Loading...
HomeMy WebLinkAbout2016-12-13 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 13, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL. OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2016, Special Meeting. 2. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2016, Joint Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration of appointment to the Santa Clarita Board of Library Trustees. RECOMMENDED ACTION: City Council adopt a resolution appointing Councilmember Cameron Smyth to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2019. 5. EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 14-00409-A TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR THE CITY/LMD HYBRID PARKS -Approval of first renewal option for landscape services to Brightview Landscape (formerly Valley Crest Landscape) for landscape maintenance services encompassing Landscape Maintenance District (LMD) Hybrid Parks. RECOMMENDED ACTION: City Council: 1. Approve the first renewal option for landscape services under contract 14-00409-A to Brightview Landscape (formerly Valley Crest Landscape) for landscape maintenance services encompassing Landscape Maintenance District (LMD) maintained parks in the amount of $225,220; include a Consumer Price Index (CPI) request of 2.03%, equaling $4,572; and authorize a contingency amount of $114,862 for a total annual amount not to exceed $344,654. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Page 3 Attorney approval. 3. Authorize the City Manager or designee to execute up to two additional annual renewal options, not to exceed the annual bid amounts, plus contingency and CPI adjustments, upon request of the consultant. 6. AWARD OF SPECIAL DISTRICT ANNUAL LEVY ADMINISTRATION CONTRACT TO WILLDAN FINANCIAL SERVICES - Administration of the City's Special Districts requires consulting services specific to the management of a Special Assessment District under the provision of the Landscape and Lighting Act of 1972, Benefit Assessment Act of 1982, Articles XIIIC and XIIID of the California Constitution, Chapter 15.50 of the Santa Clarita Municipal Code, the California Health and Safety Code Section 5471 and Proposition 218. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Willdan Financial Services to administer the Annual Levy of Special Districts in the annual base amount of $46,600, and authorize an annual contingency of $4,660, for a total amount not to exceed $51,260. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to four additional one-year renewal options beginning in year two, not to exceed the annual bid amount plus contingency and Consumer Price Index (CPI) adjustments, upon request of the consultant. 7. FAIR OAKS PARK IMPROVEMENTS PROJECT P3021 - Award a construction contract to Leonida Builders, Inc. for the Fair Oaks Improvements Project P3201 RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Fair Oaks Park Improvements Project P3 021. 2. Award the construction contract to Leonida Builders, Inc. in the amount of $194,614, and authorize a contingency in the amount of $38,923, for a total contract amount not to exceed $233,537. 3. Appropriate $77,217 from LMD Zone T65A to account P3021357-5161.001 for the installation of two new shade structures. 4. Authorize the City Manager or designee to execute all contracts and associated Page 4 documents, subject to City Attorney approval. 8. LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY INCREASE - In response to the lifting of local water restrictions, staff is requesting an increase in authorization of Landscape Maintenance District contracts to accommodate the installation of new plant material. RECOMMENDED ACTION: City Council: 1. Approve contract authorization increases in the total annual amount of $737,571.66 for the current contract year in maintenance and repairs, related to the installation of new plant material for the contracts listed in Attachment A. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. 9. AWARD CONTRACT FOR TRANSIT CONSULTING SERVICES - Approval of contract for consultant services to conduct a peer review and prepare the bid documents necessary to solicit proposals for the operation and maintenance of the City's transit services. RECOMMENDED ACTION: City Council: 1. Award contract to McCloud Transportation Associates for transit consulting services in the amount of $64,300, and authorize a 10% contingency in the amount of $6,430 for a total not to exceed $70,730. 2. Authorize City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 10. APPROVE CONTINUATION RIGHTS FOR SOLID WASTE SERVICES FOR EXCLUSIVE RESIDENTIAL SERVICES IN THE NEWLY ANNEXED DEVELOPMENTS OF WEST HILLS AND WEST CREED - Currently, the West Hills and West Creek area residential properties are serviced by Burrtec Waste Industries, Inc., who has an Exclusive Residential Franchise Agreement with the County of Los Angeles. The County desires to release these areas from County administration of the Franchise Agreement and allow the City to administer the Exclusive Residential Franchise Agreement until the end of the contracts or when Continuation Rights expire. RECOMMENDED ACTION: City Council approve and authorize the City Manager to sign the agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., to provide solid waste services to the recently annexed areas of West Hills and West Creek, utilizing the current Exclusive Franchise Agreement between the County of Los Angeles and Burrtec Waste Industries, Page 5 Inc., for Provision of Refuse, Recyclables, and Green waste Automated Cart Services at Residential Premises and Certain Multifamily and Commercial Premises for the Service Area of Santa Clarita Valley. 1 1. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 69164-01, VISTA CANYON RANCH - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 69164-01. The map is for subdivision purposes and is located on the east side of the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 69164-01. 2. Accept on behalf of the public the offers of dedication of the easements for public use and road purposes; the easements for sanitary sewer and sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures; the easements for flood control purposes; the right to prohibit any and all allowable uses within open space; and the right to restrict direct vehicular ingress and egress to Humphrey's Parkway, Lost Canyon Road, and Vista Canyon Road. 3. Accept irrevocable offer of dedication for ownership of Lot 1. 4. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 69164-01, which indicates all special assessments levied by the City of Santa Clarita are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 69164-01, which embodies the approval of said map, and the acceptance of the dedications shown thereon. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 69164-01, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 8. Authorize the City Manager or his designees to execute Agreement Between the City Page 6 of Santa Clarita and Vista Canyon Ranch, LLC, for Water Factory Construction, subject to City Attorney approval. 12. CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - AWARD ARCHITECTURAL AND LANDSCAPE DESIGN CONTRACT - This item will award a contract for the design of a community center building and the site landscape design for a proposed community center in Canyon Country. RECOMMENDED ACTION: City Council: 1. Award the architectural and landscape design contract to Gonzalez Goodale Architects for the Canyon Country Community Center, Project F3020, in the amount of $1,239,431, and authorize a contingency in the amount of $117,000, for a total contract amount not to exceed $1,356,431. 2. Appropriate $800,000 from Facilities fund (723) to the Canyon Country Community Center expenditure account F3020723-5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. RESOLUTION TO ESTABLISH A 400 -FOOT NO -STOPPING ANYTIME ZONE ON THE EAST SIDE OF RAILROAD AVENUE NORTH OF 15TH STREET - This resolution proposes to establish a 400 -foot no -stopping anytime zone along the east side of Railroad Avenue north of 15th Street. RECOMMENDED ACTION: City Council adopt a resolution establishing a 400 -foot no -stopping anytime zone along the east side of Railroad Avenue north of 15th Street. 14. RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S EXCESS FUNDS GRANT PROGRAM - This resolution will authorize the City Manager or designee to submit a grant application to the Los Angeles County Regional Park and Open Space District's Excess Funds Grant Program. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to appoint the City Manager or designee as the approved signature authority for submitting Los Angeles County Regional Park and Open Space District's Excess Funds Grant Program application. 2. Authorize the City Manager or designee to execute all other documents, subject to City Attorney approval, and to remain in effect until rescinded. Page 7 15. DONATION OF CONSERVATION EASEMENTS IN ELSMERE CANYON OPEN SPACE - Acceptance of donated conservation easements in Elsmere Canyon Open Space. RECOMMENDED ACTION: City Council accept the donation of conservation easements on City of Santa Clarita (City) owned open space land in Elsmere Canyon, and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 16. FLEET MANAGEMENT SYSTEM -Award service agreement to Verizon Networkfleet for a fleet management system in a three-year bundle using the National Joint Powers Alliance (NJPA) Contract 051613 -MWF. RECOMMENDED ACTION: City Council: 1. Award service agreement to Verizon Networkfleet for a fleet management system in a three-year bundle using the National Joint Powers Alliance (NJPA) Contract 051613 - MWF in an amount not to exceed $143,262. 2. Transfer $143,262 from the Self Insurance Fund to the General Fund. Increase by $143,262 transfers -in account 100-4711.721 and transfers -out account 72119500- 5501.100. Appropriate $143,262 from the General Fund to Vehicle Maintenance Contractual Services expenditure account 14503-5161.001 as follows: $29,244 in Fiscal Year 2016-17, $44,136 in Fiscal Year 2017-18, $44,136 in Fiscal Year 2018- 19, and $25,746 in Fiscal Year 2019-20. 3. Authorize the City Manager or designee to execute the contract and associated documents subject to City Attorney approval. 17. FISCAL YEAR 2016-2017 MID -YEAR BUDGET ADJUSTMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Years 2015-2016 and 2016-2017. 2. Adopt a resolution amending and consolidating the classification plan and salary schedules, and for providing changes to benefit contributions for the employees and retirees of the city. Page 8 18. CHECK REGISTER NO. 24 FOR THE PERIOD 10/28/16 THROUGH 11/10/16 AND 11/17/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/31/16 THROUGH 11/11/16. - Check Register No. 24 for the Period 10/28/16 through 11/10/16 and 11/17/16. Electronic Funds Transfers for the Period 10/31/16 through 11/11/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 24. PUBLIC HEARINGS 19. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE -Fire District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatus. The resolution would adjust developer fees by $0.0963 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust Consolidated Fire Protection District developer fees from $1.0883 per square foot to $1.1846 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. NEW BUSINESS 20. OPTIONS TO FILL CITY COUNCIL VACANCY - On December 2, 2016, the Los Angeles County Registrar-Recorder/County Clerk certified the results of the November 8, 2016, General Election. Santa Clarita Mayor Pro -Tem Dante Acosta was elected as a Member of the California Assembly. Mayor Pro -Tem Acosta resigned as a Member of the Santa Clarita City Council effective on December 4, 2016, thereby creating a vacancy on the City Council. As provided for in state statute, the City Council may fill the vacancy by appointment or special election. RECOMMENDED ACTION: City Council receive report, discuss options and provide direction to staff. 21. PROPOSITION 64 MORATORIUM - Moratorium ordinance pertaining to activities authorized under Proposition 64 regarding non-medical marijuana. RECOMMENDED ACTION: City Council adopt an Ordinance entitled "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING A MORATORIUM PERTAINING TO PRIVATE MARIJUANA CULTIVATION AND NON-MEDICAL MARIJUANA FACILITIES." Page 9 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Mary Gallant and Richard Lee Kilgore FUTURE MEETINGS The next regular meeting of the City Council will beheld January 10, 2017, at 6:00 PM in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on December 8, 2016, the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 10