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HomeMy WebLinkAbout2016-04-12 - AGENDAS - JOINT REG (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, April 12, 2016 6:00 P.M. City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Kellar CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Hands On Recognition Arbor Day Proclamation/Tree City USA Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 22, 2016, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 22, 2016, Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances that appear on this public agenda have been read and waive further reading. Page 3 4. RESOLUTION AUTHORIZING THE SUBMITTAL OF THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) CITY/COUNTY PAYMENT PROGRAM GRANTS - This resolution will authorize the City Manager or designee to submit City/County Payment Program Grant applications to the California Department of Resources Recycling and Recovery (CalRecycle). RECOMMENDED ACTION: City Council adopt a resolution to appoint the City Manager or designee as the approved signature authority for submitting California Department of Resources Recycling and Recovery (CalRecycle) City/County Payment Program applications and execute all other documents, subject to City Attorney approval, and to remain in effect until rescinded. 5. SAN FRANCISQUITO CREEK TRAIL ACCESS RAMP ADA UPGRADE PROJECT - AWARD CONSTRUCTION CONTRACT - This project will replace the existing access ramp on the west side of the San Francisquito Creek trail connecting to Newhall Ranch Road, which currently does not meet Americans with Disabilities Act standards. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the San Francisquito Creek Trail ADA Ramp Upgrade, Project T1016. 2. Award the construction contract to Toro Enterprises, Inc., in the amount of $318,693 and authorize a contingency in the amount of $31,869, for a total contract amount not to exceed $350,562. 3. Transfer Valencia Bridge and Thoroughfare (Fund 303) project savings in the amount of $180,000 from McBean Parkway Bridge Widening expenditure account 51037303-5161.001 into the San Francisquito Creek Trail ADA Ramp Upgrade expenditure account T1016303-5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 6. 2015-16 ANNUAL CONCRETE REHABILITATION PROGRAM (CITYWIDE), PROJECTS MO110 AND T0047 - AWARD CONSTRUCTION CONTRACT - These capital improvement projects consist of the removal and replacement of damaged sidewalks, driveway approaches, curb and gutter and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Fiscal Year 2015-16 Annual Concrete Rehabilitation Program (Citywide), Projects MO 110 and T0047. 2. Award the construction contract to the lowest responsive bidder, FS Contractors, Inc., in the amount of $1,073,994 and authorize additional work in the amount of $250,000 for a total contract amount not to exceed $1,323,994. 3. Authorize the transfer of Community Development Block Grant (CDBG) Funds (203) in the amount of $25,000 from ADA Sidewalk Access Ramps project account T0048203-5161.001 to account T0047203-5161.001, 2015-16 Access Ramp Construction Program. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 7. CHECK REGISTER NO.4 FOR THE PERIOD 1/22/16 THROUGH 2/4/16 AND 2/11/16 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 1/25/16 THROUGH 2/5/16 - Check Register No. 4 for the Period 1/22/16 through 2/4/16 and 2/11/16. Electronic Funds Transfers for the Period 1/25/19 through 2/5/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 6. Page 5 PUBLIC HEARINGS FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO. 2016-1 (VISTA CANYON) - The formation of the Community Facilities District (CFD) is consistent with the City's Policy Guidelines Regulating the Use of Public Financing Mechanism to Finance Public Improvements. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing on the a) formation of Community Facilities District No. 2016-1 (Vista Canyon), b) levy of special taxes, and c) issuance of special tax bonds secured by the special taxes. 2. If no majority protest exists at the public hearing, adopt a resolution determining the validity of prior proceedings, establishing the Community Facilities District No. 2016-1 (Vista Canyon), and approving a funding and acquisition agreement. 3. Adopt a resolution determining the necessity to incur bonded indebtedness within Community Facilities District No. 2016-1 (Vista Canyon) and calling a special election. 4. Open and review ballots, and if the proposition passes with a 2/3 vote, adopt a resolution canvassing the results of the election held within Community Facilities District No. 2016-1 (Vista Canyon). 5. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, ACTING AS THE LEGISLATIVE BODY OF THE CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO. 2016-1 (VISTA CANYON), AUTHORIZING THE LEVY OF SPECIAL TAXES." 9. MASTER CASE 16-012; ANNEXATION 16-001; PREZONE 16-001; INITIAL STUDY 16-001: PREZONE AND APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION FOR THE WEST CREEKIWEST HILLS ANNEXATION - Request for approval of a prezone and application to LAFCO for the purposes of annexation of the West Creek and West Hills area. Page 6 RECOMMENDED ACTION: City Council: 1) Conduct the public hearing; 2) Adopt a resolution adopting a Negative Declaration for the project (Master Case 16- 012) and authorizing the City Manager, or designee, to submit an application to the Local Agency Formation Commission requesting annexation of approximately 1,018.39 acres of land to the City of Santa Clarita; and 3) Introduce and pass to second reading an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE PREZONE 16-001 (MASTER CASE 16-012) FOR APPROXIMATELY 1,0 18.39 ACRES OF LAND, KNOWN AS THE WEST CREEK AND WEST HILLS AREA, GENERALLY LOCATED EAST OF THE LOCKHEED INDUSTRIAL PARK, NORTHWEST OF THE VALENCIA 2 SPECIFIC PLAN AREA, AND WEST OF SAN FRANCISQUITO CREEK, ALONG THE NORTHERN BOUNDARY OF THE EXISTING CITY OF SANTA CLARITA CITY LIMITS." NEW BUSINESS 10. RENEW CONTRACT FOR LIBRARY SERVICES WITH LIBRARY SYSTEMS & SERVICES, LLC - CITY Council consider award of a new five (5) year contract to Library Systems & Services, LLC to manage and operate the Santa Clarita Public Library. RECOMMENDED ACTION: Board of Library Trustees: 1) Award a five (5) year contract to Library Systems & Services, LLC (LSSI) for public library management services, effective July 1, 2016, through June 30, 2021, in the annual amounts not to exceed: $3,597,020 for Fiscal Year 2016-17; $3,668,960 for Fiscal Year 2017-18; $3,742,340 for Fiscal Year 2018-19; $3,817,186 for Fiscal Year 2019-20; and $3,893,530 for Fiscal Year 2020-21. 2) Authorize the City Manager or designee to execute all contracts and associated documents contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Page 7 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT - In memory of Joan Comer FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, April 26, 2016, at 6:00 p.m. in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appoint e and qualified City Clerk for the City of Santa Clarita and that on April 7, 2016, the forego ingenda Was posted at City Hall. Clarita, California Page 8