HomeMy WebLinkAbout2016-09-13 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
City Council
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Tuesday, September 13, 2016
Joint Regular Meeting
Minutes
6:00 PM
INVOCATION
Councilmember Weste delivered the invocation.
CALL TO ORDER
City Council Chambers
Mayor / President / Chair Kellar called to order the regular joint meeting of the City Council /
Board of Library Trustees / Successor Agency at 6:16 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
City Manager Ken Striplin requested that Item 8 be continued to a future meeting due to
lease negotiations.
Motion by Weste, second by Acosta, to approve the agenda, pulling item 8 to continue to a
future meeting, and items 6 and 9 for public comment.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Councilmember McLean and Council recognized the Santa Clarita Blue Heat's United Women's
Soccer Championship and presented them with certificates.
Mayor Kellar proclaimed September 17th through September 23rd as Constitution Week, and
presented certificates to the Alliklik Chapter of the Daughters of the American Revolution.
PRESENTATIONS
City Manager Ken Striplin provided Council with an overview of the recent public opinion poll
conducted by the City.
Mayor Kellar and Mayor Pro Tem Acosta requested additional information and City Manager
Ken Striplin responded that the City has received feedback regarding traffic congestion concerns.
Mayor Pro Tem Acosta requested Council support in staff s preparation of a letter to Metro
requesting funding or other additional resources to alleviate traffic conditions. Council
concurred.
Councilmember Boydston requested Council concurrence to either have staff address Council
this evening or agendize a report to research road conditions, traffic count during peak hours, and
additional road construction as the population grows and provide a timeline of completion for
Vasquez Canyon Road. Councilmember McLean commented regarding sending City comments
on County projects; commented on the Whittaker-Bermite site and requested that the City begin
the process to get the roads developed. After discussion, Council concurred to agendize the item.
PUBLIC PARTICIPATION
Addressing the Council was Sandra Cattell regarding a Ailanthus tree in Placerita Canyon;
Gladys Trejo regarding Granada Villa Mobile Home Park; Alan Ferdman regarding the
embezzlement of City funds and integrated processes; Manny Santana regarding Sheriff services
in Santa Clarita; Cam Noltemeyer regarding One Valley One Vision plan and population growth;
Kevin Eliason regarding Mobile Home Rent Adjustment Ordinance 6.02; Douglas Fraser
regarding Mobile Home Park issues; Ken Dean congratulated the City on restriping Via
Princessa that helped alleviate traffic congestion; Steve Petzold regarding Santa Clarita Public
Television Authority and SCVTV; Bruce Velie regarding Greenbrier Estates and the rent control
ordinance.
STAFF COMMENTS
City Manager Ken Striplin commented regarding Granada Villa and its exemption from the
City's ordinance; commented regarding increased Sheriff patrols in the Old Town Newhall area,
and indicated that staff works with a coalition to deal with homeless issues; Council and the City
Manager's Office has acknowledged the embezzlement issue by initiating and responding to
three investigative efforts and adding internal controls; addressed the Council's decision
regarding the mobile home rent adjustment ordinance; and commented that an SCVTV matter
will be agendized at the next Council meeting.
Councilmember McLean commented regarding the process of Council's decision on the mobile
home rental adjustment ordinance and requested clarification from City Manager Ken Striplin
regarding the next steps to revising the ordinance; Mr. Striplin commented on the recent
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Manufactured Home Rent Adjustment Panel election and will probably return the ordinance item
for Council discussion in February.
Councilmember Weste commented regarding rent increases, the Consumer Price Index (CPI),
and who monitors the pass-through costs; and commented there must be an understanding of the
City's involvement in mediating the issues between the Park Owners and Mobile Home Owners.
Councilmember Boydston commented regarding the pass-through costs and the park owners'
ability to add one-time costs up front and cannot apply them again for future increases.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston thanked Habitat for Humanity for the Firefighters fundraising event;
requested a copy of the SCVTV receipts provided to Mr. Petzold; commented regarding the audit
of the embezzled funds and requested confirmation from City Manager that the Generally
Accepted Accounting Principles state the governing body is responsible for the auditing
function, whether or not the trust funds held has been notified, and if developers are informed
that reimbursement and cash in lieu of bonds are available; and requested a report on the
outcomes and the City's progress based on the KPMG report.
Mayor Pro Tem Acosta commented on the 15th anniversary of 9/11 and the Hands On
organization commemorated the occasion with a ceremonial event; attended a key ceremony for
28 veterans and their families to the new homes at the Habitat for Heroes new homes; attended
the Cocktails on the Roof for the WISH Foundation event benefiting the William S. Hart School
District; and participated in the Walk of Remembrance at the Youth Grove remembering youths
lost through the tragedy of car accidents.
Councilmember McLean congratulated Habitat for Humanity for providing new homes for
veterans; thanked the volunteers who commemorated the 9/11 event; invited residents to
participate in the next River Rally event on Saturday, September 17 at 8:00 a.m. at the Newhall
Community Center, and for more information, visit greensantaclarita.com; and commented
regarding residents taking the safe driving pledge found on the City's website.
Councilmember Weste commented regarding the Habitat for Humanity event where sweat equity
was used to build the homes for veterans; attended the fundraiser event for firemen who recently
lost their homes to the Sand Fire; announced the Golden Valley Bridge widening ribbon cutting
event on October 4 at 10:00 a.m. in honor of Connie Worden Roberts; commented on The
Signal's "Today in History" article regarding the opening of the American Legion theater and
movie hall; and requested adjournment in memory of Bill Small.
Mayor Kellar commented regarding attending the fireman fundraising event at the Valencia
Bowling alley; commented on drought conditions, the effect of the Sand Fire, and the aggressive
partnership to take measures to minimize impacts on the community.
CONSENT CALENDAR
Council approved the Consent Calendar, pulling item 8.
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RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Dante Acosta, Mayor Pro Tem
AYES:
Acosta, Boydston, Weste, McLean, Kellar
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the August 23, 2016, Special
Meeting.
ITEM 2
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of
the August 23, 2016, Joint Regular Meeting.
ITEM 3
SUMMARY VACATION OF TRAFFIC SIGNAL EASEMENT AT 26701 MCBEAN
PARKWAY
Resolution for the Summary Vacation of Traffic Signal Easement at 26701 McBean Parkway.
RECOMMENDED ACTION:
City Council:
1. Adopt a Resolution for the Summary Vacation of Easement dedicated to the City of Santa
Clarita for traffic signal purposes, as described in Exhibit "A" Legal Description, and as
shown on Exhibit `B" Plat.
2. Direct City Clerk to record the certified original Resolution in the County of Los Angeles
Registrar -Recorder's office.
Adopted Resolution 16-66-
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ITEM 4
APPROVAL OF PARCEL MAP FOR PARCEL MAP NO. 73503 (VALENCIA
BIOMEDICAL)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map for Parcel Map
No. 73503. The map is for condominium purposes and is located on Kelly Johnson Parkway.
RECOMMENDED ACTION:
City Council:
1. Approve Parcel Map for Parcel Map No. 73503.
2. Accept on behalf of the public the right to restrict building construction within the no build
areas.
3. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should, be approved.
4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of Parcel Map for Parcel Map No. 73503, which indicates all special assessments
levied by the City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for
Parcel Map No. 73503, which embodies the approval of said map.
6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel
Map for Parcel Map No. 73503, which provides for verification of substantial conformance
with the Tentative Parcel Map and all provisions of local ordinances and state laws
applicable at the time of approval.
ITEM 5
ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1
(ANNEXATION NO. L-96)
Annexation of Parcels Receiving Benefit into Streetlight Maintenance District No. 1.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution to initiate annexation proceedings for six (6) parcels into Streetlight
Maintenance District No. 1.
2. Approve the Engineer's Report, and call for and set the public hearing for November 22,
2016.
Adopted Resolution 16-61.
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ITEM 6
AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE ZONE 2008-1
(MAJOR THOROUGHFARE MEDIANS)
Consideration to award a two-year contract with three one-year renewal options to Stay Green,
Inc. for landscape maintenance services within Zone 2008-1 (Major Thoroughfare Medians).
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green, Inc. to provide contractual landscape maintenance
services for Landscape Maintenance District (LMD) Zone 2008-1 (Major Thoroughfare
Medians) for an annual amount of $460,524; and authorize an annual contingency in the
amount of $92,105, for a total two-year amount not to exceed $1,105,258.
2. Authorize the City Manager or designee to execute all contracts and associated documents or
modify the awards in the event impossibility of performance arise, contingent upon the
appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to three additional one-year
renewal options beginning in year three, not to exceed the base annual contract (inclusive
of contingency) of $552,629, plus the appropriate CPI adjustment, upon request of the
contractor.
Alan Ferdman addressed the Council on this item.
City Manager Ken Striplin commented regarding the conditions of the median landscaping and
the response of the contractor to agree to install 3,000 plants throughout the community over the
next 30 days.
ITEM 7
AMEND AMERICA'S JOB CENTER OF CALIFORNIA SUBCONTRACT AGREEMENT
WITH ANTELOPE VALLEY WORKFORCE DEVELOPMENT CONSORTIUM
The America's Job Center of California (AJCC), formerly the WorkSource Center, is undergoing
transition. The change from the Workforce Investment Act (WIA) to the Workforce Innovation
and Opportunity Act (WIOA) is making extensive changes to how the program operates nation-
wide. Los Angeles County is working to implement the new program through a procurement
process, which is anticipated to be complete by the end of 2016. It is necessary to amend the
existing agreement with the Antelope Valley Workforce Development Consortium in order to
continue to provide services for our local businesses and residents.
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RECOMMENDED ACTION:
City Council:
1. Adjust Workforce Investment and Opportunity Act Formula Grant funds from the estimated
appropriation of $452,208 to $242,403, based on the allocation provided to the City of Santa
Clarita through the Antelope Valley Workforce Development Consortium for six months of
FY 2016-17 (July — December 2016), per Attachment A.
2. Decrease estimated revenue in account 259-4441.002 by $209,805 to $242,403 for
Workforce Innovation and Opportunity Act Formula Grant funds.
3. Approve subcontract agreement between the Antelope Valley Workforce Development
Consortium and the City, per Attachment B.
4. Authorize City Manager, or designee, to execute all FY 2016-17 agreements and renewals,
including an amendment to the agreement with the Antelope Valley Workforce Development
Consortium and Santa Clarita Community College District, subject to City Attorney
approval, in the event the current contracts are extended an additional six months (January -
June 2017).
ITEM 8
BOYS & GIRLS CLUB OF SANTA CLARITA VALLEY LEASE AGREEMENT
Approve a new Lease Agreement with the Boys & Girls Club of Santa Clarita Valley for use of
the premises at Newhall Memorial Park on which the Boys & Girls Club Facility is located.
RECOMMENDED ACTION:
City Council:
1. Approve a new Lease Agreement with the Boys & Girls Club of Santa Clarita Valley for use
of the premises at Newhall Memorial Park on which the Boys & Girls Club Facility is
located.
2. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
Item continued to future date due to lease agreement negotiations.
ITEM 9
CHECK REGISTER NO. 17 FOR THE PERIOD 7/22/16 THROUGH 8/04/16 AND 8/11/16
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 7/25/16 THROUGH 8/05/16
Check Register No. 17 for the Period 7/22/16 through 8/04/16 and 8/11/16.
Electronic Funds Transfers for the Period 7/25/16 through 8/05/16.
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RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 17.
Alan Ferdman addressed the Council on this item.
Councilmember Boydston commented regarding checks appearing on the check register.
PUBLIC HEARINGS
ITEM 10
HENRY MAYO NEWHALL MEMORIAL HOSPITAL TAX EQUITY AND FISCAL
RESPONSIBILITY ACT (TEFRA) HEARING
Consideration of a Tax Equity and Fiscal Responsibility Act (TEFRA) Resolution approving the
proposed financing of a New Patient Tower to be constructed on the property of the Henry Mayo
Newhall Memorial Hospital, through the issuance of bonds by the California Public Finance
Authority (Ca1PFA).
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing and adopt a Tax Equity and Financial Responsibility Act (TEFRA)
resolution approving the issuance of tax-exempt obligations by the California Public Finance
Authority (Ca1PFA or Authority) in an aggregate amount not to exceed $150 million to
finance the construction of a New Patient Tower at the Henry Mayo Newhall Memorial
Hospital.
2. City Council approve the CalPFA's Joint Exercise of Powers Agreement naming the City as
an Additional Member to the Authority.
Mayor Kellar opened the public hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Interim Management Analyst, Lance O'Keefe, provided the staff presentation.
Councilmember Boydston commented regarding being thrilled that the patient tower is being
built.
No requests to speak were received.
Mayor Kellar closed the public hearing.
Adopted Resolution 16-62.
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RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Dante Acosta, Mayor Pro Tem
AYES:
Acosta, Boydston, Weste, McLean, Kellar
NEW BUSINESS
ITEM 11
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA
CLARITA TAX ALLOCATION REFUNDING BONDS SERIES 2016
Approval of Successor Agency to the Redevelopment Agency of the City of Santa Clarita Tax
Allocation Refunding Bonds Series 2016 for the Purpose of Refinancing the Successor Agency's
$29,860,000 Non -Housing and $8,850,000 Housing Tax Allocation Bonds, 2008 Series.
RECOMMENDED ACTION:
Successor Agency adopt a resolution authorizing the issuance of its Tax Allocation Refunding
Bonds, Series 2016, approving the execution and delivery of an Indenture of Trust, Escrow
Agreement, and Continuing Disclosure Certificate and providing for other matters relating
thereto.
Director of Administrative Services, Carmen Magana, provided the staff presentation.
Addressing the Oversight Board on this item was Cam Noltemeyer.
City Manager Ken Striplin commented regarding the substantial benefit to the community
through the refinancing of the bonds; the expenses paid for services during the refinancing of the
bond are included in the cost of issuance and is a net figure; and clarified that in order to
reinstate the loans, per state law, 20% was set aside for affordable housing, and the sale of the
Caltrans property for $1 served a community purpose and goal for affordable housing.
Councilmember Boydston requested clarification on the savings amount and the set-aside
amount for affordable housing.
Councilmember McLean requested and Mr. Striplin provided clarification that the savings would
also benefit Old Town Newhall.
Mayor Pro Tem Acosta commented regarding the significant savings and there are no additional
costs to the City.
Adopted Resolution SA 16-03.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Dante Acosta, Mayor Pro Tem
SECONDER:
Laurene Weste, Councilmember
AYES:
Acosta, Boydston, Weste, McLean, Kellar
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PUBLIC PARTICIPATION II
Addressing the Council was Allan Cameron regarding the Sanitation District; and Ricky
Martinez regarding community preservation fees on a property located in downtown Newhall.
Councilmember Weste commented regarding the Sanitation District, the attorney's lawsuit
regarding CEQA, and following the federal and state's guidelines to comply with the laws and
then being fined for doing so.
ADJOURNMENT
Mayor Kellar adjourned the meeting in memory of Bill Small at 8:32 p.m.
ATTEST: MA O
CITY CLERK
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