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HomeMy WebLinkAbout2016-07-12 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, July 12, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 I_Cef O1►117_1 Joint Meeting with: I] Successor Agency to the former Redevelopment Agency ❑ Parking Authority ❑ Public Finance Authority I] Board of Library Trustees ❑ None How to Address the City Council You may address the Council during Pnblie Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Pnblie Participation per meeting. Anyone wishing to address an item on the agenda should fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Tide II) INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 28, 2016, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES - The minutes are submitted for approval. RECOMMENDED ACTION: City Council and Successor Agency approve the minutes of the June 28, 2016, Regular Meeting. 3. DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATE VOTING DELEGATES FOR THE 2016 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - In order to vote at the Annual Business Meeting, the City Council is asked to designate a voting delegate. The City Council may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Only City Council designated delegates and alternates may vote at the Business Meeting. RECOMMENDED ACTION: City Council appoint Councilmember McLean as the voting delegate and Mayor Pro Tem Acosta as an alternate voting delegate for the City of Santa Clarita to the 2016 League of California Cities Annual Conference. 4. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) LOCAL 721 - SEN Local 721, CTW, CLC is the exclusive bargaining agent for approximately 78 positions in the field and maintenance classifications. The term of the proposed MOU is for three years and runs from July 1, 2016, through June 30, 2019. Page 3 RECOMMENDED ACTION: City Council: 1. Approve the draft Memorandum of Understanding (MOU) that has been negotiated between the City of Santa Clarita (City) and the Service Employees International Union (SEN), Local 721. 2. Adopt a resolution providing for compensation of SEIU represented employees of the City. 3. Authorize the City Manager to finalize, sign, and accept the MOU on behalf of the City. 5. PRESERVATION OF 241 +/- ACRES OF REAL PROPERTY, FORMER LAS LOMAS DEVELOPMENT, NEWHALL PASS AREA, ASSESSOR'S PARCEL NOS. 2827-029-008, 2827-030-011, 2827-030-012, 2827-030-013, 2827-031-002, AND 2827-031-007 - Preservation of Valley Vista Ranch for Open Space. RECOMMENDED ACTION: City Council: 1. Approve participation in the purchase of 241 +/- acres of real property located in the Newhall Pass/I-5 Corridor area within unincorporated Los Angeles County, Assessor's Parcel Numbers 2827-029-008, 2827-030-011, 2827-030-012, 2827-030- 013, 2827-031-002, and 2827-031-007 in an amount not to exceed $1,246,000. 2. Adopt a resolution authorizing the City of Santa Clarita (City) to enter into a grant agreement with the Wildlife Conservation Board and the Trust for Public Land authorizing the acquisition of property. 3. Appropriate $1,136,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004 for the purchase of the property. 4. Appropriate $50,000 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004 for costs associated with escrow, title, and other transaction -related costs, including due diligence, attorney, and professional services fees not to exceed $50,000. 5. Appropriate $50,000 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008 for property improvements. 6. Appropriate $10,000 on an ongoing basis from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account12592-5185.003 for the payment of annual property taxes. Page 4 7. Approve the Funding and Transfer Agreement between the City and the Trust for Public Land. 8. Authorize the City Manager or designee to modify all documents subject to City Attorney final document approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 6. PRESERVATION OF 78 +/- ACRES OF REAL PROPERTY IN THE CASTAIC AREA, ASSESSORS PARCEL NOS. 2865-021-009,014, AND 019 - Preservation of property in the Tapia Canyon area for open space. RECOMMENDED ACTION: City Council: 1. Approve the purchase of 78+/- acres of real property in the Castaic area, Assessor's Parcel Nos. 2865-021-009, 014, and 019 at a total cost of $350,430, which includes escrow, title, appraisal fees, due diligence costs, survey and trail improvements, and annual property taxes. 2. Appropriate $326,930 for escrow, title appraisal fees, and due diligence costs associated with the acquisition from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592- 5201.004. 3. Appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.008 for the purpose of property improvements, including signage, gates, and construction of a trailhead. 4. Appropriate $3,500 as an on-going annual expenditure from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5185.003 for the payment of annual property taxes. 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Page 5 SANTA CLARITA VALLEY COMMITTEE ON AGING FUNDING AGREEMENT - The proposed Funding Agreement and Use Restriction and Option Agreement between the City and the Santa Clarita Valley Committee on Aging will award $3,000,000 to be used solely and exclusively for the construction of the new Senior Center facility. RECOMMENDED ACTION: City Council: 1. Approve a Funding Agreement and Use Restriction and Option Agreement with the Santa Clarita Valley Committee on Aging to award $3,000,000 to be used solely and exclusively for the construction of the new Senior Center facility. 2. Authorize the continued appropriation of the $3,000,000 in Contractual Services Account 19000-5161.001 from Fiscal Year 2015-16 to Fiscal Year 2016-17. 3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 8. AUTHORIZATION FOR PAYMENT TO THE HYATT REGENCY VALENCIA FOR HOTEL ROOMS FOR THE 2016 AMGEN TOUR OF CALIFORNIA - City Council approval of payment to the Hyatt Regency Valencia for hotel rooms for the 2016 Amgen Tour of California. RECOMMENDED ACTION: City Council authorize payment of $53,343.28 to the Hyatt Regency Valencia for hotel rooms for the 2016 Amgen Tour of California. 9. SIX-MONTH CONTRACT EXTENSION FOR OAKRIDGE LANDSCAPE, INC. - CONTRACT NO. 14-00198 - A recommendation to extend the existing landscape maintenance contract number 14-00198 with Oakridge Landscape, Inc. for maintenance services to the City's medians for six months. RECOMMENDED ACTION: City Council: 1. Approve the first renewal option for contract 14-00198 to Oakridge Landscape, Inc. for services encompassing Landscape Maintenance District (LMD) Zone 2008-1 (Major Thoroughfare Medians) for six months in the amount of $293,984; and authorize a contingency amount of $58,797, for a total contract amount not to exceed $352,781. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 6 10. AWARD CONTRACT EXTENSION TO CLEAN ENERGY FOR THE OPERATION AND MAINTENANCE OF THE CITY'S CNG FUELING STATIONS - Award contract extension to Clean Energy for the operation and maintenance of the Public and Transit Compressed Natural Gas (CNG) fueling stations at the TMF and the Public Works CNG fueling station at the Corporate Yard facility. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to modify the terms and scope to include the operation and maintenance of the Public and Transit CNG stations located at the TMF and the maintenance of the fueling infrastructure supporting Public Works located at the City's Corporate Yard facility, execute the remaining four, one-year options, and modify the award in the event issues of impossibility arise, subject to City Attorney approval. 2. Authorize an increase in Transit's CNG station operating and maintenance budget (expenditure account 12401-5161.030) by $50,000 annually. 11. AMEND AMERICA'S JOB CENTER OF CALIFORNIA (FORMERLY WORKSOURCE) OPERATIONS AGREEMENT WITH SANTA CLARITA COMMUNITY COLLEGE DISTRICT - The America's Job Center of California (AJCC), formerly the WorkSource Center, is undergoing transition. The change from the Workforce Investment Act (WIA) to the Workforce Innovation and Opportunity Act (WIOA) is making extensive changes to how the program operates nation-wide. Locally, Los Angeles County is working to implement the new program through a procurement process, which is anticipated to be complete by the end of 2016. Therefore, it is necessary to amend the existing agreement with College of the Canyons to continue to provide services for our local business and residents. RECOMMENDED ACTION: City Council: 1. Approve a six-month contract amendment to the Professional Services Agreement between the Santa Clarita Community College District and the City of Santa Clarita (City). 2. Authorize the City Manager, or his designee, to execute the amendment and, once final budget numbers and performance measures are made available by Los Angeles County, amend Attachment A (budget) and Attachment C (commitment to performance letter) of the Professional Services Agreement to match the allocation and performance standards provided to the City. Page 7 12. CHECK REGISTER NO. 13 FOR THE PERIOD 5/27/16 THROUGH 6/09/16 AND 6/16/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 5/30/16 THROUGH 6/10/16. - Check Register No. 13 for the Period 5/27/16 through 6/09/16 and 6/16/16. Electronic Funds Transfers for the Period 5/30/16 through 6/10/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. UNFINISHED BUSINESS 13. MEMORIAL WALL PROPOSAL - Updated proposal for proposed memorial wall at Veterans Historical Plaza. RECOMMENDED ACTION: City Council review the updated memorial wall proposal and provide staff with direction. 14. OLD TOWN NEWHALL PARKING STRUCTURE, PROJECT F2010 - AWARD DESIGN -BUILD CONTRACT - This project will construct a seven -level parking structure, (one subterranean level, one grade level and five levels above grade) at Railroad Avenue and 9th Street in Old Town Newhall. This project is a component of the "Enhancing Economic Development" theme in Santa Clarita 2020, the City of Santa Clarita's five-year strategic plan. RECOMMENDED ACTION: City Council: Award the design -build contract to Swinerton Builders, for the Old Town Newhall Parking Structure, Project F2010, in the amount of $12,537,324 for the base contract and authorize a contingency in the amount of $1,253,732. 2. Contingent on City Council direction, award the Alternate for an event space on the top deck of the parking structure, including the authorization of the appropriation of $358,000, plus a contingency in the amount of $35,800, from Facilities Fund (723) fund balance to expenditure account F2010723-5161.001. Authorize staff to enter into a contractual agreement to include the Alternate for an event space on the top deck of the parking structure, plus contingency, for a total maximum contract amount of $14,184,856. Page 8 3. Authorize an increase in expenditure authority in the amount of $200,000 to the existing contract with MNS Engineers, Inc., for design, environmental, and project support services. 4. Approve the Purchase and Sale Agreement Regarding Exchange of Easements between the City of Santa Clarita and Old Town -Main, LLC and direct the City Manager or his designee to enter into and take all actions to implement the agreement, subject to final language approval by the City Manager and the City Attorney. 5. Adopt a resolution for the summary vacation of the easement for drainage purposes, as described in Exhibit "A," legal description, and as shown on Exhibit "B," plat. 6. Direct the City Clerk to record the certified original resolution with the County of Los Angeles Recorder's Office, summarily vacating the drainage easement. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Lloyd Sreden FUTURE MEETINGS The next regular meeting of the City Council will be held August 23, 2016, at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 9 CERTIFICATION I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 7, 2016, the foregoing agenda was posted at City Hall. u 11tLo Mary Cusick City Clerk Santa Clarita, California Page 10