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HomeMy WebLinkAbout2016-05-10 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCILBOARD OF LIBRARY TRUSTEES/ SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY/PUBLIC FINANCING AUTHORITY AND PARKING AUTHORITY JOINT REGULAR MEETING Tuesday, May 10, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION Boydston CALL TO ORDER ROLL CALL FLAG SALUTE Boy Scout Troop 587 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Bike Month Proclamation CAPIO Awards PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 26, 2016, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes of the April 26, 2016, Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 60258, FIVE KNOLLS (FORMERLY KEYSTONE) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 60258, Five Knolls (Formerly Keystone). The map is for condominium purposes and is located south and east of Golden Valley Road. Page 3 RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 60258. 2. Accept on behalf of the public: the offer of dedication for ownership in Fee Simple all of Lot 18 and Lot 19; the right to restrict direct vehicular ingress and egress to Golden Valley Road; the offers of dedication of the easements for covered storm drain, appurtenant structures, ingress and egress purposes; the easements for flood control purposes; the easement for storm drain ingress and egress purposes; the easement for drainage purposes; the easements for landscape maintenance purposes; the easement for public use and trail purposes; the right to prohibit any and all allowable uses within open space; the right to restrict construction within the restricted use areas; and the right to restrict construction within the flood hazard areas. 3. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code. 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 60258, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 60258, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 60258, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Authorize the City Manager to execute all documents necessary, subject to City Attorney approval, to dispose of any portion of Lot 19 shown on Tract No. 60258 if alternative access to the Santa Clara River is available. 5. CITY OF SANTA CLARITA'S FISCAL YEAR 2016-17 STATEMENT OF INVESTMENT POLICY - Per California Government Code Section 53646, the City Treasurer may annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. RECOMMENDED ACTION: City Council adopt the City of Santa Clarita's Fiscal Year 2016-17 Statement of Investment Policy, and direct staff to submit the policy to the Association of Treasurers United States and Canada (APT US&C) for certification in their annual award program. Page 4 6. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR SERVICES TO LMD ZONES T-23 (MOUNTAIN VIEW), T -23A (MOUNTAIN VIEW CONDOS), AND T -23B (SEGO VILLAS) - Award a contract for landscape maintenance services for LMD Zones T-23, T -23A, and T-2313. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to ValleyCrest/Brightview to provide landscape maintenance services encompassing Landscape Maintenance District (LMD) Zones T-23 (Mountain View), T -23A (Mountain View Condos), and T -23B (Seco Villas) for an annual amount of $326,640; and authorize an annual contingency in the amount of $64,000, for a total two-year amount not to exceed $781,280. 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the base contract (inclusive of contingency) of $390,640 plus the appropriate CPI adjustment, upon request of the contractor. EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 14-00195 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR ZONES 4, 8, AND 26 - Consideration of renewal of Stay Green, Inc. contract to provide landscape maintenance services to certain LMD Zones. RECOMMENDED ACTION: City Council: 1. Approve renewal option under contract 14-00195 to Stay Green, Inc. for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zones 4, 8, and 26 in the amount of $41,280; plus a contingency amount of $8,500, and; a Consumer Price Index (CPI) adjustment of 0.1%, equaling $41; for an annual amount not to exceed $49,821. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. Page 5 3. Authorize the City Manager or designee to execute up to two (2) additional one-year renewal options not to exceed the annual bid amount, plus contingency in the amount of $8,500, and future CPI adjustments upon request of the vendor. 8. SANTA CLARITA PARKING AUTHORITY INITIAL MEETING AND ADMINISTRATION MATTERS - Parking Authority adopt a Resolution designating Officers, adopting Bylaws, Personnel Rules and Regulations, and a Conflict of Interest Code, and providing for time and place for holding Regular Meetings. RECOMMENDED ACTION: The Parking Authority adopt a Resolution designating Officers, adopting Bylaws, Personnel Rules and Regulations, and a Conflict of Interest Code, and providing for time and place for holding Regular Meetings. 9. AMENDMENT TO SANTA CLARITA PUBLIC FINANCING AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT - Parking Authority, Successor Agency, and City Council adopt a resolution authorizing the execution and delivery of an amendment to a Joint Exercise of Powers Agreement removing the Successor Agency as a member of the Santa Clarita Public Financing Authority and take certain other actions in connection therewith. RECOMMENDED ACTION: 1. Parking Authority adopt a Resolution Authorizing the Execution and Delivery of an Amendment to a Joint Exercise of Powers Agreement to Substitute the Santa Clarita Parking Authority in Place of the Successor Agency to the Santa Clarita Redevelopment Agency as a Member of the Santa Clarita Public Financing Authority and Taking Certain other Actions in Connection Therewith. 2. Successor Agency adopt a Resolution Authorizing the Execution and Delivery of an Amendment to a Joint Exercise of Powers Agreement Removing the Successor Agency as a Member of the Santa Clarita Public Financing Authority and Taking Certain other Actions in Connection Therewith. 3. City Council adopt a Resolution Authorizing the Execution and Delivery of an Amendment to a Joint Exercise of Powers Agreement to Substitute the Santa Clarita Parking Authority in Place of the Successor Agency to the Santa Clarita Redevelopment Agency as a Member of the Santa Clarita Public Financing Authority and Taking Certain other Actions in Connection Therewith. Page 6 10. CHECK REGISTER NO. 8 FOR THE PERIOD 3/18/16 THROUGH 3/31/16 AND 4/07/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 3/21/16 THROUGH 4/01/16. CHECK REGISTER NO. 9 FOR THE PERIOD 4/01/16 THROUGH 4/14/16 AND 4/21/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 4/04/16 THROUGH 4/15/16. - Check Register No. 8 for the Period 3/18/16 through 3/31/16 and 4/07/16. Electronic Funds Transfers for the Period 3/21/16 through 4/01/16. Check Register No. 9 for the Period 4/04/16 through 4/14/16 and 4/21/16. Electronic Funds Transfers for the Period 4/04/16 through 4/15/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Registers No. 8 and Check Register No. 9. PUBLIC HEARINGS 11. ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION PREVENTION FEE AND INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2016-17 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2016-17. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2016-17. 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2016-17." Page 7 NEW BUSINESS 12. PUBLIC FINANCING AUTHORITY LEASE REVENUE REFUNDING BONDS SERIES 2016A - Approval of Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds (Golden Valley Road) Series 2016A for the purpose of Refinancing the Santa Clarita Public Financing's $13,785,000 Lease Revenue Bonds, Series 2007 (Golden Valley Road). RECOMMENDED ACTION: City Council: 1. Approve the advance refunding and defeasance of the outstanding $13,785,000 Santa Clarita Public Financing Authority, Lease Revenue Bonds, Series 2007 (Golden Valley Road), by approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds (Golden Valley Road), Series 2016A, in the aggregate principal amount not to exceed $12,500,000, approving the execution and delivery of a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith. 2. Adopt a resolution approving the advance refunding and defeasance of the outstanding $13,785,000 Santa Clarita Public Financing Authority, Lease Revenue Bonds, Series 2007 (Golden Valley Road), by approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds (Golden Valley Road), Series 2016A, in the aggregate principal amount not to exceed $12,500,000, approving the execution and delivery of a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith. Public Financing Authority: 1. Authorize the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds, Series 2016A, in the aggregate principal amount not to exceed $12,500,000, approve the execution and delivery of an Indenture, a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Preliminary Official Statement, a Final Official Statement and Sale Documents; and authorize the taking of certain actions in connection therewith. Page 8 2. Adopt a resolution authorizing the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds, Series 2016A, in the aggregate principal amount not to exceed $12,500,000, approving the execution and delivery of an Indenture, a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Preliminary Official Statement, a Final Official Statement and Sale Documents; and authorize the taking of certain actions in connection therewith. 13. PUBLIC FINANCING AUTHORITY LEASE REVENUE REFUNDING BONDS (OSPD) SERIES 2016B - Approval of Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds (Open Space and Parkland Acquisition Program) Series 2016B for the Purpose of Refinancing the City's $15,525,000 Certificates of Participation (Open Space and Parkland Acquisition Program), 2007 Series. RECOMMENDED ACTION: City Council: 1. Approve the advance prepayment and defeasance of its $15,525,000 Certificates of Participation, (Open Space and Parkland Acquisition Program), 2007 Series by approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds, Series 2016B in the aggregate principal amount not to exceed $16,500,000, approving the execution and delivery of a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith. 2. Adopt a resolution approving the advance prepayment of its $15,525,000 Certificates of Participation (Open Space and Parkland Acquisition Program), 2007 Series by approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds, Series 2016B in the aggregate principal amount not to exceed $16,500,000, approving the execution and delivery of a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith. Public Financing Authority: 1. Authorize the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds, Series 2016B in the aggregate principal amount not to exceed $16,500,000, approve the execution and delivery of an Indenture, a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Preliminary Official Statement, a Final Official Statement and Sale Documents; and authorize the taking of certain actions in connection therewith. Page 9 2. Adopt a resolution authorizing the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds, Series 2016E in the aggregate principal amount not to exceed $16,500,000, approving the execution and delivery of an Indenture, a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Preliminary Official Statement, a Final Official Statement and Sale Documents; and authorize the taking of certain actions in connection therewith. This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT — In memory of Paul Boog FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, May 24, 2016, at 6:00 p.m. the Council Chambers, I st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION £.r I, Kevin Tonoian, do hereby certify that 1 am the duly appointed rid -lifted City Clerk for the City of Santa Clarita and that on May 5, 2016, the forego inaa `"as posted at City Hall. Kevin/Ton(i-iar111 City Clerk ii Santa Clarita,jCalifornia Page 10