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HomeMy WebLinkAbout2016-11-22 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, November 22, 2016 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Boydston CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Sheriffs Recognitions Safe Rides 30 -Year Anniversary Zonta Red Dress Project Special Recognition for outgoing Mayor Pro Tem Dante Acosta by Mayor Bob Kellar Special Recognition for outgoing Councilmember TimBen Boydston by Mayor Bob Kellar PRESENTATIONS Michael D. Antonovich Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2016 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2016 Regular Meeting. 3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 27, 2016 Special Meeting. 4. LEGISLATIVE ADVOCACY SERVICES: KADESH & ASSOCIATES LLC AND JAMISON AND SULLIVAN INC. - The City of Santa Clarita retains the Washington, D.C. based firms of Kadesh & Associates LLC and Jamison and Sullivan Inc. for federal legislation and administrative action directly relating to CEMEX USA's Soledad Canyon mining proposal. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute, subject to City Attorney approval, contracts for continuation of professional services with Kadesh & Associates LLC and Jamison and Sullivan Inc. for the period of December 1, 2016, to May 31, 2017. 2. Authorize the transfer of $120,000 from the Contingency account 19300-5401.001 to the City Manager's Office - Professional Services account 11000-5161.002 for the period of December 1, 2016, through May 31, 2017. Page 3 5. CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) GRANT - FISCAL YEAR 2016-2017 - Assembly Bill 1913 (Schiff -Cardenas Crime Prevention Act), signed into law in 2000, provides funding to cities and counties for frontline law enforcement officers and juvenile justice initiatives. Fiscal Year 2016-17 marks the 21 S' year the City of Santa Clarita has been eligible to receive grant funding from this program. The City of Santa Clarita's estimated allocation for Fiscal Year 2016-17, based on population, is $338,213. RECOMMENDED ACTION: City Council: 1. Accept the Fiscal Year 2016-17 Citizens' Option for Public Safety Grant from the Los Angeles County Auditor -Controller; approve the request from the Los Angeles County Sheriff's Department, Santa Clarita Valley Station, to use the funds to continue funding the Career Offenders Burglary, Robbery, and Assault (COBRA) Team. 2. Increase estimated revenue in account 234-4461.003, Supplemental Law Enforcement Grant, by $435,949. This amount includes the Fiscal Year 2016-17 grant of $338,213 and additional grant funds for Fiscal Year 2015-16 of $97,736. 3. Appropriate $466,717 to account 16100-5161.001 (Contractual Services). This amount includes $338 213 for the Fiscal Year 2016-17 grant, additional grant funds for Fiscal Year 2015-16 of $97,736, and the existing fund balance of $30,768. 4. Authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program, subject to City Attorney approval. 6. TRASH MAINTENANCE & GENERAL CLEANING SERVICES OF BUS STOPS - Award contract to Urban Graffiti Enterprises, Inc. For $124,619 for trash maintenance & general cleaning services of 262 bus stops within the City limits. RECOMMENDED ACTION: City Council: 1. Award a contract to Urban Graffiti Enterprises, Inc. for the trash maintenance and general cleaning services of bus stops in the amount of $113,290, and authorize a contingency of 10% of the award, or $11,329, for a total of $124,619. 2. Appropriate Transit funds in the amount of $31,285 to expenditure account 12400- 5161.001 in Fiscal Year 2016-17; increase the bus stop maintenance base budget in account 12400-5161.001 by $47,619 beginning in Fiscal Year 2017-18. 3. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. Page 4 7. AWARD CONTRACTS TO MOTORCOACH INDUSTRIES (MCI) AND GILLIG CORPORATION FOR THE PURCHASE AND DELIVERY OF COMMUTER AND LOCAL BUSES - Award contracts to MCI and Gillig for the purchase and delivery of five CNG powered commuter buses and eight CNG powered local buses. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute a contract with Motor Coach Industries (MCI) for the purchase of five 45 -foot compressed natural gas (CNG) powered buses, in an amount not to exceed $3,947,690, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 2. Authorize the City Manager or designee to execute a contract with Gillig Corporation for the purchase of eight 40 -foot CNG buses, in an amount not to exceed $4,591,899, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 8. RESOLUTION TO ESTABLISH A NO -STOPPING ANYTIME ZONE ON THE EAST SIDE OF SIERRA HIGHWAY, BETWEEN NEWHALL AVENUE AND DOCKWEILER DRIVE - This resolution proposes to establish a no -stopping zone along the east side of Sierra Highway between Newhall Avenue and Dockweiler Drive to improve aesthetics and safety in the area. The California Department of Transportation has provided their support to this resolution. RECOMMENDED ACTION: City Council adopt a resolution establishing a no -stopping anytime zone along the east side of Sierra Highway, extending from 500 feet north of Newhall Avenue to Dockweiler Drive (2,000 feet in total). 9. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROL FOR THE INTERSECTION OF VISTA RIDGE DRIVE AND FARROW DRIVE - Placement of a multiway stop control at the intersection of Vista Ridge Drive and Farrow Drive. RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop control for the intersection of Vista Ridge Drive and Farrow Drive. 10. RESOLUTION TO ESTABLISH A PASSENGER LOADING ZONE IN FRONT OF THE CANTERBURY VILLAGE SENIOR APARTMENTS AT 23420 AVENIDA ROTELLA - This resolution proposes the establishment of a 25 -foot on - street passenger loading zone in front of the Canterbury Village Senior Apartments on Avenida Rotella, providing safer and more convenient access for residents. RECOMMENDED ACTION: City Council adopt a resolution to establish a 25 -foot passenger loading zone in front of Page 5 23420 Avenida Rotella. 11. SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 - AWARD CONTRACTS FOR ENVIRONMENTAL, CIVIL ENGINEERING, GEOTECHNICAL, CONCEPT DESIGN, COST ESTIMATING, AND CONSULTING SERVICES - This project is a j oint effort between the City of Santa Clarita and Los Angeles County to construct a new sheriff's station to replace the existing Santa Clarita Valley Sheriff's Station. RECOMMENDED ACTION: City Council: 1. Award a contract for environmental, civil engineering, and concept design services to Hunsaker & Associates for the Santa Clarita Valley Sheriff's Station, Project F3023, in the amount of $387,481 and authorize a contingency in the amount of $57,500 for a total contract amount not to exceed $444,981. 2. Award a contract for geotechnical services to R. T. Frankian & Associates for the Santa Clarita Valley Sheriff's Station, Project F3023, in the amount of $74,070 and authorize a contingency in the amount of $11,500 for a total contract amount not to exceed $85,570. 3. Award a contract to Sierra West Group, Inc., to provide cost estimating services for the Santa Clarita Valley Sheriff's Station, Project F3023, in the amount of $49,080 and authorize a contingency in the amount of $7,500 for a total contract amount not to exceed $56,580. 4. Extend the current contract with MNS Engineers, Inc., to provide ongoing project management services for the Santa Clarita Valley Sheriff's Station, Project F3023, in the amount of $290,000. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. LOCAL APPOINTMENT LISTS/DECLARING VACANCIES - Terms of various Local Appointments will expire on December 31, 2016. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: City Council: 1. Approve the Local Appointments List; 2. Declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and the City's appointment to the Greater Los Page 6 Angeles County Vector Control Board; and 3. Approve the recruitment process for the vacancies. 13. TAX -SHARING RESOLUTIONS FOR NEWHALL COUNTY WATER DISTRICT ANNEXATION NOS. 2015-06 AND 2015-07 - Newhall County Water District (District) provides water services within the District's service area. To provide water service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council adopt two Joint Resolutions approving and accepting the exchange of property tax revenue resulting from Newhall County Water District Annexation Nos. 2015-06 and 2015-07. 14. CHECK REGISTER NO. 21 FOR THE PERIOD 9/16/16 THROUGH 9/29/16 AND 10/06/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 9/19/16 THROUGH 9/30/16. CHECK REGISTER NO. 22 FOR THE PERIOD 9/30/16 THROUGH 10/13/16 AND 10/20/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/03/16 THROUGH 10/14/16. CHECK REGISTER NO. 23 FOR THE PERIOD 10/14/16 THROUGH 10/27/16 AND 11/03/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/17/16 THROUGH 10/28/16. - Check Register No. 21 for the Period 9/16/16 through 9/29/16 and 10/06/16. Electronic Funds Transfers for the Period 9/19/16 through 9/30/16. Check Register No.22 for the Period 9/30/16 through 10/13/16 and 10/20/16. Electronic Funds Transfer for the Period 10/03/16 through 10/14/16. Check Register No. 23 for the Period 10/14/16 through 10/27/16 and 11/03/16. Electronic Funds Transfers for the Period 10/17/16 through 10/28/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 21, 22, and 23. PUBLIC HEARINGS 15. ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 (ANNEXATION NO. L-96) -Consideration for annexing six (6) parcels receiving benefit into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: City Council to conduct a public hearing, and open and review the ballots. If no majority protest exists, adopt a resolution ordering said annexation, and authorize the annual levy and collection of assessments within the District. If a majority protest exists, no action will be required. Page 7 NEW BUSINESS 16. APPROVAL OF PRELIMINARY OFFICIAL STATEMENT AND BOND PURCHASE AGREEMENT IN CONNECTION WITH THE PROPOSED ISSUANCE OF SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA CLARITA TAX ALLOCATION REFUNDING BONDS SERIES 2016 - Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita Tax Allocation Refunding Bonds Series 2016. RECOMMENDED ACTION: City Council acting as the Successor Agency to the former Redevelopment Agency (Successor Agency Board) adopt a resolution approving a form of preliminary official statement and a bond purchase agreement in connection with the issuance of its Tax Allocation Refunding Bonds, Series 2016, and authorizing certain actions relating thereto. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Chris Jaserie, Leo Anselm, and Andy Anderson FUTURE MEETINGS The next regular meeting of the City Council will be held December 13, 2016, at 6:00 PM in the Council Chambers, 1 st floor of City Hall, 23 920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on November 17, 2016, the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8