HomeMy WebLinkAbout2016-10-25 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA
�* CITY COUNCIL
� REGULAR MEETING
Tuesday, October 25, 2016
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
You may address the Council once per meeting during Public Participation on any matter
within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak
should prepare a presentation of not more than three (3) minutes. Public Participation
speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting
begins. Public Participation takes place before the consideration of the agenda items and
following the consideration of agenda items.
To address the Council regarding an item on the agenda, please fill out a speaker's card and
submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing
the Council is given three (3) minutes to speak indicated by a colored light system on the
Council dais: a green light appears when the speaker begins; a yellow light appears when 30
seconds remain and a red light appears when speaker time has expired.
If you wish to provide information to the Council for consideration on an item, please present
the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official
record. Please note use of City Council Chamber technology equipment to present electronic
material during meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
INVOCATION
McLean
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA —Mayor to inquire whether there are any changes to the Agenda or
if any member of the Council or the public would like to pull for discussion, any item on the
Consent Calendar.
AWARDS AND RECOGNITIONS
Sheriffs Recognition
LAEDC Eddy Awards -Most Business Friendly City Finalist
Finance Awards
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and
may only be heard once per meeting under Public Participation.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Page 2
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 11, 2016 Special Meeting.
2. APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are
submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 11, 2016 Regular Meeting.
3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires
that all ordinances be read in full prior to Council taking action on the ordinance. By
listing the ordinance title on the Council agenda, Council may determine that the title has
been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public
agenda have been read and waive further reading.
4. PROPOSITION 57: THE PUBLIC SAFETY AND REHABILITATION ACT OF
2016 - Proposition 57 is an initiative constitutional amendment and statute, which will
appear on the November 8, 2016, General Election Ballot. The ballot measure provides
for early release from prison for certain inmates convicted of nonviolent felonies, new
state prison sentencing credits, and juvenile court judge determination of whether a
juvenile may be prosecuted as an adult.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee's recommendation to oppose
Proposition 57: The Public Safety and Rehabilitation Act of 2016.
5. RECORDS STORAGE SERVICES - The City contracts for records storage services
and destruction of inactive records; the current contract expires January 31, 2017.
RECOMMENDED ACTION:
City Council:
1. Award five-year contract to Iron Mountain, Inc. for records storage services in an
amount not to exceed $25,000, and authorize a 10 percent contingency of $2,500 for a
total amount not to exceed $27,500 per year, plus annual 3% increases.
2. Authorize the City Manager or designee to execute all contracts and associated
Page 3
documents, or modify the award in the event that issues of impossibility of
performance arise or in the event that additional services are offered during the term
of the contract, and execute all documents, subject to City Attorney approval.
6. APPROVE AN AMENDMENT TO THE "AS NEEDED" GENERAL
CONTRACTOR SERVICES AGREEMENT WITH SPARTA BUILDERS -
Approve an Amendment to the "As Needed" General Contractor Services agreement with
Sparta Builders ,
RECOMMENDED ACTION:
City Council:
1. Approve a $100,000 increase to the existing contract with Sparta Builders for "As
Needed" General Contractor Services.
2. Authorize the City Manager or designee to execute the contract and associated
documents subject to City Attorney approval.
7. APPROVAL OF REAL PROPERTY PURCHASE OF 26 +/- ACRES FROM LOS
ANGELES COUNTY, ASSESSOR'S PARCEL NOS. 2836-002-9079 2836-002-922
AND 2864-003-919 (PORTION) - Approval of acquisition of 26 +/- acres of real
property from Los Angeles County.
RECOMMENDED ACTION:
City Council:
1. Approve the acquisition of 26 +/- acres and the purchase price of $651,000 from Los
Angeles County, Assessor Parcel Nos. 2836-002-907, 2836-002-922 and a portion of
2864-003-919.
2. Appropriate $651,000 from Open Space Preservation District Fund Balance (Fund
358) to Open Space Preservation District Expenditure Account 12592-5201.004 for
the purchase of the property.
3. Authorize the City Manager, or designee, to execute all documents, subject to City
Attorney approval, contingent upon the appropriation of funds by the City Council in
the annual budget for such fiscal year.
8. AWARD CONTRACT FOR TREE MAINTENANCE - Consideration to award a one-
year contract with four one-year renewal options to Stay Green, Inc. for tree maintenance
services for all City maintained trees.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to Stay Green, Inc. to provide contractual tree maintenance
services for all City maintained trees for an annual amount of $1,100,000; and
authorize an annual contingency in the amount of $220,000, for a total one-year
amount not to exceed $1,320,000.
Page 4
2. Authorize the City Manager or designee to execute all contracts and associated
documents or modify the awards in the event impossibility of performance arise,
contingent upon the appropriation of funds by the City Council in the annual budget
for such Fiscal Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to four additional one-year
renewal options beginning in year two, not to exceed the base annual contract
(inclusive of contingency) of $1,320,000, plus the appropriate CPI adjustment, upon
request of the contractor.
9. AWARD LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR LMD
ZONES 20 (GOLDEN VALLEY RANCH COMMERCIAL) AND 21 (GOLDEN
VALLEY RANCH RESIDENTIAL) -Consideration of award of Landscape
Maintenance Services Contract for LMD Zones 20 (Golden Valley Ranch Commercial)
and 21 (Golden Valley Ranch Residential)
RECOMMENDED ACTION:
City Council:
1. Award atwo-year contract to Stay Green, Inc. to provide landscape maintenance
services for Landscape Maintenance District (LMD) Zone 20 (Golden Valley Ranch
Commercial), and Zone 21 (Golden Valley Ranch Residential) for an annual amount
of $121,200; and authorize an annual contingency in the amount of $24,240 for a total
two-year amount not to exceed $290,880.
2. Authorize appropriation of $56,198 for monthly maintenance for Zones 20 and 21
through June 30, 2017 in the accounts 12540-5161.010 ($6,756) and 12544-5161.010
($49,442).
3. Authorize the City Manager or designee to execute all contracts and associated
documents, and modify the awards in the event impossibility of performance arises,
contingent upon the appropriation of funds by the City Council in the annual budget
for such Fiscal Year, and execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to execute up to three additional one-year
renewal options beginning in year three, not to exceed the base contract (inclusive of
contingency) of $145,440 plus the appropriate Consumer Price Index adjustment,
upon request of the contractor.
10. RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT CONTRACTS 14-
00398 (BACKFLOW DEVICE TESTING) AND 14-00316 (ZONE T8
LANDSCAPE SERVICES) -EXECUTE FIRST ONE YEAR RENEWAL OPTION
FOR CONTRACT #]4-00398 (BACKFLOW PREVENTION DEVICE TESTING AND
REPAIRS) AND CONTRACT #14-00316 (ZONE T8 LANDSCAPE SERVICES).
RECOMMENDED ACTION:
City Council:
1. Approve first renewal option for Contract 14-00398 to Backflow Prevention Device
Page 5
Tester for backflow device testing in an annual amount not to exceed $116,978.
2. Approve first renewal option for Contract 14-00316 to Stay Green, Inc. for landscape
maintenance services for Zone T8 (Valencia Summit) in an annual amount not to
exceed $390,398.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, contingent upon the appropriation of funds by the City Council in the
annual budget for such Fiscal Year, and execute all documents subject to City
Attorney approval.
4. Authorize the City Manager or designee to execute up to two additional one-year
renewal options for each contract, not to exceed the annual bid amount plus
contingency and CPI adjustments.
11. CHECK REGISTER NO. 20 FOR THE PERIOD 9/02/16 THROUGH 9/15/16 AND
9/22/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 9/05/16
THROUGH 9/16/16. - Check Register No. 20 for the Period 9/02/16 through 9/15/16
and 9/22/16.
Electronic Funds Transfers for the Period 9/05/16 through 9/16/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 20.
PUBLIC HEARINGS
12. SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE
2016 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL
AMENDMENTS, AMENDING TITLES 18, 199 209 219 229 249 AND 25 OF THE
SANTA CLARITA MUNICIPAL CODE - This ordinance adopts the 2016 California
Building Standards Code with an effective date of January 1, 2017, as required by State
law and also adopts local amendments to the State codes, establishing higher standards
for structural and fire protection in new buildings based on local climatic, geologic, and
topographical conditions, as well as administrative provisions for enforcement of the
codes at the local level.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing for the adoption of the 2016 California Building Standards
Code with local amendments.
2. Conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
REPEALING AND REPLACING TITLES 18 THROUGH 22, AND TITLES 24
AND 25 OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY
REFERENCE THE 2016 CALIFORNIA ADMINISTRATIVE, BUILDING,
Page 6
RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY,
EXISTING BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING
STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN
APPENDICES AND LOCAL AMENDMENTS."
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Loretta Rae Nobile Rollins, Virginia Smith Byram, Linda Lee Hairell, Ronald
Wesley Dixon, and Sergeant Steven Owen
FUTURE MEETINGS
The next regular meeting of the City Council will be held November 22, 2016, at 6:00 PM in the
Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the
City of Santa Clarita and that on October 20, 2016, the foregoing agenda was posted at City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
Page 7