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2016-07-12 - AGENDA REPORTS - WORKSOURCE SC CMTY COLLEGE (2)
Agenda Item: 11 CITY OF SANTA CLARITA Q) AGENDA REPORT CONSENT CALENDAR i, CITY MANAGER APPROVAL: 1 j=� DATE: July 12, 2016 SUBJECT: AMEND AMERICA'S JOB CENTER OF CALIFORNIA (FORMERLY WORKSOURCE) OPERATIONS AGREEMENT WITH SANTA CLARITA COMMUNITY COLLEGE DISTRICT DEPARTMENT: Community Development PRESENTER: Denise Covert RECOMMENDED ACTION City Council: 1. Approve a six-month contract amendment to the Professional Services Agreement between the Santa Clarita Community College District and the City of Santa Clarita (City). 2. Authorize the City Manager, or his designee, to execute the amendment and, once final budget numbers and performance measures are made available by Los Angeles County, amend Attachment A (budget) and Attachment C (commitment to performance letter) of the Professional Services Agreement to match the allocation and performance standards provided to the City. BACKGROUND The America's Job Center of California (AJCC), formerly the WorkSource Center, is undergoing transition. The Federal Workforce Innovation and Opportunity Act (WIOA), which supersedes the Workforce Investment Act (WIA) of 1998, became effective on July 1, 2015. The new legislation makes extensive changes to the way the program operates nation-wide. In July 1998, the City of Santa Clarita entered into a contract with the Antelope Valley Workforce Development Consortium (Consortium) to receive the WIA grant for Adult and Dislocated Workers from the Los Angeles County Department of Community and Senior Services (CSS). Since then, the City has been receiving annual funding as a satellite site of the Consortium and operating the Santa Clarita AJCC, formerly the WorkSource Center. Page 1 Packet Pg. 111 In November 2011, the City released a Request for Proposals (RFP) seeking a contractor to provide the WIA Adult and Dislocated Worker services. The City Council awarded the contract for the operation of the AJCC to the Santa Clarita Community College District (COC) on January 10, 2012, which was unanimously supported by the Consortium. The Professional Services Agreement (Agreement) with COC has been extended three times by the City Council: September 24, 2013, for FY 2013-14; October 28, 2014, for FY 2014-15; and October 27, 2015, for FY 2015-16. The FY 2015-16 Agreement was expected to be the final contract renewal, with the changes to be implemented by July 1, 2016. However in April of 2016, CSS released an RFP for the comprehensive overhaul of the Los Angeles County America's Job Centers of California system. Due to this procurement process, the anticipated implementation of the new County -wide system is January 2017. As a result, the current AJCC contracts are being extended for six months by Los Angeles County (County). In order to avoid a disruption in services to businesses and job seekers in our community while the County completes this procurement process, staff recommends the existing Professional Services Agreement with COC be extended for a term of six months, from July 1 through December 31, 2016. Once the final numbers and performance measures have been determined by the County and the Consortium, staff is requesting the City Manager or his designee receive authorization to amend the Budget (Attachment A of the Professional Services Agreement) and Commitment to Performance Letter (Attachment C of the Professional Services Agreement) to match the allocation and performance standards provided to the City. ALTERNATIVE ACTION Other action as determined by City Council. FISCAL IMPACT Funds to cover the costs of America's Job Center of California's services are provided by the Workforce Innovation and Opportunity Act (WIOA) grant funds and budgeted in Fund 259- 15303. The grant is a reimbursement grant, where the General Fund provides payment for services at the time invoices are due, and the City is reimbursed on a monthly basis by the grant. ATTACHMENTS Professional Services Agreement Amendment Page 2 Packet Pg. 112 I Origtator I A/P A/R PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND the Santa Clarita Community College District Contract No. 11-00459-E This AGREEMENT ("Agreement") is entered into this 7_.51"day of ©C+0':>e f"' 20 l3, by and between the CITY OF SANTA CLARITA, a municipal corporation and general law city ("CITY") and the Santa Clarita Community College District, ("CONSULTANT"). CITY and CONSULTANT are also referred to collectively as the "Parties" and individually as "Party." 1. CONSIDERATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; and As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; and As additional consideration, unless otherwise specified by written amendment to this Agreement, CITY will pay the sum as specified in the attached Exhibit "I Attachment "A" which is incorporated by reference. CITY may modify this amount as set forth below. 2. SCOPE OF SERVICES. CONSULTANT will perform services listed in the attached Exhibit "1," which is incorporated by reference. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. CITY will pay CONSULTANT as specified by this Agreement, CONSULTANT will submit a regular proportional invoice to CITY based on the total amount (as set forth in Exhibit "1" Page 1 of 9 Packet Pg. 113 Attachment "A"). Detailed records of expenditures are available upon request as specified in Section2l of this document. 5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated suf- ficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. ADDITIONAL WORK. c w E If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the CITY with written notification that contains a specific E description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost. R Y C 7. FAMILLA RITY WITH WORK. v U O By executing this Agreement, CONSULTANT agrees that it has: U O Carefully investigated and considered the scope of services to be performed; and Carefully considered how the services should be performed; and Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 8. TERM. The term of this Agreement will be from October 1, 2013 to July 31, 2014. Unless otherwise detennined by written amendment between the Parties, this Agreement will terminate in the following instances: Completion of the work specified in Exhibit "1." Termination as stated in Section 15. 9. TIME FOR PERFORMANCE. CONSULTANT will not perform any work under this Agreement until: CONSULTANT furnishes proof of insurance as required under Section 21 of this Agreement; and Page 2 of 9 Packet Pg. 114 CITY gives CONSULTANT a written notice to proceed. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the CITY within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The CITY will extend the completion time, when appropriate, for the completion of the contracted services. E a c 11. CHANGES. CITY may order changes in the services within the general scope. of this E Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in R writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from c changes in the services will be determined in accordance with written agreement between the v Parties. U O U 12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a p Taxpayer Identification Number. 3: 13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services rmder this Agreement. 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. CITY may terminate this Agreement at any time with or without cause. CONSULTANT may tenninate this Agreement at any time upon written notice. Notice will be in writing at least thirty (30) days before the effective termination date. After a finding by CONSULTANT's Board of Trustees that any or all space at the University Center is necessary to accommodate CONSULTANT's students, employees, programs, courses, training or other activities, CONSULTANT may terminate this Agreement upon providing CITY with at least 120 days written notice before the effective date of termination. Upon receiving a temaination notice, CONSULTANT will immediately cease performance under this Agreement unless othevvise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by Page 3 of 9 Packet P9,115 CONSULTANT after receiving a termination notice will be performed at CONSULTANT'S own cost; CITY will not be obligated to compensate CONSULTANT for such work. Should termination occur, all finished or unfinished documents, case files including client information and placements, data, studies, surveys, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1, paragraph 3. Should the Agreement be tenninated pursuant to this Section, CITY may procure on. its own c terms services similar to those terminated. E a c By executing this document, CONSULTANT waives any and all claims for damages that w E might otherwise arise from CITY's termination under this Section. R 16. OWNERSHIP OF DOCUMENTS. All documents, case files including client information c and placements, data, studies, models, photographs and reports prepared by CONSULTANT U under this Agreement are CITY's property. CONSULTANT may retain copies of said v O documents and materials as desired, but will deliver all original materials to CITY upon v CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, p for purposes other than identified in this Agreement, or use of incomplete work product, is at 3: CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the Parties. CITY must obtain written approval from CONSULTANT's Public Information Office ("PIO") to use the CONSULTANT's name and/or logos in any advertisements, promotions, press releases or other media. In the event such pennission is extended, PIO will furnish CITY with camera-ready artwork for such use. 18. INDEMNIFICATION. CONSULTANT agrees to indemnify and hold CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of the performance of this agreement by CONSULTANT. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, arising out of performance by CONSULTANT of services rendered pursuant to this Agreement, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or costs incurred in defense otherwise Page 4 of 9 Packet Pg. 116 19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. The parties expressly agree and intend by this Agreement that Santa Clarita Community College District shall provide services as a vendor, as this term is set forth in Section 99.210, subdivision (c), of Title 29 of the Code of Federal Regulations. To the extent there is any language in this agreement that may characterize Contractor as a subrecipient or require Contractor to perform any portion of the Agreement as a subrecipient, such language shall not be binding upon the parties. 21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 22. INSURANCE. CONSULTANT agrees to maintain, in full force and effect, at CONSULTANT 's expense, the following coverages: (i) Commercial General Liability insurance, with limits of not less than One Million Dollars ($1,000,000) per occurrence including bodily injury, broad form property damage and blanket contractual liability, written on an "occurrence" form; (ii) Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000); (iii) Employer's Liability with limits of not less than One Million Dollars ($1,000,000) per occurrence; (iv) Workers' Compensation insurance as required by statutory insurance requirement of the State of California; and (v) Automobile Liability covering all owned, non -owned and hired vehicles with combined single limit for bodily injury and/or property damage of not less than One Million Dollars ($1,000,000). CONSULTANT agrees to name CITY, its officials and employees as Additional hisured under its policy(ies). CONSULTANT shall deliver Certificate(s) of Insurance and Additional Insured Endorsements) evidencing the required coverages to the CITY, which Page 5 of 9 Packet Pg. 117 shall be subject to the CITY's approval for adequacy of protection. The Certificate(s) of Insurance shall provide thirty (3 0) days prior written notice of cancellation. 23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any subcontractors while performing any portion of this Agreement. Such approval must approve of the proposed subcontractor and the terms of compensation. 24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25. NOTICES. All communications to either Parry by the other Party will be deemed made when received by such Party at its respective name and address as follows: If to CONSULTANT: Santa Clarita Community College District 26455 Rockwell Canyon Rd. Santa Clarita, CA 91355 Attention: Peter Bellas If to CITY: City of Santa Clarita 23920 Valencia Boulevard., Suite 300 Santa Clarita CA Attention: Ja,, 91355 on Crawford Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the mariner prescribed in this paragraph. 26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's Conflict of Interest Code (on file in the City Clerk's Office). It is incumbent upon the CONSULTANT or CONSULTING FIRM to notify the CITY pursuant to Section 25 NOTICES of any staff changes relating to this Agreement. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of CONSULTANT will be performing a very limited and closely supervised function. and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of CONSULTANT. 27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement Page 6 of 9 Packet Pg. 118 without liability. 28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Agreement will be in Los Angeles County. 29. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 30. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the Parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There is one (1) Attachment(s) to this Agreement. This Agreement will bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns. 31. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 32. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 33. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 34. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a Party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 35. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 36. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 37. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war; embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either Party to the other. Page 7 of 9 Packet P9,119 38. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. 39. PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively r supports the Immigration and Nationality Act (INA), which includes provisions c W addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United w States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone R to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The CONSULTANT shall establish appropriate procedures and controls so no 0 services or products under the Contract Documents will be performed or manufactured by v any worker who is not legally eligible to perform such services or employment. 0 O [SIGNATURES ON NEXT PAGE] Page 8 of 9 Packet Pg. 120 IN WITNESS WHEREOF, the Parties hereto have executed this contract the day and year first hereinabove written. FOR C N '—, By: t i�u�� �PCi�/l ' �c�+wuti� aVeko�wteKf Print Name & Title Date: lU I ( FOR CITY OF SMN�TA CLARITA: KENNETH STYMLIN, CV MMANP City Manager' Date: 4 � 14-14 ATTEST: By: Sqg' City Cleric Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY By: � I "t�D— City Attorney Date: / 41 z) bq N W Page 9 of 9 Packet Pg. 121 Exhibit 1 Scope of Work L Backaround: The City of Santa Clarita (City) has selected the Santa Clarita Community College District (CONSULTANT) as the contractor to deliver operation and management services at the Santa Clarita WorkSource Center (Center) from October 1, 2013 through July 31, 2014 with an option for annual renewal of the contract based on contractor performance and on the receipt of annual grant funding. The City of Santa Clarita currently operates the Center at the College of the Canyons Dr. Dianne G. Van Hook University Center. The operation of this Center is funded from the annual Workforce Investment Act (WIA) grant provided by the Antelope Valley Workforce Development Consortium (Consortium). The City's funding for Fiscal Year IJ -14 is detailed in Attachment "A" and will support services for Adult and Dislocated Workers, Universal Access Core A and Core B levels of service at the Center and the offering of Intensive, Training, and Supportive levels of service for WIA customers. For purposes of this contract, the City is contracting with CONSULTANT to operate all levels of service (See Attachment `B" TEGL 7-99 Tablet: Proposed Registration for WIA Services) for the period specified in the agreement. 2. Resnonsibilities: CONSULTANT will provide — • All staffing necessary for providing Universal Access Core A, Core B, and Intensive levels of service All reporting requirements - monthly reporting requirements include Core A, Core B, Business Service Performance Measures, Daily Attendance, Formal Customer ,r Satisfaction Surveys, Outreach Tracking Resource Sharing Agreements, Ex Offender Referral Reports, as well as any reports required by the County of Los Angeles Office of Community and Senior Services related to the grant Office supplies y City wilt provide — • Marketing • Resource room materials for the staff and public • Rent payments • Computers • Workstations • Budget control and program oversight • Funding for WIA approved Intensive Training 3. Location: Santa Clarita WorkSource Center - Located at College of the Canyons Dr. Dianne G. Van Hook University Center 26455 Rockwell Canyon Road Suite 250 Santa Clarita, CA 91355 4. Work Statement: 4.1 General: Packet Pg. 122 Exhibit 1 4.1.1) CONSULTANT, under the general direction of the City Manager of the City of Santa Clarita or his designee, will manage all aspects of the day -today operations of the Santa Clarita WorlcSource Center. The overarching goal of the contract will be to provide quality customer service to the unemployed population of Santa Clarita and assist them with re-entering the workforce as quickly as possible. 4.1.2) CONSULTANT will: a) Be responsible for proper administration of the Santa Clarita WorlcSource budget with relation to staffing costs, of which the contracted services are a part of, o b) Be the City's principal liaison with the Consortium and the County of Los Angeles Community and Senior Services WIA division; c) Review program development and services offered so they are in line < with community needs and the required goals of the WLA program; R d) Represent the City at relevant community meetings, Consortium c meetings, and mandatory contractor meetings with the County of Los U Angeles. 0 e) Meet enrollment and placement goals both quarterly and annually. U f) Meet Department of Labor Common Measures for entered nu employment, retention, and average earnings anally as referenced 0 0 in Attachment `B". 4.2 Staffing: N m 4.2. 1) CONSULTANT will employ qualified staff sufficient to provide services and programs during all Center hours of operation and will provide the necessary orientation $ and ongoing training and professional development of the staff. w 4.2.2) All persomiel employed to perform the services necessary to operate the Center shall be employees of CONSULTANT, or subcontractors as approved by the city. CONSULTANTshall pay all costs related to their employment. 4.3 Hours of Operation: 4.3.1) CONSULTANT will staff and operate the Center on a schedule approved by the City Manager or his designee. Current Hours of Operation are: Monday — Friday 8:30am — 4:30pm Excluding Holidays (a list of 2013-2014 holidays may be farad in Attachment "D".) However, the City is open to recommendations on the most economical and effective distribution of operating hours to best serve the needs of the residents of the Santa Clarita Valley. 4.4 Planning and Performance Monitoring: CONSULTANT shall assist the City with documentation and support to assure: Packet Pg. 123 Exhibit 1 4.4.1) Activities to be considered for funding shall comply with all applicable federal, state and local laws, regulations and ordinances regarding WIA and the Los Angeles County Worldorce Investment Board (WIB), with which each responding entity is expected to be fully familiar. 4.4.2) All program facilities and services shall be fully accessible to persons with disabilities in accordance with all applicable federal and state requirements, and shall fully comply with all federal and state laws regarding Equal Employment Opportunity — Nondiscrimination. 4.43) Initial Core Services provided through the Center shall be made available to the c w E general public without regard to residency, income level or employment status. w E 4.4.4) All customer services shall be coordinated with related services offered by WorkSource Partners in the region. Development of active inter -agency partnerships and R provision ofj oint services that avoid costly overlaps and efficiently address customer c needs are essential components of WorkSource management. U 4.4.5) The Santa Clarita WorkSource Center has developed a reputation for having U U customer -focused staff, services and hours of operation, and for valuing people over process. This focus is expected to be continued along with an expanded focus on 0 0 partnerships with the business community in Santa Clarita_ 4.4.6) Appropriate records shall be maintained to support staff decisions about customer r N services, and to document each customer's progress toward achieving planned outcomes in accordance with WIA guidelines. E 4.4.7) Placement and enrollment goals for each program year are expected to be met or exceeded in accordance with Department of Labor (DOL) standards for performance Q measurement for the WIA program with regard to entered enrollment, retention, and average earnings. 4.4.8) CONSULTANT will provide monthly reports updating the City regarding w N performance measurements and progress toward WIA program year goals as detailed in Attachment "C". 1. 4.5 Budget and Finance: 4.5.1) CONSULTANT will provide monthly proportional invoices based on the funding specified in Attachment "A". Note that administrative costs are limited to 7% of the contract amount. 4.6 Fiscal Accountability and Audit: 4.6.1) CONSULTANT must have in place a sound financial management system, based upon generally accepted accounting principles and in compliance with WIA. The required financial management system must include internal accounting controls which assure that funds and assets are safeguarded against loss, and that transactions are properly recorded to permit the preparation of accurate and supportable financial Packet Pg. 124 Exhibit I statements required to be submitted to the City under the contract. 5. Facilities and Eouinment: The City has entered into a lease agreement under a separate contract with College of the Canyons for the Santa Clarita WorkSource Center location. The City will continue to pay this lease agreement as well as provide computers, hardware, and office supplies for the Center. CONSULTANT is expected to provide staff with email addresses and any other network needs necessary. 6. Time Schedule: CONSULTANT is expected to be able to fully assume management and day to day operations of the Santa Clarita WorkSource Center effective October 1, 2013. 7. Partner Ag n i s: CONSULTANT is expected to work cooperatively with the City of Santa Clarita and the various partner agencies co -located at the WorkSource Center including the Employment Development Department (EDD), and the County of Los Angeles Title V Senior Services program. Packet Pg. 125 ATTACH M ENT A Budget The City of Santa Clarita currently operates the Center at the College of the Canyons Dr. Dianne G. Van Hook University Center. The operation of this Center is funded from the annual Workforce Investment Act (WIA) grant provided by the Antelope Valley Workforce Development Consortium (Consortium). The City's estimated funding for Fiscal Year 13-14 is $492,080 in support of Adult and Dislocated Workers, Universal Access Core A and Core B levels of service at the Center and Intensive, Training, and Supportive levels of service for WIA customers This amount may fluctuate each year based on federal awards for the program. Total WIA allocation $492,080 City of Santa Clarita Administration* $17,000 University Center Lease Payments* $67,080 Parking passes* $2,000 Training Set Aside $168,000 College of the Canyons Operating Budget $238,000 Payments received 7/1/2013 —9/30-2013 $57,729 Operating budget for 10/1/2013 — 6/30/2014 $180,271 Monthly proportional invoice (9 months) $20,030 *Any reduction in the City expenditures in these categories will result in an increase in the College of the Canyons Operating Budget to be supported by an amendment to this agreement. Signed: to�► IQ Authorized Rep Signature Date r N W Packet Pg. 126 ATTACH M ENT B TEGL 7-99 Page 7 Table 1: Proposed Registration for'WU Services Core Services - Self- WIA Core Services WIA Intensive WIA Training Service (registration required) Services Services Informational (registration required) (registration required) (no registration required) Determination of Staffassisted job Comprehensive & Occupational skills eligibility to receive search & placement specialized training assistance under assistance, including assessment, such as Title is career counseling diagnostic testing & interviewing Outreach, intake (which Follow-up services, Full development of On the job training may include WPPS including counseling individual employment referrals) & orientation regarding the workplace plan to the One -Stop center Initial assessment of Staff assisted job Group counseling Workplace training & skill levels, aptitudes, referrals (such as cooperative education abilities & need for testing & background programs supportive services checks) Employment statistics Staff assisted job Individual counseling & Private sector training information including development (working career planning programs job vacancy listings, with employer & job skill requirements jobseeker) for job listings, & info. on demand occupations Performance info, on Staff assisted Case management Skill upgrading & eligible training workshops and fob retraining providers clubs Performance info. on Short-term pre -Entrepreneurial training the local One -Stop vocational services delivery system N m Packet Pg. 127 TEGL 7-99 Page 8 Core Services - Self- WIA Core Services WIA Intensive WIA Training Service (registration required) Services Services informational (registration required) (registration required) (no registration required) Information on Follow-up services, Job readiness training supportive services and including counseling for referral to supportive registrants (those services previously receiving intensive/training services)after entering employment Information regarding Adult education and filing for Unemployment literacy activities in compensation combination with training Assistance in Customized training establishing eligibility for welfare -to -work activities and for other training and education programs Resource room usage Internet browsing jjob, information and training searches) Internet accounts (Career Kit, Personnel Kit) ' Initial development of employment plan Talent referrals (informational, e.g., talent scouts, labor exchange referrals of resumes without further screening) Workshops and job clubs r m Packet Pg. 128 ATTACHMENT C Commitment to Performance Letter as an authorized representative of SQN4. Q t 4V lac. l 60AVAuki t Authorized Rep Name Agency Name (°Ql� es -e K cs+Y( commit to achieving all performance goals as listed below for Fiscal Year 2013-14: • Annual Core A First time Visit Goal —2,000 • Annual Core A Return Visit Goal— 6,000 • Annual Enrollments in Core B-75 Adult and 32 dislocated Workers • Annual Placements in Core B — 60 Adult and 25 Dislocated Workers • Annual Enrollments in Training— no reporting requirement • Annual Placements in Training— no reporting requirement r • Entered Employment Rate* m 0 80 % of Adult Enrollments Enter Employment 0 77% of Dislocated Worker Enrollments Enter Employment • Retention Rate* 0 78.5% of Adult placements retain employment for second and third quarter after obtaining employment 0 86% of dislocated Worker placements retain employment for second and third quarter after obtaining employment • Average Earnings* o An average of $11,000 earned per placement over 6 months for Adult o An average of $14,000 earned per placement over 6 months for Dislocated Worker *Common Measures are established by the Department of Labor (DOL). These numbers are using previous established common measures and maybe adjusted based on directives from the WIB or DOL during the contract year. Please note that these goals are considered the minimum and the contractor is strongly encouraged to exceed thee goals. Signed: Authorized Rep Signature Date Packet Pg. 129 ATTACHMENT D Holiday Schedule College of the Canyons Dr. Dianne G. Van Hook University Center is open from 8 a.m. —5 p.m. Monday through Friday each week with the exception of the following holidays: SCCCD Holiday Schedule — July 1, 2013 through June 30, 2014 July 4, 2013 September 2, 2013 November 11, 2013 November 28 & 29, 2013 December 25, 26, 27, 30 & 31, 2013 January 1, 2014 January 20, 2014 February 14, 2014 February 17, 2014 May 26, 2014 Independence Day Labor Day Veterans Day Thanksgiving Holiday Christmas Break New Year's Day Dr. Martin Luther King, Jr. Day Lincoln's Birthday Presidents' Day Memorial Day Packet Pg. 130 BoardDocs® Pro Agenda Item Details https://www.boarddoes.com/ca/coeBoard.nsf/Priv in 11.a AAL COLLEGE OF THE CANYONS Meeting Oct 09, 2013 - Santa Clarita Community College District - Board of Trustees - Business Meeting Category 3. INSTRUCTIONAL SERVICES (IS) Subject 3.2 IS - Ratification of Contract between Santa Clarita Community College District and the City of Santa Clarita, Delivery of Services at the Santa Clarita WorkSource Center Access Public Type ACTION Recommended Move ratification of Contract between Santa Clarita Community College District and the Action City of Santa Clarita, Delivery of Services at the Santa Clarita WorkSource Center. Public Content % r N W College of the Canyons has managed the day-to-day operations of the City of Santa Clarita WorkSource Center r and the delivery of Workforce Investment Act (WIA) services since February 1, 2012. The Economic Development Division (EDD) of the College has been operating the Center since that time and has surpassed all E the milestones set for clients served and job placements. y The County of Los Angeles Workforce Investment Board has approved the funding level for fiscal year 2013-2014 and has finalized the deliverables for WorkSource service centers. This contract covers operation of the WorkSource Center for the period of October 1, 2013 to June 30, 2014. Copies of the contract, exhibit (statement of work) and four (4) attachments are included with this item and are available upon request from the Economic Development Division. FISCAL IMPLICATIONS: The City of Santa Clarita will pay the District $180,271 (billed at a rate of $10,015 semi-monthly), to provide the contracted services. There will be no negative impact on the District general fund. IS - Contract# 11-00459-E revised 10-01-2013 (WorkSource).odf (790 KB) Motion & Voting Move ratification of Contract between Santa Clarita Community College District and the City of Santa Clarita, Delivery of Services at the Santa Clarita WorkSource Center. Motion by Bruce Fortine, second by Student Trustee - Ryan Joslin. Final Resolution: Motion Carries Aye: Michael Berger, Bruce Fortine, Michele Jenkins, Joan MacGregor, Steve Zimmer, Student Trustee - Ryan Joslin 1 of 1 Packet Pg. 131 M THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND SANTA CLARITA COMMUNITY COLLEGE DISTRICT (Consultant) FOR AMERICA'S JOB CENTER OF CALIFORNIA (formerly WorkSource) OPERATIONS THIS THIRD AMENDMENT ("Amendment") is made by and between the CITY OF SANTA CLARITA, a general law city and municipal corporation existing under the laws of California ("CITY"), and SANTA CLARITA COMMUNITY COLLEGE DISTRICT ("CONSULTANT"). 1. Pursuant to the Professional Services Agreement for America's Job Center of California (formerly WorkSource) Operations ("Agreement"), Section 8 shall be amended to read as follows: "Term" — The Term of this Agreement will continue on a month-to-month basis through December 31, 2016. All other sections, subsections and provisions of the Agreement shall remain the same and are contingent on funding allocations and performance goals as set forth by the City and Antelope Valley Workforce Development Consortium. 2. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 3. Except as modified by this Amendment, all other terms and conditions of the Agreement with CONSULTANT for AMERICA'S JOB CENTER OF CALIFORNIA (formerly WorkSource) Operations remain the same. [SIGNATURES ON NEXT PAGE] Revised 212015 Page 1 of 2 Packet Pg. 132 ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree that this Agreement may be transmitted and signed by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7. IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of FOR CONSULTANT: C Print Name & Title Date: FOR CITY OF SANTA CLARITA: KENNETH W. STRIPLIN, CITY MANAGER ma City Manager Date: APPROVED AS TO FORM: JOSEPH M. MONTES, CITY ATTORNEY City Attorney Date: zo Revised 212015 Page 2 of 2 Packet Pg. 133