HomeMy WebLinkAbout2016-01-12 - AGENDA REPORTS - LMD ZONE 28 (2)7�l
Agenda Item: 9
CITY OF SANTA CLARITA
Q) AGENDA REPORT
CONSENT CALENDAR
i,
CITY MANAGER APPROVAL: fAI
DATE: January 12, 2016
SUBJECT: AWARD SERVICE CONTRACT FOR OUTDOOR STREETSCAPE
CLEANING, LANDSCAPE MAINTENANCE, AND PORTER
SERVICES FOR LMD ZONE 28 (NEWHALL)
DEPARTMENT: Administrative Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
Award a two-year maintenance service contract to Oak Springs Nursery, Inc. to provide
contractual outdoor streetscape cleaning, landscape maintenance, and porter services for
Landscape Maintenance District (LMD) Zone 28 (Newhall) for an annual amount of
$175,000; and authorize an annual contingency in the amount of $43,584, for atotal two-year
amount not to exceed $437,168.
2. Appropriate $32,021 from Fund 357 to account 12551-5161.010 to provide adequate
operational funding for the remainder of Fiscal Year 2015-16.
3. Authorize the City Manager or designee to execute all contracts and associated documents of
modify the awards in the event other issues of impossibility of performance arise, contingent
upon the appropriation of funds by the City Council in the annual budget for such Fiscal
Year, and execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to execute up to three (3) additional one-year
renewal options beginning in year three, not to exceed the base contract (inclusive of
contingency) of $218,584 plus CPI adjustments, upon request of the contractor.
BACKGROUND
Bid number LMD-15-16-09 for outdoor streetscape cleaning, landscape maintenance, and porter
services to support operations for LMD Zone 28 was published and circulated on October 2,
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2015. The request for bid was sent to 338 vendors (including the Santa Clarita Valley Chamber
of Commerce and Valley Industrial Association) and was downloaded by 22 companies.
Contract specifications for Zone 28 were enhanced to provide increased levels of service for
Newhall to keep pace with the growing popularity of Main Street. This contract also provides
continued maintenance for the Old Town Newhall Library and major corridors of Railroad
Avenue, Newhall Avenue, and Orchard Village Road. Streetscape cleaning includes regular
cleaning and servicing of outdoor amenities such as the outdoor furniture, brick pavers,
decorative trash receptacles, Walk of Western Stars, and Rotary Clock along Main Street, as well
as streetscape amenities adjacent to the roundabout area and Old Town Newhall Library.
This proposed contract also includes porter services to pick up debris and empty trash containers
during widely attended special events. Additionally, at minimum, 50% of the contractor's
commercial -grade leaf blowers must be battery -powered in lieu of gas -powered.
To improve maintenance standards and enforce contractor accountability, LMD-15-16-09
encompasses an updated scope of work that provides staff with the ability to impose payment
reductions upon the contractor when maintenance schedules are not met or poor performance is
documented. This updated scope also requires an increased minimum number of staff and hours
be dedicated to weekly maintenance to ensure service levels are consistent with increased
activities along Main Street.
The City held a pre-bid meeting and site -walk on October 13, 2015, that was attended by three
vendors. A summary of the meeting was published on PlanetBids to provide all potential bidders
information from the meeting.
The solicitation process resulted in the submittal of only one bid from the incumbent landscape
provider, Oak Springs Nursery, Inc., which exceeded the amount of the budget. Since the
solicitation yielded a single bid, staff negotiated a revised scope of work and secured a lower
contract price from the bidder. The Santa Clarita Municipal Code authorizes the City Council to
waive further competitive process when it is in the City's best interests to do so. Because the
City received only one bid and was successful in negotiating a lower price with the sole bidder,
further competitive process is not in the City's best interests.
BID
COMPANY
LOCATION
BID AMOUNT
Reduced Bid
(Original Bid)
Oak Springs Nursery, Inc.
Sylmar, CA
$175,000
($306,267)
Therefore, staff recommends the City Council award a contract to Oak Springs Nursery, Inc.
based upon the revised scope of work in the annual amount of $175,000 to provide reoccurring
landscape maintenance for LMD Zone 28. This proposed contract represents a $60,000 increase
over the expiring contract and includes an increase of 12 man hours per week for landscape
maintenance. The scope of work also increases the total square footage of maintenance areas,
maintenance of the Rotary Clock and tree lighting, increased frequency of sidewalk paver
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cleanings, and porter services for trash collection during special events such as the Cowboy
Festival, Light -Up Main Street, and the Fourth of July Parade.
In consideration of potential unscheduled expenditures, staff is requesting authorization to
increase the total potential value of Oak Springs Nursery, Inc.'s annual base contract by a
contingency amount of $43,584 for a total two-year contract amount not to exceed $437,168 for
LMD Zone 28. It is important to note that hourly costs for unscheduled services are capped
through the bid specifications and do not represent any guarantee of compensation under the
terms of the recommended contract.
By authorizing a contract expenditure authority beyond the base bid amount, the City Council is
taking action to ensure that LMD revenues generated by property owners are utilized in the most
cost-effective manner. Specifically, the City retains the discretion to authorize and compensate
the contractor for additional work once it has been reviewed by field monitors and approved by
the LMD Administrator.
A thorough evaluation of the bid determined the proposal submitted by Oak Springs Nursery,
Inc. to be a responsive, responsible bid for annual landscape maintenance of LMD Zones 28.
Subsequently, Special Districts staff completed a due diligence review of Oak Springs Nursery,
Inc.'s professional references to ensure its performance records meet the City's high standards.
ALTERNATIVE ACTION
1. Do not award contract to Oak Springs Nursery, Inc.
2. Council authorize an additional 90 -day extension of the existing contract and direct staff to
re -bid.
3. Other action as determined by the City Council.
FISCAL IMPACT
No impact to the General Fund. An appropriation in the amount of $32,021 to account 12551-
5161.010 is necessary to provide adequate operational funding for LMD Zone 28 for the
remainder of Fiscal Year 2015-16.
ATTACHMENTS
LMD Bid Schedule
0
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E. BID SCHEDULE - REVISED
LMD MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
LMD-16-16-09
Item Project Site Monthly $ 14,583.33 Total $ 174,999.96
No. LMD-15-06-09 Maintenance Cost Annual cost
1. Outdoor Streetscape Cleaning and Maintenance Services
Main Street streetscape, Old Town Newhall Library exterior furnishings, and Railroad & 6th St.
Bus Shelter:
Three (3) days per week, Monday, Wednesday, Friday between the hours of 11 p.m. — 7 a.m.
$ 7,768.99 x12 mos = $ 93,227.88 /annually
2. Landscape Maintenance Services Per SB -854 Landscape Maintenance Laborer
One (1) full time working crew foreman (completely dedicated to this contract) 10 hours/week
Minimum crew of two (2) 44 W hours/week
Minimum one irrigation specialist (CLIA trained) 3/days 6 kc hours/week
One/Separate mow crew same crew 1X/week (bi weekly Dec — Feb)
(Maintenance Hours above include daily (M -F) trash and debris pick-up of Main Street & Library)
$6,622.34 x12 mos = $ 79,468.08 /annually
3. Event Porter and Clean-up Services as Reauested includina. but not limited to:
Two Porters (1 crewleader, 1 laborer) for each of the following events:
Fourth of July Holiday — Parade Schedule (morning, 4 hrs each person)
Cowboy Festival Weekend (Fri -Evening 8 hrs, Sat- 8 hrs, Sun- 8 hrs, 24 hours each person)
Light Up Main Street — Evening (4 hours each person)
3a) Crewleader $39YY.00 x 32 hours = $ 1,248.00 /annually
Hoo 00
3b) Laborer x 32 hours = $ 1,056.96 /annually
Hourly rate
*Above hourly rates apply for any and all Porter Event needs during the course of this contract.
TOTAL BID ZONE 28 NEWHALL Total bid in numbers $ 174,999.96 ` /annually
(Add Items 1, 2, 3a and 3b)
Total bid amount, annually, in legibly printed words ONE HUNDRED AND SEVENTY FOUR THOUSAND
NINE HUNDRED AND NINETY NINE DOLLARS 96/100
Please initial the following statements to acknowledge vendor ability to provide following staff and minimum hours of work6l"?
Bid # LMD-15-16-09 52
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E. BID SCHEDULE
LIVID MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
Item Project Site
No.
LMD-15-16-09
Monthly Total
Maintenance Cost Annual cost
Outdoor Streetscape Cleaning and Maintenance Services
Main Street streetscape, Old Town Newhall Library exterior furnishings, and Railroad & 6 t St.
Bus Shelter:
Three (3) days per week, Monday, Wednesday, Friday between the hours of 11 p.m. — 7 a.m.
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5q L-. a X1 mos = (�
—� Al�-� � �, 4�_ /annually
e
2. Landscape Maintenance Services
One (1) full time working crew foreman (completely dedicated to this contract) 10 hours/week
Minimum crew of two (2) 36 hours/week
Minimum one irrigation specialist (CLIA trained) 3/days 14 hours/week
One/Separate mow crew 1 X/week (bi weekly Dec — Feb)
(Maintenance Hours above include daily (M -F) trash and debris pick-up of Main Street & Library)
113 ,74.5, `"l x12 mos= k'
-�i�'1 �'#'.3.�. `t , /annually
3. Event Porter and Clean-up Services as Requested incl_udinq, but not limited to:
Two Porters (1 crewleader, 1 laborer) for each of the following events:
Fourth of July Holiday — Parade Schedule (morning, 4 hrs each person)
Cowboy Festival Weekend (Fri -Evening 8 hrs, Sat- 8 hrs, Sun- 8 hrs, 24 hours each person)
Light Up Main Street — Evening (4 hours each person)
3a) Crewleader °t'mom.7 6 x32 hours = 4A (-- /annually
Hourly rate
3b) Laborer . ` x 32 hours = Ad 1 _:; t moi( . cl 0 /annually
Hourly rate
*Above hourly rates apply for any and all Porter Event needs during the course of this contract.
TOTAL BID ZONE 28 NEWHALL Total bid in numbers 3 -CL -1:1(.7 /annually
(Add Items 1, 2, 3a and 3b)
Total bid amount, annually, in legibly printed words"T'jA9, C- J
T y -j o k i -)t niz L . p ri i )cry � i V tE N ii(iMP j A iU
Please initial the following statements to acknowledge vendor ability to provide following staff and minimum hours of works-`��
Bid # LMD-15-16-09
52
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CONTRACTORS STATE LICENSE BOARD
c. „..... ACTIVE LICENSE 9.a
,,,-.906491 CORP
OAK SPRINGS NURSERY INC
�s C27 B
11/30/2015 VAVW.cslb.ca. ov
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CITY OF SANTA CLARITA
INVITATION FOR BID
BID # LMD-15-16-09
BID OPENING: November 2, 2015
The City of Santa Clarita invites electronically sealed bids for:
LIVID MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
1. Electronic Bids must be ELECTRONICALLY received at:
http://www.Planetbids.com/portal/portal.cfm . CompanvlD=16840#
2. Prices shall be D.D.P. City of Santa Clarita Receiving dock Incoterms 2000 or for the service
rendered.
3. Bidder shall honor bid prices for ninety (90) days or for the stated contract period, whichever is
longer.
4. Bids must be on this Bid form. Submission of a proposal acknowledges the proposer has read
and understands the requirements contained on pages 1 to 59 and Exhibits A to C.
5. Bid Questions. Questions should be submitted electronically to:
http:/Iwww.planetbids.com/portal/portal.cfm?CompanylD=l 6840#
The last day for questions will be 5:00 PM, October 20, 2015.
6. The vendor is responsible for the accuracy and completeness of any solicitation form not
obtained directly from the City.
7. Renewal and Pricing Adjustment. Contracts entered into pursuant to this Invitation to Bid may be
renewed annually up to 3 times, in accordance with the terms of the contract. If not otherwise
stated, the contract may be renewed if the new pricing of the contract does not change more than
the Consumer Price Index identified in the most recently City Council approved City of Santa
Clarita Combined Engineer's Report for Landscape Maintenance Districts.
Name (Print): Company:
Company
(' Aiia fUC7 ��(%�!%t' j ��� /lL'%. Address: t.f� "� C^ l'�i
1//�
Company Phone No.. City: -� f
State/Zip:
f �
Bid # LMD-15-16-09
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PROPOSAL GUARANTEE
BID BOND
LIVID MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
LMD-15-16-09
City of Santa Clarita, California
KNOW ALL MEN BY THESE PRESENTS that Oak Springs Nursery, Inc. as
BIDDER, and Developers Surety and Indemnity Uompany as SURETY, are
held and firmly bound unto the City of Santa Clarita, as AGENCY, in the penal sum
of Ten Percent of Amount Bid dollars ($ 10% which is ten
percent (10%) of the total amount bid by BIDDER to AGENCY for the above -stated project, for the
payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by
these presents,
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to
submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is
accepted and the contract is awarded and entered into by BIDDER in the manner and time
specified, then this obligation shall be null and void: otherwise it shall remain in full force and
effect in favor of AGENCY.
IN WITNESS WHEREAS, the parties hereto have set their names, titles, hands, and seals, this
28th day of October _,2015
BIDDE
SURETY" Developers Surety and Indemnity Com
Shauna Lucero, Attorney -in -Fact
Subscribeand-sworn-toAhiq . day of 20_
NOTARY PUBLIC
SEE ATTACHED CALIFORNIA NOTARY aACKNOWLEGEMENT
*Provide BIDDER and SURETY name, address, and telephone number and the name, title
address, and telephone number for authorized representative.
IMPORTANT - Surety Companies executing Bonds must appear on the Treasury Department's
most current list (Circular 570, as amended) and be authorized to transact business in the State
where the project is located.
Bidder: Surety;
Oak Springs Nursery, Inc. Developers Surety and Indemnity Company
P.O. Box 922906 500 S. Kraemer Blvd., Suite 300
6id4;LMD-15-16-09 Sylmar, CA 91392 Brea, CA 92821 42
818-367-5832 714-784-5539
Jerry Schumacher
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ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validitZ of that document.
State of California
County of Fresno
3�
On e j, �� d0 f before me, Pamela Severson, Notary Public
(insert name and title of the officer)
personally appeared Shauna Lucero
who proved to me on the basis of satisfactory evidence to be the person . whose name is/
subscribed to the within instrument and acknowledged to me thatX-/she/#pey executed the same in
/her/tom authorized capacityj, and that bye/her/ter signatures on the instrument the
person ,(8a or the entity upon behalf of which the person4 acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and corre-ct.
WITNESS my hand and official seal°-'
7 e" �F PAMELA SEVERSON�
NOTARY PUBLIC CALIFORNIA
COMMISSION # 2103694
1, M FRESNO COUNTY
Y COn1m. Exp. April 15, 2019
Signature c' ,- �-� (Seal)
r
!'t c`i� S
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POWER OF ATTORNEY FOR
DEVELOPERS SURETY AND INDEMNITY COMPANY
INDEMNITY COMPANY OF CALIFORNIA
PO Box 19725, IRVINE, CA 92623 (949) 263-3300
KNOW ALL BY THESE PRESENTS that except as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, do each
hereby make, constitute and appoint: ***Shauna Lucero***
as their true and lawful Attorney(s)-in-Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureties, bonds, undertakings and contracts of surety-
ship giving and granting unto said Attorney(s)-in-Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection therewith as each of
said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Attorney(s)-in-Fact, pursuant to these presents,
are hereby ratified and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Boards of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA, effective as of January 1st, 2008.
RESOLVED, that a combination of any two of the Chairman of the Board, the President, Executive Vice -President, Senior Vice -President or any Vice President of the
corporations be, and that each of them hereby is, authorized to execute this Power of Attorney, qualifying the attorney(s) named in the Power of Attorney to execute, on behalf of the
corporations, bonds, undertakings and contracts of suretyship; and that the Secretary or any Assistant Secretary of either of the corporations be, and each of them hereby is, authorized
to attest the execution of any such Power of Attorney;
RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond, undertaking
or contract of suretyship to which it is attached.
IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally caused these presents to be signed by
their respective officers and attested by their respective Secretary or Assistant Secretary this May 23, 2013.
x /
By: au , AN
Daniel Young, Senior Vice -President :'���,..•••• ••..4Ot -, MPANYO
yam, o¢P0rT4 "., f,.; �� O(�PO/Yq 1
F .Y,
OCL
BY EUj
10 c g OCT. 5 m
99 103G ;'� w 1967 .Zo
re N.0 ice -President
O'94/FO�X d=
State of California
County of Orange•
On May 23 2013 before me, Gina L. Garner Notary Public
Date Here Insert Name and Title of the Officer
personally appeared
and Grego N. Okura
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to
A the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
A GINA L. GARNER L. capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
COMM. # 2021213
"l �' NOTARY PUBLIC CAUFORNIA I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
'�` - paragraph is
Pyr ' r ORANGE MINTY true and correct.
My comm. expires May 18, 2017
WITNESS my hand and official seal. �
Place Notary Seal Above Signature
Gina L. Garner, Notary Public
CERTIFICATE
The undersigned, as Secretary or Assistant Secretary of DEVELOPERS SURETY AND INDEMNITY COMPANY or INDEMNITY COMPANY OF CALIFORNIA, does hereby
certify 'that the foregoing Power of Attorney remains in full force and has not been revoked and, furthermore, that the provisions of the resolutions of the respective Boards of Directors of
said corporations set forth in the Power of Attorney are in force as of the date of this Certificate.
This Certificate is executed in the City of Irvine, California, this 28th day of October , 2015 .
By: =
Mark J. Lansdon, Assistant Secretary
ID-1380(Rev.05/13)
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LIVID ADDITIONAL PRICING (SHEET #1) DO NOT ADD TO TOTAL
Unless otherwise noted by bidder at this time, it is expected that all prices provided herein apply for all
locations, and will remain consistent throughout the term of agreement which may result from this
solicitation. These rates will not be used in evaluating the bid, but may be used in evaluating cost
estimates for additional work requested by the City under this contract.
1. Trash receptacles emptied and new liners installed
$
2. Tenant Scrubber / Washer hourly rate
$G
`YJ
3. Wipe down and sanitize streetscape furniture hr. rate
$
4. Hand broom or leaf blower entryways to building hr. rate $
'�
5. Pressure wash brick pavers -25 X 25 square feet cost
6. Wipe down and polish Western Walk of Fame Plaques
$'
7. Pressure wash sidewalk -25 X 25 square feet cost
$
,1
E
11
12
13
14
15
0
EMERGENCY RESPONSE — Hourly Rate $
(Non -Scheduled Services Requiring Immediate
Response at any location within the City of Santa Clarita)
Window cleaning cost per 10 square feet of window $
4- hour minimum: litter and debris pick up during holiday $
event. Hourly rate.
Pressure wash bus shelters per request
Street sweeper truck 2.5 cu. yd. minimum. Hr. rate
Vactor truck hourly rate
Increase in service one extra day added to schedule
from three days to four. Cleaning rate per day.
Decrease in service from three days to two days
per week. Cleaning rate per day
One person for cleaning and litter pick up. Hourly rate
(2 -hour minimum)
17. Restrooms: keep the restrooms thoroughly clean and no $��
use of disinfectants to mask odors. Odorless di;;infectants
shall be used. Damp mop floors using detergent disinfectant, making certain that no
film is left on floors.
Bid # LMD-15-16-09
53
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LIVID ADDITIONAL PRICING (SHEET #2) DO NOT ADD TO TOTAL
Pricing and Billing Schedule Detail
Hourly labor rates to be used in performing the work required in the specifications for annual
landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in
evaluating cost estimates for "additional' or "extra" work requested by the City under this
contract.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed below:
Skill Level Hourly cost After hour emergency
Irrigation Specialist/Laborer $40.00 per hour $65.00 per hour
(if applicable for extra work)
Landscape Laborer $30.00 per hour $45.00 per hour
QAC/QAL Herbacide and Pesticide Applicator $30.00 per hour N/A
Please initial to verify acknowledgement of labor rates - I (initial)
v
Bid # LMD-15-16-09 54
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LIVID ADDITIONAL PRICING (SHEET #3) DO NOT ADD TO TOTAL
Please list the unit price for labor, EXCLUDING part/material costs for the following tasks. These rates
will not be used in evaluating the bid, but may be used in evaluating cost estimates for additional work
requested by the City under this contract.
LINE
DESCRIPTION
UNIT OF
MEASURE
UNIT
PRICE
1
Price for irrigated landscaped planter maintenance
1 square foot,1
2
Price for irrigated landscaped slope maintenance.
1 square foot
3
Price for irrigated turf maintenance
1 square foot;
4
Price for landscaped median maintenance for shrubs
and ground cover.
1 square foot;
P
5
Price for concrete median maintenance.
1 square foot
JZf
6
Price for irrigated landscaped slope maintenance.
1 square foot
Bid # LMD-15-16-09 55
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DESIGNATION OF SUBCONTRACTORS
LMD MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
LMD-15-16-09
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and
vendor who will perform work or labor or render service in excess of 1/2 of 1 percent of the prime
contractor's total bid: DBE status, age of firm certifying agency and annual gross receipts are
required if sub contractor is participating as a DBE The form MUST be returned with bid, filled in or
annotated with "No Subcontractors" if none will be used.
Subcontractor DBE STATUS:
Awe of r Tlp�r 5e
fire!' ' C rtrivingAgency:��'
Dollar Value of Wgrk
° F
Annual Gross Receipts:
Location and Place of Business
Y,)
Description of Work
Bid Schedule Item Nos: Description o Work
Exp. Date: / /
License No. f
Exp. Date: / /
Phone ( )
Subcontractor' DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor DBE STATUS:
Age of firm: Certifying Agency:
Dollar Value of Work
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item Nos: 7escription of Wo •k
License No.
Exp. Date: / /
Phone ( )
INU 1 c: H contractor or subcontractor shall not be quautied to bid on, be listed in a bid proposal, subject to
the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract
for public work, as defined in this chapter, unless currently registered and qualified to perform public work
pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by
Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public
work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
Bid # LMD-15-16-09 56
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REFERENCES
LIVID MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
LMD-15-16-09
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for
which BIDDER has performed work of a similar scope and size within the past 3 years:
Name and Address of Owner / Agency
The following are the names, addresses, and telephone numbers of all brokers and sureties from
whom BIDDER intends to procure insurance bonds:
:G !6
Bid # LMD-15-16-09
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Name and Telephone Number of Person Familiar with Project
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Contract Amount Type of Work Date' Completed
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Name and Telephone Number of Person Familiar with Project
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Contract Amount Type of Work Date Completed
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Name and Telephone umber of Person Famil ar with Project
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Contract Amount voe/of Work f imp r:rmn1,nt enA
The following are the names, addresses, and telephone numbers of all brokers and sureties from
whom BIDDER intends to procure insurance bonds:
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Bid # LMD-15-16-09
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EXHIBIT A
STAFF AND EQUIPMENT
Provide information on the certifications, for pressure washer, cleaning, specialized cleaning,
Supervisor, foreman, including name, any certifications or specialized training and whether staff
or subcontractor.
Staff
Trade and skill level Number of staff
Number of staff
Equipment
Make and model
WORK FORCE EXAMPLE
Contract Manager
Number of Night Supervisor(s)
Number of Cleaning Crews
Number of Staff on Each Crew
Description
f
f P ;'
Special Cleaning Crew — Number of Staff on Each Crew
Bid IJ LMD-15-16-09
Name
a
Number
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Specify Number On Above Line
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ADDENDUM #1
For
City of Santa Clarita Invitation to Bid
LMD-15-16-09
LMD MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
October 14, 2015
This addendum must be acknowledged via Planet Bids and should be included with the bid
response.
There was a non -mandatory, pre-bid meeting on October 13, 2015 beginning at 9:00 AM.
The meeting was located at City Hall, 23920 Valencia Blvd., in the Main Conference
Room, 3rd Floor.
Attending staff: Linda Kunishige, LMD Specialist (Project Manager), Wayne Smith,
Project Development Coordinator, Keith Miller, Landscape Specialist, Mary Alice Boxall,
Labor Compliance Specialist, Lisa Madero, LandscapeConsultant.com (zone monitor),
and Jennifer Killian, Buyer.
The following vendors were in attendance:
Four Season - Brendon O'Steen
Oakridge Landscape, Inc. - Jose Luis Arrendondo
Stay Green Inc. - Dave Colburn
Following this addendum are:
• Pre-bid meeting summary sheet
• Map Exhibit (as note din the original bid)
• REVISED EXHIBIT B (Inventory sheets). Remove existing Exhibit Band replace
with Revised Exhibit B in your bid package.
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Packet Pg. 59
Pre -Bid Meeting Summary
BID LIVID 15-16-09
Tuesday, October 14, 2015
Introduction
• Zone 28 — Newhall
— Streetscape Cleaning and Landscape Maintenance Services
Bid Instructions
Labor Compliance
Administrative Specifications — Highlighted from Contract Documents
• Contract Term — Two Years with option for 3 additional 1 -year renewals
• Specified Days and times for Streetscape Cleaning
• Required Minimum Staff and Hours for Landscape Maintenance
• Porter Services rates apply for additional porter services as needed
• Certification Requirements — Including, but not limited to SCRRA and
WeatherTrak
• Certification/Reports/Records — Daily Staff Attendance Report
• Maintenance Schedules — Bi -weekly work schedule
• Contractor's Staff — Specified/Required Minimum Staff and Hours with separate
mow crew
• Water Management and Irrigation System Maintenance or Repair
Bid Schedule
Exhibit Map and Detail Photos and Descriptions
Site Walk
• Location 1: Old Town Newhall Library
• Location 2: Lyons & Main Parking Lot
• Location 3: Main Street (Lyons Avenue to 6th St.)
• Location 4: Railroad & 6th Street Bus Shelter Area
• Location 5: 6th St. & Main Parking Lot
• Location 6: Roundabout Area
— This contract includes streetscape furniture cleaning and amenities
only
— All landscape south of 6th Street and at Roundabout Area is
connected to a controller of another LIVID Zone and is not included in
this contract
9.a
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INVENTORY LISTS
EXHIBIT - REVISED
1 Inventory List: Zone 28 NEWHALL
Item #
Description
Approximate
Sq Footage
Estimated
Quantit
1
Via Princessa Bridge Abutment Landscaping
16,691
6
2
Wiley Canyon/Via Princessa South Side Panel
4,620
8
3
16 Street/Tristan Court Turf
4,026
2
4
16 Street South Side Parkway Trees (Avenida Ignacio
to Newhall Ave
2,584
4
5
Orchard Village Road East Side Parkway
12,672
3
6
Railroad Ave North Side Parkway (Via Princessa Bridge
to Lyons Ave.)
65,475
5
7
Railroad Ave Parkway (north & south of Metrolink)
4,184
35
8
Newhall Ave Parkway (Sierra Hwy to Railroad Ave)
4,283
2
9
Main Street and Roundabout Streetscape (Planters,
Irrigation, Pots, Trees, Tree lights, site amenities
13,800
10
Special Districts Office/Santa Clarita Business Incubator
22704 9 St)
1,667
11
Old Town Newhall Library
17,918
12
Parkin Lots (Main/Lyons and Main/6
13
Pine Street Parkway Market to 3'u St)
12,550
14
Bus Shelter Railroad & 6 St
1
15
Irrigation Controllers
18
16
Electrical Meters
15
17
Backflow Devices
15
2 Inventory List: Zone 28 OLD TOWN NEWHALL LIBRARY
Item #
Description
Approximate Sq
Footage
Estimated
Quantity
1
Metal benches
6
2
Black metal trash enclosures
8
3
Concrete benches
2
4
Bike post bollards
4
5
Monument Signs
3
6
Large Entrance Planter Pots
5
7
Small Planter Pots
35
8
Book Drops
2
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Packet Pg. 62
9.a
3 Inventory List: Zone 28 MAIN STREET (including Round -A -Bout amenities to be
cleaned and maintained per specifications)
Item #
Description
Approximate
Sq foot a a
Estimated
Quantit
1
Metal benches
17
2
Wood benches
10
3
Black metal trash enclosures
21
4
Public Art metal trash enclosures
8
5
Concrete trash enclosures
8
6
Light poles
38
7
Boulders
78
8
Bollards
8
9
Hitch post rail fence
60
10
Controller enclosures
2
11
Backflow cages
2
12
Trees, tree grates, tree lights
23
13
Bike post with stone bollard
12
14
Ipe wood walkways
9,215
15
Paver walkways
17,560
16
Paver street crossings
3,745
17
Concrete walkways
33,468
18
Western Walk of Fame Plaques
75
19
Newspaper rack / new and old
8
20
Public telephones
2
21
Terra Cotta Potted Planters
38
22
Big Belly Recycling Enclosures
2
23
Clock
1
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ADDENDUM #2 For
City of Santa Clarita Invitation to Bid
LM D-15-16-09
LIVID MAINTENANCE & CLEANING CONTRACT FOR ZONE 28 NEWHALL
October 14, 2015
This addendum must be acknowledged via Planet Bids and should be included with the bid
response.
To follow is the area map (again) accompanied by pictures relevant to the list on the
legend.
Contractor's representative ' Date
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Item 1 —
Item 2 —
Zone 28 Map Detail Photos and Descriptions
Via Princessa Bridge Abutment
Shrubs, trees, groundcover, mulch, irrigation
Wiley Cyn/Via Princessa South Side Panel — Mulch and weeds between
lodgpole fence and sidewalk, and LMD Street trees (trees, tree wells, irrigation)
Packet Pg. 66
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Item 3 -
Zone 28 Map Detail Photos and Descriptions
16th Street/Tristan Court Lawn — Between 16th St. and Tristan Ct.
Turf, trees, irrigation
Item 4 - 16th Street South Side Parkway— From Orchard Village Rd. to Newhall Ave.
Parkway turf, trees, tree grates, irrigation
Packet Pg. 67
Item 7 -
Item 8 -
Zone 28 Map Detail Photos and Descriptions
Railroad Avenue Parkway by Metrolink — North and south of Metrolink
Parkway and side panel shrubs, trees, mulch, groundcover, irrigation
between curb and railroad tracks — Maintain & keep right-of-way clear
Newhall Ave Parkway — Sierra Hwy to Railroad Ave.
Shrubs, trees, groundcover, mulch, irrigation
9.a
Packet Pg. 69
Zone 28 Map Detail Photos and Descriptions
Item 9 - Downtown Main Street Landscape —Main Street between Lyons Ave and 6th St
along both sides of street - Shrubs, trees, mulch in planters and pots (trash area)
Streetscape Cleaning & Maintenance — Main Street and Roundabout amenities
per Specifications
Item 10 - Special Districts/Santa Clarita Incubator Office — 22704 9th St.
Planters, side panel, building entrance and walkways, parking lot
Shrubs, trees, mulch, ground cover, irrigation
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Packet Pg. 70
9.a
Zone 28 Map Detail Photos and Descriptions
Item 11 - Old Town Newhall Library Landscape — Plants, flowers, shrubs, grasses,
groundcover, trees, tree grates, vines in all planter areas, and pots at the library
site (includes parking lot)
Streetscape Cleaning and Maintenance— Amenities per specifications
Include labor required maintenance of
ornamental grasses (Morea) as part of
contract bid:
Prune every Fall by, shovel -cutting
or thinning -out, to reduce width or
circumference of the plant.
® Prune back growth into the walkways
and parking lot throughout the year.
• Remove the seed pods throughout the
year to avoid self -sowing and the
plants from spreading in the planters.
Packet Pg. 71
Zone 28 Map Detail Photos and Descriptions
Item 12 - Parking Lots — Main St. & Lyons Ave and Main St. and 6t" St.
Weed abatement, trash, (including planter maintenance in Main St. and 6t" St. Lot)
Item 13 - Pine Street — Market Street to 3rd/Race Street
Shrubs, trees, mulch, irrigation, curb and gutter (heavy trash area)
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Packet Pg. 72
9.a
Zone 28 Map Detail Photos and Descriptions
Item 14 - Bus Shelter and Corner Landscape — Railroad Ave. and 6t" St.
Shrubs, trees, mulch, irrigation
Bus Shelter Streetscape Cleaning — Amenities and surfaces per specifications
Packet Pg. 73