HomeMy WebLinkAbout2016-09-27 - AGENDAS - JOINT REGULAR (2)A 0011b, CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, September 27, 2016
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, Ca 91355
AGENDA
Joint Meeting with: Successor Agency to the former Redevelopment Agency
Parking Authority
- Public Finance Authority
❑x Santa Clarita Board of Library Trustees
- None
How to Address the City Council
You may address the Council once per meeting during Public Participation on any matter within
the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should
prepare a presentation of not more than three (3) minutes. Public Participation speaker cards
must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public
Participation takes place before the consideration of the agenda items and following the
consideration of agenda items.
To address the council regarding an item on the agenda please fill out a speaker card and submit
it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council
is given three (3) minutes to speak indicated by a colored light system on the Council dais; a
green light appears when the speaker begins; a yellow light appears when 30 seconds remain and
a red light appears when time has expired.
If you wish to provide information to the Council for consideration on an item, please present the
City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record.
Please note use of City Council Chamber technology equipment to present electronic material
during meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
INVOCATION
Acosta
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or
if any member of the Council or the public would like to pull for discussion, any item on the
Consent Calendar.
AWARDS AND RECOGNITIONS
Sheriff Recognitions
Procurement and Transparency Awards
Proclaim October 1 Rubber Ducky Festival Day
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and
may only be heard once per meeting under Public Participation.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
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CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 13, 2016, Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 13, 2016, Regular Meeting.
3. FISCAL YEAR 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for
$24,677 by the U.S. Department of Justice, Bureau of Justice Assistance, through the
Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) program.
JAG allows state and local governments to support a broad range of activities to prevent
and control crime, based on local needs and conditions.
RECOMMENDED ACTION:
City Council:
1. Accept Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG)
funds from the U.S. Department of Justice, Bureau of Justice Assistance.
2. Increase estimated revenues in account 206-4461.017 (Justice Assistance Grant 2016)
by $24,677.
3. Increase estimated expenditures in account 16118-5111.001 (Special Supplies) by
$24,677.
4. Authorize the City Manager, or designee, to execute all contracts and associated
documents, subject to City Attorney approval.
4. PUBLIC ACCESS, EDUCATION AND GOVERNMENT (PEG) TELEVISION
MANAGEMENT - Consideration of the Public Television Management Services
agreement and purchase of high definition portable flight pack.
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RECOMMENDED ACTION:
City Council:
Authorize funding for a one-year Public Television Management Services Agreement
with Santa Clarita Valley Television (SCVTV) for the ongoing management and
programming of Time Warner (channel 20) and AT&T (channel 99) for playback,
programming, and production studio operations from October 1, 2016, through
September 30, 2017, and authorize the City Manager to approve up to two (2) one-
year renewal options in the amount not to exceed $190,000 for each year.
2. Appropriate funds in the amount of $180,000 from the Public Access, Education and
Government (PEG) funds to Account 12205.5401.008 ($100,000) and Account
12205.5201.002 ($80,000).
3. Appropriate funds in the amount of $40,000 from the General Fund to Public
Television Account 11501.5401.008.
4. Authorize the City Manager or designee to execute all documents subject to City
Attorney approval.
5. INTELLIGENT TRANSPORTATION SYSTEM PHASE IV, PROJECT I0009 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACT - Intelligent Transportation System Phase IV project, I0009 will add to the
City's existing fiber optic interconnect system between 19 intersections, provide signal
re -synchronization on 39 intersections along major routes in the City, install system
detection stations at 10 intersections, and install adaptive signal systems at 12 locations.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Intelligent Transportation System Phase
IV, Project I0009.
2. Award the Intelligent Transportation System Phase IV construction contract to
Sturgeon Electric California, LLC, in the amount of $1,992,900 and authorize a
contingency in the amount of $199,290, for a total contract amount of $2,192,190.
3. Award the contract for the Traffic Management System to McCain, Inc., in the
amount of $227,625 and authorize a contingency in the amount of $22,763, for a total
contract amount not to exceed $250,388.
5. Adopt a resolution requesting an allocation and payment of County Aid -To -Cities
Funds from the County of Los Angeles to the City of Santa Clarita.
6. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
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6. INTELLIGENT TRANSPORTATION SYSTEM PHASE V, PROJECT C0048 -
AWARD DESIGN CONTRACT - Intelligent Transportation System Phase V project,
which will expand the City's existing Adaptive Traffic Signal Performance Measurement
System, and deploy Automated Turning Movement Count stations with detection
capabilities to validate the adaptive system and provide real-time traveler information.
The Adaptive Traffic Signal System and Performance Measurement system will be
installed at 101 intersections along major City corridors. Real-time Turning Movement
Count stations will be installed at 51 intersections Citywide.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent
Transportation System Phase V, project C0048 in the amount of $235,000, and
authorize a contingency in the amount of $16,450 for a total contract amount not to
exceed $251,450.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
RESOLUTION TO ESTABLISH 385 FEET OF NO -STOPPING ANYTIME ZONE
ON BOUQUET CANYON ROAD SOUTH OF CINEMA DRIVE - Establish 385 feet
of no -stopping anytime zone along the east side of Bouquet Canyon Road approximately
1265 feet south of Cinema Drive, to accommodate the third northbound lane.
RECOMMENDED ACTION:
City Council adopt a resolution establishing 385 feet of a no -stopping anytime zone along
the east side of Bouquet Canyon Road south of Cinema Drive.
8. AWARD CONTRACT FOR JANITORIAL SERVICES FOR VARIOUS CITY -
OWNED FACILITIES - Award Contract for Janitorial Services for Various City -owned
Facilities
RECOMMENDED ACTION:
City Council:
1. Award two-year contract to Servicon Systems, Inc. for janitorial services at various
City -owned facilities for $752,470 and authorize a 10 percent contingency of $75,247
for a total amount not to exceed $827,717 per year, plus Consumer Price Index (CPI)
increases.
2. Authorize the City Manager, or designee, to execute up to three one-year renewal
options for the contract with Servicon Systems, Inc., contingent upon the
appropriation of funds in the annual budget for such fiscal years.
3. Authorize the City Manager, or designee to execute all contracts and associated
documents, or modify the award in the event that issues of impossibility of
performance arise or in the event that other new City facilities become operational
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during the term of the contract, and execute all renewals in accordance with terms
provided herein, and execute all documents, subject to City Attorney approval.
9. REQUEST FOR APPROPRIATION OF FUNDS FOR EMERGENCY
REPLACEMENT OF HOT WATER PIPE AT CIVIC CENTER - Request for
appropriation of emergency replacement of hot water pipe at Civic Center.
RECOMMENDED ACTION:
City Council:
1. Approve the cost for the emergency replacement of the hot water pipe at the Civic
Center, affecting the Valencia Library.
2. Appropriate $108,418 from Public Library fund balance (Fund 309) to
expenditure account 12051-5141.001 for the City of Santa Clarita's share of the
emergency replacement of the hot water pipe at the Civic Center.
3. Authorize the City Manager, or designee, to execute the cost approval sheet and
associated documents, contingent upon the appropriation of funds by City
Council, subject to City Attorney approval.
10. BOYS & GIRLS CLUB OF SANTA CLARITA VALLEY LEASE AGREEMENT -
Approve a new Lease Agreement with the Boys & Girls Club of Santa Clarita Valley for
use of the premises at Newhall Memorial Park on which the Boys & Girls Club Facility is
located.
RECOMMENDED ACTION:
City Council:
1. Approve a new Lease Agreement with the Boys & Girls Club of Santa Clarita Valley
for use of the premises at Newhall Memorial Park on which the Boys & Girls Club
Facility is located.
2. Authorize the City Manager, or designee, to execute all documents, subject to City
Attorney approval.
11. PURCHASE OF 2017 FORD F-550 REGULAR CAB WITH SUPREME TRUCK
BOX INSTALLED - The box truck is used by the Arts & Events Division to move large
quantities of event equipment and supplies to and from events throughout the City. The
current box truck is 13 years old and does not have the capacity to carry all the needed
equipment for current events.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of a 2017 Ford Super Duty F-550 DRW (FG#) XL 2ED
Regular Cab with Supreme Truck Box Installed, from National Auto Fleet Group,
using the National Joint Powers Alliance (NJPA) in an amount not to exceed $57,767
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from Account 12103-5201.003.
2. Authorize the City Manager or designee to execute the contract and associated
documents subject to City Attorney approval.
12. CHECK REGISTER NO. 18 FOR THE PERIOD 8/05/16 THROUGH 8/18/16 AND
8/25/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 8/08/16
THROUGH 8/19/16. - Check Register No. 18 for the Period 8/05/16 through 8/18/16
and 8/25/16.
Electronic Funds Transfers for the Period 8/08/16 through 8/19/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 18.
PUBLIC HEARINGS
13. PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA
CLARITA AND FOUNTAINHEAD SHRUGGED, LLC, FOR THE
FOUNTAINHEAD PROJECT, LOCATED WITHIN THE WEST CREEK/WEST
HILLS ANNEXATION - A Pre -Annexation Agreement between the City of Santa
Clarita and Fountainhead Shrugged, LLC, regarding the development of an 8.6 -acre
commercial pad located at APNs 2810-110-004, 005, 006, 015, 016, and 017 in the West
Creek/West Hills Annexation area, currently within the unincorporated portion of Los
Angeles County.
RECOMMENDED ACTION:
City Council conduct a public hearing and grant the City Manager the authority to
execute a Pre -Annexation Agreement between the City of Santa Clarita and Fountainhead
Shrugged, LLC, subject to City Attorney approval.
NEW BUSINESS
14. 2016-17 ARTS COMMISSION WORK PLAN - A presentation of the 2016-17 Arts
Commission Work Plan including, the Public Art Planning and Selection Process
proposal for review and approval by the City Council.
RECOMMENDED ACTION:
City Council:
Approve 2016-17 Arts Commission Work Plan.
2. Approve Public Art Planning and Selection Process proposal.
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PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held October 11, 2016, at 6:00 p.m. in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the
City of Santa Clarita and that on September 22, 2016, the foregoing agenda was posted at City
Hall.
-Mary Cusick
City Clerk
Santa Clarita, California
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