HomeMy WebLinkAbout2016-01-12 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
City Council /
Board of Library Trustees
Joint Regular Meeting
Minutes
Tuesday, January 12, 2016
INVOCATION
Mayor Pro Tem Acosta delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of
Library Trustees at 6:04 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
RJ Kelly led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by McLean, second by Boydston to approve the agenda, pulling item 4 for a
separate vote.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Councilmember Boydston and Council recognized Canyon High School for placing 1St in the
Annual Drama Teachers Association of Southern California Competition.
Mayor Pro Tem Acosta and Council recognized Saugus High School Girls Cross Country Team
for winning the 2015 CIF State Cross Country Championship and presented them with
certificates.
PUBLIC PARTICIPATION
Addressing the Council was RJ Kelly regarding designation of the Cross Valley Connector to
Santa Clarita Memorial Parkway; David Boisselle of the Greenbrier Mobile Home Park,
regarding Ordinance 6.02 and the Manufactured Home Panel appeal process; Douglas Fraser,
representing Mobile Home Park Residents, regarding Ordinance 6.02 and the Rent Adjustment
Panel Hearing scheduled for January 21; Alan Ferdman, representing the Canyon Country
Advisory Committee, regarding traffic circulation improvements and the Los Angeles County
Sheriff Department facilities; Elaine Ballace regarding mobilehome park tenant representation;
Teresa Galvez concerning the Granada Villa Mobile Home Park and rent increases; and Glades
Trejo concerning the Granada Villa Mobile Home Park and tree concerns.
One written comment card was received regarding appointing Councilmember Boydston to the
Santa Clarita Valley Sanitation District.
STAFF COMMENTS
Mayor Kellar requested, with Council concurrence, to agendize an item to consider renaming the
Cross Valley Connector.
City Manager Ken Striplin commented on the composition of the Mobile Home Park Appeal
Panel and provided insight for how the Panel has previously acted when rendering appeal
determinations; commented that there are at least five appeals scheduled to be heard, and stated
the importance of allowing the process to move forward, the Panel to review the facts and render
a decision; commented on having a civil court established by the state within Santa Clarita;
responded to comments made regarding Ordinance 6.02; reported on staff s efforts during the
past month to work with the state regarding mobile home matters; made comment regarding the
City's ongoing efforts to work with the county to construct a new and larger Regional Sheriff
Station in the City; and requested Council direction to agendize consideration of a mobile home
ordinance restricting re -designation of senior -living mobile home parks to family -living mobile
home parks. Council concurred to agendize the matter for the January 26, 2016 meeting.
Councilmember McLean inquired of the City Attorney regarding how the composition of the
appeals panel is managed and the process for identifying alternatives in matters when a panel
member is recused due to a conflict. Council concurred to include this matter in the upcoming
mobile home agenda item, previously discussed.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean made comment regarding attending the Chamber Transportation
Government Affairs Meeting where METRO was represented and discussed the construction of a
new Antelope Valley line station at the Bob Hope Airport to be completed in mid -2017 allowing
commuters to take a train from the Antelope Valley directly to the Burbank Airport; provided an
update on the recent North Los Angeles County Cities Protection Coalition meeting where
continued opposition to the above ground routes planned for the High Speed Rail were discussed
and the Coalition preparation of a letter to the High Speed Rail Authority outlining their
opposition; made comment regarding the long-range transportation plan which is currently being
circulated for public comment, and the Southern California Association of Governments' support
position on the High Speed Rail, and encouraged citizens to comment on the plan at
www.scagrtpses.net; and announced that on January 16, 2016, a 3rd annual celebration of local
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authors event at the Old Town Newhall Public Library will be put on by the Friends of the Santa
Clarita Public Library.
Councilmember Weste commented on how proud she is to live in a community where so many
residents gave so much of their time and financial support to less fortunate residents in our City
during the holidays.
CONSENT CALENDAR
Council approved the Consent Calendar with the exception of item four which was pulled for a
separate vote.
RESULT: APPROVED [UNANIMOUS]
MOVER: TimBen Boydston, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Kellar, Weste, McLean
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of December 8, 2015, Special
Meeting.
ITEM 2
APPROVAL OF SPECIAL REORGANIZATION MEETING MINUTES — The minutes are
submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of December 8, 2015, Special
Reorganization Meeting.
ITEM 3
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes
of December 8, 2015, Joint Regular Meeting.
ITEM 4
APPROVAL OF PARCEL MAP FOR PARCEL MAP NO. 69116 (CARL BOYER
DRIVE)
This item was pulled for a separate vote.
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ITEM 5
APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF
DEDICATION FOR TRACT NO. 73066, WALNUT PARK COTTAGES
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No
73066, located on the northeast side of Walnut Street between 15th Street and 16th Street.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Map for Tract No. 73066.
2. Accept on behalf of the public the offers of dedication of the easement for sanitary sewer and
sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures;
and the right to restrict or prohibit the erection or construction of any buildings or structures
within the flood hazard area.
Make findings as follows: (a) this project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed
subdivision, together with the provisions for this design and improvement, is consistent with
the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of
Division 1 of the Government Code.
4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of
Final Tract Map for Tract No. 73066, which indicates all special assessments levied by the
City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map
for Tract No. 73066, which embodies the approval of said map and the acceptance of the
dedications shown thereon.
6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract
Map for Tract No. 73066, which provides for verification of substantial conformance with
the tentative tract map and all provisions of local ordinances and state laws applicable at the
time of approval.
ITEM 6
RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP
CONTROLS FOR THE INTERSECTIONS OF DOROTHY STREET AT FLORENCE
LANE, LANGSIDE AVENUE AT DOROTHY STREET, AND LANGSIDE AVENUE AT
ERMINE STREET
The recent completion of Golden Valley Road, connecting Newhall Ranch Road and Plum
Canyon Road, has led to a change in traffic patterns within the neighborhood near Dorothy
Street. City staff conducted a study based on the City's resolution establishing multiway stop
sign warrants for residential streets, and is recommending the installation of multiway stop
controls at the following intersections: Dorothy Street at Florence Lane, Langside Avenue at
Dorothy Street, and Langside Avenue at Ermine Street.
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RECOMMENDED ACTION:
City Council adopt a resolution authorizing the installation of multiway stop controls for the
following intersections:
1. Dorothy Street at Florence Lane
2. Langside Avenue at Dorothy Street
3. Langside Avenue at Ermine Street
ITEM 7
AUTHORIZE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON COMPANY
FOR ENGINEERING DESIGN SERVICES FOR THE SOLEDAD CANYON ROAD
UTILITY UNDERGROUNDING - DESIGN, PROJECT B3015
To eliminate visual blight associated with overhead utility lines, staff proposes the approval of an
agreement with the Southern California Edison Company for engineering design services for the
design of the Soledad Canyon Road Utility Undergrounding - Design, Project B3015 as part of a
joint utility relocation project.
RECOMMENDED ACTION:
1. Authorize staff to enter into an agreement for engineering design services with the Southern
California Edison Company for the Soledad Canyon Road Utility Undergrounding — Design,
Project B3015, in an amount not to exceed $100,000, plus a contingency in the amount of
$30,000, for a total amount not to exceed $130,000.
2. Authorize staff to provide the Southern California Edison Company with final approved
plans and related documents as required for joint relocation projects.
3. Authorize the City Manager or designee to execute the agreement and associated documents,
contingent upon the appropriation of funds by City Council, subject to City Attorney
approval.
ITEM 8
EXECUTE RENEWAL OPTIONS FOR LANDSCAPE MAINTENANCE DISTRICT
(LMD) CONTRACTS 13-00413-A AND 13-00439-A TO PROVIDE LANDSCAPE
MAINTENANCE SERVICES FOR ZONE T-52 AND ZONES 3, 5, 6, AND T-31
Approve renewal of Landscape Maintenance District Contract No. 13-00413-A and 13-00439-A
to ValleyCrest Landscape Maintenance, Inc. for landscape maintenance services encompassing
three incremental, one-year renewal options.
RECOMMENDED ACTION:
City Council:
1. Approve first renewal option for Contract 13-00413-A to ValleyCrest Landscape
Maintenance, Inc. for landscape maintenance services encompassing Landscape Maintenance
District (LMD) Zone T-52 in the amount of $88,200; include a Consumer Price Index (CPI)
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request of 0.1%, equaling $88; and authorize a contingency amount of $22,000 for a total
annual amount not to exceed $110,288.
2. Approve first renewal option for Contract 13-00439-A to ValleyCrest Landscape
Maintenance, Inc. for landscape maintenance services encompassing Landscape Maintenance
District (LMD) Zones 3, 5, 6, and T-31 in the amount of $119,400; include a Consumer Price
Index (CPI) request of 0.1 %, equaling $119; and authorize a contingency amount of $22,000
for a total annual amount not to exceed $141,519.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to execute up to two (2) additional one-year renewal
options for each contract not to exceed the annual bid amount, plus contingency in the
amount of $22,000 and CPI adjustments.
ITEM 9
AWARD SERVICE CONTRACT FOR OUTDOOR STREETSCAPE CLEANING,
LANDSCAPE MAINTENANCE, AND PORTER SERVICES FOR LMD ZONE 28
(NEWHALL)
AWARD SERVICE CONTRACT FOR OUTDOOR STREETSCAPE CLEANING,
LANDSCAPE MAINTENANCE, AND PORTER SERVICES LMD ZONE 28 (NEWHALL)
RECOMMENDED ACTION:
City Council:
1. Award a two-year maintenance service contract to Oak Springs Nursery, Inc. to provide
contractual outdoor streetscape cleaning, landscape maintenance, and porter services for
Landscape Maintenance District (LMD) Zone 28 (Newhall) for an annual amount of
$175,000; and authorize an annual contingency in the amount of $43,584, for a total two-year
amount not to exceed $437,168.
2. Appropriate $32,021 from Fund 357 to account 12551-5161.010 to provide adequate
operational funding for the remainder of Fiscal Year 2015-16.
3. Authorize the City Manager or designee to execute all contracts and associated documents or
modify the awards in the event other issues of impossibility of performance arise, contingent
upon the appropriation of funds by the City Council in the annual budget for such Fiscal
Year, and execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to execute up to three (3) additional one-year
renewal options beginning in year three, not to exceed the base contract (inclusive of
contingency) of $218,584 plus CPI adjustments, upon request of the contractor.
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ITEM 10
CHECK REGISTER NO. 25 FOR THE PERIOD 11/13/15 THROUGH 11/26/15 AND
12/03/15 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/20/15 THROUGH
12/03/15
Check Register No. 25 for the Period 11/13/15 through 11/26/15 and 12/03/15.
Electronic Funds Transfers for the Period 11/20/15 through 12/03/15.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 25.
ITEMS PULLED FOR SEPARATE VOTE
ITEM 4
APPROVAL OF PARCEL MAP FOR PARCEL MAP NO. 69116 (CARL FOYER
DRIVE)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map for Parcel Map
No. 69116. The map is for subdivision purposes and is located on Carl Boyer Drive.
RECOMMENDED ACTION:
City Council:
1. Approve Parcel Map for Parcel Map No. 69116.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of
Parcel Map for Parcel Map No. 69116, which indicates all special assessments levied by the
City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for
Parcel Map No. 69116, which embodies the approval of said map.
Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel
Map for Parcel Map No. 69116, which provides for verification of substantial conformance
with the Tentative Parcel Map and all provisions of local ordinances and state laws
applicable at the time of approval.
Mayor Kellar recused himself from voting on this item due to a potential conflict of interest.
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RESULT:
APPROVED [4 TO 01
MOVER:
Dante Acosta, Mayor Pro Tem
SECONDER:
Marsha McLean, Councilmember
AYES:
Acosta, Boydston, Weste, McLean
RECUSED:
Kellar
PUBLIC HEARING
ITEM 11
ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE
Fire District developer fees pay for the cost of fire stations and related fire protection
improvements. The resolution would adjust developer fees by $0.0309 per square foot for fire
protection facilities in keeping with the latest Los Angeles County Development Fee schedule
adopted by the Los Angeles County Board of Supervisors.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt a resolution to adjust Consolidated Fire
Protection District developer fees from $1.0574 per square foot to $1.0883 per square foot in
accordance with the Developer Fee Agreement between the City of Santa Clarita and the
Consolidated Fire Protection District of Los Angeles County.
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Assistant Fire Chief Greg Hisel provided the staff presentation.
There were no requests to speak.
Mayor Kellar closed the public hearing.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Dante Acosta, Mayor Pro Tem
AYES:
Acosta, Boydston, Kellar, Weste, McLean
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UNFINISHED BUSINESS
ITEM 12
CONSIDERATION OF COUNCILMEMBER SALARY PER GOVERNMENT CODE
SECTION 36516
Government Code Section 36516(c) sets forth basic provisions which allow regular adjustments
to the City Council salary. Government Code Section 36516.5 requires City Council salary
adjustments be adopted by the present City Council to be effective for future City Councils.
RECOMMENDED ACTION:
Provide direction to staff regarding Councilmember salary.
City Manager Ken Striplin presented the staff report to the City Council.
Addressing the Council on this item Cam Noltemeyer.
Councilmember Weste made a motion to approve a five percent increase. City Attorney Joseph
Montes clarified state law allows the City Council to approve an annual maximum increase of
five percent.
Councilmember Boydston requested clarification concerning the motion made by the City
Council regarding the proposed amount of the annual increase in Council compensation,
expressed his opposition to the increase and commented that Council should consider a salary
decrease.
Mayor Kellar asked for clarification on the length of time an increase would cover.
City Attorney Joseph Montes indicated state law allows the Council to approve an increase in
salary for up to two years, clarified the proposed action of the Council would encompass an
increase of 5 percent for calendar years 2015 and 2016 respectfully equaling a total increase of
10 percent, and that this increase would go into effect on January 1, 2017.
Councilmember Boydston made an inquiry regarding the different levels of benefits available to
various Councilmembers and employees. City Attorney Joseph Montes clarified the same
benefit structure applies to both employees and Councilmembers based on date of employment.
RESULT:
APPROVED [3 TO 2]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Dante Acosta, Mayor Pro Tem
AYES:
Acosta, Weste, McLean
NAYS:
Boydston, Kellar
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PUBLIC PARTICIPATION II
Addressing the City Council was Cam Noltemeyer regarding issues relating to Santa Clarita
being a contract city and Southern California Gas Company issues in the community of Porter
Ranch.
STAFF COMMENTS
City Manager Ken Striplin made comment concerning the City's recent meeting with
representatives of Southern California Gas Company to discuss the Aliso Canyon matter,
indicated the Gas Company does not maintain similar sized facilities in the Santa Clarita Valley,
and received assurances from Gas Company representatives that the gas storage facilities located
in Santa Clarita have been evaluated and are operating properly.
Mayor Kellar made comment concerning the performance of our City Manager and employees,
and their effective work in overseeing the operations of the third largest city in Los Angeles
County.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 7:19 p.m.
MA OR
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