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Home My WebLink About2016-04-12 - MINUTES - JOINT REGULAR (2)tipti � 1 Y.� Tuesday, April 12, 2016 CITY OF SANTA CLARITA City Council / Board of Library Trustees Joint Regular Meeting Minutes INVOCATION Mayor Kellar delivered the invocation. 6:00 PM City Council Chambers CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Pro Tem Acosta led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Acosta, second by Weste, to approve the agenda. Hearing no objections, it was so ordered. RESULT: APPROVED [UNANIMOUS] MOVER: Dante Acosta, Mayor Pro Tem SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar AWARDS AND RECOGNITIONS Councilmember Boydston and Council recognized Hands On for their work with City staff to launch the Community Reinvestment Program. Councilmember McLean and Council announced that the City of Santa Clarita has been named a "Tree City USA" for the 26th consecutive year, and proclaimed April 16, 2016 as Arbor Day. PUBLIC PARTICIPATION Addressing the Council was Elaine Ballace concerning the Manufactured Home Panel meeting of March 31, 2016; Alan Ferdman concerning Municipal Code 6.02 and the Manufactured Home Panel; Steve Petzold concerning Measure E; Teresa Galvez concerning mobilehome rent matters; Gladys Trejo concerning mobilehome matters and legal assistance for residents at Granada Villa; Marcos Landeros concerning mobilehome matters; and Cam Noltemeyer concerning redevelopment. STAFF COMMENTS City Manager Ken Striplin reported that procedures consistent with State Law were utilized by the City to facilitate the redevelopment of the City-o..med block. Councilmember Weste made comments concerning mobilehome matters and the need to meet with local legislators to evaluate legislative options. The City Council concurred with Councilmember Weste's suggestion to engage local legislators concerning these matters. Councilmember Boydston inquired if City staff transmitted information concerning legal resources available to mobilehome residents; the City Manager indicated information was i b City's available .iii the icy s websi�c. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste encouraged the public to attend the Cowboy Festival; commented regarding a Sanitation District meeting that will be taking place at 6:00 p.m. on Monday, April 18 at City Hall; commented regarding her attendance at a tour of the sewage treatment plant, the renovations that will be taking place at the facility, and addressed environmental concerns; and requested that the meeting be adjourned in memory of Joan Comer. Councilmember McLean commented on her attendance at a meeting discussing Measure R2, the future workshops planned to discuss this Measure and her desire for Metro to hold an informational meeting in Santa Clarita; commented on her attendance at a League of California Cities Administrative Services Policy meeting in San Diego to review pending legislation; reported her attendance at the Elected Officials Steering Committee on stormwater matters and indicated her efforts to ensure Santa Clarita has the ability to opt out of a future County fee; commented on a meeting she attended on April 12 concerning the California High Speed Rail Authority which reviewed potential routes for the high speed rail; and asked residents to consider volunteering to help at the City's Earth Arbor Day and Cowboy Festival. Mayor Pro Tem Acosta commented on his attendance on behalf of the City at the CHP Unity Ride; mentioned the Santa Clarita Rotary Club has assumed responsibility for preparing the Cowboy Cobbler at the Cowboy Festival; and reported his attendance at the Zonta event. Councilmember Boydston commented on his attendance at a Homeless Summit in Los Angeles involving local cities and County officials seeking solutions to homelessness; inquired of the Page 2 1 City Attorney regarding signature validation at the March 31, 2016, Manufactured Home Panel Board meeting, and City Attorney Joseph Montes indicated this matter is pending a follow-up panel discussion on April 25. Mayor Kellar commented on the Santa Clarita Hometown Heroes Banner Program and indicated the first several hundred participants will receive a discount due to private funds raised on behalf of this program; commented on Measure E and requested the City Council consider agendizing this matter for discussion, the Council concurred with this request. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Dante Acosta, Mayor Pro Tem SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council/Board of Library Trustees approve the minutes of March 22, 2016, Special Meeting. ITEM 2 APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council/Board of Library Trustees approve the minutes of March 22, 2016, Joint Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances that appear on this public agenda have been read and waive further reading. Page 3 ITEM 4 RESOLUTION AUTHORIZING THE SUBMITTAL OF THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) CITY/COUNTY PAYMENT PROGRAM GRANTS This resolution will authorize the City Manager or designee to submit City/County Payment Program Grant applications to the California Department of Resources Recycling and Recovery (CalRecycle). RECOiviMENDED ACTION: City Council adopt Resolution No. 16-08 to appoint the City Manager or designee as the approved signature authority for submitting California Department of Resources Recycling and Recovery (r.,aiReCj'cle) City'/County Payment Program applications and execute an other documents, subject to City Attorney approval, and to remain in effect until rescinded. ITEM 5 SAN FRANCISQUITO CREEK TRAIL ACCESS RAMP ADA UPGRADE PROJECT - AWARD CONSTRUCTION CONTRACT This project will replace the existing access ramp on the west side of the San Francisquito Creek Trail connecting to '.',;ewhallParch Road, which — ently does not meet Americans with Disabilities Act standards. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the San Francisquito Creek Trail ADA Ramp Upgrade, Project T1016. 2. Award the construction contract to Toro Enterprises, Inc., in the amount of $318,693 and authorize a contingency in the amount of $31,869, for a total contract amount not to exceed $350,562. 3. Transfer Valencia Bridge and Thoroughfare (Fund 303) project savings in the amount of $180,000 from McBean Parkway Bridge Widening expenditure account S1037303-5161.001 into the San Francisquito Creek Trail ADA Ramp Upgrade expenditure account T1016303- 5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 1 Page 4 ITEM 6 2015-16 ANNUAL CONCRETE REHABILITATION PROGRAM (CITYWIDE), PROJECTS MO110 AND T0047 - AWARD CONSTRUCTION CONTRACT These capital improvement projects consist of the removal and replacement of damaged sidewalks, driveway approaches, curb and gutter and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Fiscal Year 2015-16 Annual Concrete Rehabilitation Program (Citywide), Projects MO 110 and T0047. 2. Award the construction contract to the lowest responsive bidder, FS Contractors, Inc., in the amount of $1,073,994 and authorize additional work in the amount of $250,000 for a total contract amount not to exceed $1,323,994. 3. Authorize the transfer of Community Development Block Grant (CDBG) Funds (203) in the amount of $25,000 from ADA Sidewalk Access Ramps project account T0048203-5161.001 to account T0047203-5161.001, 2015-16 Access Ramp Construction Program. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 7 CHECK REGISTER NO.6 FOR THE PERIOD 2/19/16 THROUGH 3/03/16 AND 3/10/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 2/22/16 THROUGH 3/04/16. Check Register No. 6 for the Period 2/19/16 through 3/03/16 and 3/10/16. Electronic Funds Transfers for the Period 2/22/16 through 3/04/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 6. Page 5 PUBLIC HEARINGS ITEM 8 FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO. 2016-1 (VISTA CANYON) The formation of the Community Facilities District (CFD) is consistent with the City's Policy Guidelines Regulating the Use of Public Financing Mechanism to Finance Public Improvements RECOMMENDED ACTION: City Council: i. Conduct a public hearing oil the a) foi'Iriatiori of Cornrf anity Facilities District No. 20116-1 (Vista Canyon), b) levy of special taxes, and c) issuance of special tax bonds secured by the special taxes. 2. If no majority protest exists at the public hearing, adopt Resolution No. 16-09 determining the validity of prior proceedings, establishing the Community Facilities District No. 2016-1 (Vista Canyon), and approving a funding and acquisition agreement. 3. Adopt Resolution No. 116-10 determining the necessity to incur bonded indebtedness within Community Facilities District No. 2016-1 (Vista Canyon) and calling a special election. 4. Open and review ballots, and if the proposition passes with a 2/3 vote, adopt Resolution No. 16-11 canvassing the results of the election held within Community Facilities District No. 2016-1 (Vista Canyon). Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, ACTING AS THE LEGISLATIVE BODY OF THE CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO. 2016-1 (VISTA CANYON), AUTHORIZING THE LEVY OF SPECIAL TAXES." Mayor Kellar opened the public hearing. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. Management Analyst, Elena Galvez, provided the staff presentation. There were no requests to speak. Glenn Adamick, a representative of Vista Canyon Ranch LLC, made himself available to respond to questions of the City Council. Councilmember Boydston inquired if the City would own the parking structures and who will be responsible for their maintenance. The City Attorney indicated that the parking structures would Page 6 1 be owned by the City and the property owner's association would be required to maintain the facilities. Bond Counsel, Maryann Goodkind, responded to Councilmember Boydston's inquiry concerning ownership of the land, and clarified that the land and the parking structures would be owned by the City after they are acquired with bond proceeds. Mayor Kellar closed the public hearing. Motion by Councilmember Weste, second by Mayor Pro Tem Acosta, to adopt Resolution No. 16-09 establishing the Community Facilities District and Resolution No. 16-10 calling a special election. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar Deputy City Clerk Susan Caputo reported that 100% of the ballots are in favor of the proposition. Motion by Mayor Pro Tem Acosta, second by Councilmember McLean, to adopt Resolution No. 16-11, canvassing the results of the special election, and to introduce and pass the ordinance to a second reading. RESULT: APPROVED [UNANIMOUS] MOVER: Dante Acosta, Mayor Pro Tem SECONDER: Marsha McLean, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar ITEM 9 MASTER CASE 16-012; ANNEXATION 16-001; PREZONE 16-001; INITIAL STUDY 16-001: PREZONE AND APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION FOR THE WEST CREEKIWEST HILLS ANNEXATION Request for approval of a prezone and application to LAFCO for the purposes of annexation of the West Creek and West Hills area. RECOMMENDED ACTION: City Council: 1) Conduct the public hearing; 2) Adopt Resolution No. 16-12, adopting a Negative Declaration for the project (Master Case 16-012) and authorizing the City Manager, or designee, to submit an application to the Local Agency Formation Commission requesting annexation of approximately 1,0 18.39 acres of land to the City of Santa Clarita; and Page 7 3) Introduce and pass to second reading an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE PREZONE 16-001 (MASTER CASE 16-012) FOR APPROXIMATELY 1,018.39 ACRES OF LAND, KNOWN AS THE WEST CREEK AND WEST HILLS AREA, GENERALLY LOCATED EAST OF THE LOCKHEED INDUSTRIAL PARK, NORTHWEST OF THE VALENCIA 2 SPECIFIC PLAN AREA, AND WEST OF SAN FRANCISQUITO CREEK, ALONG THE NORTHERN BOUNDARY OF THE EXISTING CITY OF SANTA CLARITA CITY LIMITS. Mayor Kellar opened the public hearing. Deputy City Clerk Susan Caputo reported that all notices required by law have been provided. Associate Planner, David Peterson, provided the staff presentation. Addressing the City Council on this matter was Alan Fenstermacher, representing Fountainhead Development. David Peterson made comments concerning frequency of staff s contact with the Fountainhead Development; Associate Planner, Patrick Leclair, indicated staff s understanding that the County will be able to complete the entitlement process prior to annexation; City Manager Ken Striplin indicated the timeline of this annexation necessitates completion of the annexation by November of 2016, otherwise there would be a delay of 12 to 18 months during which time the City would be responsible for maintaining the area without receiving any revenue from the annexation. Councilmember Boydston inquired of Mr. Fenstermacher regarding notice of the Planning Commission meeting and concerns with CEQA (California Environmental Quality Act) and Government Code 56375; inquired of the City Attorney regarding project delay if the CUP (Conditional Use Permit) is not final at annexation. City Attorney Joseph Montes indicated the City would honor the CUP if approved prior to annexation, and if the Final Map was not approved, the property would require some additional City approvals. The City Attorney also indicated that the City met all noticing requirements and the City's action was consistent with CEQA and Cortese -Knox requirements. Councilmember McLean inquired if Planning staff had discussed the property owners' issues with Los Angeles County staff, the property owners' representative indicated their concern is having to restart the process with the City if their map is not finalized by the County prior to annexation. Councilmember Acosta indicated his interest in continuing the process and encouraged the property owner to work with staff on ways to address their concerns prior to the second reading of the ordinance on April 26, 2016. Mayor Kellar closed the public hearing. Page 8 1 RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar NEW BUSINESS ITEM 10 RENEW CONTRACT FOR LIBRARY SERVICES WITH LIBRARY SYSTEMS & SERVICES, LLC City Council to consider award of a new five (5) year contract to Library Systems & Services, LLC to manage and operate the Santa Clarita Public Library. RECOMMENDED ACTION: Board of Library Trustees: 1) Award a five (5) year contract to Library Systems & Services, LLC (LSSI) for public library management services, effective July 1, 2016, through June 30, 2021, in the annual amounts not to exceed: $3,597,020 for Fiscal Year 2016-17; $3,668,960 for Fiscal Year 2017-18; $3,742,340 for Fiscal Year 2018-19; $3,817,186 for Fiscal Year 2019-20; and $3,893,530 for Fiscal Year 2020-21. 2) Authorize the City Manager or designee to execute all contracts and associated documents for each Fiscal Year not to exceed the amounts herein above authorized, subject to City Attorney approval. Mayor Kellar recessed the meeting at 8: 00 p. m. and reconvened at 8:0 7 p. m. Deputy City Manager, Darren Hernandez, provided the staff presentation. Addressing the City Council on this matter was Alan Ferdman; Lori Rivas; and Deanna Hanashiro. Darren Hernandez responded to public comment. Councilmember McLean commented on the success of the Santa Clarita Public Library, mentioning the City is able to accommodate every child wanting to participate in the Summer Reading Program, the hundreds of individuals who participate in the City's Friends of the Library program and the partnership our schools play in developing programs for students with our library professionals. Page 9 Councilmember Boydston inquired and Deputy City Manager, Darren Hernandez, confirmed that all operations for the library are paid through the portion of property tax dedicated to library services. RESULT: APPROVED [4 TO 11 MOVER: Marsha McLean, Councilmember SECONDER: Laurene Weste, Councilmember AYES: Acosta, Weste, McLean, Kellar NAYS: Boydston PUBLIC PARTICIPATION II Addressing the City Council was Douglas Fraser regarding the Manufactured Home Panel. One written comment card was submitted by Maria Delores Felix. ADJOURNMENT Mayor Kellar adjourned the meeting in memory of Joan Comer at 8:35 p.m. ATTEST: ' AYOR t CITY ;CL U 1 Page 10