contractor will develop an IPM
program for work covered by this statement of work.
b. Chemical Apolication: All work involving the use of chemicals will be accomplished
by a State of California Certified or Licensed pest control operator. A written
recommendation by a person possessing a valid California Pest Control Advisor
License is required prior to chemical application.
c. Permits: All chemicals requiring a special permit for use must be registered by the
Contractor with the County Agricultural Commissioner's Office and a permit obtained
with a copy to Special Districts, prior to use. A copy of all forms submitted to the
County Agricultural Commissioner shall be given to Special Districts on a timely
basis.
d. Compliance with Regulations: All regulations and safety precautions listed in the
"Pesticide Information and Safety Manual" published by the University of California
will be adhered to.
e. Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by
trapping and/or eradication will be provided by Special Districts. Contractor is not
responsible for this service. Whenever holes are visible upon the surface, these
holes shall be filled and securely tamped to avoid moisture runoff entering the holes
by the County Agricultural Department who will provide pest control for Special
Districts. This procedure shall be followed in all areas, especially within all slope
areas. Contractor is responsible for notifying Special Districts upon detecting a need
for rodent control.
21. GENERAL CLEAN-UP
21.01 Contractor shall at his sole expense under the terms of this agreement perform the
following services:
a. Trash Removal/Receptacles: The contractor shall empty all trash cans and replace
all trash bags a minimum of three (3) times per week. The contractor shall provide a
Bid # LMD-15-16-24 26
trash pickup schedule for the approval by Special Districts. The contractor shall pick
up trash and accumulated debris from site per contract, and clean trash receptacles
as needed. In addition, dog feces are also to be removed from the walkways located
within the Paseo system in the LIVID areas. The contractor shall fill all doggie bag
holders a minimum of twice a week (doggie bags provided by City).
b. Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed and
grass removal within the crack(s) on the asphalt, concrete, and stamped concrete
median strip areas, if any, at all times.
c. Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and
grass from curb and gutter expansion joints at all times.
d. Walkway and Driveway Maintenance: Walkways, paseos and driveways, if any, will
be cleaned immediately following mowing and edging and cleaned by use of both
commercial grade battery powered blowers (in and around residential units) and
gasoline powered blowers (in and around paseo trails) and or broom at a minimum of
once per week or as needed. This includes removal of all foreign objects from
surfaces such as:
(1)
Gum,
(2)
Animal feces,
(3)
Grease,
(4)
Paint,
(5)
Graffiti,
(6)
Glass and debris
All walkway and driveway cracks and expansion joints shall be maintained weed and
grass free at all limes.
e. Drain Maintenance: All drains and catch basins shall be free of silt and other debris
at all times.
I. Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch
layers shall be removed and properly disposed of not less than once per week.
Blowing leaves into the public right of way (street) shall not be permitted at anytime.
g. Diversion: The Contractor will be responsible for creating and implementing a written
program to divert all green waste from landfills. The program should include, but not
be limited to, mulching and composting. The contractor shall report the total tons of
green waste generated and the number of tons diverted from the landfill annually to
the City's Environmental Services Office. The goal will be at least 85% diversion.
h. Tennis courts: Tennis Courts are to be swept clean by power blower or broom a
minimum of once per week.
i. Freeway On-ramps/Off-ramps: The contractor shall provide trash pickup a minimum
of three (3) limes per week. The contractor shall provide a trash pickup schedule for
approval by Special Districts. The contractor shall pick up trash and accumulated
debris from site per contract.
22. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
All irrigation systems within the LIVID areas designated in these specifications will be repaired and
maintained as required for operation by the Contractor at the sole expense of the Contractor
unless otherwise noted. Contractor's irrigation labor shall be of no charge for all irrigation
repairs. For all irrigation repairs, Contractor to be reimbursed at no more than a 15% mark up
over the contractor's cost of materials. The Contractor must provide invoices upon request of
Special District Staff. Failure to provide copies of invoices may result in delay of payments to
Contractor. The Contractor shall adhere to the Irrigation Association, Best Management
Practices (BMP'S) at:
Bid # LIVID -1 5-16-24 27
httl)://www.irrigation.org/u p loaded F i les/Stan da rds/B M PDesig n -I nsta l l -M an age.3-18-14(2). pdf
MANDATORY WEATHERTRAK TRAININGS
The contractor will / shall be responsible to complete the following WealherTrak trainings through
HydroPoint University. Proof of completion to be provided no later than (30) thirty days after start
of contract. Failure to comply shall result in a $250.00 per day fine each day delinquent.
• Certification Training
• Irrigation Manager, Levels 1-4
Register for lrainings at:
http://www. hyd ropoi nt.com/s u ppo rt/su p port-resources/training-center/
SCOPE OF RESPONSIBILITY
The contractor shall maintain (repair or replace as needed) and keep operable all irrigation
equipment consisting of:
• Irrigation Station Identification/Location
• Irrigation Heads
• Remote Control Valves
• Flow Sensors
• Flow Sensor Programming
• PVC Piping (Including mainline and laterals)
• Quick Couplers
• Risers
• Swing Joints
• Check Valves
• Irrigation Booster Pumps
• Solar Controllers/Valves
• Battery Operated Controllers/Valves
• Valve Boxes, Quick Coupler Boxes, Etc.
• Irrigation Controller Programming, Updates and Setup
22.01 CONTROLLERS
1. All controllers shall be adjusted as needed for optimum performance considering the
water requirements of each remote control valve (irrigation station). "Smart" or
"weather based" controllers shall be configured to water in the "AUTO MODE" or "ET
MODE" when available. Plant establishment periods do not apply to this requirement
and should be scheduled accordingly. Contractor is responsible for adjusting the
controller parameters/attributes in order to irrigate efficiently and each valve shall be
Bid # LIVID -1 5-16-24 28
customized for the needs of the plant material. Excessive watering or excessive
runoff shall not be permitted.
2. The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the Contractors office via a desk top or any wireless computer,
or hand held device. The LIVID will provide a usemame/password for access.
3. Contractor will provide their own irrigation remote (receiver and transmitter) for control
of the Rain Master, Calsense, LEIT (solar), WeatherTrak or other industry standard
controllers not listed. The City requires the Promax universal irrigation remote or other
"smart phone" technology for its use in field testing and operation of all irrigation
systems for the LMD areas. Use of this device will conserve water consumption,
provide for more cost effective maintenance of irrigation systems, and assure all
parties concerned that the automatic system is operating at maximum
efficiency. Special Districts' inspectors may use this device in their inspections to
verify that irrigation systems are functioning properly. The bleeding of valves and
hand watering are to be used in emergency or testing situations, not for normal or day-
to-day inspections.
4. Consideration must be given to the soil conditions, seasonal temperatures, wind
conditions, slope, humidity, and the relationship of conditions which affect irrigation.
This may include daytime watering during winter weather to prevent Icy conditions and
manual operation of the irrigation system during periods of windy or inclement
weather. During freezing and/or windy conditions, automatic irrigation shall be paused
until normal conditions exist. No watering medians in windy conditions, to avoid drift
and wetting vehicles.
5. Contractor shall be responsible for data input with regards to irrigation station
reference in the programming function of the central server or at the
controller. Example: Station 1 - SE Corner of parking lot, Turf NW of restroom,
Shrubs on large slope, etc.
6. In areas where wind creates problems of spraying water into private property or road
right-of-ways, the controllers shall be set to operate during the period of lowest wind
velocity which would normally occur at night (between the hours of 9:00 p.m. and 7:00
a.m.).
7. Contractor shall be responsible for monitoring all irrigation systems within the
jurisdiction of this Specification and correct for coverage, adjustment, clogging of lines,
and removal of obstacles, including plant materials which obstruct the
spray. Monitoring shall be scheduled for all systems at minimum 1x monthly.
8. Check systems, as needed, for optimum performance and adjust and/or repair any
sprinkler heads causing excessive runoff, including slope areas, or which throw
directly onto roadway paving or walks (where sprinkler heads can be adjusted).
9. Contractor is to maintain the watering schedule in "AUTO" mode which will equal the
evapotranspiration rate based on topography, soil type, plant material, season or
climatic factors. Contractor shall notify The City of Santa Clarita of any schedule
changes.
10. Contractor shall utilize "cycle 8 soak" in programming in order to eliminate excessive
run-off.
11. Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City
of Santa Clarita.
12. When available, copies of controller maps shall be kept in enclosures at all times.
Bid # LIVID -1 5-16-24 �q
13. Contractor is responsible for maintenance of the interiors of controller enclosures and
shall be kept clean free of debris and pests, regardless of condition(s) at time of
contract award.
14. Contractor shall be responsible to notify The City of Santa Clarita of any additional
water requirements to the landscape which is outside of the "AUTO" scheduled
program application.
15. It is the responsibility of the Contractor to keep the plant material alive. If this requires
an extra application of irrigation water, the Contractor Is to make the necessary
adjustments and immediately notify The City of Santa Clarita upon doing so.
16. Only The City of Santa Clarita staff, City Monitors, the Contractor Supervisor/
Foreman or Irrigation Technician will have access to all controllers. Enclosures will be
locked/padlocked at all times.
17. The Contractor shall test the soil in turf and groundcover areas and around all trees
and shrubs monthly or as necessary with soil probes to determine that the proper
amount of water is being applied at all times. This information should be used to adjust
watering times on the controller and supplemental hand or deep watering as
necessary.
18. The Contractor shall make adjustments to the water programs to compensate for
irrigation heads on each system, soil type and permeability, wind condition, orientation
to the sun, air temperature, season, and logistical considerations
19. Once the irrigation system has been adjusted to only irrigate the planting areas it was
designed to irrigate, the contractor shall then monitor the irrigation watering application
time to determine the length of time each system runs until irrigation runs off the
landscape area. This information will then be used to establish "cycle & soak"
parameters.
20. The maximum run time should then be set a minimum of one minute less than the
time it takes for run off to occur. This will establish the maximum run time for each
valve, with full sun exposure. Adjust valves with partial shade or full shade to have
less run time than the systems in full sun.
21. It Is required that soil conditions be constantly monitored with a soil probe to insure
that over -saturation of the soil does not occur.
22. In addition to the soils condition, the individual plant material requirements must be
taken into account. As the plant material becomes established, a reduction in the
frequency of watering should be implemented to harden -off the plant material while
maintaining it In a healthy condition.
22.02 SYSTEM OPERATION
1. As a standard practice, the Contractor shall formally acknowledge receipt of the
irrigation System within the first 60 days of the notice to proceed. It is the Contractors
responsibility to conduct a full scale irrigation audittassessment to determine
deficiencies In the system and make recommendations for repair(s).
2. Contractor will be responsible for immediate maintenance (repair or replacement) of
all irrigation systems. Contractor will be responsible at all times for hand watering and
the bleeding of valves in emergency situations as required to sustain and prevent loss
of turf, trees, annuals, perennial plants, and ground covers when automatic systems
are not functioning.
3. Irrigation system will be controlled by Contractor in such a way as not to cause an
excessively wet area which could interfere with the Contractor's ability to
mow/maintain landscaped areas.
4. All irrigation systems shall be personally inspected by Contractor a minimum of once
per month to verify effectiveness of sprinkler operation. The appropriate Irrigation
Bid # LMD-15.16.24 30
Inspection Form must be filled out per controller and submitted to The City of Santa
Clarita LIVID for review. Inspection forms subject to update or change at discretion of
Special Districts.
5. Contractor shall adjust and clean as necessary all sprinkler heads, valves and
pressure regulators to continue operation at maximum efficiency and performance.
6. All materials and workmanship will be in accordance with the City Plumbing
Ordinances if/when applicable.
7. Sprinkler heads in turf areas shall be kept clear of overgrowth, which may obstruct
maximum operation. No chemical spraying or growth inhibitors around head shall be
allowed.
8. Contractor shall be responsible for trimming plant material and making necessary
adjustments to riser heights as growth rates indicate.
9. Contractor shall be responsible for hand -watering any pots not provided with an
irrigation system to maintain plants and promote optimum growth.
10. Adjustments in operating pressure for spray and rotor type heads shall be followed per
manufacturer's recommendation to provide optimum efficiency unless instructed
otherwise by The City of Santa Clarita.
11. Contractor shall be required to walk each site upon request by The City of Santa
Clarita representative a minimum of one time per quarter to inspect the operation of
the irrigation system.
12. Plant damage or loss resulting from the failure to promptly report irrigation system
failure shall be considered Contractor negligence and such plant material shall be
repaired or replaced at Contractor expense.
13. All hand watering performed with a hose shall require the hose to have a flow control
that will allow the operator to tum the hose off between watering areas to minimize
any wasted water.
14. The Contractor shall be responsible for monitoring all project irrigation systems and
should correct coverage, head adjustments, clogged lines, loose staking of heads and
pipes, and obstacles which obstruct the spray. Make all necessary adjustments to
heads that spray onto roadways, walks, walls, and patio areas or out of intended area
of coverage. The Contractor shall clean and adjust sprinkler heads as needed for
proper coverage. Each system should be operated via remote control and observed
on a regular basis.
15. During extremely hot weather, long holiday periods, and during or following
breakdown of systems, the contractor should provide adequate personnel and
materials as required to adequately water all landscaped areas at no extra cost to The
City of Santa Clarita. When breakdowns or malfunctions exist, the contractor should
water manually by whatever means necessary to maintain all plant materials in a
healthy condition. Overly wet or dry conditions should not be permitted to develop.
16. Once a year, the contractor shall clean all controller cabinets and valve boxes, remove
intruding soil and replace gravel as needed.
17. Testing, certification and service of the backflow, prevention devices on the irrigation
systems shall be done by a certified tester as provided by The City of Santa Clarita.
18. Contractor shall not repair, manipulate or remove backflow devices unless prior
authorization has been received by a City of Santa Clarita representative. However,
Contractor is permitted to make use of shutoff valves located on or near backflow
devices in the event of a mainline break and/or maintenance.
19. Contractor shall notify the LIVID office immediately should a backflow prevention
device malfunction occur.
Bid # LIVID -1 5-16-24 31
20. Landscape Maintenance District Consultants/Inspectors/City staff will spot check
controller schedules on each inspection of a district to assure compliance with
irrigation program standards. Contractor shall conduct a complete irrigation system
inspection for each district at minimum of twice a year.
21. The Contractor shall be responsible, at no extra cost, to manually shut off backflow
devices as directed by City staff for scheduled City events, activities and filming.
22.03 REPAIRS
1. All pop-up heads should be assembled on triple swing joints.
2. When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for
like irrigation heads. Uniformity is of the utmost importance.
3. All remote control valves shall be Superior 950DW brass valves unless other(s) are
accepted by LMD staff.
4. Contractor shall repair all leaking or defective valves immediately upon occurrence, or
within 24 hours following notification from LMD of such a deficiency.
5. Malfunctions of any nature which are deemed to be the fault of materials or
workmanship still covered under original installation guarantee shall be reported
immediately to The City of Santa Clarita.
6. Contractor shall submit itemized irrigation invoices for repairs, per LMD Zone on an as
needed basis.
7. Repair logs shall be maintained and will include date of repair, nature of repair, and
itemized list of materials for clarity. Site map/photo documentation to illustrate location
of repair, photo of site condition, and work completed shall be included with repair
log(s).
22.04 CONSERVATION
The City of Santa Clarita will conduct monthly water management meetings with the
contractor to review all controllers with irregular usage and situations where water
consumption is excessively high. All plant stress or loss due to under -watering or over -
watering will demonstrate contractor neglect and cost to replace said material will be at
Contractor's sole expense.
The City of Santa Clarita will conduct monthly Water Management Meetings with the
contractor to review any penalty charges that were caused by the Contractor's inability to
properly manage water allocations, when applicable. The Contractor will be responsible
for paying all water penalties incurred on each water meter for all overages exceeding
allocation established by the respective water purveyor. The City of Santa Clarita may
waive specific penalties at its sole discretion.
The City of Santa Clarita takes Water Conservation very seriously and will not tolerate
mismanaged or neglected water delivery systems.
22.05 WATER BUDGETS
In order to ensure efficient and responsible water management with regards to landscape
irrigation, the City of Santa Clarita Special Districts office requires the following:
When water budgets have been established for each individual service area within a
Landscape Maintenance District Zone (specifically water meter and/or point of
connection), CONTRACTOR shall not exceed the Maximum Applied Water Allowance
(MAWA) as established by Stale Assembly Bill 1881, Model Water Efficient Landscape
Bid # LMD-15-16-24 32
Ordinance (MWELO).
http://www.water.ca.gov/wateruseefficiency/landscapeordinance/
When water budgets and/or tiered rate structures are enforced by individual
water purveyors such as; Valencia Water Company, Newhall County Water
District, Santa Clarita Water Division or Castaic Lake Water Agency,
CONTRACTOR shall not exceed the monthly allocation(s) as set forth by the
service provider for each individual service area within a Landscape Maintenance
District Zone, specifically water meter and/or point of connection.
Failure to comply with these requirements will result in a probationary period of
up to 60 days to allow for corrective actions. Failure to comply with water
budgets within this time frame may lead to monetary penalties up to the costs of
the excessive use which exceeds the water budget(s), efficient tier, or any
"penalty" tier the City of Santa Clarita is subjected to.
23. MAINTENANCE AND REPAIR OF WALKWAYS, SERVICE ROADS AND DRAINAGE
SYSTEMS
23.01 Walkways and Service Roads: All walkways and service roads, if any, shall be maintained
by Contractor so as to keep the integrity of the walking or driving surface in a safe, unimpaired
condition. This shall include minor concrete grinding of lifts or replacement to concrete sidewalks,
paseos and trails within the LMD maintained areas. The contractor may not use subcontractors not
included with the bid submission without the written approval of Special District Staff. Any unsafe
condition of a walkway or service road shall be reported immediately to the LMD Inspector or
directly to the City.
a. Contractor may be responsible for total replacement or repair on walkways or any
hardscaped area, or if any plant damage occurs due to Contractor's negligence or by
accidental damage within his maintenance operation.
b. Contractor shall be responsible for sweeping/blowing all walkways and paseos within
the contract boundaries at a minimum of once per week or as necessary or as
requested by Special Districts. All debris must be collected and removed.
c. Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited
and may be cause for contract termination.
23.02 Drainage Systems: The following services shall be provided by Contractor at their
expense per Contract Agreement except as otherwise provided for:
a. All LMD area surface drains ("V" ditches), shall be kept clear of debris at all times so
that water will have an unimpeded passage to its outlet. Contractor will not flush dirt
or debris into the stormdrain system per the City's National Pollutant Discharge
Elimination System (N.P.D.E.S.) permit. All debris will be collected and disposed of
properly.
b. All LMD area sub -surface drains (except storm drains), if any, shall be periodically
flushed with water to avoid build-up of silt and debris. All inlets to sub -surface drains
shall be kept clear of leaves, paper, and other debris to ensure unimpeded passage
of water. Every attempt will be made to prevent debris from continuing into the City's
Stormdrain system including the use of sand bags, straw bales or other Best
Management Practices (B.M.Ps)
c. Disposal of green waste or other debris into catch basins, drains or storm drains is
prohibited. Such action could result in termination of maintenance contract.
d. During periods of inclement weather, Contractor will provide inspections of the
property during regular assigned hours to prevent or minimize the possible damage
from inclement weather. Contractor shall report any storm damage to City LMD within
12 hours of occurrence. All storm damages must be photo documented prior to
Bid # LMD-15-16-24 33
removal or clean up. If remedial work is requested beyond scope of this contract, it
may be paid as extra work.
e. Contractor shall be responsible for periodic inspection of surface drains, v -ditches,
swales, etc located within the landscaped areas. These drains shall be checked to
assure proper functioning prior to inclement weather. Contractor shall remove any
debris or vegetation that may accumulate at the inlet and prevent proper flow of
water.
24. MAINTENANCE INSPECTIONS
24.01 Contractor shall: Weekly perform a maintenance inspection of all facilities within the LIVID
during daylight hours. Such inspection shall be both visual and operational. The operational
inspection shall include operation of all sprinklers, lighting and other mechanical systems to check
for proper operational condition and reliability. Contractor is required to input non -contractual
service request information into the City's reporting system at: www.santa-clarita.com/e-service.
24.02 Monthly; meet on site with an authorized representative of Special Districts for a walk-
through Inspection. Said meeting shall be at the convenience of Special Districts and may
include residents of the community. Special Districts may notify the appropriate local
representatives of the time and place of each walk-through inspection at least one (1) week prior
to such inspection. In addition, bi-weekly interim inspections may be made by Special Districts.
Any corrective work required as a result of a monthly inspection or any "interim" inspection by
Special Districts shall be accomplished to the satisfaction of Special Districts within 3 working
days of the notification of deficiencies, except in the case of a leaking valve, which must be
repaired within 24 hours following notification.
25. GRAFFITI ERADICATION AND CONTROL
25.01 Contractor may be responsible to remove small amounts of graffiti (licensed plate size)
as it appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any
appurtenant structures or equipment within the areas under Contractor's maintenance. Special
Districts Inspector will be Informed of all graffiti Immediately upon discovery. Contractor is
required to input graffiti information into the City's reporting system at: www.santa-clarita.com/e-
rc an.
25.02 The contractor may be required to remove small amounts of debris which would fit into a
small pick up truck. In such cases the dump fee may be invoiced to Special Districts. Removal of
larger items would be considered as an "additional work" item and subject to the terms of Section
4.
25.03 All materials and processes used in graffiti eradication shall be non -injurious to surfaces
and adjacent District property and approved by CAL -OSHA. Materials and processes used must
be approved by LIVID prior to use.
26. NATURAL AREAS MAINTENANCE
26.01 Natural areas are open space areas that have minimal usage due to the sloping
character of the land and the rugged landscape materials that are native to the land. Contractor
will provide periodic maintenance, according to routine scheduling, consisting of weed and debris
removal as directed by Special Districts.
Fa�-I : I_1 SeZe111013_1;l =FiF�
27.01 Annuals (flowers) shall be replaced as needed with appropriate varieties for each season
to be approved by Special Districts prior to planting. Plant size shall be 4 -inch pots when
possible. The price of the annual color plants plus no more than a 15% mark up will be paid by
the City; contractor, under the terms of this agreement shall provide the labor.
Bid # LIVID -1 5-16-24 34
28. IRRIGATED I NON -IRRIGATED STREET TREE WELLS
28.01 Contractor is responsible to keep tree wells within LMD areas weed -free and maintain
tree well irrigation system in accordance with Section 22 of these Specifications. Maintenance of
trees in street tree wells shall be in accordance with Section 19 of these Specifications.
29. NON LANDSCAPED MEDIANS & UNDEVELOPED MEDIANS
29.01 Contractor will provide periodic maintenance, according to routine maintenance
scheduling, consisting of debris removal, weed abatement and mulch application.
30. FUTURE MEDIANS
30.01 For the maintenance of future medians that have been accepted by the City, contractor to
provide a maintenance proposal for those areas to Special Districts with unit pricing based on the
LMD Additional Pricing Sheet #2 included in this bid.
31.01 The contract and performance of said contractor will be monitored by an assigned City of
Santa Clarita Contract Landscape Monitor. A LMD Landscape Contractor Performance Form
(Exhibit D) will be filled out by the Landscape Monitor and submitted to the LMD office recording
the performance of the contractor as it specifically relates to the Individual zone. A deficiency In
any area of the contract will result in an adjustment of payment in the amount of $250.00 to be
deducted from the invoice (Refer to Section 10.6)
Bid # LMD-15-16-24 35
BID SECURITY FORMS FOR CHECK OR BOND TO ACCOMPANY BID
NOTE: The following form shall be used in case check accompanies bid.
Accompanying this Proposal is a 'certified/cashier's check payable to the order of the City of
Santa Clarita for: dollars
($ ), this amount being not less than ten percent (10%) of the total amount of the
first contract year (365 days) of this bid. The proceeds of this check shall become the property
of said AGENCY provided this Proposal shall be accepted by said AGENCY through action of
its legally constituted contracting authorities, and the undersigned shall fail to execute a contract
and furnish the required bonds within the stipulated time; otherwise, the check shall be returned
to the undersigned.
Project Name: ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE DISTRICT
ZONES T46 VALENCIA NORTHBRIDGE (RLC 3.4 ACRE PARK), T47
VALENCIA NORTHPARK, AND ZONE 7 CREEKSIDE (Zone 7' Heritage
Park Slope — Potential Site), AND ZONE 19 BRIDGEPORT, LMD-15-16-24
Bidder's Signature
CONTRACTOR
City, State, Zip Code
Delete the inapplicable work.
NOTE: If the bidder desires to use a bond instead of a check, the following form shall be
executed. The sum of this bond shall be not less than ten percent (10%) of the total amount of
the bid.
Bid # LMD-15-16-24 36
PROPOSAL GUARANTEE
BID BOND
ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE DISTRICT
ZONES T46 VALENCIA NORTHBRIDGE (RLC 3.4 ACRE PARK), T47 VALENCIA
NORTHPARK, AND ZONE 7 CREEKSIDE (Zone 7• Heritage Park Slope — Potential Site),
AND ZONE 19 BRIDGEPORT
LMD•15.16.24
Clty of Sanfa Cledlia, Califomia
KNOW ALL MEN BY THESE PRESENTS that Stay Green, Inc. as
BIDDER, and Nationwide Mutual Insurance Company as SURETY, are
held and firmly bound unto the City of Santa Cladta, as AGENCY, in the penal sum of
Ten Percent of Amount Bid dollars (!996 1. which is ten
percent (10%) of the total of first contract year (365 days) amount which is bid by BIDDER, to
AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY
agree to be bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to
submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is
accepted and the contract is awarded and entered into by BIDDER in the manner and time
specified, then this obligation shall be null and void, otherwise it shall remain in full force and
effect in favor of AGENCY.
IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this
4th day of May 201 f
SURETY* Nationwide Mutual Insurance Company
Shauna Lucero, Attomey-In-Fact
Subscribed and sworn to this,_ day of
�m
NOTARY PUBLIC
SEE ATTACHED CALIFORNIA NOTARYACKNOWLEDGEM
'Provide BIDDER and SURETY name, address, and telephone number and the name, title,
address, and telephone number for authorized representative.
IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Department's
most current list (Circular 570, as amended) and be authorized to transact business in the State
where the project is located.
Bidder Surety'
Stay Green, Inc Natiomvide Mutual Insurance Company
Bld # LMD-15-16.24 26415 Summit C. role Josh Severson, Sr Contract Bond Underwriter
Santa Clarita, CA 81350 PO Box 1820 37
Phone 800.858.5508 LaMesa, CA 91944-1820
800-822-3888
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Fresno
On y� dV�h., 01 )b before me, Pamela Severson, Notary Public
(insert name and title of the officer)
personally appeared Shauna Lucero
who proved to me on the basis of satisfactory evidence to be the personN whose nameN) is/ke
subscribed to the within instrument and acknowledged to me that h/she/tNy executed the same in
h)s/her/t teir authorized capacity(N), and that by his/her/thN it signature(' on the instrument the
person( or the entity upon behalf of which the personN acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal. PAMELASEVERSON
m NOTARY PUBLIC CALIFORNIA
COMMISSION f 2103881
FRESNO COUNTY
(� My Comm Exp. ApdI 1 202018
Signature (Seal)
KNOW ALL MEN BY THESE PRESENTS THAT:
Nationwide Mutual Insurance Company, an Ohio corporation
Farmland Mutual Insurance Company, an Iowa corporation
Nationwide Agribusiness Insurance Company, an Iowa corporation
Power of Attorney
AMCO Insurance Company, an Iowa corporation
Allied Property and Casualty Insurance Company, an Iowa corporation
Depositors Insurance Company, an Iowa corporation
hereinafter referred to severally as the *Company" and collectively as the "Companies," each does hereby make, constitute and appoint:
Shauna Lucero Fresno, CA
each in their Individual capacity, its true and lawful attomey-in-fact, with full power and authority to sign, seal, and execute on Its behalf any and all bonds and undertaking
and other obligatory Instruments of similar nature, In penalties not exceeding the sum of
Two Million and no/100 52,000,000.00
and to bind the Company thereby, as fully and to the same extent as if such Instruments were signed by the duly authorized officers of the Company; and all acts of sa
Attorney pursuant to the authority given are hereby ratified and confirmed.
This power of attorney Is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
'RESOLVED, that the president, or any vice president be, and each hereby Is, authorized and empowered to appoint attorneys -in -fact of the Company, and
authorize them to execute and deliver on behalf of the Company any and all bonds, forms, applications, memorandums, undertakings, recognizances, transfer
contracts of indemnity, policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and otherwritings obligatory in nature ghat 0
business of the Company may require; and to modify or revoke, with orwthout rause, any such appointment or authority; provided, however, that the authority gamb
hereby shall in no way limit the authority of other duly authorized agents to sign and countersign any of said documents on behalf of the Company.'
'RESOLVED FURTHER, that such attomeys-in-tact shall have full power and authority to execute and deliver any and all such documents and to bind the Compal
subject to the terms and limitations of the power of attorney Issued to them, and to affix the seat of the Company thereto; provided, however, that said seal shall not I
necessary for the validity of any such documents.'
This power of attorney is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.
Execution of Instruments. Any vice president, any assistant secretary or any assistant treasurer shall have the power and authority to sign or attest all approve
documents, Instruments, contracts, or other papers in connection with the operation of the business of the company in addition to the chairman of the board, the chi
executive officer, president, treasurer or secretary; provided, however, the signature of any of them may be printed, engraved, or stamped on any approved documer
contract, Instrument, or other papers of the Company.
IN WITNESS WHEREOF, the Company has caused this instrument to be sealed an duly attested by the signature of Its officer the
Jr day of February, 2014 .
�,♦•.e✓"-' � ♦�,•w..�!\, Terrance Williams, President and Chief Operating Officer of Nationwide Agribusiness Insurance Compar
�p �"'� !.�'.+r and Farmland Mutual Insurance Company, and Vice President of Nationwide Mutual Insurance Compam
?,$EAL � R(SEAI, l0 AMCO Insurance Company, Allied Property and Casualty Insurance Company, and Depositors Insuranc
' y....., / Company
ACKNOWLEDGMENT
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iR"•"M1�
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.e!!+!�e\�
STATE OF IOWA, COUNTY OF POLK as
On this qday of February • 2014, before me came the above-named officer for the Companies aforesak
SEAL;,
to me personally known to be the officer described in and who executed the preceding Instrument, and h
/, :SEAL,
acknowledged the execution of the same, and being by me duly swom, deposes and says, that he Is th
officer of the Companies aforesaid, that the seals affixed hereto are the corporate seals of said Companies
h1,19
and the said corporate seals and his signature were duly affixed and subscribed to said instrument by th
authority and direction of said Companies
♦ \
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Commini ars ab. 152795
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My Conun orlon Eaplm March, 24, 2017
Notary Public
My Commission Expires
=10
CERTIFICATE March 24, 2017
I, Roben W Homer I I I, Assistant Secretary of the Companies, do hereby certify that the foregoing Ise full, true and correct copy of the original power of attorney issued b
the Company; that the resolution Included therein is a We
and correct transcript from the minutes of the meetings of the boards of directors and the same has not bee
revoked or amended in any manner; that said Terrance
Williams was on the date of the execution of the foregoing power of attorney the duly elected officer of th
Companies, and the corporate seals and his signature as officer were duly affixed and subscribed to the saki Instrument by the authority of said board of directors; and th
foregoing power of attorney is still In full force and effect.
IN WITNESS WHEREOF, I have hereunto subscribed my name as Assistant Secretary, and affixed the corporate seals of said Companies this 91h day
of May PO 16
v Assistant Secretary
This Power of Attorney Expires March 24, 2017
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