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HomeMy WebLinkAbout2016-03-22 - MINUTES - JOINT REGULAR (2)1 1 1 Tuesday, March 22, 2016 CITY OF SANTA CLARITA City Council / Board of Library Trustees Joint Regular Meeting Minutes 6:00 PM INVOCATION Mayor Pro Tem Acosta delivered the invocation. City Council Chambers CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:05 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Pro Tem Acosta led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Boydston, second by Acosta, to approve the agenda. Hearing no objections, it was so ordered. AWARDS AND RECOGNITIONS Mayor Kellar called upon Councilmember McLean to present the recognition to Tim Davis for his many years of service advocating on behalf of the homeless community and Bridge to Home and presented him with a certificate. Mayor Kellar called upon Councilmember Weste to present the recognition to Detective Michelle O'Brien for her work as the station liaison for the Coalition of Loss Prevention Professionals. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman, representing the Canyon Country Advisory Committee, regarding translation services; Elaine Ballace, regarding the Mobilehome Ordinance; Gladys Trejo, regarding the Granada Villa mobilehome park; Steve Petzold, regarding open space areas in Santa Clarita, district voting, and coyotes; Chris Gadbois, regarding a BMX track in Santa Clarita; Stacy Fortner, regarding district voting in Santa Clarita; Curtis Woods, representing the Santa Clarita Valley Chamber of Commerce and Eternal Valley Memorial Park and Mortuary, regarding the renovation of a California Highway Patrol (CHP) Memorial; Kevin Korenthal regarding the Forged by Fire Foundation and Streets are for Everyone (SAFE) partnership for the "Finish the Ride" event on April 30; and Janice Kamenir-Reznik regarding her candidacy for State Senate. STAFF COMMENTS City Manager Ken Striplin commented regarding a future BMX facility and the multi -tasking of budget priorities under the Santa Clarita 2020 plan; commented regarding the recently adopted Mobilehome Ordinance and indicated that it would be premature to rewrite the ordinance at this time; clarified that the California Voting Rights Act (CVRA) lawsuit settlement resulted in moving the City Council Election to coincide with the General Election in November, and the City will maintain an at -large electoral system. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston commented regarding the possibility of automatic translation services; indicated that there is no "safe harbor" from further CVRA lawsuits and commented that he would be in favor of placing districting on a future City Council agenda; indicated his support for renovating the CHP Memorial; inquired regarding the approximate cost of a BMX track; and congratulated the Economic Development Corporation (EDC) on the Economic Summit held at the Hyatt. Mayor Pro Tem Acosta commented regarding his attendance at the Economic Development Corporation (EDC) Summit; indicated his support for renovating the CHP Memorial; commented regarding the KHTS trip to Sacramento; and commented regarding the Santa Clarita Rotary Clock placed in Old Town Newhall. Councilmember McLean commented regarding her attendance at the EDC Summit and the KHTS trip to Sacramento; commented regarding her attendance at the Elected Officials Stormwater Steering Committee meeting and the Santa Clarita Rotary Clock Dedication; indicated that she participated in a teleconference regarding Metrolink funding; and referenced options to request service from the City online through the Resident Service Center. Councilmember Weste indicated she supported renovating the CHP Memorial; commented regarding fundraising for the Los Angeles County Animal Care Foundation and how the funds are used; mentioned the need for volunteers for the Earth Arbor Day event and the Cowboy Festival; and commented regarding the upcoming Sanitation District meeting at City Hall. Page 2 1 1 Mayor Kellar commented regarding the foster family matter in Saugus; commented regarding the Santa Clarita Hometown Heroes Banner Program and the funds that have been contributed by sponsors; commented regarding his attendance at Northpark Elementary School to recognize crossing guard Evan McDonald; indicated that he had received a letter from a resident regarding the prompt handling of a tree issue on his property; and acknowledged the 100th birthday of Helen Fried. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: TimBen Boydston, Councilmember SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar ITEM 1 APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes of March 8, 2016, Joint Regular Meeting. ITEM 2 MODIFICATION OF SPECIAL DISTRICTS SUPPLEMENTAL TREE SERVICE CONTRACT Staff is requesting approval to increase the expenditure authority of Four Seasons Landscape's contract to ensure the continued timely response to tree -related service requests and for as - needed tree work in support of the City's Capital Improvement Program. RECOMMENDED ACTION: City Council: 1) Amend the City's contract with Four Seasons Landscape (Supplemental Tree Service) for City-wide tree maintenance services, by authorizing an ongoing expenditure increase of $150,000, for a total contract amount not to exceed $374,640, plus Consumer Price Index adjustments. 2) Authorize the City Manager or designee to execute all documents subject to City Attorney final document approval. Page 3 ITEM 3 CHECK REGISTER NO.5 FOR THE PERIOD 2/05/16 THROUGH 2/18/16 AND 2/25/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 2/08/16 THROUGH 2/19/16. Check Register No. 5 for the Period 2/05/16 through 2/18/16 and 2/25/16. Electronic Funds Transfers for the Period 2/08/16 through 2/19/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 5. PUBLIC HEARINGS ITEM 4 RESULTS OF THE CDBG ANNUAL COMMUNITY NEEDS ASSESSMENT A Community Needs Assessment is conducted annually to determine the current needs of the community as required by HUD. 1 RECOMMENDED ACTION: City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment conducted as part of the Community Development Block Grant . Program. Mayor Kellar opened the public hearing. City Clerk Kevin Tonoian reported that all notices required by law have been provided. Erin Lay, Housing Program Administrator, provided the staff presentation. There were no requests to speak. Mayor Kellar closed the public hearing. Councilmember Boydston commented regarding the possibility of creating a subcommittee to address homelessness in Santa Clarita. Mayor Kellar indicated that staff has been working to address these concerns. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar Page 4 1 UNFINISHED BUSINESS ITEM 5 OLD TOWN NEWHALL PARKING STRUCTURE, PROJECT F2010 - AWARD BRIDGING DOCUMENT CONSULTANT AND PROJECT SUPPORT SERVICES CONTRACT AND AWARD SUPPLEMENTAL ENVIRONMENTAL SITE INVESTIGATION CONTRACT This project will prepare the bridging document for the proposed Old Town Newhall parking structure near the northerly end of Main Street. The parking structure is envisioned to be one level subterranean and five stories above grade, with a maximum height of 55 feet. This achieves approximately 400 parking stalls, while ensuring the structure is consistent with the height of the Old Town Newhall Library. RECOMMENDED ACTION: City Council: 1. Award the contract for bridging document consultant and construction support services to Walker Parking Consultants, Inc., for the proposed Old Town Newhall parking structure, Project F2010, in the amount of $290,000 and authorize a contingency in the amount of $58,000 for the total contract amount not to exceed $348,000. 2. Award professional services contract for a supplemental environmental site investigation in the amount of $156,754 to JHA Environmental, Inc., and authorize a contingency in the amount of $31,350 for the total contract amount not to exceed $188,104. 3. Authorize an increase in expenditure authority in the amount of $125,000 to the existing contract with MNS Engineers, Inc., for design, environmental, and project support services. 4. Appropriate $791,104 from Facilities (723) Fund Balance into expenditure account F2010723-5161.001. 5. Direct staff to design the structure to meet the requirements of the current California Energy Code and California Green Building Code in lieu of Leadership in Energy and Environmental Design (LEED) Silver. 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Councilmember Weste recused herself from participating on this item due to the proximity of her property to the project area and left the dais. Damon Letz, Assistant City Engineer, provided the staff presentation. Addressing the Council was Ed Masterson, representing the Valley Industry Association (VIA); and Steve Petzold. Page 5 One written comment was received. Councilmember Boydston commented regarding parking studies; and inquired about the potential need for additional parking. Paul Wilkinson, representing Linscott, Law & Greenspan, the firm that conducted the parking study, commented regarding the ratio of parking spaces to square footage of commercial property. iviayor Kellar commented that staff will continue to move forward with the parking plan and will update Council as it progresses. RESULT: APPROVED 14 TO 01 MOVER: Dante Acosta, Mayor Pro Tem SECONDER: Marsha McLean, Councilmember AYES: Acosta, Boydston, McLean, Kellar RECUSED: Weste NEW BUSINESS ITEM 6 LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY REGIONAL TRANSPORTATION NEEDS AND PRIORITIES The Los Angeles County Metropolitan Transportation Authority (Metro) is currently evaluating regional transportation needs and priorities, potentially leading to the placement of a measure on the November 2016 General Election ballot for purposes of funding a portion of the identified countywide needs. Preliminary information suggests that Metrolink may potentially receive less funding than under previous voter approved transportation measures. The City of Santa Clarita needs to be actively participating in future negotiations and discussions to ensure that the community is positioned to receive the maximum amount of funding for future transportation needs through the current Metro process. RECOMMENDED ACTION: City Council authorize staff to actively participate in negotiations and discussions to ensure that maximum funding opportunities for local transportation needs and priorities, particularly increased allocations for Metrolink, are realized under the regional needs and priorities process currently under consideration by the Los Angeles County Metropolitan Transportation Authority (Metro). Staff is authorized to engage with the Board of Directors and staff of Metro, Metrolink, councils of governments and other stakeholders, as appropriate. Councilmember McLean requested Michael Murphy, Intergovernmental Relations Manager, present the item. Page 6 1 1 Following the staff presentation, Councilmember McLean indicated her desire to represent the City's interests to ensure, at a minimum, the current level of Metrolink funding for our community remains in place. Councilmember Boydston inquired about the cost -benefit analysis of the possible sales tax increase, and City Manager Ken Striplin indicated that the City has been successful in receiving funds from Metro above the proportionate amount that is based on population size. Mayor Pro Tem Acosta inquired and Michael Murphy confirmed that under the proposed plan, Los Angeles County sales tax has the potential to increase to 9.5%; and commented regarding the importance of Metrolink services to the City and the funds that are required to maintain Metrolink functions. Councilmember Weste commented regarding the amount of money that would be available to Metro for train service during the last twenty years of the plan and suggested that Council prepare a formal letter to Metro for the Mayor's signature to express these concerns. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar PUBLIC PARTICIPATION II Addressing the Council was Patti Sulpizio regarding district voting; Merrilyn Lawson regarding senior issues; and Douglas Fraser regarding the Mobilehome Ordinance and upcoming appeal hearing. STAFF COMMENTS City Manager Ken Striplin commented that staff would speak with Ms. Lawson regarding Access Services and Dial -A -Ride issues. Councilmember Boydston commented regarding a possible language barrier between the Dial -A - Ride drivers and the riders; inquired and City Attorney Joseph Montes clarified that the Manufactured Home Panel has jurisdiction over the issues in question, that the City Council does not have a role in managing the way that the hearings are conducted, and Panel members must be objective in their decision making. Councilmember Weste commented regarding the letter that is being prepared to legislators of the state regarding the mobilehome issues. Page 7 ADJOURNMENT Mayor Kellar adjourned the meeting at 8:08 p.m. Page 8 1 1 LI