HomeMy WebLinkAbout2016-10-25 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Regular Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayon Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Cham/President, Mayor Pro Tem/Vice-Cham/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, October 25, 2016
--Minutes
9:00 PM
INVOCATION
Councilmember McLean delivered the invocation.
City council Chambers
CALL TO ORDER
Mayor Kellar called to order the regular joint meeting of the City Council and Board of Library
Trustees at 6:02 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Saugus Cub Scout Pack 57, Arrow of Light Den led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council ,will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Boydston, second by McLean, to approve the agenda, pulling item 7 for Council
questions and public comment, and item 5 for public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Kellar and Council recognized Law Enforcement Technician Kelly McPheeters for her
forensic work leading to the successful identification and prosecution of numerous suspects,
aiding detectives in solving several recent burglaries.
Los Angeles Economic Development Corporation (LAEDC) Representative, Daina Moore
announced that the City of Santa Clarita was a Finalist as the Most Business Friendly City at the
LAEDC EDDY Awards and presented a plaque in honor of these accomplishments to the
Council.
Councilmember Boydston and Council recognized the City's Finance division for earning the
Certificate of Excellence Award from the Association of Public Treasurers of United States and
Canada for their work on the Investment Policy for Fiscal Year 2016-2017 and with a Certificate
of Achievement for Excellence in Financial Reporting from the Government Finance Officers
Association of the United States and Canada for its Comprehensive Annual Financial Report for
Fiscal Year 2014-15.
PUBLIC PARTICIPATION
Addressing the Council was Alan Ferdman regarding the Manufactured Home Rental
Adjustment Panel; Steve Petzold regarding the upcoming election; Edel Alonso regarding
collaborative joint projects between the College of the Canyons and the City; Elaine Ballace
regarding the upcoming election; Cam Noltemeyer regarding the Whittaker-Bermite site; and
Doug Fraser regarding the Manufactured Home Rental Adjustment Panel.
One written comment card was received by Eric Roa, thanking the City for the moratorium
related to Chapter 6.02 of the Santa Clarita Municipal Code.
STAFF COMMENTS
City Manager Ken Striplin commented regarding the Manufactured Home Rental Adjustment
Panel and the process for updating Chapter 6.02, as well as staff s efforts to work with the
community and stakeholders on updates.
Councilmember McLean commented regarding meeting with a mobile home resident who
thanked her for the ordinance; and commented on community feedback received that the City is
responsive to its citizens.
Councilmember Boydston inquired if Development Services Condition 12 (DS 12) expired, and
City Manager Ken Striplin responded that he will check whether DS 12 has expired.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston announced the Light Up Main Street event on November 19, 2016, at
6 p.m. and to come early for the Sip N' Shop event from 3 p.m. - 6 p.m. in Old Town Newhall.
Mayor Pro Tem Acosta invited everyone to attend the State of the City Luncheon on October 27;
announced that the City will host a Marathon on November 6, and a pre -race Health & Fitness
expo on November 5 at Town Center Drive from 9 a.m. - 5 p.m.
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Councilmember McLean encouraged all to visit the ARTree gallery in Old Town Newhall;
announced that the County of Los Angeles is providing a vote by mail drop off box in the City
Clerk's Office; and requested adjournment in memory of Linda Lee Hairel.
Councilmember Weste recently attended the Art Association gala at Hart Hall where talented
artists displayed their works; announced the 10th Annual Family Literacy Festival, Explore Your
World, where there will be authors, stories read, food trucks, and free books for children while
supplies last on November 12, 10 a.m. - 2 p.m. at the Old Town Newhall Library; and requested
adjournment in memory of Loretta Rae Nobile Rollins, Virginia Smith Byram, and Sergeant
Steven Owen.
Mayor Kellar acknowledged the recent groundbreaking event for the new patient tower at Henry
Mayo Newhall Hospital; recognized Jennifer Kennedy and requested that she comment on her
organization, Footprints & Pink, which navigates cancer patients through the process of cancer
treatments and make their journey a little easier; and commented the meeting will adjourn in
memory of Ronald Wesley Dixon.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 11, 2016,
Special Meeting
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES -- The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 11, 2016,
Regular Meeting
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
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ITEM 4
PROPOSITION 57: THE PUBLIC SAFETY AND REHABILITATION ACT OF 2016
Proposition 57 is an initiative constitutional amendment and statute, which will appear on the
November 8, 2016, General Election Ballot. The ballot measure provides for early release from
prison for certain inmates convicted of nonviolent felonies, new state prison sentencing credits,
and juvenile court judge determination of whether a juvenile may be prosecuted as an adult.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee's recommendation to oppose
Proposition 57: The Public Safety and Rehabilitation Act of 2016.
Addressing the Council on this item was Shahira Ellaboudy and Athena Flannery, representing
Canyon High School, in support of Prop 57.
Councilmembers McLean and Boydston thanked the public speakers for taking time to look at
the proposition and expressing their views; and Councilmember Boydston clarified that the
Legislative Committee chose to not support Prop 57 due to the adult aspects in the category of
non-violent offenders.
ITEM 5
RECORDS STORAGE SERVICES
The City contracts for records storage services and destruction of inactive records; the current
contract expires January 31, 2017.
RECOMMENDED ACTION:
City Council:
1. Award five-year contract to Iron Mountain, Inc. for records storage services in an amount not
to exceed $25,000, and authorize a 10 percent contingency of $2,500 for a total amount not
to exceed $27,500 per year, plus annual 3% increases.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the award in the event that issues of impossibility of performance arise or in the event
that additional services are offered during the term of the contract, and execute all
documents, subject to City Attorney approval.
Addressing the Council on this item was Alan Ferdman.
City Manager Iden Striplin commented regarding inheriting permanent paper records from the
County as well as the City's efforts converting documents to electronic storage during the last 10
years.
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ITEM 6
APPROVE AN AMENDMENT TO THE "AS NEEDED" GENERAL CONTRACTOR
SERVICES AGREEMENT WITH SPARTA BUILDERS
Approve an Amendment to the "As Needed" General Contractor Services agreement with Sparta
Builders
RECOMMENDED ACTION:
City Council:
1. Approve a $100,000 increase to the existing contract with Sparta Builders for "As Needed"
General Contractor Services.
2. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval.
ITEM 7
APPROVAL OF REAL PROPERTY PURCHASE OF 26 +/- ACRES FROM LOS ANGELES
COUNTY, ASSESSOR'S PARCEL NOS. 2836-002-90712836-002-922 AND 2864-003-919
(PORTION)
Approval of acquisition of 26 +/- acres of real property from Los Angeles County.
RECOMMENDED ACTION:
City Council:
1. Approve the acquisition of 26 +/- acres and the purchase price of $651,000 from Los Angeles
County, Assessor Parcel Nos. 2836-002-907, 2836-002-922 and a portion of 2864-003-919.
2. Appropriate $651,000 from Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 12592-5201.004 for the purchase of
the property.
3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval, contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
Addressing the Council on this item were Alan Ferdman, Cam Noltemeyer, and Wendy
Langhans.
City Manager Ken Striplin commented regarding the City's Joint Use Agreement with Canyon
High School, Sierra Vista Jr. High School and North Oaks Park; and the conceptual plan to
utilize the space as both open space and active parkland.
Councilmember Boydston inquired and City Attorney Joseph Montes confirmed that active
parkland can have auxiliary uses as well.
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ITEM 8
AWARD CONTRACT FOR TREE MAINTENANCE
Consideration to award aone-year contract with four one-year renewal options to Stay Green,
Inc. for tree maintenance services for all City maintained trees.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to Stay Green, Inc. to provide contractual tree maintenance
services for all City maintained trees for an annual amount of $1,100,000; and authorize an
annual contingency in the amount of $220,000, for a total one-year amount not to exceed
$1,320,000.
2. Authorize the City Manager or designee to execute all contracts and associated documents or
modify the awards in the event impossibility of performance arise, contingent upon the
appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to four additional one-year renewal
options beginning in year two, not to exceed the base annual contract (inclusive of
contingency) of $1,320,000, plus the appropriate CPI adjustment, upon request of the
contractor.
ITEM 9
AWARD LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR LMD ZONES 20
(GOLDEN VALLEY RANCH COMMERCIAL) AND 21 (GOLDEN VALLEY RANCH
RESIDENTIAL)
Consideration of award of Landscape Maintenance Services Contract for LMD Zones 20
(Golden Valley Ranch Commercial) and 21 (Golden Valley Ranch Residential)
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green, Inc. to provide landscape maintenance services for
Landscape Maintenance District (LMD) Zone 20 (Golden Valley Ranch Commercial), and
Zone 21 (Golden Valley Ranch Residential) for an annual amount of $121,200; and authorize
an annual contingency in the amount of $24,240 for a total two-year amount not to exceed
$290,880.
2. Authorize appropriation of $56,198 for monthly maintenance for Zones 20 and 21 through
June 30, 2017 in the accounts 12540-5161.010 ($6,756) and 12544-5161.010 ($49,442).
3. Authorize the City Manager or designee to execute all contracts and associated documents,
and modify the awards in the event impossibility of performance arises, contingent upon the
appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
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4. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the base contract (inclusive of contingency) of
$145,440 plus the appropriate Consumer Price Index adjustment, upon request of the
contractor.
ITEM 10
RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT CONTRACTS 14-00398
(BACKFLOW DEVICE TESTING) AND 14-00316 (ZONE T8 LANDSCAPE SERVICES)
EXECUTE FIRST ONE YEAR RENEWAL OPTION FOR CONTRACT #14-00398
(BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS) AND CONTRACT #14-
00316 (ZONE T8 LANDSCAPE SERVICES).
RECOMMENDED ACTION:
City Council:
1. Approve first renewal option for Contract 14-00398 to Backflow Prevention Device Tester
for backflow device testing in an annual amount not to exceed $116,978.
2. Approve first renewal option for Contract 14-00316 to Stay Green, Inc. for landscape
maintenance services for Zone T8 (Valencia Summit) in an annual amount not to exceed
$390,398.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
4. Authorize the City Manager or designee to execute up to two additional one-year renewal
options for each contract, not to exceed the annual bid amount plus contingency and CPI
adjustments.
ITEM II
CHECK REGISTER NO. 20 FOR THE PERIOD 9/02/16 THROUGH 9/15/16 AND 9/22/16.
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 9/05/16 THROUGH 9/16/16.
Check Register No. 20 for the Period 9/02/16 through 9/15/16 and 9/22/16.
Electronic Funds Transfers for the Period 9/05/16 through 9/16/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 20.
PUBLIC HEARINGS
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ITEM 12
SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2016
CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS,
AMENDING TITLES 18, 19, 203 21, 22, 241 AND 25 OF THE SANTA CLARITA
MUNICIPAL CODE
This ordinance adopts the 2016 California Building Standards Code with an effective date of
January 1, 2017, as required by State law and also adopts local amendments to the State codes,
establishing higher standards for structural and fire protection in new buildings based on local
climatic, geologic, and topographical conditions, as well as administrative provisions for
enforcement of the codes at the local level.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing for the adoption of the 2016 California Building Standards Code
with local amendments.
2. Conduct a second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING
AND REPLACING TITLES 18 THROUGH 22, AND TITLES 24 AND 25 OF THE
SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2016
CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL,
MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL
BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED
STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS."
Mayor Kellar opened the public hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Council waived the staff presentation.
There were no requests to speak.
Mayor Kellar closed the public hearing.
Adopted ordinance 16-11
RESULT: APPROVED [UNANIMOUS]
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: TimBen Boydston, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
PUBLIC PARTICIPATION II
There were no additional requests to speak.
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STAFF COMMENTS
Councilmember McLean commented on The Signal newspaper's top 51 list and congratulated
Assistant City Manager Frank Oviedo for placing on the list.
ADJOURNMENT
Mayor Kellar adjourned the meeting in memory of Loretta Rae Nobile Rollins, Virginia Smith
Byram, Linda Lee Hairell, Ronald Wesley Dixon, and Sergeant Steven Owen at 7:15 p.m.
In memory of Loretta Rae Nobile Rollins, Virginia Smith Byram, Linda Lee Hairell, Ronald
Wesley Dixon, and Sergeant Steven Owen
M YOR
ATTEST:
E-01
CITY CLERK
1
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