HomeMy WebLinkAbout2016-05-10 - MINUTES - JOINT REGULAR (2)Tuesday, May 10, 2016
CITY OF SANTA CLARITA
City Council
Joint Regular Meeting
Minutes
6:00 PM
INVOCATION
Councilmember Boydston delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council/Board of
Library Trustees/Successor Agency/and Parking Authority at 6:03 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Boy Scout Troop 587 led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Acosta, to approve the agenda, pulling item 5 for Council
questions, and items 8 and 9 for public comment.
Hearing no objections, it was so ordered.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Dante Acosta, Mayor Pro Tem
AYES:
Acosta, Boydston, Weste, McLean, Kellar
AWARDS AND RECOGNITIONS
Mayor Kellar proclaimed the month of May as Bike Month.
Mayor Pro Tem Acosta recognized the City's Communications Team for receiving five 2016
California Association of Public Information Officials (CAPIO) Awards.
PUBLIC PARTICIPATION
Addressing the Council was John Hall concerning National Bike Month; Elaine Ballace
concerning mobilehome matters; Jerry Schwartz regarding his interest in an indoor veteran's
museum; Cam Noltemeyer concerning redevelopment matters; and Steve Petzold concerning
Measure E.
STAFF COMMENTS
City Manager Ken Striplin commented regarding opportunities to preserve history and indicated
staff would work with Mr. Schwartz to explore the possibility; commented that all money
utilized by the Redevelopment Agency was used within the confines of the law and indicated
that there has been significant progress in Old Town Newhall; and commented regarding the
public and transparent process to develop and approve the Mobilehome Ordinance.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented regarding the Hometown Heroes Military Banner
Program, and requested Council consideration to evaluate options for the City to pay for the cost
of the banners, Council did not concur with this request; commented regarding his attendance to
the recent Manufactured Home Panel meeting and inquired regarding the process of determining
ownership of a specific mobilehome; and congratulated the Triumph Foundation on their success
with the Wheelchair Sports Festival.
Mayor Kellar commented regarding the Hometown Heroes Military Banner Program,
commented on the success of private funding efforts to reduce the cost of each banner, and
indicated the City is absorbing all costs for the banners honoring fallen warriors of Gold Star
Families.
Mayor Pro Tem Acosta commented on his attendance at a Habitat for Humanity event;
commented regarding his attendance at the Man and Woman of the Year Awards; commented on
his attendance at the 2016 Southern California Association of Governments (SCAG) Regional
Conference and General Assembly along with Councilmember McLean, and commented on
discussions regarding the future of transportation.
Councilmember McLean commented regarding a meeting that will be taking place on May 11 at
5:30 pm at The Centre hosted by Metro, and urged residents to attend and educate themselves on
a potential half -cent sales tax as part of a draft expenditure plan which encompasses more than
$120 billion in transit, highway and local projects over the next four decades and then provide
input to the Board on the importance of directing these funds to regional Metrolink services;
commented regarding the efforts of Andrew Skinner and the success of the Triumph Foundation;
commented regarding the Taste of the Town event; commented regarding her attendance along
with Mayor Pro Tem Acosta at SCAG's 2016 Regional Conference and General Assembly;
commented regarding her attendance at the Habitat for Humanity event; and mentioned the City's
Resident Service Center, which can be accessed by visiting www.santa-clarita.com/RSC.
Councilmember Weste commented regarding the upcoming Amgen Tour of California;
expressed her support for a veterans museum; congratulated the 2016 Man and Woman of the
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Year; commented regarding upcoming summer movie events at William S. Hart Park;
commented regarding the recent Habitat for Humanity event and support this organization
provides to veterans; and requested for the meeting to be adjourned in memory of Paul Boog.
Mayor Kellar commented regarding his recent visits to Mountainview Elementary School and
Golden Oak Community School.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
ITEM 1
APPROVAL OF JOINT SPECIAL MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council and the Board of Library Trustees approve the
minutes of the April 26, 2016, Special Meeting.
ITEM 2
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees approve the minutes
of the April 26, 2016, Joint Regular Meeting.
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
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ITEM 4
APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF
DEDICATION FOR TRACT NO. 60258, FIVE KNOLLS (FORMERLY KEYSTONE)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No.
60258, Five Knolls (formerly Keystone). The map is for condominium purposes and is located
south and east of Golden Valley Road.
RECOMMENDED ACTION:
City Council:
i. Approve Final Tract Map for Tract No. 60258.
2. Accept on behalf of the public: the offer of dedication for ownership in Fee Simple all of Lot
18 and Lot 19; the right to restrict direct vehicular ingress and egress to Golden Valley Road;
the offers of dedication of the easements for covered storm drain, appurtenant structures,
ingress and egress purposes; the easements for flood control purposes; the easement for
storm drain ingress and egress purposes; the easement for drainage purposes; the easements
for landscape maintenance purposes; the easement for public use and trail purposes; the
easement for public use and road purposes; the right to prohibit any and all allowable uses
within open space; the right to restrict construction within the restricted use areas; and the
right to restrict construction within the flood hazard areas.
3. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed
subdivision, together with the provisions for this design and improvement, is consistent with
the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of
Division 1 of the Government Code.
4. Instruct the Deputy City Manager to endorse the Special Assessment Statement on the face of
Final Tract Map for Tract No. 60258, which indicates all special assessments levied by the
City of Santa Clarita are paid.
5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map
for Tract No. 60258, which embodies the approval of said map and the acceptance of the
dedications shown thereon.
6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract
Map for Tract No. 60258, which provides for verification of substantial conformance with
the Tentative Tract Map and all provisions of local ordinances and state laws applicable at
the time of approval.
7. Authorize the City Manager to execute all documents necessary, subject to City Attorney
approval, to dispose of any portion of Lot 19 shown on Tract No. 60258 if alternative access
to the Santa Clara River is available.
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ITEM 5
CITY OF SANTA CLARITA'S FISCAL YEAR 2016-17 STATEMENT OF
INVESTMENT POLICY
Per California Government Code Section 53646, the City Treasurer may annually present the
City's Investment Policy to the City Council to reaffirm or make any changes to the existing
policy.
RECOMMENDED ACTION:
City Council adopt the City of Santa Clarita's Fiscal Year 2016-17 Statement of Investment
Policy, and direct staff to submit the policy to the Association of Treasurers United States and
Canada (APT US&C) for certification in their annual award program.
Councilmember Boydston inquired if the City maintains any investments in derivatives. City
Manager Ken Striplin indicated the City maintained no such investments.
ITEM 6
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR SERVICES TO LMD
ZONES T-23 (MOUNTAIN VIEW), T -23A (MOUNTAIN VIEW CONDOS), AND T -23B
(SECO VILLAS)
Award a contract for landscape maintenance services for LMD Zones T-23, T -23A, and T -23B.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to ValleyCrestBrightview to provide landscape maintenance
services encompassing Landscape Maintenance District (LMD) Zones T-23 (Mountain
View), T -23A (Mountain View Condos), and T -23B (Seco Villas) for an annual amount of
$326,640; and authorize an annual contingency in the amount of $64,000, for a total two-year
amount not to exceed $781,280.
2. Authorize the City Manager or designee to execute all contracts and associated documents or
modify the awards in the event issues of impossibility of performance arise, contingent upon
the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and
execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the base contract (inclusive of contingency) of
$390,640 plus the appropriate CPI adjustment, upon request of the contractor.
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ITEM 7
EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT
(LMD) CONTRACT 14-00195 TO PROVIDE LANDSCAPE MAINTENANCE
SERVICES FOR ZONES 4, 8, AND 26
Consideration of renewal of Stay Green, Inc. contract to provide landscape maintenance services
to certain LMD Zones.
RECOMMENDED ACTION:
City Council:
1. Approve renewal option under contract 14-00195 to Stay Green, Inc. for landscape
maintenance services encompassing Landscape Maintenance District (LMD) Zones 4, 8, and
26 in the amount of $41,280; plus a contingency amount of $8,500, and; a Consumer Price
Index (CPI) adjustment of 0.1%, equaling $41; for an annual amount not to exceed $49,821.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
contingent upon the appropriation of funds by the City Council in the annual budget for such
Fiscal Year, and execute all documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to two (2) additional one-year renewal
options not to exceed the annual bid amount, plus contingency in the amount of $8,500, and
future CPi adjustments upon request of the vendor.
ITEM 8
SANTA CLARITA PARKING AUTHORITY INITIAL MEETING AND
ADMINISTRATION MATTERS
Parking Authority adopt a Resolution designating Officers, adopting Bylaws, Personnel Rules
and Regulations, and a Conflict of Interest Code, and providing for time and place for holding
Regular Meetings.
=K@]TZ MI :TO[INI
The Parking Authority adopt Resolution PA 16-01 designating Officers, adopting Bylaws,
Personnel Rules and Regulations, and a Conflict of Interest Code, and providing for time and
place for holding Regular Meetings.
Addressing the Council was Alan Ferdman.
City Manager Ken Striplin addressed questions raised by the community concerning the
dissolution of the Successor Agency and its replacement by the Parking Authority to maintain a
Joint Powers Public Financing Authority; clarified that the Successor Agency debt remains in
place and will continue to be paid back to the City; and clarified there is no relationship between
the Parking Authority and parking structures.
Councilmember Weste inquired if the actions being taken by the Council will reduce long-term
costs to the City. City Manager Ken Striplin confirmed this was accurate.
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ITEM 9
AMENDMENT TO SANTA CLARITA PUBLIC FINANCING AUTHORITY JOINT
EXERCISE OF POWERS AGREEMENT
Parking Authority, Successor Agency, and City Council adopt a resolution authorizing the
execution and delivery of an amendment to a Joint Exercise of Powers Agreement removing the
Successor Agency as a member of the Santa Clarita Public Financing Authority and take certain
other actions in connection therewith.
RECOMMENDED ACTION:
1. Parking Authority adopt Resolution PA 16-02 Authorizing the execution and delivery of an
Amendment to a Joint Exercise of Powers Agreement to substitute the Santa Clarita Parking
Authority in place of the Successor Agency to the Santa Clarita Redevelopment Agency as a
member of the Santa Clarita Public Financing Authority and taking certain other actions in
connection therewith.
2. Successor Agency adopt Resolution SA 16-02 Authorizing the execution and delivery of an
Amendment to a Joint Exercise of Powers Agreement removing the Successor Agency as a
member of the Santa Clarita Public Financing Authority and taking certain other actions in
connection therewith.
3. City Council adopt Resolution 16-15 Authorizing the execution and delivery of an
Amendment to a Joint Exercise of Powers Agreement to substitute the Santa Clarita Parking
Authority in place of the Successor Agency to the Santa Clarita Redevelopment Agency as a
member of the Santa Clarita Public Financing Authority and taking certain other actions in
connection therewith.
Addressing the Council was Cam Noltemeyer.
ITEM 10
CHECK REGISTER NO.8 FOR THE PERIOD 3/18/16 THROUGH 3/31/16 AND 4/07/16.
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 3/21/16 THROUGH 4/01/16.
CHECK REGISTER NO.9 FOR THE PERIOD 4/01/16 THROUGH 4/14/16 AND 4/21/16.
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 4/04/16 THROUGH 4/15/16.
Check Register No. 8 for the Period 3/18/16 through 3/31/16 and 4/07/16.
Electronic Funds Transfers for the Period 3/21/16 through 4/01/16.
Check Register No. 9 for the Period 4/01/16 through 4/14/16 and 4/21/16.
Electronic Funds Transfers for the Period 4/04/16 through 4/15/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Registers No. 8
and Check Register No. 9.
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PUBLIC HEARINGS
ITEM 11
ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION
PREVENTION FEE AND INTRODUCTION AND FIRST READING OF AN
ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION
PREVENTION FEE FOR FISCAL YEAR 2016-17
Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal
Year 2016-17.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year
2016-17.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING
THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR
2016-17."
Mayor Kellar opened the public hearing.
Deputy City Clerk Susan Caputo reported that all notices required by law have been provided.
Environmental Services Manager, Travis Lange, provided the staff presentation.
Addressing the Council was Cam Noltemeyer.
Mayor Kellar inquired and Travis Lange confirmed that commercial/industrial buildings and
single family residences would both be subject to the fee.
Councilmember McLean inquired if the amount of the Stormwater Fee reflects a monthly or
annual cost. Travis Lange indicated the fee of $24.04 is what a typical homeowner would pay on
an annual basis.
Mayor Kellar closed the public hearing.
RESULT: APPROVED [UNANIMOUS]
MOVER: TimBen Boydston, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
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NEW BUSINESS
ITEM 12
PUBLIC FINANCING AUTHORITY LEASE REVENUE REFUNDING BONDS SERIES
2016A
Approval of Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds (Golden
Valley Road) Series 2016A for the purpose of Refinancing the Santa Clarita Public Financing's
$13,785,000 Lease Revenue Bonds, Series 2007 (Golden Valley Road).
RECOMMENDED ACTION:
City Council:
1. Approve the advance refunding and defeasance of the outstanding $13,785,000 Santa
Clarita Public Financing Authority, Lease Revenue Bonds, Series 2007 (Golden Valley
Road), by approving the issuance of the Santa Clarita Public Financing Authority Lease
Revenue Refunding Bonds (Golden Valley Road), Series 2016A, in the aggregate
principal amount not to exceed $12,500,000, approving the execution and delivery of a
Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a Continuing
Disclosure Certificate, a Preliminary Official Statement, a Final Official Statement and
Sale Documents; approving the retention of certain professional firms; and authorizing
the taking of certain actions in connection therewith.
2. Adopt Resolution 16-16 approving the advance refunding and defeasance of the
outstanding $13,785,000 Santa Clarita Public Financing Authority, Lease Revenue
Bonds, Series 2007 (Golden Valley Road), by approving the issuance of the Santa Clarita
Public Financing Authority Lease Revenue Refunding Bonds (Golden Valley Road),
Series 2016A, in the aggregate principal amount not to exceed $12,500,000, approving
the execution and delivery of a Site and Facility Lease, a Lease Agreement, an Escrow
Agreement, a Continuing Disclosure Certificate, a Preliminary Official Statement, a Final
Official Statement and Sale Documents; approving the retention of certain professional
firms; and authorizing the taking of certain actions in connection therewith.
Public Financing Authority:
Authorize the issuance of the Santa Clarita Public Financing Authority Lease Revenue
Refunding Bonds, Series 2016A, in the aggregate principal amount not to exceed
$12,500,000, approve the execution and delivery of an Indenture, a Site and Facility
Lease, a Lease Agreement, an Escrow Agreement, a Preliminary Official Statement, a
Final Official Statement and Sale Documents; and authorize the taking of certain actions
in connection therewith.
2. Adopt Resolution JPA 16-01 authorizing the issuance of the Santa Clarita Public
Financing Authority Lease Revenue Refunding Bonds, Series 2016A, in the aggregate
principal amount not to exceed $12,500,000, approving the execution and delivery of an
Indenture, a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a
Preliminary Official Statement, a Final Official Statement and Sale Documents; and
authorize the taking of certain actions in connection therewith.
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Finance and Technology Manager, Carmen Magana, provided the staff presentation.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Marsha McLean, Councilmember
SECONDER:
Dante Acosta, Mayor Pro Tem
AYES:
Acosta, Boydston, Weste, McLean, Kellar
ITEM 13
PUBLIC FINANCING AUTHORITY LEASE REVENUE REFUNDING BONDS (OSPD)
SERIES 2016B
Approval of Santa Clarita Public Financing Authority Lease Revenue Refunding Bonds (Open
Space and Parkland Acquisition Program) Series 2016B for the Purpose of Refinancing the
City's $15,525,000 Certificates of Participation (Open Space and Parkland Acquisition Program),
2007 Series.
RECOMMENDED ACTION:
City Council:
Approve the advance prepayment and defeasance of its $15,525,000 Certificates of
Participation, (Open Space and Parkland Acquisition Program), 2007 Series by approving
the issuance of the Santa Clarita Public Financing Authority Lease Revenue Refunding
Bonds, Series 2016B in the aggregate principal amount not to exceed $16,500,000,
approving the execution and delivery of a Site and Facility Lease, a Lease Agreement, an
Escrow Agreement, a Continuing Disclosure Certificate, a Preliminary Official
Statement, a Final Official Statement and Sale Documents; approving the retention of
certain professional firms; and authorizing the taking of certain actions in connection
therewith.
2. Adopt Resolution 16-17 approving the advance prepayment of its $15,525,000
Certificates of Participation (Open Space and Parkland Acquisition Program), 2007
Series by approving the issuance of the Santa Clarita Public Financing Authority Lease
Revenue Refunding Bonds, Series 2016B in the aggregate principal amount not to exceed
$16,500,000, approving the execution and delivery of a Site and Facility Lease, a Lease
Agreement, an Escrow Agreement, a Continuing Disclosure Certificate, a Preliminary
Official Statement, a Final Official Statement and Sale Documents; approving the
retention of certain professional firms; and authorizing the taking of certain actions in
connection therewith.
Public Financing Authority:
Authorize the issuance of the Santa Clarita Public Financing Authority Lease Revenue
Refunding Bonds, Series 2016B in the aggregate principal amount not to exceed
$16,500,000, approve the execution and delivery of an Indenture, a Site and Facility
Lease, a Lease Agreement, an Escrow Agreement, a Preliminary Official Statement, a
Final Official Statement and Sale Documents; and authorize the taking of certain actions
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in connection therewith.
2. Adopt Resolution JPA 16-02 authorizing the issuance of the Santa Clarita Public
Financing Authority Lease Revenue Refunding Bonds, Series 2016B in the aggregate
principal amount not to exceed $16,500,000, approving the execution and delivery of an
Indenture, a Site and Facility Lease, a Lease Agreement, an Escrow Agreement, a
Preliminary Official Statement, a Final Official Statement and Sale Documents; and
authorize the taking of certain actions in connection therewith.
Finance and Technology Manager, Carmen Magana, provided the staff presentation.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
PUBLIC PARTICIPATION II
Addressing the Council was Alan Ferdman regarding the Hometown Heroes Military Banner
Program.
ADJOURNMENT
Mayor Kellar adjourned the meeting in memory of Paul Boog at 7:17 p.m.
�A/YOR
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