Loading...
HomeMy WebLinkAbout2016-03-22 - AGENDAS - JOINT REG (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, March 22, 2016 6:00 P.M. City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION Acosta CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Tim Davis for his many years of service advocating on behalf of the homeless community and Bridge to Home Recognition of Detective Erin "Michelle" O'Brien-Kaul for her work as the station liaison for the Coalition of Loss Prevention Professionals PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF JOINT REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 8, 2016, Joint Regular Meeting. 2. MODIFICATION OF SPECIAL DISTRICTS SUPPLEMENTAL TREE SERVICE CONTRACT - Staff is requesting approval to increase the expenditure authority of Four Seasons Landscape's contract to ensure the continued timely response to tree -related service requests and for as -needed tree work in support of the City's capital improvement program. RECOMMENDED ACTION: City Council: 1) Amend the City's contract with Four Seasons Landscape (Supplemental Tree Service) for City-wide tree maintenance services, by authorizing an ongoing expenditure increase of $150,000, for a total contract amount not to exceed $374,640, plus Consumer Price Index adjustments. 2) Authorize the City Manager or designee to execute all documents subject to City Attorney final document approval. 3. CHECK REGISTER NO. 5 FOR THE PERIOD 2/05/16 THROUGH 2/18/16 AND 2/25/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 2/08/16 THROUGH 2/19/16. - Check Register No. 5 for the Period 2/05/16 through 2/18/16 and 2/25/16. Electronic Funds Transfers for the Period 2/08/16 through 2/19/16. Page 3 RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 5. PUBLIC HEARINGS 4. RESULTS OF THE CDBG ANNUAL COMMUNITY NEEDS ASSESSMENT — A Community Needs Assessment is conducted annually to determine the current needs of the community as required by HUD. RECOMMENDED ACTION: City Council to conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment conducted as part of the Community Development Block Grant Program. UNFINISHED BUSINESS 5. OLD TOWN NEWHALL PARKING STRUCTURE - This project will prepare the bridging document for the proposed Old Town Newhall parking structure near the northerly end of Main Street. The parking structure is envisioned to be one level subterranean and five stories above grade, with a maximum height of 55 feet. This achieves approximately 400 parking stalls, while ensuring the structure is consistent with the height of the Old Town Newhall Library. RECOMMENDED ACTION: City Council: 1. Award the contract for bridging document consultant and construction support services to Walker Parking Consultants, Inc., for the proposed Old Town Newhall Parking Structure, Project F2010, in the amount of $290,000 and authorize a contingency in the amount of $58,000 for the total contract amount not to exceed $348,000. 2. Award professional services contract for a supplemental environmental site investigation in the amount of $156,754 to JHA Environmental, Inc., and authorize a contingency in the amount of $31,350 for the total contract amount not to exceed $188,104. 3. Authorize an increase in expenditure authority in the amount of $125,000 to the existing contract with MNS Engineers, Inc., for design, environmental, and project support services. Page 4 4. Appropriate $791,104 from Facilities (723) Fund Balance into expenditure account F2010723-5161.001. 5. Direct staff to design the structure to meet the requirements of the current California Energy Code and California Green Building Code in lieu of Leadership in Energy and Environmental Design (LEED) Silver. 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. NEW BUSINESS 6. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY REGIONAL TRANSPORTATION NEEDS AND PRIORITIES — The Los Angeles County Metropolitan Transportation Authority (Metro) is currently evaluating regional transportation needs and priorities, potentially leading to the placement of a measure on the November 2016 General Election ballot for purposes of funding a portion of the identified countywide needs. The City of Santa Clarita needs to be actively participating in future negotiations and discussions to ensure that the community is positioned to receive the maximum amount of funding for future transportation needs through the current Metro process. RECOMMENDED ACTION: City Council authorize staff to actively participate in negotiations and discussions to ensure that maximum funding opportunities for local transportation needs and priorities, particularly increased allocations for Metrolink, are realized under the regional needs and priorities process currently under consideration by the Los Angeles County Metropolitan Transportation Authority (Metro). Staff is authorized to engage with the Board of Directors and staff of Metro, Metrolink, councils of governments and other stakeholders, as appropriate. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. Page 5 STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, April 12, 2016, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointe d qualified City Clerk for the City of Santa Clarita and that on March 17, 2016, the foregoi genda as posted at City Hall. Kevin Tof City Cle k Santa C rita, California Page 6