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HomeMy WebLinkAbout2016-08-23 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council / Board of Library Trustees Joint Regular Meeting Minutes Tuesday, August 23, 2016 6:00 PM INVOCATION Councilmember Boydston delivered the invocation. City Council Chambers CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:18 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Boydston led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Kellar and Council recognized Cristal Ramirez and Jael Fregoso, the 2016 Sister Cities Young Author and Artist winners and presented them with certificates. Councilmember McLean and Council recognized the Santa Clarita Delegates of the 2016 Global Collaborative Project to Nicaragua and presented them with certificates. Mayor Pro Tem Acosta and Council recognized Sheriff Deputies and Detectives for their tactical and investigative excellence during a dangerous situation and presented them with certificates. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman regarding the KPMG audit status; Reena Newhall regarding minimum wage; Lynne Plambeck regarding street oak tree trimming in Newhall; Cam Noltemeyer regarding the Closed Session item; Douglas Fraser regarding Manufactured Home Rental Adjustment Panel election; and Theresa Galvez regarding a leasing agreement. STAFF COMMENTS City Manager Ken Striplin commented regarding the status of the court proceedings, findings of the investigative team, findings of the KPMG forensic audit, and staff s action on the audit; commented regarding Happy Valley street trees and will request Urban Forestry to follow up; commented regarding the Panel election; and will request Housing Administrator Erin Lay's assistance for Ms. Galvez. Councilmember Boydston inquired and City Manager Striplin commented regarding the Panel election. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste expressed appreciation to all who helped others during the recent Sand Fire; and requested adjournment in memory of Arminta Lee Guthrie, Andrew Kingsmore Grannis, Sharon Runner, and David R. Davis. Councilmember McLean congratulated the Santa Clarita Artist Association for their new Gallery located in Old Town Newhall; announced the City's annual Anti -Drug Symposium event on August 24 at 6:30 p.m. at the Centre; and announced that citizens can report potholes by using the City's Resident Service Center online at the City's website. Mayor Pro Tem Acosta announced the annual Evening of Remembrance event at the Youth Grove located in Central Park on September 7 at 7:15 p.m.; invited residents to attend an event on August 27 at 3:00 p.m. at Central Park to thank all of the First Responders for their tireless work on the Sand Fire; commented regarding train noise complaints and indicated that staff is proactive on this issue and is working with Metrolink. City Manager Ken Striplin commented regardling aadressing these train noise issues. Councilmember Boydston commented regarding loss of public funds through theft and commented on the KPMG audit; requested clarification from City Attorney Joseph Montes regarding asking the auditors to answer questions; and requested Council concurrence to allow Council to question the auditors directly. Mayor Kellar requested clarification and City Manager Ken Striplin commented on the independence of the audit; Mayor Kellar, Mayor Pro Tem Acosta, Councilmembers Weste and McLean commented on the responsibilities of the City Manager, the process of the investigation and independent audit, the availability of insurance, new policies and controls put into place, and protections for the public. There was no Council concurrence to question the auditors directly. City Manager Ken Striplin responded to questions from Councilmember Boydston regarding details of the incident. Mayor Kellar acknowledged the graduation ceremony of the recent Sheriffs Academy; and requested adjournment in memory of Bob Bresnick. Page 2 1 CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Dante Acosta, Mayor Pro Tem SECONDER: Marsha McLean, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar ITEM 1 APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of the July 12, 2016, Joint Regular Meeting. ITEM 2 CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - AWARD CONTRACT TO PREPARE ENVIRONMENTAL DOCUMENT AND SITE CIVIL DESIGN This item will award a contract for the preparation of an environmental document to satisfy the requirements of the California Environmental Quality Act and site civil design for a proposed community center in Canyon Country. RECOMMENDED ACTION: City Council: 1. Award the design contract to Michael Baker International for the Canyon Country Community Center, Project F3020, in the amount of $396,160 and authorize a contingency in the amount of $60,000 for a total contract amount not to exceed $456,160. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 3 RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROL FOR THE INTERSECTIONS OF PARAGON DRIVE AND HONNOLD DRIVE, PARAGON DRIVE AND CARNEGIE AVENUE, AND ALDBURY STREET AND HARDESTY AVENUE Staff recommends the installation of multiway stop control at the intersections of Paragon Drive and Honnold Drive and Paragon Drive and Carnegie Avenue. The multiway stop control at these intersections will help improve neighborhood traffic conditions along Paragon Drive between Seco Canyon Road and Copper Hill Drive. Staff also recommends the installation of multiway stop control at the intersection of Aldbury Street and Hardesty Avenue to improve pedestrian safety and traffic circulation at Skyblue Mesa Elementary School. Page 3 RECOMMENDED ACTION: City Council adopt a resolution authorizing the installation of multiway stop control for the intersections of Paragon Drive and Honnold Drive, Paragon Drive and Carnegie Avenue, and Aldbury Street and Hardesty Avenue. Adopted Resolution 16-59 ITEM 4 2016-17 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0115 - AWARD DESIGN CONTRACT The Annual Overlay and Slurry Seal Program improves various streets throughout the City of Santa Clarita by resurfacing and sealing surface cracks to enhance skid -resistant properties and increase pavement life. This results in a smoother ride for vehicles, an enhanced appearance of the roadway and surrounding area, and an extended economic life of the roadway. RECOMMENDED ACTION: City Council: 1. Award the contract for engineering design services to Pavement Engineering, Inc., for the 2016-17 Annual Overlay and Slurry Seal Program, Project M0115, in the amount of $339,390, plus a contingency in the amount of $33,939, for a total contract amount not to exceed $373,329. 2. Award professional services contract to Pavement Engineering, Inc., in the amount of $94,605, for pavement inspection services and updates to the City of Santa Clarita's Pavement Management System. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event issues of impossibility of performance arise, and execute up to three annual renewal options of the Annual Overlay and Slurry Seal design services for base contracts in the amounts of $373,329, plus Consumer Price Index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. 1 Page 4 1 ITEM 5 CHECK REGISTER NO. 14 FOR THE PERIOD 6/10/16 THROUGH 6/23/16 AND 6/30/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 6/13/16 THROUGH 6/24/16. CHECK REGISTER NO. 15 FOR THE PERIOD 6/24/16 THROUGH 7/07/16 AND 7/14/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 6/27/16 THROUGH 7/08/16. CHECK REGISTER NO. 16 FOR THE PERIOD 7/08/16 THROUGH 7/21/16 AND 7/28/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 7/11/16 THROUGH 7/22/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 14, 15, and 16. UNFINISHED BUSINESS ITEM 6 MEMORIAL WALL PROPOSAL Updated proposal for proposed memorial wall at Veterans Historical Plaza. RECOMMENDED ACTION: City Council review the updated memorial wall proposal and provide staff with direction. Director of Recreation, Community Services, Arts and Open Space Rick Gould presented information on this item. Mayor Kellar requested that City Manager Striplin confirm with Congressman Knight's office that all eligible names are included on the list; and Councilmember Weste requested blank space on the wall for potential future names. Addressing the Council on this itemwas Jerry Rhodes, Bill Reynolds, Alan Ferdman, Gene Dorio, Brian Baker, Ken Dean, and Randy Phillips in support of this project. Five comment cards were received in support of this item. Councilmember Boydston made a motion to build the memorial as shown in the agenda item, packet page 40; Mayor Pro Tem Acosta seconded the motion, and commented on requesting adequate room for additional fallen names on the memorial; and the appropriateness of the timeline to approve this item. RESULT: APPROVED [UNANIMOUS] MOVER: TimBen Boydston, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar Page 5 PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Kellar adjourned the meeting in memory of Sharon Runner, Andrew Kingsmore Grannis, David R. Davis, Arminta Lee Guthrie, and Bob Bresnick at 8:05 p.m. ATTEST: M YOR �� I §E�'V F 7% -Mt� CITY CLERK Page 6 1 1