HomeMy WebLinkAbout2016-09-27 - MINUTES - JOINT REGULAR (2)Tuesday, September 27, 2016
CITY OF SANTA CLARITA
City Council
Board of Library Trustees
Joint Regular Meeting
Minutes
6:00 PM
INVOCATION
Mayor Pro Tem Acosta delivered the invocation.
`City Council Chambers
CALL TO ORDER
Mayor/President Kellar called to order the regular joint meeting of the City Council and Board of
Library Trustees at 6:02 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Pro Tem Acosta led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Acosta, second by Boydston, to approve the agenda, pulling item 3 for Council
questions, and items 4, 59 7 and 12 for public comment.
Councilmember McLean requested an amendment to the minutes, which were provided to
the City Manager.
Hearing no objections, it was so ordered.
AWARDS AND RECOGNITIONS
Councilmember McLean and Council recognized members of the Sheriffs Department Special
Assignment Team for their dedication to keeping Santa Clarita safe and provided them with
certificates.
Mayor Kellar and Council recognized the Clerk and Contract Services Division for winning two
awards: 21st Annual Achievement of Excellence in Procurement and the District Transparency
Certificate of Excellence.
Councilmember Weste and Council proclaimed October 1 as Rubber Ducky Festival Day and
presented representatives from the Samuel Dixon Family Health Centers with a proclamation.
PUBLIC PARTICIPATION
Addressing the Council were Darleen Peterson regarding parking space shortage near Solamint
Road in Canyon Country; Cam Noltemeyer regarding refinancing of the housing bonds and
affordable housing; Alan Ferdman regarding Whittaker-Bermite clean-up timeline; Stacy Fortner
regarding November 8 candidates; Julie Olsen regarding thanking the City's efforts to reduce
distracted driving and traffic issues near schools, and the possibility of forming a commission to
further reduce the risks; and Lynne Plambeck regarding Newhall County Water District.
STAFF COMMENTS
City Manager Ken Striplin commented regarding the issues raised by Ms. Noltemeyer and
information previously provided to her; commented on the distracted driving program and the
efforts by the community and Community Preservation.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste commented on attending Supervisor Mike Antonovich's last trail ride and
thanked him for his commitment to parks and trails; invited residents to attend the free 23rd
Annual Hart of the West Pow Wow and Native American Craft Fair on October 1-2, 2016; and
commented on the Sunday New York Times feature story on Melody Ranch and HBO's _premiere
of Westworld.
Councilmember McLean attended the San Fernando Valley Council of Governments (COG)
meeting last week where a Strategic Plan was developed for 2016 - 2019, and regional
transportation planning issues are discussed; announced the San Gabriel Mountains free shuttle
services to the regional monument picnic area available October 1, 2, 8 and 9; attended a Child
& Family Center good-bye breakfast for Lois Bauccio and wished her well; attended the River
Rally event, which was a huge success; attended the Northern Corridor Cities meeting in
downtown Los Angeles where regional transportation issues were discussed; announced the
Drive/Focus/Live art contest sponsored by the City and Sheriff's Department and a pledge form
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luncheon on October 17, 2016, at 11:30 a.m. and R.S.V.P on the City's website.
Mayor Pro Tem Acosta attended a meeting with Philip Solomon, CEO of the Samuel Dixon
Heath Centers, where a need for a mental health facility was discussed; attended the Michael
Hoefflin Foundation Evening Under the Stars event raising money for childhood cancer support;
announced the annual Circle of Hope Afternoon Tea event held at Robinson Ranch on October
6; thanked the sponsors of the Gold Star Mothers' Tea event; announced the Santa Clarita Public
Library Food for Fines program where residents can bring food donations to their local library
and receive up to a $20 fine waived for late dues in September.
Councilmember Boydston thanked participants at the River Rally and Box City events; invited
residents to attend the Golden Valley Bridge Widening ribbon cutting event on October 4 at
10 a.m., and thanked Public Works Director Robert Newman for all his efforts.
Mayor Kellar attended the Signal and College of the Canyons Domestic Violence Summit; and
attended the Santa Clarita Valley Homeless Coalition meeting where 25 people from local non-
profits addressed homeless issues.
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CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the September 13, 2016,
Special Meeting.
ITEM 2
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of
the September 13, Joint Regular Meeting.
ITEM 3
FISCAL YEAR 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
(JAG) PROGRAM
The City of Santa Clarita has been awarded a grant for $24,677 by the U.S. Department of
Justice, Bureau of Justice Assistance, through the Fiscal Year 2016 Edward Byrne Memorial
Justice Assistance Grant (JAG) program. JAG allows state and local governments to support a
broad range of activities to prevent and control crime, based on local needs and conditions.
RECOMMENDED ACTION:
City Council:
1. Accept Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) funds
from the U.S. Department of Justice, Bureau of Justice Assistance.
2. Increase estimated revenues in account 206-4461.017 (Justice Assistance Grant 2016) by
$24!1677.
3. Increase estimated expenditures in account 16118-5111.001 (Special Supplies) by $24,677.
4. Authorize the City Manager, or designee, to execute all contracts and associated documents,
subject to City Attorney approval.
Councilmember McLean requested clarification on the fiscal impact, and City Manager Ken
Striplin commented that the fiscal impact recognizes the revenue of the grant funds.
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ITEM 4
PUBLIC ACCESS, EDUCATION AND GOVERNMENT (PEG) TELEVISION
MANAGEMENT
Consideration of the Public Television Management Services agreement and purchase of high
definition portable flight pack.
RECOMMENDED ACTION:
City Council:
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Santa Clarita Valley Television (SCVTV) for the ongoing management and programming of
Time Warner (channel 20) and AT&T (channel 99) for playback, programming, and
production studio operations from October 1, 2016, through September 30, 2017, and
authorize the City Manager to approve 'ap to two (2) one-year rene�,��al options X11 the am, o'ant
not to exceed $190,000 for each year.
2. Appropriate funds in the amount of $180,000 from the Public Access, Education and
Government (PEG) funds to Account 12205.5401.008 ($100,000) and Account
12205.5201.002 ($80,000).
3. Appropriate funds in the amount of $40,000 from the General Fund to Public Television
Account 11501.5401.008.
4. Authorize the City Manager or designee to execute all documents subject to City Attorney
approval.
Addressing the Council on this item were Alan Ferdman and Bob Hernandez.
Councilmember Boydston requested additional information and Communications Specialist Nick
Robles provided a brief presentation regarding the Request For Proposal (RFP) process,
additional programming highlighting art and films in Santa Clarita, the change in compensation
amount, and the recommendations of the Santa Clarita Public Television Authority.
Councilmember Boydston commented on the reduction of advertising, the move towards a non-
profit, and requested Council concurrence to amend the contract language regarding SCVTV set
up as a non-profit. City Manager Ken Striplin commented that the draft contract reflects those
changes and will affirm with Mr. Worden that ads are not a part of the business model.
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Mr. Striplin clarified that the contract stipulates that no political ads will be placed either on the
website or television.
Councilmember Weste commented that SCVTV is a valuable asset and covers local events for
the community.
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ITEM 5
INTELLIGENT TRANSPORTATION SYSTEM PHASE IV, PROJECT I0009 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT
Intelligent Transportation System Phase IV project, 10009 will add to the City's existing fiber
optic interconnect system between 19 intersections, provide signal re -synchronization on 39
intersections along major routes in the City, install system detection stations at 10 intersections,
and install adaptive signal systems at 12 locations.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Intelligent Transportation System Phase IV,
Project I0009.
2. Award the Intelligent Transportation System Phase IV construction contract to Sturgeon
Electric California, LLC, in the amount of $1,992,900 and authorize a contingency in the
amount of $199,290, for a total contract amount of $2,192,190.
3. Award the contract for the Traffic Management System to McCain, Inc., in the amount of
$227,,625 and authorize a contingency in the amount of $22,763, for a total contract amount
not to exceed $250,388.
5. Adopt a resolution requesting an allocation and payment of County Aid -To -Cities Funds
from the County of Los Angeles to the City of Santa Clarita.
6. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Addressing the Council on this item was Alan Ferdman.
Adopted Resolution No. 16-63.
ITEM 6
INTELLIGENT TRANSPORTATION SYSTEM PHASE V, PROJECT C0048 - AWARD
DESIGN CONTRACT
Intelligent Transportation System Phase V project, which will expand the City's existing
Adaptive Traffic Signal Performance Measurement System, and deploy Automated Turning
Movement Count stations with detection capabilities to validate the adaptive system and provide
real-time traveler information. The Adaptive Traffic Signal System and Performance
Measurement system will be installed at 101 intersections along major City corridors. Real-time
Turning Movement Count stations will be installed at 51 intersections Citywide.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Kimley-Horn and Associates, Inc., for the Intelligent
Transportation System Phase V, project C0048 in the amount of $235,000, and authorize a
contingency in the amount of $16,450 for a total contract amount not to exceed $251,450.
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2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 7
RESOLUTION TO ESTABLISH 385 FEET OF NO -STOPPING ANYTIME ZONE ON
BOUQUET CANYON ROAD SOUTH OF CINEMA DRIVE
Establish 385 feet of no -stopping anytime zone along the east side of Bouquet Canyon Road
approximately 1265 feet south of Cinema Drive, to accommodate the third northbound lane.
RECOMMENDED ACTION:
City Council adopt a resolution establishing 385 feet of a no -stopping anytime zone along the
east side of Bouquet Canyon Road south of Cinema Drive.
Addressing the Council on this item was Nina Moskol, representing the Santa Clarita Valley
Bicycle Coalition.
Adopted Resolution No. 16-64.
ITEM 8
AWARD CONTRACT FOR JANITORIAL SERVICES FOR VARIOUS CITY -OWNED
FACILITIES
Award Contract for Janitorial Services for Various City -owned Facilities
RECOMMENDED ACTION:
City Council:
1. Award two-year contract to Servicon Systems, Inc. for janitorial services at various City -
owned facilities for $752,470 and authorize a 14 percent contingency of $75,247 for a total
amount not to exceed $827,717 per year, plus Consumer Price Index (CPI) increases.
2. Authorize the City Manager, or designee, to execute up to three one-year renewal options for
the contract with Servicon Systems, Inc., contingent upon the appropriation of funds in the
annual budget for such fiscal years.
3. Authorize the City Manager, or designee to execute all contracts and associated documents,
or modify the award in the event that issues of impossibility of performance arise or in the
event that other new City facilities become operational during the term of the contract, and
execute all renewals in accordance with terms provided 'herein, and execute all documents,
subject to City Attorney approval.
Councilmember McLean commented that increased costs in the proposed contract is due to
meeting state regulations.
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ITEM 9
REQUEST FOR APPROPRIATION OF FUNDS FOR EMERGENCY REPLACEMENT OF
HOT WATER PIPE AT CIVIC CENTER
Request for appropriation of emergency replacement of hot water pipe at Civic Center.
RECOMMENDED ACTION:
City Council:
1. Approve the cost for the emergency replacement of the hot water pipe at the Civic
Center, affecting the Valencia Library.
2. Appropriate $108,418 from Public Library fund balance (Fund 309) to expenditure
account 12051-5141.001 for the City of Santa Clarita's share of the emergency
replacement of the hot water pipe at the Civic Center.
3. Authorize the City Manager, or designee, to execute the cost approval sheet and
associated documents, contingent upon the appropriation of funds by City Council,
subject to City Attorney approval.
ITEM 10
BOYS &GIRLS CLUB OF SANTA CLARITA VALLEY LEASE AGREEMENT
Approve a new Lease Agreement with the Boys &Girls Club of Santa Clarita Valley for use of
the premises at Newhall Memorial Park on which the Boys &Girls Club Facility is located.
RECOMMENDED ACTION:
City Council:
1. Approve a new Lease Agreement with the Boys & Girls Club of Santa Clarita Valley for use
of the premises at Newhall Memorial Park on which the Boys & Girls Club Facility is
located.
2. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
One comment card was received in support of this item.
ITEM 11
PURCHASE OF 2017 FORD F-550 REGULAR CAB WITH SUPREME TRUCK BOX
INSTALLED
The box truck is used by the Arts &Events Division to move large quantities of event equipment
and supplies to and from events throughout the City. The current box truck is 13 years old and
does not have the capacity to carry all the needed equipment for current events.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of a 2017 Ford Super Duty F-550 DRW (FG#) XL 2ED Regular Cab
with Supreme Truck Box Installed, from National Auto Fleet Group, using the National Joint
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Powers Alliance (NUPA) in an amount not to exceed $57,767 from Account 12103-5201.003.
2. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval.
ITEM 12
CHECK REGISTER NO. 18 FOR THE PERIOD 8/05/16 THROUGH 8/18/16 AND 8/25/16.
ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 8/08/16 THROUGH 8/19/16.
Check Register No. 18 for the Period 8/05/16 through 8/18/16 and 8/25/16.
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RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 18.
Addressing the Council on this item was Alan Ferdman.
City Manager Ken Striplin responded to questions by reading Government Code 37202 and
referring to City Ordinance 06-7.
PUBLIC HEARINGS
ITEM 13
PRE -ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND
FOUNTAINHEAD SHRUGGED, LLC, FOR THE FOUNTAINHEAD PROJECT, LOCATED
WITHIN THE WEST CREEK/WEST HILLS ANNEXATION
A Pre -Annexation Agreement between the City of Santa Clarita and Fountainhead Shrugged,
LLC, regarding the development of an 8.6 -acre commercial pad located at APNs 2810-110-004,
0051 006, 015, 016, and 017 in the West Creek/West Hills Annexation area, currently within the
unincorporated portion of Los Angeles County.
RECOMMENDED ACTION:
City Council conduct a public hearing and grant the City Manager the authority to execute a Pre -
Annexation Agreement between the City of Santa Clarita and Fountainhead Shrugged, LLC,
subject to City Attorney approval.
Mayor Kellar opened the public hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Associate Planner Patrick Leclair provided the staff presentation.
Addressing the Council on this item was Cam Noltemeyer.
Matt Francois, representing the applicant, provided comments regarding the application.
Mayor Kellar inquired and Mr. Leclair clarified that Council action on this item does not impact
existing well facilities.
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Councilmember McLean requested clarification on the location of the project; City Manager Ken
Striplin and Mr. Leclair responded to questions regarding the facility being at least revenue
neutral since it is an assisted living facility rather than retail; Mr. Francois commented that no
revenue has been received for 14 years, and the assisted living component will make it
economically viable.
Councilmember Weste commented regarding buying habits and the changing landscape of
shopping centers, and the need for senior and assisted living housing.
Mayor Kellar closed the public hearing.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
Council recessed the meeting at 7:42 p.m. and reconvened at 7:49 p.m.
NEW BUSINESS
ITEM 14
2016-17 ARTS COMMISSION WORK PLAN
A presentation of the 2016-17 Arts Commission Work Plan including, the Public Art Planning
and Selection Process proposal for review and approval by the City Council.
RECOMMENDED ACTION:
City Council:
1. Approve 2016-17 Arts Commission Work Plan.
2. Approve Public Art Planning and Selection Process proposal.
Arts Commission Chair Patti Rasmussen acknowledged Arts Commission Vice Chair Dr.
Michael Millar and Arts Commissioner Susan Shapiro also in the audience and presentcd an
overview on the 2016-17 Arts Commission Work Plan and the Public Planning and Selection
Process Proposal to the Council.
Councilmember Boydston commented regarding the public desire of an amphitheater in Towsley
Canyon; Recreation, Community Services, Arts, and Open Space Director Rick Gould
commented regarding the public process; and commented how he expects the master planning
process would be based on public input and held in public meetings as other projects have been.
Councilmember Weste thanked the community for working with Arts Commission and staff for
working on the plan; inquired regarding giving the Council an opportunity to provide their
perspective and be held accountable to the public. Mayor Pro Tem Acosta concurred to notice
the project, but possibly not interject on the projects.
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Council discussed the responsibilities of Arts Commission and the Arts Master Plan;
Councilmember McLean requested clarification from Mr. Gould that an arts project would be an
agendized item similar to the Parks Recreation and Community Services Commission.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: TimBen Boydston, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
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There were no additional speakers.
STAFF COMMENTS
Coujlc�lnieinber Boydston inquired regarding the Whittaker-Bentiite clean-up timeline and
liability of Department of Toxic Substance (DTS), and City Manager Ken Striplin advised that
there was not a definitive date and multiple factors affect the clean-up process.
Mayor Kellar commented that the DTS has control over the clean-up process, and Whittaker-
Bermite appears to be in the final stages.
ADJOURNMENT
Mayor Kellar adjourned the meeting at 8:21 p.m.
FUTURE MEETINGS
Mayor Kellar announced that the next regular meeting of the City Council will be October 11,
2016, at 6:00 p.m.
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