HomeMy WebLinkAbout2016-11-22 - MINUTES - JOINT REGULAR (2)Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
--Minutes—
Tuesday,
-Minutes—
Tuesday, November 22, 2016
INVOCATION
Councilmember Boydston delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Kellar called to order the regular joint meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 6:18 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Boydston led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Boydston, to approve the agenda, pulling item 8 for Council
questions and public comment, and items 11 and 12 for public comment.
Hearing no objections, it was so ordered.
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AWARDS AND RECOGNITIONS
Mayor Pro Tem Acosta and Council recognized Detective Brandon Painter and Deputies Juan
Muralles, Keith Greene, Rob Wilkinson, and Steven Taylor for their skillful investigation and
teamwork in recovering stolen goods.
Councilmember McLean and Council recognized Safe Rides Founder, Penny Upton, and
volunteers on their 30th Anniversary, providing free rides home for teenagers to avoid dangerous
situations.
Councilmember Weste and Council recognized the Zonta Club of the Santa Clarita Valley for
their 16 Days of Activism campaign, focusing attention on violence against women and girls.
Mayor Kellar, Councilmember Weste, Councilmember McLean, and City Manager Ken Striplin
commented regarding the impacts made by Mayor Pro Tem Acosta and Councilmember
Boydston during their service with the City and wished them best of luck in the future.
Addressing outgoing Mayor Pro Tem Acosta and Councilmember Boydston on behalf of Non -
City Officials was Assemblyman Scott Wilk; Castaic Lake Water Agency President, Tom
Campbell; Santa Clarita Community College District President, Bruce Fortine; William S. Hart
School District President, Rob Hall; District Representative for Congressman Steve Knight,
Nicole Vartanian; Santa Clarita Valley Chamber of Commerce CEO, Lois Bauccio; Valley
Industry Association Chairman of the Board, Ed Masterson; and Los Angeles County Supervisor
Michael Antonovich.
PRESENTATIONS
Mayor Kellar and Council recognized and thanked Los Angeles County Supervisor Michael D.
Antonovich for his service to the community by representing Santa Clarita residents for the past
36 years as a member of the Los Angeles County Board of Supervisors.
Councilmember Weste commented regarding the new Castaic Aquatic Center recently built with
the help of Supervisor Antonovich; and the many animals, children, and seniors helped by
Mr. Antonovich.
District Representative for Congressman Steve Knight, Nicole Vartanian, presented a certificate
of appreciation to Mr. Antonovich; Valley Industry Association (VIA) Chairman of the Board,
Ed Masterson, thanked Mr. Antonovich for his years of service; and Santa Clarita Valley
Chamber of Commerce CEO, Lois Bauccio, thanked Mr. Antonovich for his business efforts
through the years.
PUBLIC PARTICIPATION
Addressing the Council was Sandra Cattell regarding the upcoming Council vacancy; Diane
Trautman regarding the upcoming Council vacancy; Bill Reynolds regarding the Fallen Warriors
Monument; Deanna Hanashiro regarding the upcoming Council vacancy; Philip Germain
regarding the upcoming Council vacancy; Roger Haring regarding the Santa Clarita Valley
watershed; David Delawder regarding the 797 Transit Bus; Mark White regarding the upcoming
Council vacancy; Douglas Fraser regarding the Mobile Home Rental Adjustment Panel; and
Cam Noltemeyer regarding the recent election.
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Five written comment cards were received regarding the 797 Transit Bus.
STAFF COMMENTS
City Manager Ken Striplin commented regarding the upcoming Council vacancy and that this
item will be on the December 13 agenda for Council consideration; commented regarding that
the watershed basin is collectively managed by the City, County, and Water Districts, and the
agencies are actively working to protect it; commented regarding the 797 commuter bus and that
it has been arriving on time, and will continue to address the needs of the commuters; and
commented regarding the election process following the California Voting Rights Act settlement
agreement.
Councilmembers Boydston, McLean, and Weste inquired and City Manager Striplin responded
to questions regarding the 797 commuter bus's timeliness, performance, and riders having to
stand up.
Mayor Kellar recessed the meeting at 7:42 p.m. and reconvened at 7:53 p.m.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston congratulated VIA for a wonderful event and congratulated City staff
for putting together a successful State of the City Luncheon; and requested to agendize the
redesign of the Fallen Warriors Memorial on a future meeting after the first of the year and
Council concurred.
Mayor Pro Tem Acosta participated in the recent Dia de los Muertos, Santa Clarita Valley Latino
Chamber of Commerce event, at Eternal Valley Memorial Park; participated in the Annual
Marathon Mayor's Walk 5K; and thanked the community and Council for their fellowship and
thanked City staff.
Councilmember McLean thanked staff for their work on the recent events including the
Marathon; commented regarding attending a San Fernando Valley Council of Governments
(SFVCOG) adhoc committee meeting, where the Committee supported her position to add
language regarding Metrolink, where funding is needed to upgrade tracks, and a Metrolink
representative spoke about public relations and bringing back the holiday train; announced the
grand opening of the new Marketplace Park on December 15; and announced the upcoming
family friendly holiday events: Hot Cocoa and Movies, Breakfast with Santa, and Milk &
Cookies with Santa in December.
Councilmember Weste announced that the Los Angeles Economic Development Corporation
awarded the City the Most Business Friendly City -EDDY award; attended the light -up Main
Street event which was very well attended; invited residents to attend the Friends of Hart Park
concert event on December 3 at 7 p.m.; announced the new Castaic Aquatic Center Olympic
Pool grand opening event on November 30; and requested adjournment in memory of Chris
Jaserie and Leo Anselm.
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Mayor Kellar invited residents to attend the annual Boys & Girls Club Festival of Trees event at
the Sports Complex, November 25 through November 27; and adjourned the meeting in memory
of Walter "Andy" Everett Anderson.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: TimBen Boydston, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
ITEM I
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2016,
Special Meeting
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2016,
Regular Meeting
ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 27, 2016,
Special Meeting
ITEM 4
LEGISLATIVE ADVOCACY SERVICES: KADESH & ASSOCIATES LLC AND JAMISON
AND SULLIVAN INC.
The City of Santa Clarita retains the Washington, D.C. based firms of Kadesh & Associates LLC
and Jamison and Sullivan Inc. for federal legislation and administrative action directly relating to
CEMEX USA's Soledad Canyon mining proposal.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute, subject to City Attorney approval,
contracts for continuation of professional services with Kadesh & Associates LLC and
Jamison and Sullivan Inc. for the period of December 1, 2016, to May 31, 2017.
2. Authorize the transfer of $120,000 from the Contingency account 19300-5401.001 to the
City Manager's Office - Professional Services account 11000-5161.002 for the period of
December 1, 2016, through May 31, 2017.
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ITEM 5
CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) GRANT - FISCAL YEAR 2016-2017
Assembly Bill 1913 (Schiff -Cardenas Crime Prevention Act), signed into law in 2000, provides
funding to cities and counties for frontline law enforcement officers and juvenile justice
initiatives. Fiscal Year 2016-17 marks the 21St year the City of Santa Clarita has been eligible to
receive grant funding from this program. The City of Santa Clarita's estimated allocation for
Fiscal Year 2016-17, based on population, is $338,213.
RECOMMENDED ACTION:
City Council:
1. Accept the Fiscal Year 2016-17 Citizens' Option for Public Safety Grant from the Los
Angeles County Auditor -Controller; approve the request from the Los Angeles County
Sheriff's Department, Santa Clarita Valley Station, to use the funds to continue funding the
Career Offenders Burglary, Robbery, and Assault (COBRA) Team.
2. Increase estimated revenue in account 234-4461.003, Supplemental Law Enforcement Grant,
by $435,949. This amount includes the Fiscal Year 2016-17 grant of $338,213 and
additional grant funds for Fiscal Year 2015-16 of $97,736.
3. Appropriate $466,717 to account 16100-5161.001 (Contractual Services). This amount
includes $3 3 8,213 for the Fiscal Year 2016-17 grant, additional grant funds for Fiscal Year
2015-16 of $97,736, and the existing fund balance of $30,768.
4. Authorize the City Manager, or designee, to execute any contracts, agreements, or change
orders arising out of this program, subject to City Attorney approval.
ITEM 6
TRASH MAINTENANCE & GENERAL CLEANING SERVICES OF BUS STOPS
Award contract to Urban Graffiti Enterprises, Inc. For $124,619 for trash maintenance & general
cleaning services of 262 bus stops within the City limits.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Urban Graffiti Enterprises, Inc. for the trash maintenance and general
cleaning services of bus stops in the amount of $113,290, and authorize a contingency of
10% of the award, or $11,329, for a total of $124,619.
2. Appropriate Transit funds in the amount of $31,285 to expenditure account 12400-5161.001
in Fiscal Year 2016-17; increase the bus stop maintenance base budget in account 12400-
5161.001 by $47,619 beginning in Fiscal Year 2017-18.
3. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
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ITEM 7
AWARD CONTRACTS TO MOTORCOACH INDUSTRIES (MCI) AND GILLIG
CORPORATION FOR THE PURCHASE AND DELIVERY OF COMMUTER AND LOCAL
BUSES
Award contracts to MCI and Gillig for the purchase and delivery of five CNG powered
commuter buses and eight CNG powered local buses.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with Motor Coach Industries
(MCI) for the purchase of five 45 -foot compressed natural gas (CNG) powered buses, in an
amount not to exceed $3,947,690, or modify the award in the event issues of impossibility of
performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to execute a contract with Gillig Corporation for the
purchase of eight 40 -foot CNG buses, in an amount not to exceed $4,591,899, or modify the
award in the event issues of impossibility of performance arise, subject to City Attorney
approval.
ITEM 8
RESOLUTION TO ESTABLISH A NO -STOPPING ANYTIME ZONE ON THE EAST SIDE
OF SIERRA HIGHWAY, BETWEEN NEWHALL AVENUE AND DOCKWEILER DRIVE
This resolution proposes to establish a no -stopping zone along the east side of Sierra Highway
between Newhall Avenue and Dockweiler Drive to improve aesthetics and safety in the area.
The California Department of Transportation has provided their support to this resolution.
RECOMMENDED ACTION:
City Council adopt a resolution establishing a no -stopping anytime zone along the east side of
Sierra Highway, extending from 500 feet north of Newhall Avenue to Dockweiler Drive (2,000
feet in total).
Addressing the Council on this item was Alan Ferdman and Robert Curry.
City Manager Ken Striplin commented regarding the condition of Sierra Highway and the
acceptance of the roadway from Caltrans; commented on the commuter issues raised by the
neighbor along Sierra Highway; and requested Council direction in requesting approval from
Caltrans to approve no -overnight parking, versus a no -parking resolution already approved by
Caltrans, to address the commuters' concerns.
Mayor Pro Tem Acosta commented regarding looking for alternatives by pulling the item for
future consideration to review the needs of the commuters; Mayor Kellar concurred to pull the
item and commented regarding the state of repair along Sierra Highway, which is owned by the
state, not the City. Councilmember Weste amended the motion to prohibit overnight
parking and for staff to continue to study the parking and related issues at the site, and
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Councilmember Boydston seconded the amended motion. Councilmember McLean requested
additional information on commuter parking and a potential bus stop in that area to be included
in future discussion.
ITEM 9
RESOLUTION AUTHORIZING THE INSTALLATION OF MULTIWAY STOP CONTROL
FOR THE INTERSECTION OF VISTA RIDGE DRIVE AND FARROW DRIVE
Placement of a multiway stop control at the intersection of Vista Ridge Drive and Farrow Drive.
RECOMMENDED ACTION:
City Council adopt a resolution authorizing the installation of multiway stop control for the
intersection of Vista Ridge Drive and Farrow Drive.
Adopted Resolution No. 16-65
ITEM 10
RESOLUTION TO ESTABLISH A PASSENGER LOADING ZONE IN FRONT OF THE
CANTERBURY VILLAGE SENIOR APARTMENTS AT 23420 AVENIDA ROTELLA
This resolution proposes the establishment of a 25 -foot on -street passenger loading zone in front
of the Canterbury Village Senior Apartments on Avenida Rotella, providing safer and more
convenient access for residents.
RECOMMENDED ACTION:
City Council adopt a resolution to establish a 25 -foot passenger loading zone in front of 23420
Avenida Rotella.
Adopted Resolution No. 16-66
ITEM 11
SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 - AWARD
CONTRACTS FOR ENVIRONMENTAL, CIVIL ENGINEERING, GEOTECHNICAL,
CONCEPT DESIGN, COST ESTIMATING, AND CONSULTING SERVICES
This project is a joint effort between the City of Santa Clarita and Los Angeles County to
construct a new sheriff s station to replace the existing Santa Clarita Valley Sheriff s Station.
RECOMMENDED ACTION:
City Council:
1. Award a contract for environmental, civil engineering, and concept design services to
Hunsaker & Associates for the Santa Clarita Valley Sheriff's Station, Project F3023, in the
amount o f $ 3 8 7,4 81 and authorize a contingency in the amount of $ 5 7,5 00 for a total
contract amount not to exceed $444,981.
2. Award a contract for geotechnical services to R. T. Frankian & Associates for the Santa
Clarita Valley Sheriff's Station, Project F3023, in the amount of $74,070 and authorize a
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contingency in the amount of $11,500 for a total contract amount not to exceed $85,570.
3. Award a contract to Sierra West Group, Inc., to provide cost estimating services for the Santa
Clarita Valley Sheriff's Station, Project F3023, in the amount of $49,080 and authorize a
contingency in the amount of $7,500 for a total contract amount not to exceed $56,580.
4. Extend the current contract with MNS Engineers, Inc., to provide ongoing project
management services for the Santa Clarita Valley Sheriff's Station, Project F3023, in the
amount of $290,000.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Addressing the Council on this item was Ken Dean.
City Manager Ken Striplin commented regarding the location of the future permanent home for
Fire Station 104 which is being relocated to accommodate the new Sheriff Station.
ITEM 12
LOCAL APPOINTMENT LISTS/DECLARING VACANCIES
Terms of various Local Appointments will expire on December 31, 2016. This item will initiate
the process to fill these vacancies.
RECOMMENDED ACTION:
City Council:
1. Approve the Local Appointments List;
2. Declare vacancies on the Planning Commission, Parks, Recreation and Community Services
Commission, Arts Commission, Open Space Preservation District Financial Accountability
and Audit Panel, and the City's appointment to the Greater Los Angeles County Vector
Control Board; and
3. Approve the recruitment process for the vacancies.
Addressing the Council on this item was Alan Ferdman.
City Manager Ken Striplin commented regarding the Local Appointments item tonight is to
comply with the MADDY Act.
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ITEM 13
TAX -SHARING RESOLUTIONS FOR NEWHALL COUNTY WATER DISTRICT
ANNEXATION NOS. 2015-06 AND 2015-07
Newhall County Water District (District) provides water services within the District's service
area. To provide water service to properties located outside the District's service area, the
boundary must be expanded through the annexation process.
RECOMMENDED ACTION:
City Council adopt two Joint Resolutions approving and accepting the exchange of property tax
revenue resulting from Newhall County Water District Annexation Nos. 2015-06 and 2015-07.
Adopted Resolution Nos. 16-67 and 16-68
ITEM 14
CHECK REGISTER NO. 21 FOR THE PERIOD 9/16/16 THROUGH 9/29/16 AND 10/06/16.
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 9/19/16 THROUGH 9/30/16.
CHECK REGISTER NO. 22 FOR THE PERIOD 9/30/16 THROUGH 10/13/16 AND 10/20/16.
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/03/16 THROUGH 10/14/16.
CHECK REGISTER NO. 23 FOR THE PERIOD 10/14/16 THROUGH 10/27/16 AND
11/03/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/17/16 THROUGH
10/28/16.
Check Register No. 21 for the Period 9/16/16 through 9/29/16 and 10/06/16.
Electronic Funds Transfers for the Period 9/19/16 through 9/30/16.
Check Register No.22 for the Period 9/3 0/16 through 10/13/16 and 10/20/16.
Electronic Funds Transfer for the Period 10/03/16 through 10/14/16.
Check Register No. 23 for the Period 10/ 14/16 through 10/27/16 and 11/03/16.
Electronic Funds Transfers for the Period 10/17/16 through 10/28/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 21,
22, and 23.
PUBLIC HEARINGS
ITEM 15
ANNEXATION OF PARCELS INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1
(ANNEXATION NO. L-96)
Consideration for annexing six (6) parcels receiving benefit into Streetlight Maintenance District
No. 1.
RECOMMENDED ACTION:
City Council to conduct a public hearing, and open and review the ballots. If no majority protest
exists, adopt a resolution ordering said annexation, and authorize the annual levy and collection
of assessments within the District. If a majority protest exists, no action will be required.
Mayor Kellar opened the public hearing.
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City Clerk Mary Cusick reported that all notices required by law have been provided.
There were no requests to speak received.
Mayor Kellar closed the public hearing.
Mayor Kellar directed the City Clerk to tabulate the ballots.
City Clerk Mary Cusick announced that 100 percent of the ballots are in favor of the annexation
and 0 percent are opposed. Therefore, 'no mai ority protest exists.
Adopted Resolution No. 16-69
RESULT: APPROVED [UNANIMOUS]
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
NEW BUSINESS
ITEM 16
APPROVAL OF PRELIMINARY OFFICIAL STATEMENT AND BOND PURCHASE
AGREEMENT IN CONNECTION WITH THE PROPOSED ISSUANCE OF SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA CLARITA
TAX ALLOCATION REFUNDING BONDS SERIES 2016
Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita Tax
Allocation Refunding Bonds Series 2016.
RECOMMENDED ACTION:
City Council acting as the Successor Agency to the former Redevelopment Agency (Successor
Agency Board) adopt a resolution approving a form of preliminary official statement and a bond
purchase agreement in connection with the issuance of its Tax Allocation Refunding Bonds,
Series 2016, and authorizing certain actions relating thereto.
Director of Administrative Services, Carmen Magana, provided the Staff report.
Councilmember McLean inquired regarding the advantages of approving this item now, and City
Manager Striplin commented on the ability to respond to the market quickly, and that the
minimum savings threshold is 4 -percent.
Adopted Resolution No. SA 16-04
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RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
PUBLIC PARTICIPATION II
Addressing the Council was Doctor Rimac and Doctor Johnson, regarding the proposed Charter
School Eagle Collegiate Academy in Santa Clarita; Elaine Ballace, regarding the upcoming
Council vacancy; Brett Haddock, regarding campaign finance reform; Steve Petzold, regarding
the upcoming Council vacancy and community initiatives; Alan Ferdman, regarding Leo
Anselm; Patti Sulpizio, regarding changing attitudes since the national election in Santa Clarita
and promoting acceptance of others in the City; Sheryl Lima, regarding an official City statement
regarding tolerance; and Lynn Plambeck, regarding the upcoming Council vacancy.
STAFF COMMENTS
City Manager Ken Striplin commented regarding Santa Clarita being a City of inclusion where it
celebrates differences and does not tolerate hate crimes.
Councilmember Boydston requested Council concurrence to agendize a resolution to reiterate
tolerance and inclusion, and Council did not concur; and City Attorney Joseph Montes responded
to questions regarding Campaign Finance Reform and the legality of limiting outside City limit
donations.
ADJOURNMENT
Mayor Kellar adjourned the meeting in memory of Chris Jaserie, Leo Anselm, and Andy
Anderson at 9:04 p.m.
ATTEST:
CITY CLERK
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AYOR