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HomeMy WebLinkAbout2016-12-13 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Regular Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Cortncilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice'President, -- City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes -- Tuesday, December 13, 2016 INVOCATION Mayor Pro Tem Weste provided the invocation. CALL TO ORDER Mayor Smyth called the meeting to order at 6:44 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember McLean led the flag salute. City Council Chambers EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA City Attorney Joseph Montes requested that agenda item number 10, packet page 45, to be amended to fix the "whereas" date to November 15, and Councilmember McLean requested a minor edit to the minutes that were provided to the City Clerk. The agenda was approved, pulling item 15 for Council comment and item 17 for public comment. Hearing no objections, so ordered. PUBLIC PARTICIPATION Addressing the Council was Cam Noltemeyer regarding campaign contributions and the agenda; Sandra Cattell, representing the SCV Sierra Club, regarding transportation issues; Alan Ferdman regarding the Chiquita landfill; Steven Lee regarding Chiquita Landfill; Cis Herskovitz regarding mental health and housing issues; Dennis Conn regarding water issues and work release programs; and Sheryl Lima regarding Safe Cities. Councilmembers Kellar and McLean commented that hate crimes and intolerance are not tolerated. STAFF COMMENTS There were no staff comments. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean announced that the Burbank City Council approved a maintenance agreement for the Burbank Airport Metrolink station which will align with the Antelope Valley line, and construction of the new station will begin in February 2017; and encouraged residents to apply for the vacancies on the Commissions and Panel. Mayor Pro Tem Weste invited residents to the grand opening of the new Marketplace Park on December 15; and requested the meeting be adjourned in memory of Mary Gallant. Councilmember Kellar requested adjournment in memory of World War II Veteran, Chester Kober. Councilmember Smyth reminded residents about the public hearing on the Chiquita Landfill this week held in Stevenson Ranch. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Bob Kellar, Marsha McLean, Laurene Weste, Cameron Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 22, 20165 Special Meeting ITEM 2 APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2016, Joint Regular Meeting Page 2 ITEM 3 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES Consideration of appointment to the Santa Clarita Board of Library Trustees. RECOMMENDED ACTION: City Council adopt a resolution appointing Councilmember Cameron Smyth to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30, 2019. Adopted Resolution No. 16-71 ITEM 5 EXECUTE RENEWAL OPTION FOR LANDSCAPE MAINTENANCE DISTRICT (LMD) CONTRACT 14-00409-A TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR THE CITY/LMD HYBRID PARKS Approval of first renewal option for landscape services to Brightview Landscape (formerly Valley Crest Landscape) for landscape maintenance services encompassing Landscape Maintenance District (LMD) Hybrid Parks. RECOMMENDED ACTION: City Council: 1. Approve the first renewal option for landscape services under contract 14-00409-A to Brightview Landscape (formerly Valley Crest Landscape) for landscape maintenance services encompassing Landscape Maintenance District (LMD) maintained parks in the amount of $225,220; include a Consumer Price Index (CPI) request of 2.03%, equaling $4,572; and authorize a contingency amount of $114,862 for a total annual amount not to exceed $344,654. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to two additional annual renewal options, not to exceed the annual bid amounts, plus contingency and CPI adjustments, upon request of the consultant. Page 3 ITEM 6 AWARD OF SPECIAL DISTRICT ANNUAL LEVY ADMINISTRATION CONTRACT TO WILLDAN FINANCIAL SERVICES Administration of the City's Special Districts requires consulting services specific to the management of a Special Assessment District under the provision of the Landscape and Lighting Act of 1972, Benefit Assessment Act of 1982, Articles XIIIC and XIIID of the California Constitution, Chapter 15.50 of the Santa Clarita Municipal Code, the California Health and Safety Code Section 5471 and Proposition 218. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Willdan Financial Services to administer the Annual Levy of Special Districts in the annual base amount of $46,600, and authorize an annual contingency of $4,660, for a total amount not to exceed $51,260. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to four additional one-year renewal options beginning in year two, not to exceed the annual bid amount plus contingency and Consumer Price Index (CPI) adjustments, upon request of the consultant. ITEM 7 FAIR OAKS PARK IMPROVEMENTS PROJECT P3021 Award a construction contract to Leonida Builders, Inc. for the Fair Oaks Improvements Project P3201 RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Fair Oaks Park Improvements Project P3021. 2. Award the construction contract to Leonida Builders, Inc. in the amount of $194,614, and authorize a contingency in the amount of $38,923, for a total contract amount not to exceed $233,537. 3. Appropriate $77,217 from LMD Zone T65A to account P3021357-5161.001 for the installation of two new shade structures. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 ITEM 8 LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY INCREASE In response to the lifting of local water restrictions, staff is requesting an increase in authorization of Landscape Maintenance District contracts to accommodate the installation of new plant material. RECOMMENDED ACTION: City Council: L Approve contract authorization increases in the total annual amount of $737,571.66 for the current contract year in maintenance and repairs, related to the installation of new plant material for the contracts listed in Attachment A. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. ITEM 9 AWARD CONTRACT FOR TRANSIT CONSULTING SERVICES Approval of contract for consultant services to conduct a peer review and prepare the bid documents necessary to solicit proposals for the operation and maintenance of the City's transit services. RECOMMENDED ACTION: City Council: 1. Award contract to McCloud Transportation Associates for transit consulting services in the amount of $64,300; and authorize a 10% contingency in the amount of $6,430 for a total not to exceed $70,730. 2. Authorize City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. ITEM 10 APPROVE CONTINUATION RIGHTS FOR SOLID WASTE SERVICES FOR EXCLUSIVE RESIDENTIAL SERVICES IN THE NEWLY ANNEXED DEVELOPMENTS OF WEST HILLS AND WEST CREEK Currently, the West Hills and West Creek area residential properties are serviced by Burrtec Waste Industries, Inc., who has an Exclusive Residential Franchise Agreement with the County of Los Angeles. The County desires to release these areas from County administration of the Franchise Agreement and allow the City to administer the Exclusive Residential Franchise Agreement until the end of the contracts or when Continuation Rights expire. RECOMMENDED ACTION: City Council approve and authorize the City Manager to sign the agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., to provide solid waste services to the recently Page 5 annexed areas of West Hills and West Creek, utilizing the current Exclusive Franchise Agreement between the County of Los Angeles and Burrtec Waste Industries, Inc., for Provision of Refuse, Recyclables, and Green Waste Automated Cart Services at Residential Premises and Certain Multifamily and Commercial Premises for the Service Area of Santa Clarita Valley. ITEM 11 APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 69164-01, VISTA CANYON RANCH Pursuant to Section 66474.1 of the Subdivision Map Act, approve Final Tract Map for Tract No. 69164-01. The map is for subdivision purposes and is located on the east side of the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 69164-01. 2. Accept on behalf of the public the offers of dedication of the easements for public use and road purposes; the easements for sanitary sewer and sanitary sewer ingress and egress purposes; all sanitary sewers and appurtenant structures; the easements for flood control purposes; the right to prohibit any and all allowable uses within open space; and the right to restrict direct vehicular ingress and egress to Humphrey's Parkway, Lost Canyon Road, and Vista Canyon Road. 3. Accept irrevocable offer of dedication for ownership of Lot 1. 4. Make findings as follows: (a) this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved, and (b) this proposed subdivision, together with the provisions for this design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 69164-01, which indicates all special assessments levied by the City of Santa Clarita are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 69164-01, which embodies the approval of said map, and the acceptance of the dedications shown thereon. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 69164-01, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. Page 6 8. Authorize the City Manager or his designees to execute Agreement Between the City of Santa Clarita and Vista Canyon Ranch, LLC, for Water Factory Construction, subject to City Attorney approval. ITEM 12 CANYON COUNTRY COMMUNITY CENTER, PROJECT F3 020 - AWARD ARCHITECTURAL AND LANDSCAPE DESIGN CONTRACT This item will award a contract for the design of a community center building and the site landscape design for a proposed community center in Canyon Country. RECOMMENDED ACTION: City Council: 1. Award the architectural and landscape design contract to Gonzalez Goodale Architects for the Canyon Country Community Center, Project F3 020, in the amount of $1,23 9,431, and authorize a contingency in the amount of $117,000, for a total contract amount not to exceed $11356,431. 2. Appropriate $800,000 from Facilities fund (723) to the Canyon Country Community Center expenditure account F3020723-5161.001. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 13 RESOLUTION TO ESTABLISH A 400 -FOOT NO -STOPPING ANYTIME ZONE ON THE EAST SIDE OF RAILROAD AVENUE NORTH OF 15TH STREET This resolution proposes to establish a 400 -foot no -stopping anytime zone along the east side of Railroad Avenue north of 15th Street. RECOMMENDED ACTION: City Council adopt a resolution establishing a 400 -foot no -stopping anytime zone along the east side of Railroad Avenue north of 15th Street. Adopted Resolution No. 16-72 ITEM 14 RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S EXCESS FUNDS GRANT PROGRAM This resolution will authorize the City Manager or designee to submit a grant application to the Los Angeles County Regional Park and Open Space District's Excess Funds Grant Program. RECOMMENDED ACTION: Page 7 City Council: 1. Adopt a resolution to appoint the City Manager or designee as the approved signature authority for submitting Los Angeles County Regional Park and Open Space District's Excess Funds Grant Program application. 2. Authorize the City Manager or designee to execute all other documents, subject to City Attorney approval, and to remain in effect until rescinded. Adopted Resolution No. 16-73 ITEM 15 DONATION OF CONSERVATION EASEMENTS IN ELSMERE CANYON OPEN SPACE Acceptance of donated conservation easements in Elsmere Canyon Open Space. RECOMMENDED ACTION: City Council accept the donation of conservation easements on City of Santa Clarita (City) owned open space land in Elsmere Canyon, and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Councilmember McLean commented regarding the success in fighting Elsmere Canyon landfill, which is now open space for all to enjoy. ITEM 16 FLEET MANAGEMENT SYSTEM Award service agreement to Verizon Networkfleet for a fleet management system in a three-year bundle using the National Joint Powers Alliance (NJPA) Contract 051613 -MWF. RECOMMENDED ACTION: City Council: 1. Award service agreement to Verizon Networkfleet for a fleet management system in a three- year bundle using the National Joint Powers Alliance (NJPA) Contract 051613 -MWF in an amount not to exceed $143,262. 2. Transfer $143,262 from the Self Insurance Fund to the General Fund. Increase by $143,262 transfers -in account 100-4711.721 and transfers -out account 72119500-5501.100. Appropriate $143,262 from the General Fund to Vehicle Maintenance Contractual Services expenditure account 14503-5161.001 as follows: $29,244 in Fiscal Year 2016-17, $44,136 in Fiscal Year 2017-18, $44,136 in Fiscal Year 2018-19, and $25,746 in Fiscal Year 2019-20. 3. Authorize the City Manager or designee to execute the contract and associated documents subject to City Attorney approval. 1 Page 8 ITEM 17 FISCAL YEAR 2016-2017 MID -YEAR BUDGET ADJUSTMENTS As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Years 2015-2016 and 2016-2017. 2. Adopt a resolution amending and consolidating the classification plan and salary schedules, and for providing changes to benefit contributions for the employees and retirees of the city. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented that the proposed budget is long-term planned and addresses key community needs. Adopted Resolution Nos. 16-74 and 16-75 ITEM 18 CHECK REGISTER NO. 24 FOR THE PERIOD 10/28/16 THROUGH 11/10/16 AND 11/17/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 10/31/16 THROUGH 11/11/16. Check Register No. 24 for the Period 10/2 8/16 through 11 / 10/ 16 and 11 / 17/16. Electronic Funds Transfers for the Period 10/3 1/16 through 11 / 11 / 16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 24. PUBLIC HEARINGS ITEM 19 ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE Fire District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatus. The resolution would adjust developer fees by $0.0963 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust Consolidated Fire Protection District developer fees from $1.0883 per square foot to $1.1846 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. Page 9 Mayor Smyth opened the public hearing. City Clerk Mary Cusick announced that all notices have been provided. Fire Chief Gregory Hisl gave the staff presentation. Addressing the Council on this item was Alan Ferdman. City Manager Ken Striplin commented on the assets of the fire district. Fire Station 104 is scheduled to be completed early 2019. Mayor Smyth closed the public hearing. Adopted Resolution No. 16-76 RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Bob Kellar, Marsha McLean, Laurene Weste, Cameron Smyth NEW BUSINESS ITEM 20 OPTIONS TO FILL CITY COUNCIL VACANCY On December 2, 2016, the Los Angeles County Registrar-Recorder/County Clerk certified the results of the November 8, 2016, General Election. Santa Clarita Mayor Pro -Tem Dante Acosta was elected as a Member of the California Assembly. Mayor Pro -Tem Acosta resigned as a Member of the Santa Clarita City Council effective on December 4, 2016, thereby creating a vacancy on the City Council. As provided for in state statute, the City Council may fill the vacancy by appointment or special election. RECOMMENDED ACTION: City Council receive report, discuss options and provide direction to staff. Intergovernmental Relations Manager Michael Murphy presented information for staff report. Addressing the Council on this item was Cam Noltemeyer, Sandra Cattell, Moazzem Chowdhury, Alan Ferman, Bill Thomas, Philip Germain, Andrew Taban, Mai Do, Cis Herskovitz, Louise Logan, Diane Trautman, Jackie Thomas, Dave Gilman, Deanna Hanashiro, Ken Dean, Alyssa Janney, Valerie Thomas, David Ruelas, Devon Miller, Steve Petzold, and Steven Lee. There were 89 written comment cards received; 22 regarding holding a special election or appointment, and 67 to appoint a democrat. Page 10 Intergovernmental Relations Manager Michael Murphy commented regarding the cost of an appointment; and City Attorney Montes clarified that the date of a special election is established by California government code, section 1000 of the California Elections Code. Councilmember Kellar commented regarding the need to fill the Council vacancy as soon as possible and explained the process of appointment done in 2006. Councilmember McLean commented regarding fake news and false statements about Council appointment decisions already made; and commented on nonpartisan decisions made on the Council; and requested to conduct the Council vacancy similar to Commission vacancies, where the application process would close on January 7; and hold a special meeting on January 17, or the regular meeting on January 24, where the Council would present their choices at that meeting. Mayor Pro Tem Weste agreed with Councilmember Kellar's comments that six months is too long without a fifth member, and commented that a special election should be conducted only if there were no Council consensus on an appointment. Mayor Smyth commented regarding comments on the vacancy timeline, the lawsuit involving the California Voting Rights Act and the low voter turn -out during a special election; and supported proceeding with an appointment allowing all who applied to be interviewed in an open meeting; and suggested that the Council, rather than a Community panel, decide on the finalists; and proposed separating the appointment or election process, and timeline as two different actions and entertained the motions. Motion by McLean, second by Weste to approve the process of appointment for the Council vacancy. On roll call vote: Ayes: Kellar, Weste, McLean, Smyth Noes: None Absent: None Motion carried. Motion by McLean, second by Kellar to open the application process and accept applications beginning on December 15, 2016, through 5:00 p.m. on January 6, 2017; and hold a Special Meeting on January 17, 2017, to deliberate on the applicants, and if no decision is made, return the item to the Regular meeting on January 24. On roll call vote: Ayes: Weste, McLean, Kellar, Smyth Noes: None Absent: None Motion carried. Page 11 ITEM 21 PROPOSITION 64 MORATORIUM Moratorium ordinance pertaining to activities authorized under Proposition 64 regarding non- medical marijuana. RECOMMENDED ACTION: City Council adopt an Ordinance entitled "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING A MORATORIUM PERTAINING TO PRIVATE MARIJUANA CULTIVATION AND NON- MEDICAL MARIJUANA FACILITIES." City Attorney Joseph Montes presented the staff report. Addressing the Council on this item was Cam Noltemeyer and Ken Dean. One comment card was received stating the impacts of marijuana. City Attorney Joseph Montes responded to Mayor Pro Tem Weste's request for clarification of the State's measure and the local impact, and reported that the moratorium prohibits what is currently prohibited, and that the City is not allowed to prohibit up to six marijuana plants grown within a residential unit, until permanent regulations can be adopted. Mayor Pro Tem Weste commented that the City will do everything it can to protect its residents; and Councilmember Kellar concurred that he was disappointed that the State measure passed, but the City must follow the law. Council commented on the propositions that were passed by the voters; the effects of marijuana; and that it is prudent to recognize that this is an evolving issue and to move forward; and recreational use is still prohibited at the federal level and may be enforced in the future. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene West, Mayor Pro Tem AYES: Bob Kellar, Marsha McLean, Laurene Weste, Cameron Smyth PUBLIC PARTICIPATION II There were no further speakers. ADJOURNMENT Mayor Smyth adjourned the meeting in memory of Mary Gallant and Chester Kober at 9:02 p.m. Page 12 1 ATTE S CITY CLERK 1 MAYOR Page 13