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HomeMy WebLinkAbout2016-02-23 - AGENDAS - JOINT REG (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY JOINT REGULAR MEETING Tuesday, February 23, 2016 6:00 P.M. City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION Boydston CALL TO ORDER ROLL CALL FLAG SALUTE Boy Scout Troop 581 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Canyon High School for placing 1st in the annual Drama Teachers Association of Southern California Competition Detective Bill Velek for his work on the Santa Clarita Sheriff Station J -Team PRESENTATIONS Parks, Recreation and Community Services Commission Goals presented by Chair Michael Cruz PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 9, 2016, Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council / City Council Acting as the Governing Board to the Successor Agency of the Former Redevelopment Agency/Board of Library Trustees approve the minutes of the February 9, 2016, Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances that appear on this public agenda have been read and waive further reading. Page 3 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 6.02 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING ALTERNATE MEMBERS OF THE MANUFACTURED HOME RENTAL ADJUSTMENT PANEL - At their February 9, 2016, meeting, the City Council introduced and held a first reading of amendments to Chapter 6.02 of the Santa Clarita Municipal Code to provide for alternates on the Manufactured Home Rental Adjustment Panel. RECOMMENDED ACTION: City Council adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 6.02.040 OF CHAPTER 6.02 TO TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE ELECTION OF ALTERNATES TO THE MANUFACTURED HOME RENTAL ADJUSTMENT PANEL." 5. AUTHORIZE THE PURCHASE OF BIGBELLY SOLAR DUO RECYCLING UNITS AND APPROPRIATE GRANT FUNDS - Through the award of a beverage container recycling grant from the California Department of Resources Recycling and Recovery (CalRecycle), staff recommends aportion of these grant funds be appropriated to purchase 18 additional BigBelly Solar Duo Recycling Units. RECOMMENDED ACTION: City Council: 1. Approve the purchase of 18 BigBelly Solar Duo Recycling Units using designated Department of Resources Recycling and Recovery grant funds. 2. Appropriate $179,929 from Fund 259 Miscellaneous Grants fund balance to Beverage Container Recycling Grant Expenditure Account 14604-5201.002. 3. Authorize the City Manager or designee to execute all contracts and associated documents upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 6. FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO. 2016-1 (VISTA CANYON) - The proposed formation of the Community Facilities District (CFD) is consistent with the City's Policy Guidelines Regulating the Use of Public Financing Mechanism to Finance Public Improvements. RECOMMENDED ACTION: City Council: 1. Adopt a Resolution of Intention to establish a community facilities district, describing improvements and services to be financed. 2. Adopt a Resolution of Intention to incur bonded indebtedness within said community facilities district. Page 4 3. Set a public hearing for April 12, 2016, as atime and place to hear comments on this proposed action, and close the time period to receive ballots. VISTA CANYON DEVELOPMENT PROJECT - CONSTRUCTION INSPECTION SERVICES - Authorize professional services contract to Tetra Tech, Inc., for inspection services to oversee the bulk grading and dirt hauling associated with bulk grading and future Lost Canyon Road grading and ensuring compliance with site- specific Storm Water Pollution Prevention Plan and Best Management Practices at the Vista Canyon Development. RECOMMENDED ACTION: City Council: 1. Authorize professional services contract with Tetra Tech, Inc., in the amount of $84,000 and authorize a 10 -percent contingency in the amount of $8,400 for a total contract amount not to exceed $92,400. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. Appropriate $92,400 to Expenditure Account 14300-5161.001 Development Services Administration Contractual Services and appropriate $92,400 to Revenue Account 100-4531.008 General Fund Grading Inspection. 8. AWARD CONTRACT FOR PURCHASE AND DELIVERY OF LANDSCAPE MULCH - A recommendation to award a contract to Athens Services to supply and deliver mulch to Landscape Maintenance District zones as specified in Bid No. LMD-15- 16-10. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Athens Services for the purchase and delivery of mulch to all Landscape Maintenance District (LMD) zones as specified in Bid No. LMD-15- 16-10 for an amount not to exceed $156,960 annually. 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options beginning in year three, not to exceed the base contract of $156,960 plus CPI adjustments, upon request of the contractor. Page 5 9. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR ZONES 29 (VILLA METRO), 30 (PENLON), AND 31 (FIVE KNOLLS) - Award service contract of landscape maintenance for zones 29 (Villa Metro), 30 (Penlon), and 31 (Five Knolls) to ValleyCrest Landscape Maintenance. RECOMMENDED ACTION: City Council: 1. Award atwo-year maintenance service contract to ValleyCrest Landscape Maintenance to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Zones 29 (Villa Metro), 30 (Penlon), and 31 (Five Knolls) for an annual amount of $37,712, and authorize an annual contingency amount of $11,314, for a total two-year amount not to exceed $98,052. 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options not to exceed the bid amounts, plus CPI adjustments upon the request of the contractor. 10. CHECK REGISTER NO. 3 FOR THE PERIOD 1/08/16 THROUGH 1/21/16 AND 1/28/16 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 1/11/16 THROUGH 1/22/16 - Check Register No. 3 for the Period 1/08/16 through 1/21/16 and 1/28/16. Electronic Funds Transfers for the Period 1/11/16 through 1/24/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 3. Page 6 NEW BUSINESS 11. HOMETOWN HEROES MILITARY BANNER PROGRAM - In an effort to visually recognize currently -serving, military personnel from our community, the Hometown Heroes Military Banner Program, whereby streetlight pole banners would be hung Citywide is being proposed. RECOMMENDED ACTION: City Council: 1. Approve Hometown Heroes Military Banner Program and direct City Manager to implement Program. 2. Transfer funds in the amount of $4,592.50 from Contingency Account 19300- 5401.001 to Communications Expenditure Account 11500-5161.005 to fund 11 Gold Star banners for year one. 12. CITY OF SANTA CLARITA HONOR COURT — The concept of a Santa Clarita Honor Court represents an opportunity to honor individuals who have made significant contributions to the City of Santa Clarita, by giving them special recognition on some type of monument which would be placed either inside or in front of City Hall. An overview of this concept and proposed criteria has been prepared for the City Council's consideration. RECOMMENDED ACTION: City Council discuss and provide direction regarding guidelines for and appropriate ways to honor individuals in the City. 13. UNSCHEDULED VACANCY ON THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION - City Council consider an appointment to fill one unscheduled vacancy on the Parks, Recreation and Community Services Commission. RECOMMENDED ACTION: Mayor Kellar submit a nomination for City Council approval of appointment to fill one unexpired term of office on the Parks, Recreation and Community Services Commission. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. Page 7 STAFF COMMENTS ADJOURNMENT — In memory of Frank Kleeman. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, March 8, 2016, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed City of Santa Clarita and that on February 18, 2016, the foregoir. Hall. / Kevin City C Page 8 qualified City Clerk for the endaywa'!�posted at City