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HomeMy WebLinkAbout2016-04-26 - MINUTES - JOINT REGULAR (2)1 CITY OF SANTA CLARITA City Council / Board of Library Trustees Joint Regular Meeting Minutes Tuesday, April 26, 2016 6:00 PM City Council Chambers INVOCATION Councilmember McLean delivered the invocation. CALL TO ORDER Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees at 6:01 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Deputy Duxbury led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Councilmember McLean commented regarding an amendment to the Minutes of the April 12, 2016, Joint Regular Meeting. Councilmember Boydston requested that Councilmember McLean's addition to the Minutes be read aloud, and City Clerk Kevin Tonoian complied. APPROVAL OF AGENDA Motion by McLean, second by Kellar, to approve the agenda, pulling item 4 for questions and a separate vote, and item 7 for public comment. Hearing no objections, it was so ordered. RESULT: APPROVED [UNANIMOUS] MOVER: Marsha McLean, Councilmember SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar' AWARDS AND RECOGNITIONS Mayor Kellar and Council recognized Sheriff Volunteer Phyllis Berman for her many years of service to the Sheriff's Department. Councilmember McLean and Council recognized Detective Jason Jones for his work solving complex identity theft investigations. PUBLIC PARTICIPATION Addressing the Council was Penny Upton, representing Safe Rides, regarding the City's Drive, Focus, Live Campaign, and road closures for the Wings for Life World Run; Steve Petzold regarding bond issues and Proposition E; and Elaine Ballace regarding the Mobilehome Ordinance. STAFF COMMENTS City Manager Ken Striplin commented regarding potential road closures for the Wings for Life event and indicated that City staff will communicate closures to Safe Rides; commented that the City has not used bond financing paid by assessments on residents, and indicated that the City does not have plans to utilize such a bond issue at this time. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston thanked staff and volunteers for their contribution to the Cowboy Festival; commented regarding his attendance at the Mayor's Regional Summit to Combat Homelessness, read sections of a sample resolution and asked that the matter be considered on a future City Council agenda. Council concurred that more information on this matter would be needed prior to agreeing to agendize. Mayor Pro Tem Acosta commented regarding his participation in the Cowboy Festival, lauded staff s efforts, and the success of the Cowboy Cobbler Concession; reported his attendance to the Sierra Pelona Valley Wine Festival, which benefits the Senior Center; and commented regarding the death of Remo Belli, the founder of Remo Drums. Councilmember McLean asked that the Council adjourn the meeting in memory of Terrance "Terry" K. Carberry and Fredrick "Fred" J. Stanzione, and presented members of the families with certificates; commented regarding her participation in the Outstanding Student Interview Night at Golden Valley High School; commended staff for their work on the Earth Arbor Day event; reported that there will be a public meeting on May 11 at 5:30 p.m. at the Centre regarding Metro and a ballot measure that would extend Measure R for an additional 18 years, and directed the public to www.metro.net for more information; commented regarding the retirement of the Executive Director of Bridge to Home, Tim Davis, and wished the new director, Silvia Gutierrez, luck in her new position; and commented regarding Safe Rides and their work to protect youths in the community. Page 2 Councilmember Weste thanked staff for all their work and the success of the Cowboy Festival; commented regarding the success of Earth Arbor Day; discussed open space and trails, and mentioned three upcoming bicycling events, the Hit the Trail Community Bike Ride on May 14, the Amgen Tour of California on May 16, and Bike to Work Day on May 19. Mayor Kellar commented on his request to agendize Measure E and indicated that he would like to withdraw his request and Council concurred; discussed the new Community Center in Canyon Country, and invited the public to a meeting that will explain the updated concept plan and receive feedback, on April 28 at 6:00 p.m. at the Jo Anne Darcy Canyon Country Library; reported that on Saturday, April 30, and Sunday, May 1, the Triumph Foundation, which works to assist those with spinal injuries, is hosting a Wheel Chair Sports Festival; commented that the Hometown Heroes Military Banner Program banners will go up for Memorial Day to recognize active service members; and requested that Council adjourn in memory of Jeanne Danis. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: TimBen Boydston, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar ITEM 1 APPROVAL OF JOINT SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council and the Board of Library Trustees approve the minutes of the April 12, 2016, Special Meeting. ITEM 2 APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes of the April 12, 2016, Joint Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances that appear on this public agenda have been read and waive further reading. Page 3 Item 4 was moved to Items Pulled for Separate Vote ITEM 5 SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 16-001 (MASTER CASE NO. 16-012) FOR THE WEST CREEK AND WEST HILLS ANNEXATION AREA Second reading and adoption of an Ordinance for Prezone 16-001 (Master Case 16-012) for the purpose of annexation of the West Creek and West Hills area. RECOMMENDED ACTION: City Council adopt Ordinance No. 16-05, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, TO APPROVE PREZONE 16-001 (MASTER CASE 16-012) FOR APPROXIMATELY 1,018.39 ACRES OF LAND KNOWN AS THE WEST CREEK AND WEST HILLS AREA, GENERALLY LOCATED EAST OF THE LOCKHEED INDUSTRIAL PARK, NORTHWEST OF THE VALENCIA 2 SPECIFIC PLAN AREA, AND WEST OF SAN FRANCISQUITO CREEK, ALONG THE NORTHERN BOUNDARY OF THE EXISTING CITY OF SANTA CLARITA CITY LIMITS. ITEM 6 SECOND READING AND ADOPTION OF AN ORDINANCE AUTHORIZING THE LEVY OF SPECIAL TAXES OF THE CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT 2016-1 (VISTA CANYON) The ordinance authorizing the levy of special taxes of the Santa Clarita Community Facilities District 2016-1 (Vista Canyon) is consistent with the City's Policy Guidelines Regulating the Use of Public Financing Mechanism to Finance Public Improvements. I'll &107102111311 City Council conduct second reading and adopt Ordinance No. 16-06, entitled, "AN ORDINANCE OF THE CITY OF SANTA CLARITA, ACTING AS THE LEGISLATIVE BODY OF THE CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO. 2016-1 (VISTA CANYON), AUTHORIZING THE LEVY OF SPECIAL TAXES." ITEM 7 DECLARATION OF NEED FOR PARKING AUTHORITY Declare a need for a parking authority and designate an Interim Chairman of the Parking Authority. RECOMMENDED ACTION: City Council adopt Resolution No. 16-13, declaring a need for a parking authority to function in the City, declaring that the City Council shall be the Parking Authority, and designating an Interim Chairman of the Parking Authority. Page 4 1 1 Addressing the Council was Alan Ferdman. Darren Hernandez, Deputy City Manager, responded to questions from the community and Council. City Manager Ken Striplin clarified that the item as it appears in this meeting does not include paid parking as a form of revenue, and that the Parking Authority will take the place of the Redevelopment Agency, which has been dissolved. City Attorney Joseph Montes clarified that the Streets and Highways Code allows for all cities to develop a Parking Authority in order to facilitate debt issuance and financing. ITEM 8 ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 (ANNEXATION NO. L-95) Annexation of Parcels Receiving Benefit into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: City Council: 1. Adopt Resolution No. 16-14 to initiate annexation proceedings for nine (9) parcels into Streetlight Maintenance District No. 1. 2. Approve the Engineer's Report, and call for and set the public hearing for June 14, 2016. ITEM 9 CHECK REGISTER NO. 7 FOR THE PERIOD 3/04/16 THROUGH 3/17/16 AND 3/24/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 3/07/16 THROUGH 3/18/16. Check Register No. 7 for the Period 3/04/16 through 3/17/16 and 3/24/16. Electronic Funds Transfers for the Period 3/07/16 through 3/18/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 7. Page 5 ITEMS PULLED FOR SEPARATE VOTE ITEM 4 VALENCIA BOULEVARD MEDIAN REFURBISHMENT, PROJECT B1014 - AWARD CONSTRUCTION CONTRACT The proposed Valencia Boulevard Median Refurbishment project will renovate the Valencia Boulevard medians and construct three median modifications between Tourney Road and Magic Mountain Parkway. The project will remove the turf in the medians and replace it with plant material that requires significantly less water, install a more durable and efficient irrigation system, make provisions for recycled water when it becomes available, and install concrete unit pavers on a concrete base. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Valencia Boulevard Median Refurbishment, Project B 1014. 2. Award the construction contract to R.C. Becker & Son, Inc., in the amount of $1,619,894 and authorize a contingency in the amount of $161,989 for a total contract amount not to exceed $1,781,883. 3. Authorize an increased expenditure in an amount not to exceed $46,775 to the existing professional services contract with Pacific Coast Land Design for construction support to be provided by the project landscape architect and civil engineer, including construction staking and material testing. 4. Authorize total transfers of $499,500 in Landscape Maintenance District Zone 2008-1 (Fund 357) project savings to the Valencia Boulevard Median Refurbishment expenditure account B1014357-5161.001 as follows: $400,000 from Newhall Avenue Beautification account B2015357-5161.001, and $99,500 from Soledad Canyon Road Median Refurbishment account B3011357-5161.001. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Councilmember Boydston expressed concerns regarding water usage, and indicated that he would like to move to modify the contract to defer the installation of landscape in order to conserve extra water. City Manager Ken Striplin indicated that would require a separate construction contract. Councilmember Boydston requested a separate vote for this item. In response to Council inquiry, City Manager Striplin commented that the water usage is minimal, the irrigation system would be upgraded to provide more efficient watering, drought tolerant plants would require less water; and indicated that the City has reduced water consumption as much as 70% in some areas. Page 6 1 RESULT: APPROVED [4 TO 1] MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Acosta, Weste, McLean, Kellar NAYS: Boydston PUBLIC HEARINGS ITEM 10 SUBMISSION OF THE DRAFT 2016-17 ANNUAL ACTION PLAN AND COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING RECOMMENDATIONS Submission of the Draft 2016-17 Annual Action Plan and Community Development Block Grant Funding Allocation Recommendations as required by the U.S. Department of Housing and Urban Development. RECOMMENDED ACTION: City Council approve the Draft 2016-17 Annual Action Plan and the Community Development Block Grant Funding Recommendations, and authorize the City Manager or designee to execute all required documents, subject to approval of the City Attorney. Mayor Kellar opened the public hearing. City Clerk Kevin Tonoian reported that all notices required by law have been provided. Erin Lay, Housing Program Administrator, provided the staff presentation. There were no requests to speak. Mayor Kellar closed the public hearing. RESULT: APPROVED [UNANIMOUS] MOVER: TimBen Boydston, Councilmember SECONDER: Laurene Weste, Councilmember AYES: Acosta, Boydston, Weste, McLean, Kellar Page 7 NEW BUSINESS ITEM 11 AN URGENCY ORDINANCE RELATED TO RETAIL USES IN THE URBAN CENTER ZONE OF THE OLD TOWN NEWHALL SPECIFIC PLAN Consideration of an Urgency Ordinance adopting a moratorium on retail uses in the Urban Center zone (Main Street) of the Old Town Newhall Specific Plan, except for those use types that support a pedestrian -oriented Arts and Entertainment District. RECOMMENDED ACTION: City Council adopt an LTrgency Ordinance, Ordinance No. 16-07, entitled: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ESTABLISHING A MORATORIUM ON ALL NEW RETAIL USES IN THE URBAN CENTER ZONE OF THE OLD TOWN NEWHALL SPECIFIC PLAN (MAIN STREET AREA), EXCEPT THOSE SPECIFICALLY RELATED TO THE ESTABLISHMENT AND SUPPORT OF AN ARTS AND ENTERTAINMENT DISTRICT. City Attorney Joseph Montes discussed procedural matters related to this item, stating that Councilmember Weste owns property within 500 feet of the Urban Center zone in question, and Councilmember Boydston is the Executive Director of the Canyon Theatre Guild, which owns property within the Urban Center zone. The Fair Political Practices Commission (FPPC) informally advised that both Councllmernbers have a potential Conflict of interest. The City Attorney further explained that Government Code 65858 requires a minimum of 4/5 vote for a moratorium ordinance to be adopted as an urgency item, which would require that either Councilmember Weste or Councilmember Boydston participate in the vote. As suggested by FPPC staff, the Rule of Necessity can be followed when a certain minimum voting requirement exists on an item. A random selection process can be used to choose Councilmembers to participate notwithstanding that they may have a potential conflict of interest. The Councilmember randomly selected through this process will participate in the item at this meeting, as well as all related matters until his or her participation is no longer legally required or the need for invoking the exception no longer exists. The City Attorney explained the random selection process involving City Clerk Kevin Tonoian opening a brand new deck of cards, removing the jokers from the deck, shuffling the cards, and spreading the cards face -down on a desk. Councilmembers Weste and Boydston each stepped down from the dais to draw a card from the deck, with the individual selecting the high card identified to participate, and the individual selecting the low card being recused. As explained by the City Attorney, in the event of a tie each Councilmember would draw new cards. For the purpose of this exercise, aces were considered to be high. Councilmember Weste drew the 8 of Hearts, while Councilmember Boydston drew the 3 of Spades, resulting in the rehabilitation of Councilmember Weste to participate in the matter and the recusal of Councilmember Boydston. Councilmember Boydston left the dais. Page 8 City Attorney Joseph Montes continued presenting the item. Councilmember McLean requested the insertion of language in the ordinance to notify the Council of future retail use applications in the Urban Center zone in instances where an appropriate use determination needs to be made by the Director of Community Development. The City Council indicated their preference to table this request. Addressing the City Council on this matter was Alan Ferdman; Don MacKenzie; and Steve Petzold. Mayor Kellar asked City Attorney Joseph Montes to clarify that the moratorium would not affect Mac's Pool Supply. Four written comment cards were received. RESULT: APPROVED [4 TO 01 MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Weste, McLean, Kellar RECUSED: Bovdston ADJOURNMENT Mayor Kellar adjourned the meeting in memory of Terry Carberry, Fred Stanzione, and Jeanne Danis at 7:41 p.m. Page 9