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HomeMy WebLinkAbout2016-02-09 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES AND CITY COUNCIL ACTING AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE FORMER SANTA CLARITA REDEVELOPMENT AGENCY JOINT REGULAR MEETING Tuesday, February 9, 2016 6:00 P.M. City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE MEN OF HARMONY EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Hart High School Marching Band for winning Division 4A State Championship PRESENTATIONS One Story One City PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council and City Council acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency are submitted for approval. RECOMMENDED ACTION: City Council and Successor Agency approve the minutes of the January 26, 2016 Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes of the City Council/Board of Library Trustees and City Council acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency are submitted for approval. RECOMMENDED ACTION: City Council/Board of Library Trustees/Successor Agency approve the minutes of the January 26, 2016 Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances that appear on this public agenda have been read and waive further reading. Page 3 4. SECOND READING OF AN ORDINANCE CONCERNING CITY COUNCILMEMBER SALARY - Members of the Santa Clarita City Council are compensated monthly by the City, under specific provisions of state law, for the substantial amount of time and effort they contribute leading our local government. Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments to the City Council salary. RECOMMENDED ACTION: City Council adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY." 5. APPROVE THE USE OF A "PIGGYBACK" CONTRACT FOR FLEET FUELING CARD SERVICE - The Voyager Fleet Card Program provides fleet fueling services for City of Santa Clarita fleet vehicles. Approval of a "piggyback" contract will renew the City's contract with U.S. Bank Voyager Fleet Systems, Inc. RECOMMENDED ACTION: City Council: 1. Approve "piggyback" of State of California contract and award a contract for fleet fueling card services to U.S. Bank Voyager Fleet Systems, Inc., by using the Department of General Services (DGS) contract DGS-OFA-OPPS-06 in an amount not to exceed $406,625, including up to a five -percent increase of the total contract amount annually to account for consumer price index and fleet expansion, not to exceed annual appropriations. 2. Authorize the City Manager or designee to execute the DGS contract renewal in October 2016 for 5 one-year agreements, subject to City Attorney approval. 6. AWARD CONTRACT FOR THE SAND CANYON TRAIL DESIGN, PHASES IV THROUGH VI, PROJECT T3019 - Design of trail improvements on Sand Canyon Road from Placerita Canyon Road to Sky Ranch Road. RECOMMENDED ACTION: City Council: 1. Award the design contract to Alta Planning + Design for the Sand Canyon Trail Design, Phases IV through VI, Project T3019, in the amount of $231,782 and authorize a contingency in the amount of $23,178 for a total contract amount not to exceed $254,960. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 6.02 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING ALTERNATE MEMBERS OF THE MANUFACTURED HOME RENTAL ADJUSTMENT PANEL - At their January 26, 2016, meeting, the City Council introduced and held a first reading of amendments to Chapter 6.02 of the Santa Clarita Municipal Code to provide for alternates on the Manufactured Home Rental Adjustment Panel. RECOMMENDED ACTION: City Council adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 6.02.040 OF CHAPTER 6.02 TO TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE ELECTION OF ALTERNATES TO THE MANUFACTURED HOME RENTAL ADJUSTMENT PANEL." 8. CHECK REGISTER NO. 2 FOR THE PERIOD 12/17/15,12/25/15, THROUGH 1/07/16 AND 1/14/16 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 12/24/15 THROUGH 1/08/16 - Check Register No. 2 for the Period 12/17/15, 12/25/15 through 1/07/16 and 1/14/16. Electronic Funds Transfers for the Period 12/24/15 through 1/08/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 2. PUBLIC HEARINGS 9. AGREEMENTS RELATED TO THE SALE AND DEVELOPMENT OF THE REDEVELOPMENT BLOCK IN OLD TOWN NEWHALL - The law guiding the dissolution of Redevelopment Agencies in the State of California requires that the Successor Agency to the former Redevelopment Agency dispose of properties that were previously owned by the Redevelopment Agency. Staff solicited development proposals in November 2014. In July 2015, the City and the Successor Agency entered into Exclusive Negotiation Agreements for the sale and ultimate development of the Redevelopment Block, located in Old Town Newhall, bounded by Lyons Avenue, Main Street, 9th Street, and Railroad Avenue. RECOMMENDED ACTION: City Council: 1. Conduct a Public Hearing pursuant to Government Code Section 53083; 2. Approve Purchase, Sale, and Grant Agreement with Laemmle Newhall, LLC, and the Successor Agency to the former Redevelopment Agency of the City of Santa Clarita for the proposed Laemmle Theatre Project; Page 5 3. Appropriate $3,420,525 from the Facilities Replacement Fund to expenditure account Redevelopment Block 13406-5161.001 to fulfill the City's obligations under the Purchase, Sale, and Grant Agreement with Laemmle Newhall, LLC, and the Successor Agency to the former Redevelopment Agency of the City of Santa Clarita for the proposed Laemmle Theatre Project; 4. Direct City Manager or his designee to accept the property to be used for the construction of the public parking structure from the Successor Agency to the former Redevelopment Agency of the City of Santa Clarita at no cost pursuant to the Department of Finance approved Long Range Property Management Plan Amendment; 5. Direct City Manager or his designee to move forward with the identified process for the ultimate development of a public parking structure, including the adoption of the policy required by Public Contract Code Section 22162 for all design -build projects; 6. Direct City Manager or his designee to negotiate an agreement with Old Town -Main, LLC, for provision of an easement for ingress and egress across the public parking structure in favor of the proposed Mixed -Use Project, and to have the fair market value of said easement determined by an independent appraisal; Direct City Manager or his designee to execute, enter into, and take all actions to implement the agreement with Laemmle Newhall, LLC, for the proposed Laemmle Theatre Project, sign all necessary legal documents to process the agreement, subject to City Attorney approval, including the Theatre Operating Covenant, Assignment and Assumption Agreement with the Successor Agency to the former Redevelopment Agency of the City of Santa Clarita, Quitclaim Deed releasing the City's beneficial interest in the Redevelopment Block at Close of Escrow, Quitclaim Deed releasing City's option to repurchase upon completion of the Laemmle Theatre Project, Site Preparation Grant Escrow Agreement, and Operating Covenant Grant Escrow Agreement; and 8. Direct City Manager or his designee to take all actions to facilitate the agreement between the Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita and Old Town -Main, LLC, for the proposed Mixed -Use Project, sign all necessary legal documents to implement the agreement, subject to City Attorney approval, including the Assignment and Assumption Agreement with the Successor Agency to the former Redevelopment Agency of the City of Santa Clarita, Quitclaim Deed releasing the City's beneficial interest in the Redevelopment Block at Close of Escrow, and Quitclaim Deed releasing City's option to repurchase upon completion of the Mixed -Use Project. Successor Agency: 1. Approve Purchase and Sale Agreement with Old Town -Main, LLC, for the proposed Mixed -Use Project; 2. Approve Purchase, Sale, and Grant Agreement with Laemmle Newhall, LLC, and the City of Santa Clarita, for the proposed Laemmle Theatre Project; Page 6 3. Direct Executive Director or his designee to seek Oversight Board approval of the Purchase and Sale Agreement with Old Town -Main, LLC, for the proposed Mixed - Use Project; Purchase, Sale, and Grant Agreement with Laemmle Newhall, LLC, and the City of Santa Clarita, for the proposed Laemmle Theatre Project; and transfer of the public parking property from the Successor Agency to City of Santa Clarita at no cost pursuant to the Department of Finance approved Long Range Property Management Plan Amendment; and 4. Upon Oversight Board approval, direct Executive Director or his designee to execute, enter into, and take all actions to implement the agreement with Laemmle Newhall, LLC, and the City of Santa Clarita for the proposed Laemmle Theatre Project, sign all necessary legal documents to process the agreement, subject to Agency Counsel approval, including the Grant Deed and Assignment and Assumption Agreement with the City of Santa Clarita; and 5. Upon Oversight Board approval, direct Executive Director or his designee to execute, enter into, and take all actions to implement the agreement with Old Town -Main, LLC, for the proposed Mixed -Use Project, sign all necessary legal documents to process the agreement, subject to Agency Counsel approval, including the Grant Deed and Assignment and Assumption Agreement with the City of Santa Clarita, and negotiation of right of entry agreement for Old Town -Main, LLC, to undertake and complete the Underground Storage Tank removal work on the Redevelopment Block; and 6. Upon Oversight Board approval, direct Executive Director or his designee to take all actions and execute and enter into all documents necessary to transfer the public parking property from the Successor Agency to City of Santa Clarita, subject to Agency Counsel's approval. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, February 23, 2016, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 7 CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 4, 2016, the foregoing agenda was posted at City Hall. Kevin Tonoian City Clerk Santa Clarita, California Page 8