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HomeMy WebLinkAbout2016-06-14 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL/SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY JOINT REGULAR MEETING Tuesday, June 14, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA How to Address the City Council You may address the Council during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION Acosta CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 24, 2016, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 24, 2016, Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. COPPER HILL PARK RESTROOM, PROJECT P4015 APPROVE PLANS, SPECIFICATIONS, AND AWARD CONSTRUCTION CONTRACT - Copper Hill Park was annexed in the City of Santa Clarita (City) in 2012 as part of the North Copper Hill Annexation. Amenities currently available at the five and one half acre neighborhood park include a large turf area, eight to ten foot wide concrete walking path, benches, parking lot, and trash enclosure. New amenities as part of this project will include a restroom building and drinking fountain. RECOMMENDED ACTION: City Council: 1. Approve the plans and specification for Copper Hill Park Restroom, Project P4015. 2. Award the construction contract to ODC Engineering and Technology for the Copper Hill Restroom, Project P4015, in the amount of $369,400 and authorize a 10% Page 3 contingency in the amount of $36,940 for a total contract price not to exceed $406,340. 3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 5. PRESERVATION OF 13.63 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, ASSESSORS PARCELS NO. 3210-013-042 - Acquisition of this property will enhance the City's on-going efforts to preserve open space lands and this property is part of the Conservation Area Protection Plan (CAPP) which recognizes this wildlife corridor as a critical missing linkage in the Angeles National Forest. RECOMMENDED ACTION: City Council: 1. Approve the purchase of 13.63+/- acres of real property contiguous to City -owned CEMEX property for open space preservation in the Eastern Greenbelt, Assessor's Parcel Number 3210-013-042 at a total cost of $68,520, which includes property purchase price, escrow, title, appraisal fees, due diligence costs, and payment of annual property taxes. 2. Appropriate $67,520 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004. 3. Appropriate $1,000 as an on-going annual expenditure from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5185.003 for the payment of annual property taxes. 4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 6. EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 14-00187 TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR ZONES 15 AND 16. - Execute renewal option for Landscape Maintenance District (LMD) Contract 14-00187 to provide landscape maintenance services for Zones 15 and 16. RECOMMENDED ACTION: City Council: 1. Approve renewal option for landscape services under contract 14-00187 to Stay Green, Inc. for landscape maintenance services encompassing Landscape Maintenance District (LMD) Zones 15 and 16 in the amount of $119,846; include a Consumer Price Index (CPI) request of 0.1%, equaling $120; and authorize a contingency amount of $23,970 for a total annual amount not to exceed $143,936. Page 4 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to two (2) annual renewal options not to exceed the annual bid amounts, plus CPI adjustments. CONTRACT AWARD LANDSCAPE MONITORING SERVICES - The primary role of the LMD monitors is to inspect and ensure landscape maintenance services are delivered in a manner that regularly exceeds the service expectations of our community. Monitors are responsible for identifying deficiencies, overseeing general repair work, and interacting with homeowners to follow up on inquiries or requests for service enhancements. RECOMMENDED ACTION: City Council: 1. Award a one-year base landscape monitoring services contract to Smith Landscape Management to provide landscape monitoring and customer services in the annual amount of $283,060, and authorize an annual contingency of $28,306, for a total amount not to exceed $311,366. 2. Award a one-year base landscape monitoring services contract to Landscapeconsultant.com to provide landscape monitoring and customer services in the annual amount of $107,862, and authorize an annual contingency of $10,786, for atotal amount not to exceed $118,648. 3. Award a one-year base landscape monitoring services contract to JMD Landscape Architecture to provide landscape monitoring and customer services in the annual amount of $85,800, and authorize an annual contingency of $8,580, for a total amount not to exceed $94,380. 4. Award a one-year base landscape monitoring services contract to Aguila Consulting to provide landscape monitoring and customer services in the annual amount of $83,512, and authorize an annual contingency of $8,351, for a total amount not to exceed $91,863. 5. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council during the Fiscal Year 2016-17 Annual Budget process, and execute all documents subject to City Attorney approval. 6. Authorize the City Manager or designee to execute up to four (4) additional one-year renewal options for each contract beginning in year two, not to exceed their base contract (inclusive of contingency) plus Consumer Price Index adjustments, upon request of the contractor for each vendor as follows: Smith Landscape Management - Page 5 $311,366; Landscapeconsultant.com - $107,862; JMD Landscape - $94,380; and Aguila Consulting - $91,863. 8. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District (OSPD) for Fiscal Year 2016-17. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2016-17, and set a public hearing for June 28, 2016. 9. GENERAL MUNICIPAL ELECTION - NOVEMBER 8, 2016 - The City of Santa Clarita will hold its General Municipal Election on November 8, 2016, to elect two members of the City Council for seats currently held by Mayor Bob Kellar and Councilmember TimBen Boydston. RECOMMENDED ACTION: City Council: 1. Adopt a resolution calling and giving notice of the General Municipal Election to be held November 8, 2016, and requesting consolidation with the County's General Election. 2. Adopt a resolution adopting regulations for candidates for elective office. 3. Adopt amended City Council Recess Policy. 10. APPROVAL OF PARCEL MAP (LARGE LOT MAP) AND ACCEPTANCE OF OFFER OF DEDICATION FOR PARCEL MAP NO. 72655 (VISTA CANYON RANCH) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map for Parcel Map No. 72655, Vista Canyon Ranch. The map is for subdivision purposes and is located on the east side of the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 72655. 2. Accept on behalf of the public: the right to restrict building permits within Parcels 1 Page 6 through 5, until a subsequent Tract Map or Parcel Map is recorded. 3. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code. 4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 72655, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for Parcel Map No. 72655, which embodies the approval of said map, the acceptance of dedication shown thereon, and the vacation of the portion of the easement for public use and road purposes known as Lost Canyon Road located within the Santa Clara River. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 72655, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Authorize the City Manager to execute all documents necessary, subject to City Attorney approval, to quitclaim City -owned parcels located within Parcel Map for Parcel Map No. 72655 to the developer pursuant to the Conditions of Approval for Tentative Tract Map No. 72655. 11. 2015-16 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0109 - AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for the need of pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the overlay portion of the 2015-16 Annual Overlay and Slurry Seal Program, Project M0109. 2. Award the overlay construction contract to Sully -Miller Contracting Company in the amount of $3,964,776 and authorize a contingency in the amount of $396,478, for a total contract amount not to exceed $4,361,254. 3. Approve the plans and specifications for the slurry seal portion of the 2015-16 Annual Overlay and Slurry Seal Program, Project M0109. Page 7 4. Award the slurry seal construction contract to Sierra Nevada Construction, Inc., in the amount of $758,007 and authorize a contingency in the amount of $75,801, for a total contract amount not to exceed $833,808. 5. Authorize an expenditure in the amount of $315,120 and a contingency of $31,512 for total amount of $346,632 to NV5 West, Inc., for a professional services contract to provide project inspection and materials testing for overlay and slurry seal projects. 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. 2015-16 FEDERAL OVERLAY PROGRAM, PROJECT M0113 - AWARD CONSTRUCTION CONTRACT - The annual overlay and slurry seal project is an integral part of the City's pavement management program and provides pavement and slurry seal asphalt maintenance treatments to selected City streets. This project will resurface Soledad Canyon Road between Camp Plenty Road and Sierra Highway. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2015-16 Federal Overlay Program, Project MO 113. 2. Award the construction contract to Toro Enterprises, Inc., in the amount of $2,651,123 and authorize a contingency in the amount of $265,113, for a total contract amount not to exceed $2,916,236. 3. Authorize an expenditure in the amount of $261,516 to Twining, Inc., and authorize a contingency in the amount of $26,151, for a total amount not to exceed $287,667 for a professional services contract to provide for project inspection and materials testing. 4. Authorize the transfer of $2,115,000 in Transportation Development Act (TDA) Article 8 funds from the 2015-16 Overlay and Slurry Seal Program expenditure account M0109233-5161.001 to expenditure account MO113233-5161.001; and authorize the transfer of $100,000 in Measure R Local Return (264) project savings from the 2014-15 Overlay and Slurry Seal Program account MO102264-5161.00 to expenditure account MO 113264-516 1.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 8 13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, SUSTAINING THE APPEAL OF MASTER CASE 08- 051, VACATING THE DECISION OF THE PLANNING COMMISSION ON THE FORMER SHERATON PROJECT, AND REFERRING THE REVISED PROJECT TO THE PLANNING COMMISSION FOR REVIEW AND CONSIDERATION - A resolution of the City Council referring the revised project of Master Case 08-051 to the Planning Commission. RECOMMENDED ACTION: City Council adopt a resolution sustaining the appeal of Master Case 08-051, vacating the decision of the Planning Commission, and returning the currently proposed project for a 101,000 square -foot hotel and 4,000 square -foot restaurant to the Planning Commission for review and consideration. 14. CHECK REGISTER NO. 11 FOR THE PERIOD 4/29/16 THROUGH 5/12/16 AND 5/19/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 5/02/16 THROUGH 5/13/16. - Check Register No. 11 for the Period 4/29/16 through 5/12/16 and 5/19/16. Electronic Funds Transfers for the Period 5/02/16 through 5/13/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 11. PUBLIC HEARINGS 15. HENRY MAYO NEWHALL HOSPITAL SPECIFIC PLAN - A request to allow for a Zone Change and General Plan amendment to create a Specific Plan for the Henry Mayo Newhall Hospital (HMNH) Campus, including a minor revision to the approved Henry Mayo Newhall Master Plan to allow for a 30,566 square foot building expansion for a total of 698,000 square feet of building area on the HMNH campus. RECOMMENDED ACTION: The Planning Commission recommends the City Council: 1. Open the public hearing. 2. Receive testimony from the public. 3. Adopt a resolution adopting the addendum to the certified Henry Mayo Newhall Hospital Master Plan Final Environmental Impact Report, and approving General Plan Amendment 16-001 to change the land use designation from Public/Institutional to Specific Plan, along with the modifications to the approved Henry Mayo Newhall Hospital Master Plan 04-022 and Development Agreement 06-001. 4. Introduce, and pass to second reading, an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, Page 9 CHANGING THE ZONING DESIGNATION OF THE HENRY MAYO NEWHALL HOSPITAL CAMPUS FROM PUBLIC/INSTITUTIONAL TO SPECIFIC PLAN." 16. FISCAL YEAR 2016-2017 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The Fiscal Year 2016-2017 budget process is a six- month effort that began in January. The City Council Budget Committee, which is comprised of Mayor Kellar and Mayor Pro Tem Acosta, has been involved in the budget process. The proposed budget was presented to the City Council and all the Commissions during the Joint Budget Study Session on May 3, 2016. In addition, on June 7, 2016, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2016- 2017 Capital Improvement Program is consistent with the City's General Plan. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency for the former Redevelopment Agency of the City of Santa Clarita conduct the public hearing on the proposed Fiscal Year 2016-2017 Annual Operating Budget and Capital Improvement Program, and schedule the budget for adoption at the June 28, 2016, City Council meeting. 17. ANNUAL ADJUSTMENT OF FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2016-17, staff recommends Citywide fees and charges be increased by the December year-end Consumer Price Index (CPI) for the urban consumers of the Los Angeles, Riverside, and Orange County area. The percentage increase, as reported by the United States Department of Labor, is 2.0 Percent. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing on the proposed fee adjustments. 2. Extend the deferment of the collection of Bridge and Thoroughfare (B&T), Quimby, and Transit Impact development fees one final year to June 30, 2017. 3. Adopt a resolution establishing a schedule of fees and charges for City services. 18. ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 (ANNEXATION NO. L-95) - Consideration for annexing nine (9) parcels receiving benefit into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: City Council conduct a public hearing, and open and review the ballots. If no majority protest exists, adopt a resolution ordering said annexation, and authorize the annual levy and collection of assessments within the District. If a majority protest exists, no action will be required. Page 10 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT — In memory of Rod Bennett FUTURE MEETINGS The next regular meeting of the City Council will be held on June 28, 2016, in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Kevin Tonoian, do hereby certify that I am the duly appointed alified City Clerk for the City of Santa Clarita and that on June 9, 2016, the foregoing a a as posted at City Hall. Kevin To oian City Cle Santa C arita, California Page 11