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HomeMy WebLinkAbout2016-01-12 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL / BOARD OF LIBRARY TRUSTEES JOINT REGULAR MEETING Tuesday, January 12, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION Acosta CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Canyon High School placing 1st in the annual Drama Teachers Association of Southern California Competition Saugus High School CIF Cross Country Championship Winners PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council / Board of Library Trustees are submitted for approval. RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of the December 8, 2015 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council / Board of Library Trustees are submitted for approval. RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of the December 8, 2015 3. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes of the City Council / Board of Library Trustees are submitted for approval. RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of the December 8, 2015 Joint Regular Meeting. 4. APPROVAL OF PARCEL MAP FOR PARCEL MAP NO. 69116 (CARL BOYER DRIVE) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map for Parcel Map No. 69116. The map is for subdivision purposes and is located on Carl Boyer Drive. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 69116. 2. Make findings as follows: This project is consistent with the provisions of Sections Page 3 66474 and 66474.1 of the Subdivision Map Act and should be approved. 3. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 69116, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for Parcel Map No. 69116, which embodies the approval of said map. 5. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 69116, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. 5. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 73066, WALNUT PARK COTTAGES - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 73066, located on the northeast side of Walnut Street between 15th Street and 16th Street. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 73066. 2. Accept on behalf of the public the offers of dedication of the easement for sanitary sewer and sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures; and the right to restrict or prohibit the erection or construction of any buildings or structures within the flood hazard area. 3. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code. 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 73066, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 73066, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Page 4 Final Tract Map for Tract No. 73066, which provides for verification of substantial conformance with the tentative tract map and all provisions of local ordinances and state laws applicable at the time of approval. 6. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROLS FOR THE INTERSECTIONS OF DOROTHY STREET AT FLORENCE LANE, LANGSIDE AVENUE AT DOROTHY STREET, AND LANGSIDE AVENUE AT ERMINE STREET - The recent completion of Golden Valley Road, connecting Newhall Ranch Road and Plum Canyon Road, has led to a change in traffic patterns within the neighborhood near Dorothy Street. City staff conducted a study based on the City's resolution establishing multiway stop sign warrants for residential streets, and is recommending the installation of multiway stop controls at the following intersections: Dorothy Street at Florence Lane, Langside Avenue at Dorothy Street, and Langside Avenue at Ermine Street. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop controls for the following intersections: 1. Dorothy Street at Florence Lane 2. Langside Avenue at Dorothy Street 3. Langside Avenue at Ermine Street AUTHORIZE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON COMPANY FOR ENGINEERING DESIGN SERVICES FOR THE SOLEDAD CANYON ROAD UTILITY UNDERGROUNDING - DESIGN, PROJECT B3015 - To eliminate visual blight associated with overhead utility lines, staff proposes the approval of an agreement with the Southern California Edison Company for engineering design services for the design of the Soledad Canyon Road Utility Undergrounding - Design, Project B3015 as part of a joint utility relocation project. RECOMMENDED ACTION: 1. Authorize staff to enter into an agreement for engineering design services with the Southern California Edison Company for the Soledad Canyon Road Utility Undergrounding — Design, Project B3015, in an amount not to exceed $100,000, plus a contingency in the amount of $30,000, for a total amount not to exceed $130,000. 2. Authorize staff to provide the Southern California Edison Company with final approved plans and related documents as required for joint relocation projects. 3. Authorize the City Manager or designee to execute the agreement and associated documents, contingent upon the appropriation of funds by City Council, subject to City Attorney approval. Page 5 8. EXECUTE RENEWAL OPTIONS FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACTS 13-00413-A AND 13-00439-A TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR ZONE T-52 AND ZONES 3, 5, 6, AND T-31 - Approve renewal of Landscape Maintenance District Contract No. 13- 00413-A and 13-00439-A to ValleyCrest Landscape Maintenance, Inc. for landscape maintenance services encompassing three incremental, one-year renewal options. RECOMMENDED ACTION: City Council: 1. Approve first renewal option for Contract 13-00413-A to ValleyCrest Landscape Maintenance, Inc. for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zone T-52 in the amount of $88,200; include a Consumer Price Index (CPI) request of 0.1%, equaling $88; and authorize a contingency amount of $22,000 for a total annual amount not to exceed $110,288. 2. Approve first renewal option for Contract 13-00439-A to ValleyCrest Landscape Maintenance, Inc. for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zones 3, 5, 6, and T-31 in the amount of $119,400; include a Consumer Price Index (CPI) request of 0.1%, equaling $119; and authorize a contingency amount of $22,000 for a total annual amount not to exceed $141,519. 3. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 4. Authorize the City Manager or designee to execute up to two (2) additional one-year renewal options for each contract not to exceed the annual bid amount, plus contingency in the amount of $22,000 and CPI adjustments. 9. AWARD SERVICE CONTRACT FOR OUTDOOR STREETSCAPE CLEANING, LANDSCAPE MAINTENANCE, AND PORTER SERVICES FOR LMD ZONE 28 (NEWHALL) - AWARD SERVICE CONTRACT FOR OUTDOOR STREETSCAPE CLEANING, LANDSCAPE MAINTENANCE, AND PORTER SERVICES LMD ZONE 28 (NEWHALL) RECOMMENDED ACTION: City Council: 1. Award a two-year maintenance service contract to Oak Springs Nursery, Inc. to provide contractual outdoor streetscape cleaning, landscape maintenance, and porter services for Landscape Maintenance District (LMD) Zone 28 (Newhall) for an annual amount of $175,000; and authorize an annual contingency in the amount of $43,584, for a total two-year amount not to exceed $437,168. 2. Appropriate $32,021 from Fund 357 to account 12551-5161.010 to provide adequate Page 6 operational funding for the remainder of Fiscal Year 2015-16. 3. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 4. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options beginning in year three, not to exceed the base contract (inclusive of contingency) of $218,584 plus CPI adjustments, upon request of the contractor. 10. CHECK REGISTER NO. 25 FOR THE PERIOD 11/13/15 THROUGH 11/26/15 AND 12/03/15 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/20/15 THROUGH 12/03/15 - Check Register No. 25 for the Period 11/13/15 through 11/26/15 and 12/03/15. Electronic Funds Transfers for the Period 12/13/15 through 12/03/15. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. PUBLIC HEARING 11. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE - Fire District developer fees pay for the cost of fire stations and related fire protection improvements. The resolution would adjust developer fees by $0.0309 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee schedule adopted by the Los Angeles County Board of Supervisors. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust Consolidated Fire Protection District developer fees from $1.0574 per square foot to $1.0883 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. UNFINISHED BUSINESS Page 7 UNFINISHED BUSINESS 12. CONSIDERATION OF COUNCILMEMBER SALARY PER GOVERNMENT CODE SECTION 36516 - Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments to the City Council salary. Government Code Section 36516.5 requires City Council salary adjustments be adopted by the present City Council to be effective for future City Councils. RECOMMENDED ACTION: Provide direction to staff regarding Councilmember salary. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 26, 2016, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed nd qua ' ed City Clerk for the City of Santa Clarita and that on January 7, 2016, the forego age was posted at City Hall. Kevin City C Santa Page 8 ta, California