HomeMy WebLinkAbout2016-07-12 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
City Council / Board of Library Trustees/
Successor Agency to the former Redevelopment Agency
Joint Regular Meeting
Minutes
Tuesday, July 12, 2016
6:00 PM
INVOCATION
Councilmember McLean delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of
Library Trustees/and Successor Agency to the former Redevelopment Agency at 6:02 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Acosta, to approve the agenda, pulling item 8 for Council
questions, and items 6, and 9 for public comment.
Item 13 was pulled from the agenda, to be continued at a later date and item 14 was moved
to be heard following Committee Reports/Council Comments.
Hearing no objections, it was so ordered.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
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PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory
Committee, regarding an employee investigation; Randall Nakashima regarding illegal
fireworks; Elaine Ballace regarding College of the Canyons and mobilehome park issues; and
Douglas Fraser regarding the Mobilehome Panel Meeting on July 21.
STAFF COMMENTS
City Manager Ken Striplin commented regarding the transparency of City procedures in handling
the investigation of a former City employee, and indicated that the results of the investigation
and forensic audit will be shared with the public when they become available; commented
regarding the illegal use of fireworks in the City, indicating that the City has been working with
the Fire Department and the Sheriffs Department to address these issues; and addressed the
Manufactured Home Rental Adjustment Panel hearing issues.
Councilmember McLean inquired and City Attorney Joseph Montes confirmed that the City is
still involved in a lawsuit with the mobilehome park owners.
Councilmember Weste commented regarding the dangers of illegal fireworks and the issues
involved with the sale of fireworks in surrounding cities.
Councilmember McLean suggested checkpoints to find fireworks before they are set off.
Councilmember Boydston commented regarding the Manufactured Home Rental Adjustment
Panel hearing issues and his support for the Council directly overseeing these hearings; inquired
and Sheriffs Captain Roosevelt Johnson commented regarding illegal fireworks and the efforts
that the Sheriffs Department takes to prevent the use of illegal fireworks, and indicated that there
were no arrests made in connection to fireworks, but many fireworks were confiscated; inquired
and City Attorney Joseph Montes commented regarding prosecution against individuals caught
igniting illegal fireworks within the City.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston had no comment.
Councilmember Weste commented regarding the success of the 4th of July Parade in Old Town
Newhall; invited all to attend the free movies taking place at William S. Hart Park; and
commented regarding Congressman Knight's work on the St. Francis Dam legislation passing
through to the Senate.
Councilmember McLean offered thanks and support to law enforcement and firefighters who
fought the Sage Fire; offered words of encouragement to Olympians from Santa Clarita; wished
luck to the new CEO of the Senior Center, Kevin MacDonald; and commented regarding the
"Read for the Win" summer reading program at the Library, encouraging residents to visit
www.scvsummerreading.com in order to register and see more information.
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Mayor Kellar acknowledged Princess Cruises Ambassador Gavin MacLeod; and commented
regarding the Chamber of Commerce Annual Patriot Luncheon taking place on July 13.
Council invited Kevin MacDonald, the new CEO for the Senior Center, to speak.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
TimBen Boydston, Councilmember
AYES:
Boydston, Weste, McLean, Kellar
ABSENT:
Acosta
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the June 28, 2016, Special
Meeting.
ITEM 2
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council / Successor Agency to the former Redevelopment
Agency approve the minutes of the June 28, 2016, Joint Regular Meeting.
ITEM 3
DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATE
VOTING DELEGATES FOR THE 2016 LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE
In order to vote at the Annual Business Meeting, the City Council is asked to designate a voting
delegate. The City Council may also appoint up to two alternate voting delegates, one of whom
may vote in the event that the designated voting delegate is unable to serve in that capacity. Only
City Council designated delegates and alternates may vote at the Business Meeting.
RECOMMENDED ACTION:
City Council appoint Councilmember McLean as the voting delegate and Mayor Pro Tem Acosta
as an alternate voting delegate for the City of Santa Clarita to the 2016 League of California
Cities Annual Conference.
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ITEM 4
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA
CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU)
LOCAL 721
SEN Local 721, CTW, CLC is the exclusive bargaining agent for approximately 78 positions in
the field and maintenance classifications. The term of the proposed MOU is for three years and
runs from July 1, 2016, through June 30, 2019.
RECOMMENDED ACTION:
City Council:
Approve the draft Memorandum of Understanding (MOU) that has been negotiated between
the City of Santa Clarita (City) and the Service Employees International Union (SEN), Local
721.
2. Adopt a resolution providing for compensation of SEIU represented employees of the City.
3. Authorize the City Manager to finalize, sign, and accept the MOU on behalf of the City.
Adopted Resolution No. 16-56.
ITEM 5
PRESERVATION OF 241 +/- ACRES OF REAL PROPERTY, FORMER LAS LOMAS
DEVELOPMENT, NEWHALL PASS AREA, ASSESSOR'S PARCEL NOS. 2827-029-
008, 2827-030-011, 2827-030-012, 2827-030-013, 2827-031-002, AND 2827-031-007
Preservation of Valley Vista Ranch for Open Space.
RECOMMENDED ACTION:
City Council:
1. Approve participation in the purchase of 241 +/- acres of real property located in the Newhall
Pass/I-5 Corridor area within unincorporated Los Angeles County, Assessor's Parcel
Numbers 2827-029-008, 2827-030-011, 2827-030-012, 2827-030-013; 2827-031-002, and
2827-031-007 in an amount not to exceed $1,246,000.
2. Adopt a resolution authorizing the City of Santa Clarita (City) to enter into a grant agreement
with the Wildlife Conservation Board and the Trust for Public Land authorizing the
acquisition of property.
3. Appropriate $1,136,000 from Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 12592-5201.004 for the purchase of
the property.
4. Appropriate $50,000 from the Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 12592-5201.004 for costs associated
with escrow, title, and other transaction -related costs, including due diligence, attorney, and
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professional services fees not to exceed $50,000.
5. Appropriate $50,000 from the Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 12592-5201.008 for property
improvements.
6. Appropriate $10,000 on an ongoing basis from Open Space Preservation District Fund
Balance (Fund 358) to Open Space Preservation District Expenditure Accountl2592-
5185.003 for the payment of annual property taxes.
7. Approve the Funding and Transfer Agreement between the City and the Trust for Public
Land.
8. Authorize the City Manager or designee to modify all documents subject to City Attorney
final document approval, contingent upon the appropriation of funds by the City Council in
the annual budget for such fiscal year.
Councilmember Weste commented regarding the benefit of purchasing the parcels in this item
and in item 6.
Adopted Resolution No. 16-57.
ITEM 6
PRESERVATION OF 78 +/- ACRES OF REAL PROPERTY IN THE CASTAIC AREA,
ASSESSORS PARCEL NOS. 2865-021-009,014, AND 019
Preservation of property in the Tapia Canyon area for open space.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of 78+/- acres of real property in the Castaic area, Assessor's Parcel
Nos. 2865-021-009, 014, and 019 at a total cost of $350,430, which includes escrow, title,
appraisal fees, due diligence costs, survey and trail improvements, and annual property taxes.
2. Appropriate $326,930 for escrow, title appraisal fees, and due diligence costs associated with
the acquisition from the Open Space Preservation District Fund Balance (Fund 358) to Open
Space Preservation District Expenditure Account 12592-5201.004.
3. Appropriate $20,000 from Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 12592-5201.008 for the purpose of
property improvements, including signage, gates, and construction of a trailhead.
4. Appropriate $3,500 as an on-going annual expenditure from Open Space Preservation
District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account
12592-5185.003 for the payment of annual property taxes.
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5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval, contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
Addressing the Council on this item was Wendy Langhans, speaking as a private citizen.
Recreation, Community Services, Arts, and Open Space Director, Rick Gould, addressed the
error in the staff report.
ITEM 7
SANTA CLARITA VALLEY COMMITTEE ON AGING FUNDING AGREEMENT
The proposed Funding Agreement and Use Restriction and Option Agreement between the City
and the Santa Clarita Valley Committee on Aging will award $3,000,000 to be used solely and
exclusively for the construction of the new Senior Center facility.
RECOMMENDED ACTION:
City Council:
1. Approve a Funding Agreement and Use Restriction and Option Agreement with the Santa
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for the construction of the new Senior Center facility.
2. Authorize the continued appropriation of the $3,000,000 in Contractual Services Account
19000-5161.001 from Fiscal Year 2015-16 to Fiscal Year 2016-17.
3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
Councilmember Weste expressed her support for this item.
ITEM 8
AUTHORIZATION FOR PAYMENT TO THE HYATT REGENCY VALENCIA FOR
HOTEL ROOMS FOR THE 2016 AMGEN TOUR OF CALIFORNIA
City Council approval of payment to the Hyatt Regency Valencia for hotel rooms for the 2016
Amgen Tour of California.
RECOMMENDED ACTION:
City Council authorize payment of $53,343.28 to the Hyatt Regency Valencia for hotel rooms for
the 2016 Amgen Tour of California.
Councilmember Boydston inquired regarding the purchase of the rooms and the return on the
investment to taxpayers.
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Marketing and Economic Development Manager, Jason Crawford, clarified regarding the
indirect benefits of hosting events such as the Amgen Tour of California, connection to a world
class event, and the generation of funds.
ITEM 9
SIX-MONTH CONTRACT EXTENSION FOR OAKRIDGE LANDSCAPE, INC. -
CONTRACT NO. 14-00198
A recommendation to extend the existing landscape maintenance contract number 14-00198 with
Oakridge Landscape, Inc. For maintenance services to the City's medians for six months.
RECOMMENDED ACTION:
City Council:
1. Approve the first renewal option for contract 14-00198 to Oakridge Landscape, Inc. for
services encompassing Landscape Maintenance District (LMD) Zone 2008-1 (Major
Thoroughfare Medians) for six months in the amount of $293,984; and authorize a
contingency amount of $58,797, for a total contract amount not to exceed $352,781.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
Addressing the Council on this item was Alan Ferdman.
City Manager Ken Striplin clarified that the contract is up for bidding, and the extension allows
time for that process.
ITEM 10
AWARD CONTRACT EXTENSION TO CLEAN ENERGY FOR THE OPERATION
AND MAINTENANCE OF THE CITY'S CNG FUELING STATIONS
Award contract extension to Clean Energy for the operation and maintenance of the Public and
Transit Compressed Natural Gas (CNG) fueling stations at the TMF and the Public Works CNG
fueling station at the Corporate Yard facility.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to modify the terms and scope to include the
operation and maintenance of the Public and Transit CNG stations located at the TMF and
the maintenance of the fueling infrastructure supporting Public Works located at the City's
Corporate Yard facility, execute the remaining four, one-year options, and modify the award
in the event issues of impossibility arise, subject to City Attorney approval.
2. Authorize an increase in Transit's CNG station operating and maintenance budget
(expenditure account 12401-5161.030) by $50,000 annually.
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ITEM 11
AMEND AMERICA'S JOB CENTER OF CALIFORNIA (FORMERLY
WORKSOURCE) OPERATIONS AGREEMENT WITH SANTA CLARITA
COMMUNITY COLLEGE DISTRICT
The America's Job Center of California (AJCC), formerly the WorkSource Center, is undergoing
transition. The change from the Workforce Investment Act (WIA) to the Workforce Innovation
and Opportunity Act (WIOA) is making extensive changes to how the program operates nation-
wide. Locally, Los Angeles County is working to implement the new program through a
procurement process, which is anticipated to be complete by the end of 2016. Therefore, it is
necessary to amend the existing agreement with College of the Canyons to continue to provide
services for our local business and residents.
RECOMMENDED ACTION:
City Council:
1. Approve a six-month contract amendment to the Professional Services Agreement between
the Santa Clarita Community College District and the City of Santa Clarita (City).
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budget numbers and performance measures are made available by Los Angeles County,
amend Attachment A (budget) and Attachment C (commitment to performance letter) of the
Professional Services Agreement to match the allocation and performance standards provided
to the City.
ITEM 12
CHECK REGISTER NO. 13 FOR THE PERIOD 5/27/16 THROUGH 6/09/16 AND
6/16/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 5/30/16 THROUGH
6/10/16.
Check Register No. 13 for the Period 5/27/16 through 6/09/16 and 6/16/16.
Electronic Funds Transfers for the Period 5/30/16 through 6/10/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 13.
UNFINISHED BUSINESS
ITEM 13
MEMORIAL WALL PROPOSAL
Updated proposal for proposed memorial wall at Veterans Historical Plaza.
RECOMMENDED ACTION:
City Council review the updated memorial wall proposal and provide staff with direction.
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Councilmember Boydston requested that this item be continued to a later date in order to allow
for Mayor Pro Tem Acosta's participation. Council concurred with this request.
RESULT: CONTINUED TO NEXT MEETING: 8/23/2016
ITEM 14
OLD TOWN NEWHALL PARKING STRUCTURE, PROJECT F2010 - AWARD
DESIGN -BUILD CONTRACT
This project will construct a seven -level parking structure, (one subterranean level, one grade
level and five levels above grade) at Railroad Avenue and 9th Street in Old Town Newhall. This
project is a component of the "Enhancing Economic Development" theme in Santa Clarita 2020,
the City of Santa Clarita's five-year strategic plan.
RECOMMENDED ACTION:
City Council:
1. Award the design -build contract to Swinerton Builders, for the Old Town Newhall
Parking Structure, Project F2010, in the amount of $12,537,324 for the base contract and
authorize a contingency in the amount of $1,253,732.
2. Contingent on City Council direction, award the Alternate for an event space on the top
deck of the parking structure, including the authorization of the appropriation of
$358,000, plus a contingency in the amount of $35,800, from Facilities Fund (723) fund
balance to expenditure account F2010723-5161.001. Authorize staff to enter into a
contractual agreement to include the Alternate for an event space on the top deck of the
parking structure, plus contingency, for a total maximum contract amount of
$14,184,856.
3. Authorize an increase in expenditure authority in the amount of $200,000 to the existing
contract with MNS Engineers, Inc., for design, environmental, and project support
services.
4. Approve the Purchase and Sale Agreement Regarding Exchange of Easements between
the City of Santa Clarita and Old Town -Main, LLC and direct the City Manager or his
designee to enter into and take all actions to implement the agreement, subject to final
language approval by the City Manager and the City Attorney.
5. Adopt a resolution for the summary vacation of the easement for drainage purposes, as
described in Exhibit "A," legal description, and as shown on Exhibit `B," plat.
6. Direct the City Clerk to record the certified original resolution with the County of Los
Angeles Recorder's Office, summarily vacating the drainage easement.
7. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
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This item was heard after the approval of agenda.
Councilmember Weste recused herself from participating on this item due to the proximity of her
property to the location of the subject matter and left the dais.
Assistant City Engineer, Damon Letz, provided the staff report.
Addressing the Council on this item was Alan Ferdman.
One written comment was received in support of this item.
Mr. Letz and City Manager Ken Striplin responded to questions from Council regarding space
constraints and the budget of the facilities fund.
Mayor Pro Tem Acosta moved the recommended action with the Alternate for an event space on
the top deck of the parking structure.
Councilmember McLean seconded the motion with the caveat that activities taking place in the
event space are regulated to avoid excessive after-hours noise.
(ctyNdevelpet tiod address mnenance and.
security issues; and requested clarification that the motion on the floor should not modify the
recommended action. Council concurred.
Councilmember Boydston inquired and Ken Striplin clarified that the event space would be
available for parking when not in use as an event space.
Mayor Pro Tem Acosta excused himself from the meeting at the conclusion of this item and left
the dais at 6:15 p.m.
Adopted Resolution No. 16-58.
RESULT: APPROVED [4 TO 01
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: Marsha McLean, Councilmember
AYES: Dante Acosta, TimBen Boydston, Marsha McLean, Bob Kellar
RECUSED: Laurene Weste
STAFF COMMENTS
Councilmember Boydston commented regarding the importance of law and order; thanked the
Captain and the Sheriffs Department; and asked for a moment of silence in remembrance of the
officers in Dallas, Texas.
Councilmember Weste commented regarding support for the Sheriffs Department and indicated
that donations can be made to the Sheriffs Foundation.
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ADJOURNMENT
Mayor Kellar adjourned the meeting in memory of Lloyd Sreden and Mayor Pro Tem Acosta's
mother, Clidine Roper, at 7:06 p.m.
ATTEST:
7Wr OR10,
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